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HomeMy WebLinkAboutAgenda_2016_10_10_Meeting(264)RAMBLING RIVER CENTER ADVISORY BOARD MEETING 9:30 AM, October 10, 2016 Rambling River Center Nicolai Board Room AGENDA 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Ap p ro ve Septemb er 12, 2016 Meeting Minutes 4.Presentations 5 Business Items a.P atriotic Night b.Waffle Breakfast/Silent Auc tion/Bake S ale F und 6.Discussion Items a.2017 Arts and Crafts Sale 7.Staff Report a.P ro jects Up d ate 8.Advisory Board Roundtable a.R o und table Format 9.Items for Next Meeting Agenda a.No vember 14, 2016 Meeting Agend a To p ics 10.Adjourn City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Ap p ro ve Septemb er 12, 2016 Meeting Minutes DATE:Oc tober 10, 2016 INTRODUCTION Attac hed fo r review are the draft minutes fro m the Septemb er 12, 2016 Ramb ling R iver Center Ad visory Bo ard (Ad vis o ry Bo ard ) meeting. DISCUSSION Advis o ry Board memb ers sho uld review the minutes for any c o rrectio ns or ed its that s hould be mad e prio r to ap p ro val by the Ad visory Board. ACTION REQUESTED The Ad visory Bo ard is b eing asked to appro ve the attac hed minutes fro m the S ep tember 12, 2016 meeting. ATTACHMENTS: Type Description Exhibit September 12, 2016 Draft Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers September 12, 2016 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Schmidtke at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Blanche Reichert, and Marjorie Koski Members Absent: Sarah Miller Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Nicole Gorman 2. Approve Agenda Motion made by Briesacher to approve September 12, 2016 meeting agenda and seconded by Bennett. APIF. Motion carried. 3. Approve Minutes Motion made by Bennett to approve August 8, 2016 meeting minutes and seconded by Briesacher. APIF. Motion carried. 4. Presentations 5. Business Items A. Patriotic Night Supervisor Gorman reported that Patriotic Night will be held on Thursday, November 10, 2016 at the Farmington High School. Gorman requested help from the Advisory Board to staff the booth since she will be on maternity leave. Blanche Reichert and Marjorie Koski volunteered to staff the booth from 5-7 p.m. and Director Distad stated he’d bring the supplies over to the high school for the volunteers. B. Waffle Breakfast Advisory Board members lead the discussion on the upcoming Waffle Breakfast. Schmidtke inquired about the dates that ticket sales will be held at Family Fresh and how the sign-up for volunteering was going. Briesacher inquired about petty cash for Family Fresh and Director Distad said he’d have that ready for them on Friday, October 7. Bennett discussed silent auction and how a few businesses stated they’ve already given someone something and there was some confusion as to who the businesses gave too. Only board members will be following up with the businesses so there shouldn’t be confusion moving forward. Supervisor Gorman walked the board through her old office which is staged for the waffle breakfast, Family Fresh Ticket Sales and Patriotic Night. Everything needed for the waffle breakfast can be found in the old office or her current office. Koski offered to touch base with Sarah Miller to see if she is still able and willing to run the bake sale portion of the day. 6. Discussion Items A. Rambling River Center’s Capital Project Fund Balance Director Distad reported that there is a current balance of $3,616.18 in the CIP fund. Briesacher requested to have Empire Township reflected in the donors towards the new chairs. Distad requested the board’s input on items they’d like to add to the list. 7. Commission Roundtable Koski –Stated she’d take the bake sale on if Sarah Miller isn’t available. Miller – Absent. Bennett – Requested more flyers for the waffle breakfast and Arts & Crafts Fair Briesacher –Nothing to share. Wood – Would like to get tickets to sell in advance; a list will be made to track tickets each board member receives to sell. Reichert – Nothing to share. Schmidtke – Requested a contact list of bread pick-up volunteers. This can be located at the center’s front desk. 8. Staff Report A. Rambling River Center Plaza Preliminary Design Update Director Distad reported that the council postponed hiring the plaza consultant for 60-90 days and wanted an opportunity for a discussion with adjacent business owners about the opportunity to improve the back of the businesses that abut the parking lot. B. Recreational Facilities Referendum Update Director Distad handed out a draft of the mailing that will be sent out to all Farmington residents at the end of September. Distad requested the board’s feedback on the brochure. Briesacher mentioned she’s disappointed that it wasn’t going to be a school district wide vote instead of just Farmington residents. C. Rambling River Center Coverage Director Distad reported that Shelley Beard will be at the center Monday-Thursday from 7:30 to 11:30 a.m. and on Friday’s from 7:30-8:30 a.m. to open and ensure that the volunteer shows up. There are a few days where her schedule will change due to city staff going on vacation but the front desk has volunteer coverage already scheduled. The week of the waffle breakfast, Shelley will be here Thursday, Friday and Saturday to help with the fundraiser. Randy will open Monday-Wednesday that week until the volunteer arrives. Supervisor Gorman will be out of the office on maternity leave from September 15 through November 18. She’ll return to the office on November 21. 