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HomeMy WebLinkAboutAgenda_2017_3_13_Meeting(306)RAMBLING RIVER CENTER ADVISORY BOARD MEETING 9:30 AM, March 13, 2017 Rambling River Center Nicolai Board Room AGENDA 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Ap p ro ve February 13, 2017 Meeting Minutes 4.Presentations a.2016 Annual Report 5 Business Items a.2017 Arts and Crafts Fundrais ing Event b.2017 Fundraising Activities Review c .Build ing Rental P ayment and Damage Deposit Timeline 6.Discussion Items a.Dew Days F und rais ers b.F inancial Sup p o rt Program 7.Staff Report a.Info rmational Up d ates b.R amb ling River Center Plaza C o nc ep t Develo p ment 8.Advisory Board Roundtable a.Ad vis ory Board Roundtable Format 9.Items for Next Meeting Agenda a.Ap ril 10, 2017 Meeting Agenda Topic s 10.Adjourn City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Ap p ro ve February 13, 2017 Meeting Minutes DATE:Marc h 13, 2017 INTRODUCTION Attac hed fo r review are the draft minutes fro m the February 13, 2017 Rambling River Center Advis o ry Bo ard (Ad vis o ry Bo ard ) meeting. DISCUSSION Advis o ry Board memb ers sho uld review the minutes for any c o rrectio ns or ed its that s hould be mad e prio r to ap p ro val by the Ad visory Board. ACTION REQUESTED The Ad visory Bo ard is b eing asked to appro ve the attac hed minutes fro m the F eb ruary 13, 2017 meeting. ATTACHMENTS: Type Description Exhibit February 13, 2017 draf t meeting minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers DRAFT FEBRUARY 13, 2017 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Schmidtke at 9:30am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski Pennie Page and Blanche Reichert Members Absent: Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Bennett to approve the February 13 2017 meeting agenda and seconded by Briesacher. APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve the January 9, 2017 meeting minutes and seconded by Bennet APIF. Motion carried. 4. Presentation A. Introduction of New Member Pennie Page introduced herself as the new Advisory Board member. Advisory Board members introduced themselves and welcomed Pennie to the Advisory Board. 5. Business Items A. 2017 Arts and Crafts Sale Briesacher checked with Subway about sandwiches. It would be $34 for 15 sandwiches and 3 dozen cookies thrown in. The RRC will buy water and chips and bundle as meals. Meals will be sold for $5 that is a $1.73 profit per meal. Staff and Bennett are schedule to attend other arts and craft fairs to solicit additional crafters and promote our sale. Advertising will include banners and flyers at other senior centers. Save the date cards, H-signs on corners, city publications and social media will also be used to promote this event. B. Election of Officers Schmidtke called for nominations for the Chair position. Bennet nominated Schmidtke and it was seconded by Wood. Schmidtke called for additional nominations. Koski nominated Reichert. Reichert declined the nomination. Schmidtke called for additional nominations and there were none. Moved by Wood and seconded by Koski to close nominations. APIF. Motion carried. Vote was 7-0 in favor of Schmidtke as Chair. Schmidtke called for nominations for the Vice-Chair position. Bennet nominated Wood and seconded by Reichert. Schmidtke called for additional nominations there were none. Moved by Bennett and seconded by Koski to close nominations. APIF. Nominations were closed. Vote was 7-0 in favor of Wood as Vice-Chair. C. Equipment and Furniture Purchases Staff would like to invest in chair dollies instead of chair carts. Staff also requested to purchase matching bookcases to complete the Jerry Ristow Library. Motion by Reichart to spend up to $1,000 on bookcases and purchase chair dollies and seconded by Koski. APIF. Motion carried. D. Evening Program Proposal Recreation Supervisor Kohlbeck informed Board members that since general and fitness memberships have been combined there have been more people joining. There is interest from members who still work during the day to have the fitness room open longer. A small group of them are willing to volunteer their time to keep the fitness room open longer on the weekdays. The group has offered to keep the fitness room open from 3:30 to 6:30 pm on Tuesday and Thursday evenings. Motion by Koski that volunteers may keep the JBM Fitness Center open on Tuesday and Thursday until 6:30 pm through May on a conditional basis