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HomeMy WebLinkAboutMinutes_2016_11_14_Meeting(301)City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers NOVEMBER 14, 2016 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Schmidtke at 9:30am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Marjorie Koski, Kay Bennett, Fred Schmidtke, and Blanche Reichert Members Absent: Sarah Miller Others Present: Parks & Recreation Director Randy Distad and Rambling River Center staff member Shelley Beard 2. Approve Agenda Motion made by Briesacher and seconded by Reichert to approve the November 14, 2016 meeting agenda. APIF. Motion carried. 3. Approve Minutes Motion made by Briesacher and seconded by Bennett to approve the amended October 10, 2016 meeting minutes to show in #5. Business Item; Letter B; Patriotic Night Event that Reichert and not Bennett will be sitting at the booth during the Patriotic Night event. APIF. Motion carried. 4. Presentations None 5. Business Items A. Waffle Breakfast/Silent Auction/Bake Sale Fundraiser Review and Evaluation The following was presented and discussed about the fundraising event: • Financial details were shared including $5,000.75 in gross revenue was taken in with net expenses being $1,236.19 resulting in a net profit of $3764.56 being made during this year’s Waffle Breakfast/Silent Auction/Bake Sale fundraising event • Next year’s Waffle Breakfast has been tentatively scheduled with Dad’s Belgian Waffles for Saturday, October 21, 2017 from 8:30-11:30 a.m. • The bake sale should not be reduced to half price next year because everyone waits until the price is reduced before they purchase the baked goods • There were fewer baskets for the Silent Auction this year but they made more money • The Train Club provided great assistance with the setup and tear down of the equipment that Dad’s Belgian Waffles brought with and should be thanked for this • Shelley Beard provided great leadership in Nicole’s absence • Thank you cards were mailed out by Shelley • There should be 2 100 gallon pots of regular coffee made and a smaller pot of decaf made because regular coffee ran out and had to be made in the air pots • Should try and get a couple of high chairs to have on hand for younger kids as a few people requested them but we could not provide them • The tables used by people to eat on should be moved back some from the serving line as it created a pinch point that became congested at times • Signage around town was good but the directional H signs should contain more information about where the event is being held and time • Seemed to be plenty of milk and orange juice from Kwik Trip as there was some left over that was frozen and will be used for other RRC events B. Patriotic Night Event Koski and Reichert attended the event in order to provide information to the public about the RRC. The following were comments provided during the discussion: • Some people questioned what the RRC was because it does not identify in any of the literature or brochures that it is a senior center and also a community center for people to rent • There didn’t seem to be as many people stopping at the booth as there was last year, but there was good attendance for the event as a whole with around 1,500 pork chops served • Distad provided some background about the building being named the Rambling River Center in order for the building to be thought of more as a community center in addition to it being a senior center in order to encourage more public use of the building during non-senior center hours such as in the evening and on weekends • Distad suggested the Advisory Board should make this an item on their work plan about what kind of information should be included in the RRC literature and brochures in order to better inform the public about the RRC being a senior center and it is a building that can host rentals for private parties and meetings 7. Discussion Items A. Arts and Crafts Sale Discussion occurred on the second Arts and Crafts Sale that will be held on April 22, 2017 at the RRC: • Bennett has mailed out applications and flyers to 33 possible vendors and she will provide a list to Recreation Supervisor Gorman of the vendors who were included in the mailing • Board would like to expand the concession offerings during the sale to include premade sub sandwiches • Board would like to have a bake sale during the Arts and Crafts sale B. 2016 Work Plan Review • The work plan was reviewed and updated to show items that have been completed since the last review • Items not completed should be reviewed for possible inclusion in the 2017 work plan • Board would like to have Recreation Supervisor Gorman provide an update on the AMP class that was held in Rosemount C. 2017 Work Plan Board members discussed the following items for possible inclusion in its 2017 work plan • Participate in the city’s 2040 Comprehensive Plan Update • Participate in the possible design of a plaza adjacent to the Rambling River Center • Fundraise at least $5,000 • Complete at least one capital improvement project or purchase of capital equipment • Increase membership by 2.5% • Increase revenue by 2.5% • Review language in RRC literature/brochures to make sure it reflects the RRC is a senior center and it is a building the community can use 8. Commission Roundtable Koski – Asked why HyVee no longer is donating day old bread. Schmidtke responded that it was a store decision. Bennett – Reminded Board members that non-members who participate in a RRC sponsored group should be paying either a daily fee or should become a member Briesacher – Did not have anything to share. Wood – Did not have anything to share. Reichert – Felt it was a priority to have the Arts and Crafts room concrete floor resurfaced. Schmidtke – Thanked everyone for the work provided during the Waffle Breakfast and felt it was very successful. 9. Staff Report Director Distad provided an update on the following items: A. 2017 RRC Fees and Charges Share the fees recommended by the Advisory Board were approved both by the Park and Recreation Commission and City Council and any new or revised fees will go into effect on January 1, 2017. B. Recreational Facilities Referendum Shared the referendum failed by 581 votes. Thought the City Council and Park and Recreation Commission will want to process the vote first before any decision made on a future referendum. C. RRC Capital Improvement Fund Balance Shared a report showing the current fund balance remaining after all expenses have been accounted for from the Waffle Breakfast is $8,414.18. 10. Agenda Items for December 12, 2016 Meeting A. 2017 Arts and Crafts Sale B. AARP Tax Preparation Service C. 2016 Work Plan review D. 2017 Work Plan Draft F. Discussion about possible new 2017 fundraising event 11. Adjourn Motion by Bennett and seconded by Reichert to adjourn the meeting. APIF. Meeting was adjourned at 10:46 a.m. Respectfully Submitted Randy Distad Parks and Recreation Director and Recording Secretary