10. Agenda Items for October 10, 2016 Meeting A. Waffle Breakfast B. Patriotic Night C. Recreational Facilities Referendum Update 11. Adjourn Motion by Bennett and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 10:23 a.m. Respectfully Submitted Nicole Gorman Recreation Supervisor and Recording Secretary City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:P atriotic Night DATE:Oc tober 10, 2016 INTRODUCTION The annual Patriotic Night event will be held on Thurs day, No vember 10, 2016 at the F armington High Sc hool. DISCUSSION At past Patrio tic Night events the Ramb ling River C enter (RRC) has had a tab le with info rmation about the RRC. At p revio us Ad visory Board meetings there was cons ensus to once again have spac e at the event. Attac hed is an email rec eived fro m the F armington S cho o l Dis tric t about p artic ip ation in the Patriotic Night event. Becaus e Recreation S upervis o r, Nicole Go rman will be o n leave d uring this event a review o f the lo gistics s hould oc cur in o rd er to ens ure that RRC info rmation c an b e made available to the p ublic . The fo llo wing logis tic s s ho uld b e reviewed, d is c us s ed and finalized at the meeting: Confirmatio n fro m the Farmingto n Sc ho o l Dis tric t that the RRC has s p ac e d uring the event Id entify res pons ib ility for s et up o f bo o th prior to the event Determine vo lunteer s ched ule d uring the event Id entify R RC info rmational hand o uts that will b e availab le to the p ub lic d uring the event Determine logis tic s to ens ure RRC info rmation is p ulled together and b ro ught to the event Determine who will return any info rmatio nal materials not handed o ut d uring the event Dis cus s ion and determinatio n o f any other items that need to b e finalized ACTION REQUESTED The Ad visory Bo ard is b eing asked to finalize the details required to have a p res enc e at the Patrio tic Night event b eing held at the F armington High School o n T hurs d ay, Novemb er 10, 2016. ATTACHMENTS: Type Description Exhibit Patriotic Night Information Email City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Waffle Breakfast/Silent Auc tion/Bake S ale F und DATE:Oc tober 10, 2016 INTRODUCTION The Rambling R iver Center Waffle Breakfas t/S ilent Auctio n/Bake Sale Fund rais ing event is b eing held on Saturday, Oc to b er 22, 2016 fro m 8:30 a.m. to No o n. Staff and the Ad visory Bo ard will disc uss a number of b usines s items related to thes e fundraising events . DISCUSSION The fo llo wing c atego ries will be d is cus s ed ab o ut the fund rais ing event: Pub licity/marketing Tic ket s ales Volunteers Silent auc tio n Bake s ale Logis tic s o n d ay o f event The intent of this dis c ussion is to p ro vide an up d ate o n the status of each o f thes e components of the Waffle Breakfas t F und rais er and to begin to finalize/refine the d etails as s o ciated with each of the c atego ries . ACTION REQUESTED The Ad visory Bo ard is b eing asked to appro ve any items that need approval p rio r to the Waffle Breakfas t Fundraiser being held o n Octo b er 22, 2016. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:2017 Arts and Crafts Sale DATE:Oc tober 10, 2016 INTRODUCTION The Arts and C rafts Sale will b e held in the s pring o f 2017. DISCUSSION While the Arts and Crafts S ale will no t b e held fo r until six more mo nths, the Advis o ry Bo ard felt it wo uld be good idea to begin to have a conversatio n about this event. ACTION REQUESTED Advis o ry Board memb ers are as ked to come to the meeting p rep ared to dis c us s the s econd Arts and Craft Sale, includ ing what typ es of revisions sho uld be mad e to make it more s uc c es s ful in 2017. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:P ro jects Up d ate DATE:Oc tober 10, 2016 INTRODUCTION This item o n the agend a is an o p p o rtunity for s taff to p ro vide an update on any projec ts that are oc curring. DISCUSSION Staff will provide a verb al up d ate to the Advis ory Board o n the following item d uring the meeting: Rec reatio nal Fac ilities Referend um ACTION REQUESTED The Ad visory Bo ard is req uested to ask ques tio ns and give feedbac k o n any updates that are p res ented . City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Ro und table Format DATE:Oc tober 10, 2016 INTRODUCTION The Ad visory Bo ard R o und table o cc urs at every mo nthly meeting. DISCUSSION The Ad visory Bo ard R o und table agend a item p ro vides an o p p o rtunity fo r Ad vis ory Board memb ers to share informatio n or as k q ues tio ns o f staff about items that are not on the agenda. ACTION REQUESTED The Roundtable agend a item is fo r info rmatio nal p urposes o nly. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:No vember 14, 2016 Meeting Agend a To p ics DATE:Oc tober 10, 2016 INTRODUCTION This item is fo r s taff and the Ad visory Board to identify possible items fo r the next meeting agenda. DISCUSSION Thus far s taff has identified the following po s s ib le items for the No vember 14, 2016 meeting agend a: 1. Waffle Breakfas t R eview 2. Patrio tic Night R eview 3. Rec reational Fac ilities Referend um Review ACTION REQUESTED Advis o ry Board memb ers are b eing asked to c ome to the meeting prepared to dis c us s and id entify o ther p o s s ib le items fo r the Novemb er 14, 2016 meeting agenda.