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HomeMy WebLinkAboutAgenda_2016_9_12_Meeting(259)RAMBLING RIVER CENTER ADVISORY BOARD MEETING 9:30 AM, September 12, 2016 Rambling River Center AGENDA 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Ap p ro ve August 8, 2016 Meeting Minutes 4.Presentations 5 Business Items a.P atriotic Night b.Waffle Breakfast 6.Discussion Items a.R amb ling River Center's C ap ital Projec t Fund Balanc e 7.Staff Report a.R amb ling River Center Plaza P reliminary Des ign Up d ate b.R ecreatio nal Fac ilities Referendum Up d ate c .R amb ling River Center Coverage 8.Advisory Board Roundtable a.Ad vis ory Board Roundtable Format 9.Items for Next Meeting Agenda a.Oc tober 10, 2016 Meeting Agend a 10.Adjourn City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Ap p ro ve August 8, 2016 Meeting Minutes DATE:S ep tember 12, 2016 INTRODUCTION Attac hed fo r review are the draft minutes fro m the August 8, 2016 Ramb ling River C enter Advis o ry Bo ard (Advis o ry Board) meeting. DISCUSSION The August 8, 2016 meeting minutes are attac hed . Advis o ry Bo ard members s ho uld review the minutes for any c o rrections or ed its that s hould be made p rio r to approval by the Ad vis o ry Bo ard . ACTION REQUESTED The Ad visory Bo ard is b eing asked to appro ve the attac hed minutes fro m the S ep tember 8, 2016 meeting. ATTACHMENTS: Type Description Exhibit August 8, 2016 Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers August 8, 2016 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Schmidtke at 9:30 am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Blanche Reichert and Marjorie Koski Members Absent: Sarah Miller Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Nicole Gorman 2. Approve Agenda Motion made by Briesacher to approve August 8, 2016 meeting agenda and seconded by Bennett. APIF. Motion carried. 3. Approve Minutes Motion made by Wood to approve July 11, 2016 meeting minutes and seconded by Koski. APIF. Motion carried. 4. Presentations 5. Business Items A. Approve Purchase and Installation of Exterior Security Camera Director Distad discussed the issues the RRC was facing around the Oak Street entrance of the facility. There have been numerous kids using the area as a skateboard and biking park and there have been issues with vandalism to the benches, planters and concrete. Distad requested for the board to make a motion to purchase a camera from the RRC operating budget and fundraising dollars to install on the south side of the building. The total cost would be $1250. Motion made by Koski to purchase and install a security camera on the Oak Street side of the building per staff’s recommendation and seconded by Reichert. APIF. Motion carried. B. Downtown Redevelopment Plan Rambling River Center Plaza Recommendation Director Distad provided the board with an update regarding the next step for the downtown redevelopment plan which is focused on creating a plaza to the west of the Rambling River Center. Four concepts have been created and Distad requested the Board’s input on which plan they would like to see move forward. After a show of hands, concept #4 was chosen as the preferred plan. During the discussion of this item, Wood expressed concern about moving the bell due to the sentimental value it held with residents. The biggest concern amongst Board members was parking. 6. Discussion Items A. 2017 RRC Requested Budget Distad discussed the budget and stated it was increased to accommodate a part-time assistant for the Rambling River Center. Other than that increase, there were no changes to the budget for 2017. B. Fall Rambling River Center Building Coverage Director Distad introduced Shelley Beard as the Rambling River Center’s newest staff addition. Distad stated that Shelley’s coverage while Nicole is on maternity leave would be Monday-Thursday from 7:30- 11:30 a.m. and requested that the volunteers be flexible for scheduling. C. Patriotic Night Involvement Supervisor Gorman requested input from the Advisory Board regarding involvement in the Patriotic Night on November 10. Gorman will still be on maternity leave so coverage of the booth would need to be conducted by volunteers. Board members were willing to volunteer to host the booth. Gorman will confirm times with Community Education and will bring back this discussion item to the September meeting. D. Waffle Breakfast Fundraiser Supervisor Gorman provided an update on the Waffle Breakfast to Advisory Board members. Gorman stated that tickets have been printed and are ready to sell. Gorman stated that letters had been mailed out August 1st for silent auction donation requests. Volunteer sheets are now available for people to sign up for a shift. Each chair will be corresponding with Gorman prior to Gorman’s leave. E. Recreation Facilities Recommendation Director Distad reported that the recreation facilities recommendation was approved by council to put on the November 2016 ballot. Distad provided Advisory Board members with a copy of the estimated costs of the projects that were recommended. 