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MARCH 13, 2017 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Meeting was called to order by Schmidtke at 9:30am. Quorum was present.
Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski
Pennie Page and Blanche Reichert
Members Absent: None
Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Missie
Kohlbeck
2. Approve Agenda
Motion made by Briesacher to approve the meeting agenda and seconded by Koski. APIF. Motion
carried.
3. Approve Minutes
Motion made by Reichert to approve February 13, 2017 meeting minutes as amended because
Briesacher was absent and the motion to approve the agenda should have stated it was by “Wood,” and
seconded by Bennet. APIF. Motion carried.
4. Presentation
Park and Recreation Department’s 2016 Annual Report slide show presentation was made to Advisory
Board members on a computer in the Weber Room.
5. Business Items
A. 2017 Arts and Crafts Sale
Currently at 34 registered vendors at $915. The building can hold 53. Bennett would like assistance
with distributing reminder cards and flyers. Members will drop off in adjacent cities. Briesacher will
order 6 trays of Subway sandwiches. Staff will pick of chips and water and watch for sales. Shelley
Beard will attend next RRC Advisory Board meeting because she will be the staff person working the
event. Signs, banners and direction arrows will also be ordered for the event.
B. 2017 Fundraising Activities Review
Staff reviewed with the Advisory Board a list of the 2016 fundraisers. A discussion occurred about the
fundraisers to continue/discontinue if not already scheduled. Motion by Schmidtke to let RRC Train
Club assist with Bike Auction; if RRC Train Club is interested they can do Santa Calls and keep the
funds; and not to do popcorn sales during Dew Days. Seconded by Wood. APIF. Motion carried.
C. Building Rntal Payment and Damage Deposit Timeline
Staff hasn’t had time yet to appropriately research other rental policies. By consensus, the Advisory
Board tabled this item to the April meeting.
6. Discussion Items
A. Dew Day Fundraisers
Still in need of one more Kiss the Pig candidate. Wood and Reichert both suggested Pastor Rusty Brace
from Farmington Lutheran Church. Staff will contact him to see if he is interested. Denny Perro will
conduct the live auction of bikes. Train Club will repair and clean bikes before the auction. Staff will
check with the Police Department about when the bikes can be accessed so they can be repaired and
cleaned before the auction.
B. Financial Support Program
Currently there have been 99 requests for FSP monies in 2017 totaling $3,645. This leaves $1,239 until
the next CDBG funding cycle, which starts on July 1, 2017. Staff suggested the Advisory Board may
want to discuss decreasing the current maximum amount of $50.00. Advisory Board discussed the
maximum amount of funding and felt the FSP program should be used to remove a financial barrier for
becoming a RRC member, which they felt was most important and should be a priority. Advisory Board
discussed the possibility of lowering the maximum annual amount available from the current $50.00 to
$35.00, which is the current annual membership cost. Because this was a discussion item, no action was
taken. The Advisory Board would like to continue to discuss this item.
7. Staff Report
Staff provided an update on the following items:
• Currently membership is at 398 with 39 of the memberships being new to the RRC.
• The Rambling River Center Plaza Committee will be meeting soon and any concepts developed
by the Committee will be shared with the Advisory Board as they become available.
8. Commission Roundtable
Koski – Appreciated the free “Planning Ahead” brochures available here at the Center
Page – Reviewed the work plan and has several ideas to implement to increase membership and make
the Center a more vital part of the community.
Wood – nothing
Reichert – nothing
Schmidtke – nothing
Bennett – need to add a small table to place purses by cards, what happened to branding information
Board worked on previously.
9. Agenda Items for April 10, 2017 Meeting
A. Arts and Crafts Sale
B. June 12, 2017 meeting cancellation
C. Rental Policy
10. Adjourn
Motion by Reichert and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at
10:35 a.m.
Respectfully Submitted
Missie Kohlbeck,
Recreation Supervisor and Recording Secretary