and if there is no volunteer present it cannot remain open. It was seconded by Reichert. Bennet commented she would be willing to help if the group had difficulty finding a volunteer. APIF. Motion carried. E. Membership for People Under Age 50 Clubs that participate at the RRC such as Model Train Club, Lady Slipper Garden Club and others have club members under the age of 50. Staff asked the RRCAB if they would be interested in considering an additional tier of membership for those people who do not qualify as a regular member due to their younger age or should they just continue to pay the $3 per visit fee? Discussion among RRCAB member was that those under age 50 definitely should not have access to Jack and Bev McKnight Fitness Center. Motion by Wood to table and have staff research as to whether this issue has come up at other senior center and bring back this information at a future meeting. Motion was seconded by Bennett. APIF. Motion carried. F. Rentals Information was presented about the inconsistency of when rental payment and damage deposits occur and when refunds are given at the RRC. General direction was to clean up rental language to have cancellation policy and payment policy both occur at 21 days. Advisory Board requested staff to research other city’s rental policies to see if the RRC is consistent with the cancellation amounts other communities have in their policy. Recommendation was also made to remove plate and glassware being included with the rental. G. Science Fair Judge Requests Staff made Advisory Board members aware of Akin Road Elementary School’s request for Science Fair judges. Bennett said she would be interested and requested staff provide her with the direct phone number of the teacher who requested this. 6. Discussion Items A. Community Expo Community Expo went well and next year staff is planning to have a new display board for the RRC. B. Farmington VFW Steak Fry The Farmington VFW gave the RRC a check for $800 from the annual Steak Fry for providing volunteers to help with the event that was held on January 21, 2017. 7. Staff Report A. Recreation Supervisor Vacant Position Interviews have been completed and a recommendation to hire a new Recreaton Supervisor has been made to the City Council. B. Park Master Plans Prairie Pines and Marigold Park Master Plans will be reviewed and approved by the City Council. C. Volunteer Bus Driver The RRC has a person interested in acquiring the proper driver’s license to driver the city’s bus. This person will then volunteer their time to drive the bus for various trips when needed. 8. Commission Roundtable Koski – Is willing to help at the Arts and Craft Sale and will let Shelley know. Page – nothing Wood – nothing Reichert – nothing Schmidtke – nothing. 9. Agenda Items for March 13, 2017 Meeting A. Arts and Crafts Sale B. Fundraising Activity Review C. Tea D. Membership E. Rental 10. Adjourn Motion by Wood and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 10:35 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:2016 Annual Report DATE:Marc h 13, 2017 INTRODUCTION Eac h year an annual report of the projec ts, p ro grams , events , facilities and trails the Dep artment has worked o n is produced . Dep artment s taff has created s uc h a report for 2016. DISCUSSION Inc luded in yo ur meeting p acket is the 2016 Annual Report. Becaus e the file is s o large when p hoto s are inc luded, the attac hed rep o rt contains only a few p hoto s . The meeting will mo ve to the c o mp uter lab and s taff will p rovid e a p res entation of the 2016 Annual R ep o rt version that c ontains all o f the p hoto s . ACTION REQUESTED The Ad visory Bo ard is b eing asked to review the informatio n contained in the 2016 Annual Report, lis ten to the p res entation mad e by s taff during the meeting and then ask any q uestio ns it may have ab o ut the information contained in the annual report. ATTACHMENTS: Type Description Exhibit 2016 Annual Report 2016 Annual Report Farmington Parks and Recreation Department Parks Troy Hill Park Farmington Parks and Recreation Department •Old playground equipment was removed, refurbished and sent to a third world country all at no cost to the city •Playground site was regraded and filled to allow for an expanded playground area •Separate play structures were installed for children ages 2-5 and ages 5-12 •New swings were installed •New concrete border was installed around the play structures and swing sets that allows