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HomeMy WebLinkAboutMinutes_2017_12_11_Meeting(443) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers December 11, 2017 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Schmidtke at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski Pennie Page and Blanche Reichert Members Absent: None Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Reichert to approve December 11, 2017 meeting agenda and seconded by Wood APIF. Motion carried. 3. Approve Minutes Motion made by Briesacher to approve November, 13, 2017 meeting with the change noted by Bennett of “suggestion to look at a scrambled egg and pancake breakfast rather than a waffle breakfast.”, which is located in Business Items B. Motion was seconded by Koski. APIF. Motion carried. 4. Presentation Third Quarter Financial Support Program Report was presented by Recreation Supervisor Kohlbeck that was submitted to the Dakota County Community Development Agency for reimbursement from the Community Development Block Grant program funding the city receives. 5. Business Items A. 2018 Arts and Crafts Sale Fundraising Event Currently have 173 crafter’s contact information. They have been mailed an application and tax forms. Currently 3 have paid their registration fee for the 2018 Arts and Crafts Show. Information will continue to be sent out to interested parties. Staff has checked about food sales during the event and have learned it is okay to sell food since youth hockey is not in season and has no interest in selling concessions during this event. Food items will be sold on the lower level, so people don’t have to walk up the steps to the mezzanine. As the event gets closer, information about the event will be moved to front page of the city’s website. B. 2018 Community Expo Advisory Board members will work in shifts at the Community Expo. The following are the members who volunteered and the times they will be volunteering during the Community Expo: Bennett & Briesacher 8:30-10 a.m. Koski & Reichert 10 – 11:30 a.m. Page will come in the middle of the shifts Recreation Supervisor Kohlbeck informed Advisory Board members that she has ordered pens with a stylus pens that will be handed out during the Community Expo. She also informed members that the RRC Dulcimers Club will play and the RRC Model Railroad Club will also have a display. C. 2017 Advisory Board Meeting Attendance Motion made by Bennett, seconded by Koski to approve the 2017 Advisory Board’s meeting attendance report. APIF. Motion carried. Director Distad will submit for payment. D. Final 2017 Work Plan Motion made by Briescher, seconded by Reicherti to approve 2017 Work Plan Report with a revision to be made as follows:  Goal #2, Objective #3. “at the August 14, 2017 meeting” to be replaced with “effective January 1, 2018”. APIF. Motion carried. E. Building Improvements and Equipment Purchases Discussion regarding the improvement and equipment items shown in the plan occurred. By consensus it was decided to complete the items already identified to be completed and then bring the list back for discussion and identifying additional items to complete on the list. The items currently approved but no completed yet includes:  add additional light fixture in Banquet Room  remove and install new blinds in the Banquet Room  improve wifi reception in entire building  improve building wayfinding signage around the downtown area, at entrance areas and interior hallways Director Distad will touch base with city IT staff about how WiFi can be improved throughout the entire building. Director Distad will discuss with Dakota County staff to see if directional signage can occur on Fourth and Elm Street. Wayfinding signage for the RRC and other city wayfinding signs i.e., businesses, need to be approved by city and county staff. Having a sink in the Harry and Louis Ross room appeared to not be a priority, but will remain on the list of possible building improvements. There was a feeling that the sink in the coffee nook area could serve arts and crafts activities in the Harry and Louis Ross Room. 6. Discussion Items A. Draft 2018 Annual Work Plan Advisory Board members had some discussion about what kinds of technology training would occur and whether it should be listed as new programs. There was discussion regarding Goal #7 of Implementing Branding. Recreation Supervisor Kohlbeck will contact DCTC as suggested by Briesacher to see if any students are interested in creating a logo for the RRC. Staff will provide a final draft to the Advisory Board to approve at its January 2018 meeting. 7. Staff Report The following information was provided:  The 2017 fundraising final revenue and expense numbers are being finalized  MDC cards are still selling  Santa Calls requests continue to being received and final numbers will be provided at the January 2018 meeting  Volunteers are needed at the front desk because some shifts have not been filled and staff will continue to promote RRC volunteer opportunities in the newsletter and with signs in the building 8. Commission Roundtable Page – Thanked Advisory Board members for a nice year. She has met good friends. She respects the hard work Advisory Board members do. She wished everyone a Merry Christmas. Koski – Lots of work to do in the new year and there was good work performed in 2017 by everyone. She is proud to be a member of the Advisory Board. Wood – Nothing to share. Schmidtke – Need to find ways to get more members to volunteer and involved. Felt the Advisory Board accomplished a lot in 2017. Reichert – Thanked everyone for the Coffee Café support. She wished everyone a Merry Christmas. Shared that Council Member Katie Bernhjelm sat and listened at Coffee café. Wondering if members can be contacted via by phone and/or email to personally invite members to attend the Coffee Café. She would also like to send out invitations to the business community. Bennett – Burbon Butcher recognition was very nice. She has some ideas about how to increase rental revenue. She wished everyone a Merry Christmas. Briesacher – She felt there was a need to update everyone especially desk volunteer on the use of Volunteer Bucks. She also asked what happened to the video monitor at the front desk that provide security footage of the building. She shared that Kris Akin uses Facebook ads with success to recruit volunteer and promote events. Felt that city should be doing this too. She asked if staff could contact Kris about this. She wished everyone a Merry Christmas. 9. Agenda Items for January 8, 2018 Meeting A. Community Expo B. Arts & Crafts Sale C. 2018 Work Plan D. Volunteer Opportunities E. 2040 Comprehensive Plan 10. 10. Adjourn Motion by Bennett and seconded by Briesacher to adjourn the meeting. APIF. Meeting was adjourned at 11:00 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor