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HomeMy WebLinkAboutMinutes_2017_5_8_Meeting(388) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MAY 8, 2017 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Schmidtke at 9:31am. Quorum was present. Members Present: Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski, Pennie Page and Blanche Reichert Members Absent: Marilyn Briesacher Others Present: Administrative Support Technician Shelley Beard and Parks & Recreation Director Randy Distad 2. Approve Agenda Motion made by Reichert to approve May 8, 2017 meeting agenda and seconded by Koski. APIF. Motion carried. 3. Approve Minutes Motion made by Bennett to approve April 10, 2017 meeting minutes and seconded by Reichert. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2017 Arts and Crafts Fundraising Event Administrative Support Technician Shelley Beard attended the meeting to provide input on the evaluation of the event. The following were the comments/feedback shared about the event:  Vendors had to be turned away because there was not enough space for them  Bennett was recognized for her work on recruiting vendors  Tables were organized well allowing for lots of space  Vendors seemed to like the lunch  Customers who came to garage first did not realize there were more vendors in other parts of the building and was suggested to increase signage directing people to other parts of the building  Recommendation was made to hold the arts and crafts sale at the Arena next year  Hauling tables was an issue  A list was created showing who not to ask back next year due to no sales generated  Suggestion next year to charge vendor a fee and then charge extra for a table because many vendors brought and used their own tables  Include in vendor letter next year that lunch will be available for purchase  Reduce amount of food for sale and see about purchasing sandwiches at Family Fresh  Try to increase advertising, but do not advertise on the radio as it didn’t seem to generate additional traffic and the ads purchased weren’t heard on the radio  Put boulevard signs out further to capture wider audience  Suggestion to have the sale from 9:00 a.m. to 1:00 p.m.  Put subcommittee together for planning well in advance of the event  Have name badges for volunteers and provide more training to them  Have more larger A frame type signs, so they don’t blow over like the H signs did in the boulevards B. Prioritize Future Building Capital Improvements and Equipment/Furniture Purchases Advisory Board reviewed the current list of possible projects. After some discussion, Page moved and Koski seconded to recommend to staff members the following projects as the highest priorities to complete:  Order new blinds in the Banquet Room that are lighter color to match the sound panels  Add a new row of lights in the Banquet Room to provide more light  Remove existing B2 Administration sign and replace with a welcome sign at the Oak Street entrance area. APIF. Motion carried. C. Rambling River Center Plaza Design Director Distad reviewed the two concepts that were developed by consultants after public input was given on the design of a plaza adjacent to the Rambling River Center. He asked the Advisory Board to review the two concepts and then approve a recommendation on which concept plan was preferred by the Advisory Board. Moved by Reichert and seconded by Bennett to recommend approval of concept B. APIF. Motion carried. 6. Discussion Items A. Dementia Friendly Community Page provided background information about what it means to be a dementia friendly community. She suggested that a sub-committee and a coordinator be formed for this effort. She shared there are 42 other communities in Minnesota who are designated as dementia friendly communities. Page said she would develop a framework to have the Advisory Board approve at a future meeting. B. Work Plan Review Director Distad reviewed the updated work plan and identified the items that were completed since the last Advisory Board meeting. Distad also suggested that Advisory Board members should start thinking about items to include in the 2018 work plan. C. 2040 Comprehensive Plan Director Distad informed the Advisory Board the city has hired Hoisington Koegler Group, Inc. to assist the city with writing its 2040 Comprehensive Plan. The park and recreation chapter in the comprehensive plan will still be updated by Park and Recreation staff members, the Park and Recreation Commission and the Rambling River Center Advisory Board. 7. Staff Report Staff provided an update on the following items:  Reminder June 12, 2017 meeting cancellation  Reminder that all non-members of the Rambling River Center must pay the daily admission fee  Rambling River Center fundraising events during Dew Days includes Kiss the Pig Contest and Bike Auction and will work with the Police Department to see if access to the bikes can be moved up some to allow the Train Club more time to assess the condition of bikes and make the necessary repairs of the bikes  The coat room will now be partly used to store tables, but will still accommodate some coats to be hung in the room during larger events and programs 8. Commission Roundtable Koski – Visited Frisco, Texas senior center, which is a brand new 34,000 square foot building. Shared she feels the Rambling River Center compares well with their center. She will share the newsletter she brought back from the center with Missie. Page – Asked about the Rambling River Center being nominated for the city of excellence award. Asked why the Rambling River Center does not have congregate dining or meals on wheels programs. She was informed the Rambling River Center does not have a commercial kitchen so is unable to offer these programs and that Meals on Wheels is now offered through the Farmington Lutheran Church. Shared she will be participating in a bike ride on May 17 and is planning on having the riders make a stop at the Rambling River Center and she will show them the building. Wood – Did not have anything to share. Reichert – Suggested to other Advisory Board members to try this fall of offering the café idea at the Rambling River Center that was shown in the plaza concept. She thought it could be offered in the area of where the puzzle table and chairs are in the Empire Room and could first start out as a one day a week café. Schmidtke – Thanked everyone for volunteering to help with the arts and crafts sale. Bennett – Feels the Rambling River Center compares favorably with other senior centers and that the fees for programs are low compared to other senior centers she has visited. She would like to showcase in the Empire Room old aprons. She recognized Betty Steege for the work she has done with creating lap robes. 9. Agenda Items for July 10, 2017 Meeting A. Dew Days fundraising event financial results B. 2017 Work Plan review C. 2040 Comprehensive Plan update D. Dementia Friendly Community E. Waffle Breakfast/Silent Auction/Bake Sale fundraising event F. Café idea 10. 10. Adjourn Motion by Bennett and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 11:10 a.m. Respectfully Submitted Randy Distad Parks and Recreation Director and Recording Secretary