7. Commission Roundtable Koski –Nothing to share. Miller – Absent. Bennett – Requested Supervisor Gorman to print 50 waffle breakfast flyers as well as the 2017 Craft fair flyer and vendor agreements for Bennett to bring around and promote. Briesacher –Mentioned that members are still approaching her regarding adding another railing to the Oak Street entrance before winter arrives. Briesacher also requested some Craft fair postcards to hand out. Wood – Inquired about being involved in the Downtown Block Party and Car Show for 2017. Reichert – Requested for French doors to be added to the CIP list if the RRC plaza goes through. Schmidtke – Welcomed Shelley to the RRC. 8. Staff Report A. 2017 Fees and Charges Update Director Distad gave an update on fees and charges for 2017. The Parks and Recreation Commission forwarded the Rambling River Center Advisory Board’s recommendation with exception to some irrelevant language on to the council for approval at their September meeting. B. Quarterly Reports Supervisor Gorman provided Advisory Board members with the second quarter reports on participation numbers, memberships and the Community Development Block Grant Financial Support Program. C. Recreation Facilities Referendum Update Director Distad reported that there will be an informational brochure sent out to Farmington residents discussing the recreation facilities recommendation that was approved by council to be on the November 2016 ballot. There will be three public meetings held for residents to learn about the ballot questions. 10. Agenda Items for September 12, 2016 Meeting A. Patriotic Night Update B. Waffle Breakfast C. Fall Building Coverage D. Recreational Facilities Referendum Update 11. Adjourn Motion by Bennett and seconded by Reichert to adjourn the meeting. APIF. Meeting was adjourned at 10:47 a.m. Respectfully Submitted Nicole Gorman Recreation Supervisor and Recording Secretary City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:P atriotic Night DATE:S ep tember 12, 2016 INTRODUCTION The annual Patriotic Night event will be held on Thurs day, No vember 10, 2016 at the F armington High Sc hool. DISCUSSION At past Patrio tic Night events the Ramb ling River C enter (RRC) has had a tab le with info rmation about the RRC. At p revio us Ad visory Board meetings there was cons ensus to once again have a table at the event. Becaus e Recreation S upervis o r, Nicole Go rman will be o n leave d uring this time, a review of the logis tic s s hould oc cur in o rd er to ens ure the RRC has a tab le and there is or are repres entatives from the RRC in attendance at the table to p ro vide information to the p ublic about the RRC. T he fo llo wing lo gistics s hould b e disc ussed and finalized at the meeting: Notification s ent to the F armington Sc hool Dis trict for res erving a plac e fo r the RRC d uring the event Id entify res pons ib ility for s et up o f table and chairs prior to the event Determine vo lunteer s ched ule d uring the event Disc uss and determine what RRC info rmational hand o uts sho uld be mad e availab le to the p ublic d uring the event Determine logis tic s to ens ure RRC info rmation is p ulled together and b ro ught to the event Determine who will tear d o wn and bring bac k table, c hairs and any informatio n not handed o ut during the event Disc uss io n and d etermination of any o ther items that need to be finalized ACTION REQUESTED The Ad visory Bo ard is b eing asked to finalize the details required to have a p res enc e at the Patrio tic Night event b eing held at the F armington High School o n T hurs d ay, Novemb er 10, 2016. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Waffle Breakfast DATE:S ep tember 12, 2016 INTRODUCTION The Rambling R iver Center Waffle Breakfas t F und rais ing event is b eing held o n Saturday, Oc tober 22, 2016 fro m 8:30 a.m. to No o n. Staff and the Ad vis o ry Bo ard will disc uss a numb er of b us ines s items related to the Waffle Breakfas t Fundraising event. DISCUSSION The fo llo wing c atego ries will be d is cus s ed ab o ut the Waffle Breakfas t Fund rais er: Pub licity/marketing Tic ket s ales Volunteers Silent auc tio n Bake s ale Logis tic s o n d ay o f event The intent of this d is cus s io n is to provid e an update on the s tatus o f eac h of thes e c o mp o nents o f the Waffle Breakfast Fundrais er and to b egin to finalize/refine the details assoc iated with eac h o f the categories. ACTION REQUESTED The Ad visory Bo ard is b eing asked to appro ve any items that need approval p rio r to the Waffle Breakfas t Fundraiser being held o n Octo b er 22, 2016. