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September 12, 2016 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Meeting was called to order by Chair Schmidtke at 9:30 am. Quorum was present.
Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Blanche
Reichert, and Marjorie Koski
Members Absent: Sarah Miller
Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Nicole
Gorman
2. Approve Agenda
Motion made by Briesacher to approve September 12, 2016 meeting agenda and seconded by Bennett.
APIF. Motion carried.
3. Approve Minutes
Motion made by Bennett to approve August 8, 2016 meeting minutes and seconded by Briesacher. APIF.
Motion carried.
4. Presentations
5. Business Items
A. Patriotic Night
Supervisor Gorman reported that Patriotic Night will be held on Thursday, November 10, 2016 at the
Farmington High School. Gorman requested help from the Advisory Board to staff the booth since she
will be on maternity leave. Blanche Reichert and Marjorie Koski volunteered to staff the booth from 5-7
p.m. and Director Distad stated he’d bring the supplies over to the high school for the volunteers.
B. Waffle Breakfast
Advisory Board members lead the discussion on the upcoming Waffle Breakfast. Schmidtke inquired
about the dates that ticket sales will be held at Family Fresh and how the sign-up for volunteering was
going. Briesacher inquired about petty cash for Family Fresh and Director Distad said he’d have that
ready for them on Friday, October 7. Bennett discussed silent auction and how a few businesses stated
they’ve already given someone something and there was some confusion as to who the businesses gave
too. Only board members will be following up with the businesses so there shouldn’t be confusion
moving forward. Supervisor Gorman walked the board through her old office which is staged for the
waffle breakfast, Family Fresh Ticket Sales and Patriotic Night. Everything needed for the waffle
breakfast can be found in the old office or her current office. Koski offered to touch base with Sarah
Miller to see if she is still able and willing to run the bake sale portion of the day.
6. Discussion Items
A. Rambling River Center’s Capital Project Fund Balance
Director Distad reported that there is a current balance of $3,616.18 in the CIP fund. Briesacher
requested to have Empire Township reflected in the donors towards the new chairs. Distad requested the
board’s input on items they’d like to add to the list.
7. Commission Roundtable
Koski –Stated she’d take the bake sale on if Sarah Miller isn’t available.
Miller – Absent.
Bennett – Requested more flyers for the waffle breakfast and Arts & Crafts Fair
Briesacher –Nothing to share.
Wood – Would like to get tickets to sell in advance; a list will be made to track tickets each board
member receives to sell.
Reichert – Nothing to share.
Schmidtke – Requested a contact list of bread pick-up volunteers. This can be located at the center’s
front desk.
8. Staff Report
A. Rambling River Center Plaza Preliminary Design Update
Director Distad reported that the council postponed hiring the plaza consultant for 60-90 days and
wanted an opportunity for a discussion with adjacent business owners about the opportunity to improve
the back of the businesses that abut the parking lot.
B. Recreational Facilities Referendum Update
Director Distad handed out a draft of the mailing that will be sent out to all Farmington residents at the
end of September. Distad requested the board’s feedback on the brochure. Briesacher mentioned she’s
disappointed that it wasn’t going to be a school district wide vote instead of just Farmington residents.
C. Rambling River Center Coverage
Director Distad reported that Shelley Beard will be at the center Monday-Thursday from 7:30 to 11:30
a.m. and on Friday’s from 7:30-8:30 a.m. to open and ensure that the volunteer shows up. There are a
few days where her schedule will change due to city staff going on vacation but the front desk has
volunteer coverage already scheduled. The week of the waffle breakfast, Shelley will be here Thursday,
Friday and Saturday to help with the fundraiser. Randy will open Monday-Wednesday that week until
the volunteer arrives. Supervisor Gorman will be out of the office on maternity leave from September 15
through November 18. She’ll return to the office on November 21.
10. Agenda Items for October 10, 2016 Meeting
A. Waffle Breakfast
B. Patriotic Night
C. Recreational Facilities Referendum Update
11. Adjourn
Motion by Bennett and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at
10:23 a.m.
Respectfully Submitted
Nicole Gorman
Recreation Supervisor and Recording Secretary