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HomeMy WebLinkAboutMinutes_2017_11_13_Meeting(433) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers NOVEMBER 13, 2017 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Schmidtke at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski Pennie Page and Blanche Reichert Members Absent: None Others Present: Parks & Recreation Director Randy Distad 2. Approve Agenda Motion made by Briesacher to approve the November 13, 2017 meeting agenda and seconded by Koski. APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve the October 9, 2017 meeting minutes and seconded by Reichert. APIF. Motion carried. 4. Presentation None 5. Business Items A. Rambling River Center (RRC) Capital Improvement Fund Financial Report Distad reviewed the report that was included in the meeting packet. Currently the fund has a balance of $22,502.09, but this number is likely to change due to a few bills that remain to be paid yet for the Dad’s Belgian Waffle Breakfast and Silent Auction fundraiser. Director Distad shared that the Advisory Board members should come prepared to discuss future RRC building improvements and/or equipment items to purchase at its December meeting. B. Waffle Breakfast and Silent Auction Review Distad shared that early numbers showed a nice profit of more than $3,000 occurring during this event. He shared that staff have had a discussion about changing up the breakfast next year with the possible idea of having a pancake breakfast to see if this would spark an increase in ticket sales and revenue. He asked if Advisory Board members had any comments about this year’s waffle breakfast and silent auction fundraiser and any revision suggestions for next year’s event. The following comments were provided:  Suggestion that Anytime Fitness should be taken off of the list to solicit for silent auction items because no one bid on it.  Good thing happened where a person provided extra money when paying for their ticket and said to pay it forward to buy a ticket for someone else who attended. This seemed to cause a ripple effect as other’s also did this.  Suggestion to offer both a scrambled eggs and pancake breakfast at the same time.  All of the Advisory Board members were involved and were thanked for their volunteer work on this fundraising event.  The RRC Model Train Club members were also thanked for their assistance with providing volunteers to help with the set up and tear down of the event and thought a thank you card should be sent to them.  Suggestion to look closer at the number of volunteers needed because the students from the National Honor Society covered a lot of the volunteer work during the event. Some volunteers showed up and then were not needed because the students were already performing the work. However, the Advisory Board did appreciate the work that students did, just thought better coordination and communication with this would help next year. 6. Discussion Items A. 2017 Annual Work Plan Review was completed and the items completed since the last review were noted. It was shared that Family Fresh Market Direct Your Dollars fundraising program does not accept prescription receipts and this should be shared in order to make people aware of this, so these receipts are not placed in the collection bin. B. 2018 Work Plan Items The Board is continuing to suggest items for the 2018 work plan. The following ideas were shared during the discussion on this item:  Transportation for older adults in Farmington  Review Rambling River Center building name  Increase membership numbers  Increase volunteerism numbers  Training on new and emerging technology such as smartphones  Review room rental information C. Coffee Café Review The first Coffee Café event was held for the first time on November 3. The following feedback was provided about how the first Coffee Café went:  23 people attended  Blue Nose donated the coffee, is willing to donate coffee in the future and they were appreciative that they were recognized as the coffee donor  Trying to see if there are other businesses that would be willing to sponsor a coffee café and donate coffee  A city Planning Commission member attended  It requires two people to do the set up  Signs advertising this need to be changed to reflect a different date for the next time it is held because the current signs say starting November 3 7. Staff Report Staff provided an update on the following items:  The roofing contractor will not be starting until the company it used to vacuum off the rocks on the roof are available to start as they are currently behind on their work due to wet weather this fall  Reminder provided about an RSVP to City Administrator about attending the City Council sponsored Board and Commission reception that is being held on November 29 from 6:30 to 8:00 p.m. at the Bourbon Butcher  Dakota County Planning for Aging Population presentation information was shared  Reminder provided about attending two 2040 Comprehensive Plan open houses that will be held on December 5 and 7 at the city’s maintenance facility 8. Commission Roundtable Page – Would like to see the Banquet Room utilized more and in order to do so, promote the free parking, party rental opportunity and the ease of access. Shared there is a metro friendly dementia meeting on January 31, 2018. There were 300 letters sent to businesses and organizations inviting them to attend this first meeting. Koski – Is interested in getting more rentals at the RRC. Bennett – Working on finding brochure that explains the RRC. Interested in developing a walking club and biking club at the RRC. Thanked everyone for their help with the Waffle Breakfast and Silent Auction fundraiser. Reminded everyone about the 2018 Arts and Crafts fundraiser coming up in spring of 2018. Wood – Didn’t have anything to share. Schmidtke – Shared the large A frame board that is used by the RRC to advertise programs and events was stolen from the boulevard located at the Fourth Street and Elm Street intersection. Reichert – Didn’t have anything to share. Briesacher – She and Blanche attended the veteran’s dinner at the Farmington High School and represented the RRC at a booth during the event. She said that people from the Vermillion River Crossing CDA building who stopped at the booth did not seem to be aware of the RRC. Distad thanked Reichert and Briesacher for representing the RRC at this event. 9. Agenda Items for December 11, 2017 Meeting A. 2040 Comprehensive Plan review B. Final 2017 Work Plan review C. Draft 2018 Work Plan review D. Volunteers for Steak Dinner fundraising E. Arts and Craft Sale fundraising F. Review list of building improvements and equipment purchases G. Review of 2017 fundraisers 10. 10. Adjourn Motion by Briesacher seconded by Koski to adjourn the meeting. APIF. Motion carried. Meeting was adjourned at 10:29 a.m. Respectfully Submitted Randy Distad Parks and Recreation Director and Recording Secretary