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Rambling River Center Ad vis ory Board FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Rambling River Center's Capital P ro ject F und Balanc e DATE:Septemb er 12, 2016 INTRODUCTION The Rambling R iver Center has cond uc ted a numb er of fund rais ing events in 2016 and has also s p ent fund rais ing mo ney on c ap ital imp ro vements and /or eq uipment in 2016. DISCUSSION Attac hed is the c urrent b alanc e that remains in the R amb ling River Center's C ap ital Projec ts Fund. The b alanc e reflec ts the expens e and revenues thro ugh August 31, 2016. Attached is als o a list of capital projec ts and eq uipment that have b een cons tructed or purc has ed and c ap ital p ro jects and eq uipment yet to c o nstruc t o r purchas e. This item is meant as an update for the Advis ory Board to s ee the current remaining b alanc e through Augus t 31, 2016 along with what has been c o mp leted on the capital projec ts lis t and what s till remains to be completed . It d o es includ e the mo s t current expens e of p urc hasing a sec urity c amera for the build ing exterio r loc ated by the Oak Street entranc e to the build ing, which the Ad vis o ry Bo ard approved at the Augus t 8, 2016 meeting. ACTION REQUESTED No actio n is b eing reques ted, this item is for info rmational purp o s es only. ATTACHMENTS: Type Description Exhibit Current Fund Balance Exhibit Capital Projects List Rambling River Center Capital Improvement Project Fund Balance Account Account Account Account DescriptionDescriptionDescriptionDescription 2012201220122012 2013201320132013 2014201420142014 2015201520152015 2016 YTD2016 YTD2016 YTD2016 YTD OPERATING TRANSFERS 10,000.00 0.00 0.00 0.00 DONATIONS 13,093.63 16,325.09 13,901.27 20,441.66 13,691.00 OFFICE SUPPLIES -108.91 EQUIP SUPPLIES & PARTS -4,905.20 -8,224.54 -6,573.95 -589.00 BUILDING SUPPLIES & PARTS -3,430.00 0.00 -891.74 0.00 PROFESSIONAL SERVICES -6,159.00 -1,050.00 -7,979.00 -1,284.00 ADVERTISING -182.95 0.00 0.00 0.00 PROGRAMMING EXPENSE -1,480.38 -4,157.68 -276.04 -380.66 -396.00 FURNITURE & OFFICE EQUIPMENT -788.50 -26,000.00 OTHER CONSTRUCTION COSTS -6,265.92 0.00 -2,713.00 11,613.2511,613.2511,613.2511,613.25 7,490.267,490.267,490.267,490.26 -1,915.23-1,915.23-1,915.23-1,915.23 3,827.813,827.813,827.813,827.81 -17,399.91-17,399.91-17,399.91-17,399.91 Current Available Balance $3,616.18 As of August 31, 2016 As of August 31, 2016 4502 Rambling River Center Capital Improvement Fund Expenditures List of Completed Building Improvements and Equipment Purchases Building Improvement/Equipment Item Cost Year Completed Banquet Room acoustic improvements $5,459.00 2013 Arts and Crafts Room concrete floor resurfacing Improvement $4,200.00 2013 Purchase and install security video cameras in Fitness Room, Banquet Room, Oak Street entrance hallway and hallway leading from/to Banquet Room $4,256.00 2013 PC and monitor for security cameras $1,074.00 2013 Purchase new banquet tables donated by Coffee Guys $1,353.00 2013 Replace arm chairs in Jerry Ristow Library and Empire Room sitting area $1,498.00 2014 Purchase greeting card rack by Kay Bennett $200.00 2014 Construction of concrete garage apron along Oak Street by Farmington Liquors $6,266.00 2014 Carpet and chair cleaning equipment and Portable PA System by Coffee Guys 275.00 2015 Purchase new treadmill for McKnight Fitness Center $3,665.00 2014 Library bookshelves donated by Kay Bennett and Marilyn Briesacher $3,200.00 2014 Concrete Flower Containers Oak Street entrance area donated in memory of Jim Steege $751.00 2015 Benches for Oak Street entrance area donated by Louis Schmitz Foundation $1,418.00 2015 Bookshelf for Jerry Ristow Library donated by Betty Steege $325.00 2015 Front entrance separation wall and counter top $900.00 2015 Table and lamps Charles Finstad $789.00 2015 Enclosing Front Reception Area with Locking Roll Up Security Gate $2,713.00 2015 Front desk area cabinets donated by the Rotary Club of Farmington $4,512.00 2016 34 chairs for Nicolai Board Room and Harry and Louise Ross Room donated by the Farmington Lions Club and Rotary Club of Farmington $4,080.00 2016 190 Chairs for Banquet Room and Empire Room $26,000 2016 Security Camera Oak Street Entrance $585.50 2016 TOTAL $73,519.50. As of August 31, 2016 List of Future Possible Building Improvements and Equipment Purchases Building Improvement/Equipment Item Estimated Cost Year to be Completed Additional Lighting Fixtures in Banquet Room $2,400 2016 Expand Fitness Room No year identified yet Purchase NU Step No year identified yet Purchase additional recumbent bike No year identified yet Tile hallway walls four feet