users to walk on •New park benches were installed around the perimeter on the concrete border PARKS Tamarack Park Basketball Court Improvements Farmington Parks and Recreation Department •Existing full court basketball court constructed in 2005 and no surface maintenance work since construction •contractor hired to level and resurface the basketball court and paint new court lines PARKS Farmington Parks and Recreation Department North Creek Park •Hockey boards replaced due to plastic boards becoming obsolete •Partnership with FYHA through a $3,517.46 donation provided to purchase lumber •City purchased hardware and provided labor to remove existing plastic boards and install new wood boards PARKS 24th Annual Arbor Day Celebration •Partnered with fifth grade students from Meadowview Elementary School •80 students participated in a poster contest •10 trees planted in Jim Bell Park and Preserve Farmington Parks and Recreation Department PARKS Outdoor Rinks • Warming houses were open 40 days out of a possible 69 days in 2016, which was open nine days less than in 2015 • Five pleasure rinks without warming houses were flooded at: Hill Dee Park, Farmington Elementary School, Meadowview Elementary School and Tamarack Park Farmington Parks and Recreation Department Rambling River Park North Creek Park Total Avg. Skaters Per Day 2015 5,591 2,260 7,851 160 2016 3,134 2,053 5,187 130 TRAILS Pavement Maintenance Program Farmington Parks and Recreation Department Year Trail Miles Fog and Crack Sealed 2015 6.0 2016 10.2 Fog sealing and crack sealing occurred primarily on the following southeast locations in the city: •Prairie Waterway •Bristol Square Development •Executive Estates Development •Tamarack Ridge Development. FACILITY MAINTENANCE •Fire Station #1 concrete apron and driveway was removed and new concrete was poured •Central Maintenance Facility men’s and women’s locker rooms were repaired due to water leaking behind the wall Building Improvements Farmington Parks and Recreation Department Outdoor Pool Farmington Parks and Recreation Department Open Swim and Other Programs/Events Attendance •Open 63 of a possible 68 days due to either cool, wet or severe weather conditions Attendance 2015 2016 Open Swim 7,652 7,372 Water Aerobics 46 74 Aqua Zumba (new) 17 Tween and Elementary(new) Events 282 242 Private Rentals Participants 771 504 Swim Bus Program 536 507 Swim Lessons 256 218 SCHMITZ - MAKI ARENA Program and Events Attendance Farmington Parks and Recreation Department Program/Event Name 2015 2016 Learn to Skate 216 329 Spring Skate Festival 104 107 Halloween Skate 131 150 Skate with Santa 202 225 Halloween Skate and Skate with Santa Event Donations 421 pounds of food and $67.00 in cash were donated to the Farmington Food Shelf SCHMITZ - MAKI ARENA GROUP NAME 2014 2015 2016 FYHA 710 664 692 HIGH SCHOOL 338 362 310 SENIOR MEN 19 27 31 SUMMER ICE 82 210 185 MISC. 48 52 67 TOTAL 1,197 1,315 1,285 Farmington Parks and Recreation Department Hours Revenue GROUP NAME 2014 2015 *2016 FYHA $147,778 $139,065 $148,618 HIGH SCHOOL $78,288 $83,357 $74,472 SENIOR MEN $2,945 $4,146 $4,815 SUMMER ICE $12,710 $32,444 $29,642 MISC. $7,550 $8,624 $10,890 TOTAL $249,271 $267,636 $268,437 * before audit Ice Rentals SCHMITZ - MAKI ARENA Improvements •Turf agreement with Farmington Youth Lacrosse Association and turf was installed and used in April and May resulting in $1,800 in revenue generated and 90 hours of rentals •Electric Zamboni resurfacer put into operation in July as a result of a $50,000 Mighty Ducks grant funding, $10,000 contribution from Farmington Liquors, and funds that had been set aside in the Arena Capital Improvement Fund from an annual $5,000 donation from FYHA and an annual $20,000 transfer from the General Fund •Sound system replaced with a donation from FYHA of $7,500 to help cover the cost •New chip card reader installed for Point of Sale system keeping the Arena PCI compliant Farmington Parks and Recreation Department RECREATION Events, Youth and Adult Program Participation Farmington Parks and Recreation Department •32 programs and events in sports, outdoor recreation and arts and crafts •135 classes offered in the 32 different programs 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 5,000 2015 (5,976) 2016 (8,344) Adult Programs Youth Programs Special Events RECREATION Number of Volunteers Farmington Parks and Recreation Department Hours Volunteered 2015 2016 Flag Football Coaches 52 53 Dew Run 17 20 Secret