Loading...
HomeMy WebLinkAboutMinutes_2016_10_10_Meeting(288)RAMBLING RIVER CENTER ADVISORY BOARD MEETING 9:30 AM, October 10, 2016 Rambling River Center Nicolai Board Room MINUTES 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Ap p ro ve Septemb er 12, 2016 Meeting Minutes 4.Presentations 5 Business Items a.P atriotic Night b.Waffle Breakfast/Silent Auc tion/Bake S ale F und 6.Discussion Items a.2017 Arts and Crafts Sale 7.Staff Report a.P ro jects Up d ate 8.Advisory Board Roundtable a.R o und table Format 9.Items for Next Meeting Agenda a.No vember 14, 2016 Meeting Agend a To p ics 10.Adjourn City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Rambling River Center Advisory Board FROM:Randy Distad, Parks and Recreation Director SUBJECT:Approve September 12, 2016 Meeting Minutes DATE:October 10, 2016 INTRODUCTION Attached for review are the draft minutes from the September 12, 2016 Rambling River Center Advisory Board (Advisory Board) meeting. DISCUSSION Advisory Board members should review the minutes for any corrections or edits that should be made prior to approval by the Advisory Board. ACTION REQUESTED The Advisory Board is being asked to approve the attached minutes from the September 12, 2016 meeting. ATTAC HMENTS: Type Description Exhibit September 12, 2016 Draft Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers September 12, 2016 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Schmidtke at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Blanche Reichert, and Marjorie Koski Members Absent: Sarah Miller Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Nicole Gorman 2. Approve Agenda Motion made by Briesacher to approve September 12, 2016 meeting agenda and seconded by Bennett. APIF. Motion carried. 3. Approve Minutes Motion made by Bennett to approve August 8, 2016 meeting minutes and seconded by Briesacher. APIF. Motion carried. 4. Presentations 5. Business Items A. Patriotic Night Supervisor Gorman reported that Patriotic Night will be held on Thursday, November 10, 2016 at the Farmington High School. Gorman requested help from the Advisory Board to staff the booth since she will be on maternity leave. Blanche Reichert and Marjorie Koski volunteered to staff the booth from 5-7 p.m. and Director Distad stated he’d bring the supplies over to the high school for the volunteers. B. Waffle Breakfast Advisory Board members lead the discussion on the upcoming Waffle Breakfast. Schmidtke inquired about the dates that ticket sales will be held at Family Fresh and how the sign-up for volunteering was going. Briesacher inquired about petty cash for Family Fresh and Director Distad said he’d have that ready for them on Friday, October 7. Bennett discussed silent auction and how a few businesses stated they’ve already given someone something and there was some confusion as to who the businesses gave too. Only board members will be following up with the businesses so there shouldn’t be confusion moving forward. Supervisor Gorman walked the board through her old office which is staged for the waffle breakfast, Family Fresh Ticket Sales and Patriotic Night. Everything needed for the waffle breakfast can be found in the old office or her current office. Koski offered to touch base with Sarah Miller to see if she is still able and willing to run the bake sale portion of the day. 6. Discussion Items A. Rambling River Center’s Capital Project Fund Balance Director Distad reported that there is a current balance of $3,616.18 in the CIP fund. Briesacher requested to have Empire Township reflected in the donors towards the new chairs. Distad requested the board’s input on items they’d like to add to the list. 7. Commission Roundtable Koski –Stated she’d take the bake sale on if Sarah Miller isn’t available. Miller – Absent. Bennett – Requested more flyers for the waffle breakfast and Arts & Crafts Fair Briesacher –Nothing to share. Wood – Would like to get tickets to sell in advance; a list will be made to track tickets each board member receives to sell. Reichert – Nothing to share. Schmidtke – Requested a contact list of bread pick-up volunteers. This can be located at the center’s front desk. 8. Staff Report A. Rambling River Center Plaza Preliminary Design Update Director Distad reported that the council postponed hiring the plaza consultant for 60-90 days and wanted an opportunity for a discussion with adjacent business owners about the opportunity to improve the back of the businesses that abut the parking lot. B. Recreational Facilities Referendum Update Director Distad handed out a draft of the mailing that will be sent out to all Farmington residents at the end of September. Distad requested the board’s feedback on the brochure. Briesacher mentioned she’s disappointed that it wasn’t going to be a school district wide vote instead of just Farmington residents. C. Rambling River Center Coverage Director Distad reported that Shelley Beard will be at the center Monday-Thursday from 7:30 to 11:30 a.m. and on Friday’s from 7:30-8:30 a.m. to open and ensure that the volunteer shows up. There are a few days where her schedule will change due to city staff going on vacation but the front desk has volunteer coverage already scheduled. The week of the waffle breakfast, Shelley will be here Thursday, Friday and Saturday to help with the fundraiser. Randy will open Monday-Wednesday that week until the volunteer arrives. Supervisor Gorman will be out of the office on maternity leave from September 15 through November 18. She’ll return to the office on November 21. 