up No year identified yet Purchase and Install Sink in Craft Room No year identified yet HVAC System Replacement $10,000 2025 One Waste Container for Oak Street Entrance Area $700 2016 Security Cameras (4th Street parking lot) $1,200 No year identified yet Kitchen faucet replacement (gooseneck) $200 No year identified yet Six foot tables (10 @ $100 each) $1,000 No year identified yet Eight foot tables (8 @ $150 each) $1,200 No year identified yet Blinds for various rooms especially Banquet Room $1,500 No year identified yet Pergola for seating area by Oak Street entrance $1,000 No year identified yet Railing for Steps to Oak Street Building Entrance $600 No year identified yet r Three sided kiosk information center $3,000 No year identified yet Banquet Room flooring $12,000 No year identified yet Harry and Louise Ross Room flooring $3,000 No year identified yet City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Rambling River Center Ad vis ory Board FROM:Rand y Distad , Parks and Rec reation Directo r SUBJECT:Rambling River Center Plaza Preliminary Design Upd ate DATE:Septemb er 12, 2016 INTRODUCTION The City Counc il has p revious ly ap p ro ved a Downto wn Red evelopment Plan. As part of this plan there were s everal c o nc ep ts d eveloped fo r a p laza to b e loc ated ad jacent to the Rambling River Center. At its Augus t 8, 2016 meeting, the Advis o ry Bo ard p ro vided a rec o mmendatio n on its preferred concept plan. DISCUSSION City s taff reques ted ap p ro val fro m the City C o unc il at its Septemb er 6, 2016 meeting to mo ve fo rward with d eveloping a p reliminary design o f the p laza b as ed on the input p ro vided by the Ec o nomic Development Autho rity, Park and R ecreatio n Commission and the Ramb ling River Center on whic h o p tion was preferred . Staff also reques ted the c ity hire a cons ultant to b e a p art o f the d es ign proc es s , whic h would also inc lude a p ublic open hous e to gather inp ut from the c ommunity o n id eas of what to inc lud e/incorporate in the p reliminary des ign. As p art o f this p ro cess, a c o ns truc tion estimate would b e provid ed based o n the p reliminary des ign. Staff will provide an update on the d ecision mad e by the City Counc il ACTION REQUESTED No actio n is b eing reques ted fro m the Ad viso ry Bo ard . This item is fo r informatio nal p urposes o nly. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Recreatio nal Fac ilities R eferendum Up d ate DATE:S ep tember 12, 2016 INTRODUCTION The city has plac ed two recreatio nal facilities q ues tio ns o n the No vember 8, 2016 general electio n b allo t for voters to c o ns id er. DISCUSSION Staff will provide an update to the Ad visory Bo ard during the meeting ab out a pub lic informatio nal campaign related to the Rec reational F acilities Referend um that will b e oc curring. ACTION REQUESTED The Ad visory Bo ard is b eing asked to provide input and feed b ack about the p ublic info rmational c amp aign the city will b e und ertaking. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Ramb ling River Center C o verage DATE:S ep tember 12, 2016 INTRODUCTION Rec reation Sup ervis or Nic o le Gorman is s cheduled to be o n leave b eginning on S ep tember 15, 2016. DISCUSSION Staff will provide a brief update to the Ad vis o ry Bo ard an understanding of the c o verage that will oc cur d uring Rec reatio n Sup ervisor's Go rman's abs enc e. ACTION REQUESTED The Ad visory Bo ard is enc o uraged to ask ques tio ns ab o ut the coverage that will oc cur at the RRC d uring Rec reation Sup ervis or Go rman's ab s enc e. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Ad visory Board Round table Format DATE:S ep tember 12, 2016 INTRODUCTION The Ad visory Bo ard R o und table o cc urs at every mo nthly meeting. DISCUSSION The Ad visory Bo ard R o und table agend a item p ro vides an o p p o rtunity fo r Ad vis ory Board memb ers to share informatio n or as k q ues tio ns o f staff about items that are not on the agenda. ACTION REQUESTED The Roundtable agend a item is fo r info rmatio nal p urposes o nly. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Ramb ling River Center Advis o ry Bo ard FROM:Randy Dis tad, Parks and R ecreatio n Direc tor SUBJECT:Oc tober 10, 2016 Meeting Agend a DATE:S ep tember 12, 2016 INTRODUCTION This item is fo r s taff and the Ad visory Board to identify possible items fo r the next meeting agenda. DISCUSSION Thus far s taff has identified the following po s s ib le items for the Oc tober 10, 2016 meeting agend a: 1. Waffle Breakfas t 2. Patrio tic Night 3. Rec reational Fac ilities Referend um ACTION REQUESTED Advis o ry Board memb ers are b eing asked to c ome to the meeting prepared to dis c us s and id entify o ther items fo r the Octo ber 10, 2016 meeting agenda.