Holiday Shop 58 63 Pond & Park Cleanup 400 400 Total 527 536 2015 2016 Flag Football Coaches 936 954 Dew Run 51 60 Secret Holiday Shop 203 221 Pond & Park Cleanup 800 800 Total 1,990 2,035 RECREATION Puppet Wagon Project •City staff built the wagon in-house with the help of Farmington School District staff member Heidi Revels and one of her students •CEEF donated $5,000 that was used to purchase new trailer, lumber, sound system and puppets •The Puppet Wagon stops at 8 locations in Farmington and 1 location in Empire Township on 5 different dates during the summer •A new format including music and mail along with a puppet show was implemented •787 people attended the Puppet Wagon shows Farmington Parks and Recreation Department Events •Concerts held on fourth Thursday in May, June, July, and August •Concerts held in Rambling River Park with an estimated 565 people attending •Sponsorships of $100 by following businesses: •Farmington Liquor Store ($200) •Chemquest ($400) •Farmington Gymnastics Center •Express Coin Laundry ($400) •Trinity Senior Campus •Dakota Electric Association •Park Dental •Dominos ($200) Music in the Park Series Farmington Parks and Recreation Department Events •Good Dinosaur was shown in July at Lake Julia Park with an approximate 325 people attending. •A Sponge Out of Water was shown in September at Rambling River Park with an approximate 125people attending Sponsored by following businesses: •Dominos $300 •Family Vison Clinic $300 •Farmington Youth Hockey Association $600 •Subway $300 •Falkowski Dentistry $300 •VFW $300 •Nesbit Agencies $300 •Cosmopolitan Orthodontics $300 •Midwest Dental $300 Movie in the Park Farmington Parks and Recreation Department RAMBLING RIVER CENTER Volunteers 2015 2016 Hours 5,944 8,573 Number of Volunteers 107 82 Average Hours/Volunteer 55.55 104.55 Farmington Parks and Recreation Department RAMBLING RIVER CENTER General Memberships Farmington Parks and Recreation Department 0 10 20 30 40 50 60 70 80 2015 (47)2016 (74) 100 200 300 400 500 2015 (381)2016 (404) Jack and Bev McKnight Fitness Center Memberships RAMBLING RIVER CENTER Programs, Classes and Events Total Participation Number Farmington Parks and Recreation Department 12,000 12,250 12,500 12,750 13,000 13,250 13,500 13,750 14,000 2015 (13,885) 2016 (13,042) RAMBLING RIVER CENTER Improvements •150 new chairs for Banquet Room and 50 chairs for Empire Room were purchased with fundraising money and donations •New chairs were purchased for the Nicolai Board Room and Harry and Louise Ross Room through generous donation received from the Rotary Club of Farmington and Farmington Lions Club •New cabinets were purchased and installed in the front desk area through a donation received from the Rotary Club of Farmington organization Farmington Parks and Recreation Department RAMBLING RIVER CENTER 2016 Fundraising and Donations •Arts and Crafts Sale •Kiss the Pig and Bike Auction at Dew Days •Waffle Breakfast •Jewelry Sale •Farmington VFW Steak Fry •Happy Harry’s Furniture •Rotary Club of Farmington •Farmington Lion’s Club Cash Donations and Fundraising Profits $21,965.00 Farmington Parks and Recreation Department Rambling River Center •Seven member City Council appointed board whose purpose is to advise on Rambling River Center facility, programs and services •Board members volunteer many hours of their personal time at the Rambling River Center assisting with operations , during seven fundraising events and at community events such as the Community Expo and Patriotic Night •Worked with staff to purchase new chairs for the Banquet Room, Empire Room, Harry and Louise Ross Room, Nicolai Board Room and front desk area •Worked with staff and City Council to combine Jack and Bev McKnight Fitness Room membership and the regular Rambling River Center membership into one overall membership as part of the 2017 fees structure for the Rambling River Center Farmington Parks and Recreation Department Advisory Board 2016 Advisory Board members included clockwise starting back row left: Chair Fred Schmidtke, Vice-Chair Blanche Reichert, Marilyn Briesacher, Marjorie Koski, Sarah Miller, Kay Bennett and Roger Wood Park & Recreation Commission •Five member advisory board appointed by the City Council whose role is to advise Council on issues related to parks, trails, recreational facilities and recreational programs. Accomplishments in 2016 included: •worked with City Council on the selection of playground improvements in Troy Hill