10. Agenda Items for October 10, 2016 Meeting A. Waffle Breakfast B. Patriotic Night C. Recreational Facilities Referendum Update 11. Adjourn Motion by Bennett and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 10:23 a.m. Respectfully Submitted Nicole Gorman Recreation Supervisor and Recording Secretary City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Rambling River Center Advisory Board FROM:Randy Distad, Parks and Recreation Director SUBJECT:Patriotic Night DATE:October 10, 2016 INTRODUCTION The annual Patriotic Night event will be held on Thursday, November 10, 2016 at the Farmington High School. DISCUSSION At past Patriotic Night events the Rambling River Center (RRC) has had a table with information about the RRC. At previous Advisory Board meetings there was consensus to once again have space at the event. Attached is an email received from the Farmington School District about participation in the Patriotic Night event. Because Recreation Supervisor, Nicole Gorman will be on leave during this event a review of the logistics should occur in order to ensure that RRC information can be made available to the public. The following logistics should be reviewed, discussed and finalized at the meeting: Confirmation from the Farmington School District that the RRC has space during the event Identify responsibility for set up of booth prior to the event Determine volunteer schedule during the event Identify RRC informational hand outs that will be available to the public during the event Determine logistics to ensure RRC information is pulled together and brought to the event Determine who will return any informational materials not handed out during the event Discussion and determination of any other items that need to be finalized ACTION REQUESTED The Advisory Board is being asked to finalize the details required to have a presence at the Patriotic Night event being held at the Farmington High School on Thursday, November 10, 2016. ATTAC HMENTS: Type Description Exhibit Patriotic Night Informati on Email City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Rambling River Center Advisory Board FROM:Randy Distad, Parks and Recreation Director SUBJECT:Waffle Breakfast/Silent Auction/Bake Sale Fund DATE:October 10, 2016 INTRODUCTION The Rambling River Center Waffle Breakfast/Silent Auction/Bake Sale Fundraising event is being held on Saturday, October 22, 2016 from 8:30 a.m. to Noon. Staff and the Advisory Board will discuss a number of business items related to these fundraising events. DISCUSSION The following categories will be discussed about the fundraising event: Publicity/marketing Ticket sales Volunteers Silent auction Bake sale Logistics on day of event The intent of this discussion is to provide an update on the status of each of these components of the Waffle Breakfast Fundraiser and to begin to finalize/refine the details associated with each of the categories. ACTION REQUESTED The Advisory Board is being asked to approve any items that need approval prior to the Waffle Breakfast Fundraiser being held on October 22, 2016. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Rambling River Center Advisory Board FROM:Randy Distad, Parks and Recreation Director SUBJECT:2017 Arts and Crafts Sale DATE:October 10, 2016 INTRODUCTION The Arts and Crafts Sale will be held in the spring of 2017. DISCUSSION While the Arts and Crafts Sale will not be held for until six more months, the Advisory Board felt it would be good idea to begin to have a conversation about this event. ACTION REQUESTED Advisory Board members are asked to come to the meeting prepared to discuss the second Arts and Craft Sale, including what types of revisions should be made to make it more successful in 2017. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Rambling River Center Advisory Board FROM:Randy Distad, Parks and Recreation Director SUBJECT:Projects Update DATE:October 10, 2016 INTRODUCTION This item on the agenda is an opportunity for staff to provide an update on any projects that are occurring. DISCUSSION Staff will provide a verbal update to the Advisory Board on the following item during the meeting: Recreational Facilities Referendum ACTION REQUESTED The Advisory Board is requested to ask questions and give feedback on any updates that are presented. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Rambling River Center Advisory Board FROM:Randy Distad, Parks and Recreation Director SUBJECT:Roundtable Format DATE:October 10, 2016 INTRODUCTION The Advisory Board Roundtable occurs at every monthly meeting. DISCUSSION The Advisory Board Roundtable agenda item provides an opportunity for Advisory Board members to share information or ask questions of staff about items that are not on the agenda. ACTION REQUESTED The Roundtable agenda item is for informational purposes only. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO:Rambling River Center Advisory Board FROM:Randy Distad, Parks and Recreation Director SUBJECT:November 14, 2016 Meeting Agenda Topics DATE:October 10, 2016 INTRODUCTION This item is for staff and the Advisory Board to identify possible items for the next meeting agenda. DISCUSSION Thus far staff has identified the following possible items for the November 14, 2016 meeting agenda: 1. Waffle Breakfast Review 2. Patriotic Night Review 3. Recreational Facilities Referendum Review ACTION REQUESTED Advisory Board members are being asked to come to the meeting prepared to discuss and identify other possible items for the November 14, 2016 meeting agenda.