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HomeMy WebLinkAboutMinutes_2017_9_11_Meeting(406) City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers SEPTEMBER 11, 2017 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Schmidtke at 9:30am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski Pennie Page and Blanche Reichert Members Absent: None Others Present: Parks & Recreation Director Randy Distad 2. Approve Agenda Motion made by Briesacher to approve September 11, 2017 meeting agenda and seconded by Bennett. APIF. Motion carried. 3. Approve Minutes Motion made by Reichert to approve August 14, 2017 meeting minutes seconded by Koski. APIF. Motion carried. 4. Presentation None 5. Business Items A. Garage Sale and Jewelry Sale Fundraiser Director Distad updated the Advisory Board members on the following items:  Ad for the sale will go in the paper today  Flyers are ready to be posted  Ted Novak will be cleaning the garage this Friday morning  Garage sale and jewelry items can be dropped off by the garage starting a week from today  Volunteer sign-up sheets are on the front counter and there are still gaps in coverage Bennett asked if the city would be able to go out and pick up garage sale items and Director Distad said he didn’t think this was possible, but would check with Recreation Supervisor Missie Kohlbeck. Wire signs and A frame signs will need to be placed prior to the sale. Bennett shared she would help staff with this. B. Waffle Breakfast and Silent Auction Fundraiser Director Distad informed Advisory Board members that a letter went out to businesses soliciting silent auction item donations. A sign-up sheet was passed around with a list of businesses that Advisory Board members will follow up on if nothing is received from the business on or before October 1st. Bennett will share with Recreation Supervisor Kohlbeck so she is aware of who has signed up to contact which business after October 1st in order to make sure that businesses are contacted only once as a follow up to the letter. Presale tickets will be available for sale in the near future. 6. Discussion Items A. 2017 Annual Work Plan Staff is currently working on setting up visits to the Red Oak building and to Cameron Woods. Director Distad thanked Koski for going to Spruce Place on her own because Recreation Supervisor Kohlbeck was unable to attend due to the front desk volunteer being ill and therefore there was not any coverage at the front desk. Director Distad will update the work plan to show the recent progress being made. B. 2018 Work Plan Ideas Director Distad informed Advisory Board members that staff would like to start receiving ideas for possible items for the 2018 Work Plan. The following possible ideas were shared:  Address volunteerism by having a strategic plan to increase the number of volunteers and increase the visibility of where volunteers can see the volunteer opportunities  Coffee Café program promotion/publicity  Recognition and celebrate accomplishments through different awards programs and certifications  Determine teachable moments about when information can be presented on topics such as dementia, ageism, programs to service organizations  Involvement in the Farmington Journey program  Determine strategies on how to tell the RRC story  Provide improved building signage and wayfinding  Implementing the RRC brand and tag line that was developed and approved by the Advisory Board  Trip Planning Committee  AARP Registration 7. Staff Report The following items were shared by staff:  Trip Planning Committee had their first meeting and developed a list of possible places to tour and provided it to Missie for future use when trips are planned  Dementia Friendly Community training will occur tomorrow at 6:30 p.m. in the Empire Room and Advisory Board members were encouraged to sign up so the minimum number of participants can be met and the program can be held  35th Anniversary Luau was attended by 98 people and went well especially the entertainment  The City Council has provided funding up to $70,000.00 to replace the existing RRC roof and staff is working on soliciting quotes from contractors to complete the project  Looking for volunteers to sign up and sit at a table on Wednesdays at Family Fresh Market to sell MDC cards, which is an annual RRC fundraiser 8. Commission Roundtable Page – Didn’t have anything to share. Koski – Suggested having a plastic sign board at the counter that publicizes either the next event or program for members to sign up and attend. Briesacher – Didn’t have anything to share Schmidtke – Suggested if there is another luau offered to make sure there is a choice of meat and it is advertised that way Bennett – Save the date cards have been mailed to last year’s arts and crafts sale vendors. She is also wondering about when the 2018 application forms will be updated so it can be sent to possible new vendors and vendors who attended the 2017 event. Wood – Didn’t have anything to share. Reichert – Reminded everyone about the Coffee Café and it is anticipated it would start in early November. 9. Agenda Items for October 9, 2017 Meeting A. 2017 Waffle Breakfast and Silent Auction Fundraiser B. 2017 Jewelry and Garage Sale Fundraiser review C. Coffee Café D. Roof Replacement Project update 10. 10. Adjourn Motion by Wood and seconded by Reichert to adjourn the meeting. APIF. Meeting was adjourned at 10:20 a.m. Respectfully Submitted Randy Distad Parks and Recreation Director and Recording Secretary