Park •A member served on the Recreational Facilities Task Force •Worked with staff on a Recreational Facilities Referendum including an informational brochure that was mailed to residents •Met with Empire Township’s Park and Recreation Commission to discuss projects and opportunities for possible partnerships •Worked with staff and the City Council on having a 2017 budget approved for Prairieview Park improvements Farmington Parks and Recreation Department 2016 Commission members left to right: John Moore, Vice-Chair Robert Carpentier, Mike Haley, Chair David McMillen and Dustin Johnson The End Farmington Parks and Recreation Department City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:2017 Arts and Crafts Fundrais ing Event DATE:Marc h 13, 2017 INTRODUCTION The s econd Arts and Crafts sale will b e held o n Ap ril 22, 2017. Continued dis c us s ion about the sale will o cc ur d uring the meeting. DISCUSSION Currently there are 30 vend o rs who have paid their fee to sell art and/o r c raft items during the event. Las t year there were a to tal o f 16 vend o rs who purc has ed a table to s ell their items , s o it has almost doub led the numb er of vendors who attend ed last year. Rec reation Sup ervis or Mis s ie Ko hlbec k and Advis o ry Bo ard member Kay Bennett will present information ab o ut ho w they have b een ab le to market the 2017 Arts and Crafts Sale Fund rais er to vendors res ulting in the inc reas e in numb er of vend o rs attend ing this year's event. The Ad visory Bo ard members have previo us ly d is cus s ed the s ale of fo o d d uring the event and dec id ed to p urc hase s and wic hes and cookies from Subway. Water and c hips will b e p urc has ed s ep arately and will b e b und led to gether with the s andwich and a co o kie as a meal. It will be o ffered as a meal at a total pric e o f $5.00 An up d ate will b e provid ed at the meeting about the status of the fo o d s ales d uring the event and a c o ntinued d is c us s io n s hould oc cur about the lo gis tics o f purchas ing and then b und ling the items fo r the meal, s o when the event is held, all the details have been wo rked thro ugh and the meal is available fo r p urc hase. ACTION REQUESTED The Ad visory Bo ard is b eing asked to c o me to the meeting to disc uss and provid e additio nal input and guid anc e o n the c o ntinued planning o f the 2017 Arts and Crafts Fund rais ing event. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:2017 Fundraising Activities Review DATE:Marc h 13, 2017 INTRODUCTION The Rambling R iver Center holds many different fundraising events d uring the year. DISCUSSION Staff will pres ent a rep o rt ab o ut the p as t two years o f fundraising events held for the Ramb ling River Center's financ ial benefit. An evaluation should oc cur about the c urrent fundrais ing events held and then a d etermination mad e about which fundraising events s ho uld continue to o cc ur in future years . ACTION REQUESTED The Ad visory Bo ard is b eing asked to listen to the p res entation made b y s taff and then evaluate the current fund rais ing events in o rd er to determine whic h events s hould c o ntinue to be offered in future years. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Rambling River Center Ad vis ory Board FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Building Rental Payment and Damage Dep o s it Timeline DATE:March 13, 2017 INTRODUCTION At the February 13, 2017 meeting a disc ussio n o c c urred ab o ut the current timeline us ed for receiving rental p ayment and s ec uring a damage deposit. The item was tabled to allo w time to res earc h what o ther senior centers use for a timeline fo r rental and d amage depos it payments . DISCUSSION Mis s ie Ko hlbec k will provid e an up d ate at the meeting ab o ut what she learned fro m other s enior centers related to their b uilding rental and damage dep o s it p ayment timelines and dead lines . ACTION REQUESTED The Ad visory Bo ard is b eing asked to c o me to the meeting and listen to the informatio n b eing provid ed and then make a d ec is ion related to ho w far in ad vanc e o f a rental the d amage depos it and rental p ayments s ho uld b e paid to the Rambling River Center. