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HomeMy WebLinkAboutMinutes_2016_8_8_Meeting(266)City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers August 8, 2016 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Schmidtke at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Blanche Reichert and Marjorie Koski Members Absent: Sarah Miller Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Nicole Gorman 2. Approve Agenda Motion made by Briesacher to approve August 8, 2016 meeting agenda and seconded by Bennett. APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve July 11, 2016 meeting minutes and seconded by Koski. APIF. Motion carried. 4. Presentations 5. Business Items A. Approve Purchase and Installation of Exterior Security Camera Director Distad discussed the issues the RRC was facing around the Oak Street entrance of the facility. There have been numerous kids using the area as a skateboard and biking park and there have been issues with vandalism to the benches, planters and concrete. Distad requested for the board to make a motion to purchase a camera from the RRC operating budget and fundraising dollars to install on the south side of the building. The total cost would be $1250. Motion made by Koski to purchase and install a security camera on the Oak Street side of the building per staff’s recommendation and seconded by Reichert. APIF. Motion carried. B. Downtown Redevelopment Plan Rambling River Center Plaza Recommendation Director Distad provided the board with an update regarding the next step for the downtown redevelopment plan which is focused on creating a plaza to the west of the Rambling River Center. Four concepts have been created and Distad requested the Board’s input on which plan they would like to see move forward. After a show of hands, concept #4 was chosen as the preferred plan. During the discussion of this item, Wood expressed concern about moving the bell due to the sentimental value it held with residents. The biggest concern amongst Board members was parking. 6. Discussion Items A. 2017 RRC Requested Budget Distad discussed the budget and stated it was increased to accommodate a part-time assistant for the Rambling River Center. Other than that increase, there were no changes to the budget for 2017. B. Fall Rambling River Center Building Coverage Director Distad introduced Shelley Beard as the Rambling River Center’s newest staff addition. Distad stated that Shelley’s coverage while Nicole is on maternity leave would be Monday-Thursday from 7:30- 11:30 a.m. and requested that the volunteers be flexible for scheduling. C. Patriotic Night Involvement Supervisor Gorman requested input from the Advisory Board regarding involvement in the Patriotic Night on November 10. Gorman will still be on maternity leave so coverage of the booth would need to be conducted by volunteers. Board members were willing to volunteer to host the booth. Gorman will confirm times with Community Education and will bring back this discussion item to the September meeting. D. Waffle Breakfast Fundraiser Supervisor Gorman provided an update on the Waffle Breakfast to Advisory Board members. Gorman stated that tickets have been printed and are ready to sell. Gorman stated that letters had been mailed out August 1st for silent auction donation requests. Volunteer sheets are now available for people to sign up for a shift. Each chair will be corresponding with Gorman prior to Gorman’s leave. E. Recreation Facilities Recommendation Director Distad reported that the recreation facilities recommendation was approved by council to put on the November 2016 ballot. Distad provided Advisory Board members with a copy of the estimated costs of the projects that were recommended. 7. Commission Roundtable Koski –Nothing to share. Miller – Absent. Bennett – Requested Supervisor Gorman to print 50 waffle breakfast flyers as well as the 2017 Craft fair flyer and vendor agreements for Bennett to bring around and promote. Briesacher –Mentioned that members are still approaching her regarding adding another railing to the Oak Street entrance before winter arrives. Briesacher also requested some Craft fair postcards to hand out. Wood – Inquired about being involved in the Downtown Block Party and Car Show for 2017. Reichert – Requested for French doors to be added to the CIP list if the RRC plaza goes through. Schmidtke – Welcomed Shelley to the RRC. 8. Staff Report A. 2017 Fees and Charges Update Director Distad gave an update on fees and charges for 2017. The Parks and Recreation Commission forwarded the Rambling River Center Advisory Board’s recommendation with exception to some irrelevant language on to the council for approval at their September meeting. B. Quarterly Reports Supervisor Gorman provided Advisory Board members with the second quarter reports on participation numbers, memberships and the Community Development Block Grant Financial Support Program. C. Recreation Facilities Referendum Update Director Distad reported that there will be an informational brochure sent out to Farmington residents discussing the recreation facilities recommendation that was approved by council to be on the November 2016 ballot. There will be three public meetings held for residents to learn about the ballot questions. 10. Agenda Items for September 12, 2016 Meeting A. Patriotic Night Update B. Waffle Breakfast C. Fall Building Coverage D. Recreational Facilities Referendum Update 11. Adjourn Motion by Bennett and seconded by Reichert to adjourn the meeting. APIF. Meeting was adjourned at 10:47 a.m. Respectfully Submitted Nicole Gorman Recreation Supervisor and Recording Secretary