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Dew Days F und rais ers DATE:Marc h 13, 2017 INTRODUCTION Every year the Rambling River Center ho ld s s everal fund rais ing events during the Dew Days c eleb ration. This traditio n will c o ntinue in 2017. DISCUSSION Mis s ie Ko hlbec k will s hare with Advis o ry Board memb ers info rmation about the Kis s the P ig Contest and the Live Bike Auc tio n that will b e held during the 2017 Dew Days. ACTION REQUESTED Advis o ry Board memb ers are as ked to lis ten to the info rmation being p res ented and then as k any ques tions they may have ab o ut the fund rais ing events . City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:F inancial Sup p o rt Program DATE:Marc h 13, 2017 INTRODUCTION The Financ ial Sup p o rt Program (F SP) has b een in p lace s inc e 2013. It has been us ed to pay for many memb ers hips to the Rambling River Center. It has als o b een used fo r attending trips and p ro grams that are o ffered . DISCUSSION Becaus e Co mmunity Develo p ment Bloc k Grant (CDBG) funding has b een reduc ed b y the F ed eral Go vernments Hous ing and Urb an Develo p ment Department, the Ramb ling River C enter will only receive $2,500 in fisc al year 2017 (July 1, 2017 to June 30, 2018) rather than the us ual $5,000 that has b een received in the past. As a res ult of the reductio n in funding, s taff wo uld like to have a dis c us s ion with the Ad visory Bo ard about ho w the F SP p ro gram might be altered in o rd er to allow the funds to las t lo nger while allo wing mo re people to ac c es s the program. So me o p tions to c o nsider are: red uc e the maximum amo unt a person c an us e annually fro m the current $50 to a lesser amo unt further res tric t what it c an b e us ed for s uc h as o nly membership , p artially fo r membership , o nly for p ro gram and trip s , o r partially fo r programs and trips ACTION REQUESTED Advis o ry Board memb ers sho uld come to the meeting p rep ared to disc uss ho w the F SP might b e altered in o rd er to allow the funds to las t lo nger while allowing more p eo p le to ac cess the p ro gram. No actio n if being req uested , this item is merely for d is cus s io n purp o s es . City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Info rmational Up d ates DATE:Marc h 13, 2017 INTRODUCTION The agend a item is an opportunity for s taff to provid e info rmational up d ates to the Ad visory Board. DISCUSSION Staff will be provid ing info rmational up d ates during the meeting o n the follo wing items: 1. Evening Programming S tatus 2. Eq uipment and F urniture 3. Vo lunteer Bus Driver ACTION REQUESTED No actio n is b eing reques ted. These items are fo r info rmational purp o s es o nly. City of Farm ington 430 Third Street Farmingto n, Minnesota 651.280.6800 - Fax 651.280.6899 www.c i.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Ramb ling River Center P laza C o nc ep t Develo p ment DATE:Marc h 13, 2017 INTRODUCTION In 2016 a Downtown Redevelo p ment Plan (P lan) was created through c o mmunity input and then ap p ro ved b y the City Counc il. The P lan inc luded s o me d raft concepts about creating a plaza in the parking lot wes t of the Ramb ling River C enter. DISCUSSION The City Counc il ap p ro ved a c o ntract with Hois ingto n Koegler Group , Inc . at its meeting on Marc h 6, 2017 to d evelop a c onc eptual d evelopment p lan for a plaza. Staff will provid e ad d itional info rmation about how this may potentially involve the Ad visory Board . ACTION REQUESTED No ap p ro val is needed o n this item. This item is for informatio nal p urposes only. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Ad visory Board Round table Format DATE:Marc h 13, 2017 INTRODUCTION The Ad visory Bo ard roundtab le oc curs at every meeting. DISCUSSION The Ad visory Bo ard roundtab le agenda item provid e an opportunity for members to s hare informatio n or as k q uestio ns of s taff ab o ut items that are no t o n the agenda. No fo rmal dec is ion is mad e during this item. ACTION REQUESTED There is no ac tio n req uested bec ause the Ad vis ory Board ro und table is for info rmational purp o s es only. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Ap ril 10, 2017 Meeting Agenda Topic s DATE:Marc h 13, 2017 INTRODUCTION This item is fo r s taff and Advis o ry Bo ard memb ers to identify possible items for the April 10, 2017 meeting. DISCUSSION The fo llo wing are agend a items staff has identified s o far for the April 10, 2017 Ad vis ory Board meeting: 2017 Arts and Crafts S ale June 12, 2017 Meeting Cancellatio n ACTION REQUESTED Advis o ry Board memb ers are as ked to come prepared to p ro vide o ther items fo r the Ap ril 10, 2017 meeting agend a.