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HomeMy WebLinkAboutAgenda_2017_7_10_Meeting(335)R AMB LIN G R IVE R C E N T E R AD VIS ORY B OAR D ME E T IN G 9:30 AM , J uly 10, 2017 Rambling River Center Nicolai Board R oom AGE N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve May 8, 2017 Meeting Minutes 4.P resentations 5 B usiness Items 6.Discussion Items a.2017 Annual Wo rk P lan R eview b.2040 C o mp rehens ive P lan Update c .C afe Idea d.Dememtia F riend ly C o mmunity e.Dew Days Bike Auctio n F undrais ing Event f.Dew Days Kiss the P ig F und rais ing Event g.Jewelry and G arage S ale F undrais ing Event h.Waffle Breakfast/S ilent Auc tion/Bake S ale F undraising Event 7.Staff Report a.Informatio nal Items Update 8.Advisory B oard Roundtable a.R oundtab le F ormat 9.Items for Next Meeting Agenda a.Augus t 14, 2017 Meeting Agend a Items 10.Adjourn C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Approve May 8, 2017 Meeting Minutes D AT E:July 10, 2017 IN T R O D UC T IO N Attached for review are the d raft minutes from the May 8, 2017 R amb ling R iver C enter Ad visory Bo ard (Ad visory Board) meeting. D IS C US S IO N Ad visory Board memb ers sho uld review the minutes for any c o rrectio ns or ed its that s hould be mad e prio r to ap p ro val by the Advis o ry Board. AC T ION R E Q UE S T E D T he Ad visory Board is being as ked to ap p rove the attached minutes from the May 8, 2017 meeting. AT TA C HME NT S : Type D escription Backup Material D raf t May 8, 2017 Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers MAY 8, 2017 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Chair Schmidtke at 9:31am. Quorum was present. Members Present: Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski, Pennie Page and Blanche Reichert Members Absent: Marilyn Briesacher Others Present: Administrative Support Technician Shelley Beard and Parks & Recreation Director Randy Distad 2. Approve Agenda Motion made by Reichert to approve May 8, 2017 meeting agenda and seconded by Koski. APIF. Motion carried. 3. Approve Minutes Motion made by Bennett to approve April 10, 2017 meeting minutes and seconded by Reichert. APIF. Motion carried. 4. Presentation None 5. Business Items A. 2017 Arts and Crafts Fundraising Event Administrative Support Technician Shelley Beard attended the meeting to provide input on the evaluation of the event. The following were the comments/feedback shared about the event:  Vendors had to be turned away because there was not enough space for them  Bennett was recognized for her work on recruiting vendors  Tables were organized well allowing for lots of space  Vendors seemed to like the lunch  Customers who came to garage first did not realize there were more vendors in other parts of the building and was suggested to increase signage directing people to other parts of the building  Recommendation was made to hold the arts and crafts sale at the Arena next year  Hauling tables was an issue  A list was created showing who not to ask back next year due to no sales generated  Suggestion next year to charge vendor a fee and then charge extra for a table because many vendors brought and used their own tables  Include in vendor letter next year that lunch will be available for purchase  Reduce amount of food for sale and see about purchasing sandwiches at Family Fresh  Try to increase advertising, but do not advertise on the radio as it didn’t seem to generate additional traffic and the ads purchased weren’t heard on the radio  Put boulevard signs out further to capture wider audience  Suggestion to have the sale from 9:00 a.m. to 1:00 p.m.  Put subcommittee together for planning well in advance of the event  Have name badges for volunteers and provide more training to them  Have more larger A frame type signs, so they don’t blow over like the H signs did in the boulevards B. Prioritize Future Building Capital Improvements and Equipment/Furniture Purchases Advisory Board reviewed the current list of possible projects. After some discussion, Page moved and Koski seconded to recommend to staff members the following projects as the highest priorities to complete:  Order new blinds in the Banquet Room that are lighter color to match the sound panels  Add a new row of lights in the Banquet Room to provide more light  Remove existing B2 Administration sign and replace with a welcome sign at the Oak Street entrance area. APIF. Motion carried. C. Rambling River Center Plaza Design Director Distad reviewed the two concepts that were developed by consultants after public input was given on the design of a plaza adjacent to the Rambling River Center. He asked the Advisory Board to review the two concepts and then approve a recommendation on which concept plan was preferred by the Advisory Board. Moved by Reichert and seconded by Bennett to recommend approval of concept B. APIF. Motion carried. 6. Discussion Items A. Dementia Friendly Community Page provided background information about what it means to be a dementia friendly community. She suggested that a sub-committee and a coordinator be formed for this effort. She shared there are 42 other communities in Minnesota who are designated as dementia friendly communities. Page said she would develop a framework to have the Advisory Board approve at a future meeting. B. Work Plan Review Director Distad reviewed the updated work plan and identified the items that were completed since the last Advisory Board meeting. Distad also suggested that Advisory Board members should start thinking about items to include in the 2018 work plan. C. 2040 Comprehensive Plan Director Distad informed the Advisory Board the city has hired Hoisington Koegler Group, Inc. to assist the city with writing its 2040 Comprehensive Plan. The park and recreation chapter in the comprehensive plan will still be updated by Park and Recreation staff members, the Park and Recreation Commission and the Rambling River Center Advisory Board. 7. Staff Report Staff provided an update on the following items:  Reminder June 12, 2017 meeting cancellation  Reminder that all non-members of the Rambling River Center must pay the daily admission fee  Rambling River Center fundraising events during Dew Days includes Kiss the Pig Contest and Bike Auction and will work with the Police Department to see if access to the bikes can be moved up some to allow the Train Club more time to assess the condition of bikes and make the necessary repairs of the bikes  The coat room will now be partly used to store tables, but will still accommodate some coats to be hung in the room during larger events and programs 8. Commission Roundtable Koski – Visited Frisco, Texas senior center, which is a brand new 34,000 square foot building. Shared she feels the Rambling River Center compares well with their center. She will share the newsletter she brought back from the center with Missie. Page – Asked about the Rambling River Center being nominated for the city of excellence award. Asked why the Rambling River Center does not have congregate dining or meals on wheels programs. She was informed the Rambling River Center does not have a commercial kitchen so is unable to offer these programs and that Meals on Wheels is now offered through the Farmington Lutheran Church. Shared she will be participating in a bike ride on May 17 and is planning on having the riders make a stop at the Rambling River Center and she will show them the building. Wood – Did not have anything to share. Reichert – Suggested to other Advisory Board members to try this fall of offering the café idea at the Rambling River Center that was shown in the plaza concept. She thought it could be offered in the area of where the puzzle table and chairs are in the Empire Room and could first start out as a one day a week café. Schmidtke – Thanked everyone for volunteering to help with the arts and crafts sale. Bennett – Feels the Rambling River Center compares favorably with other senior centers and that the fees for programs are low compared to other senior centers she has visited. She would like to showcase in the Empire Room old aprons. She recognized Betty Steege for the work she has done with creating lap robes. 9. Agenda Items for July 10, 2017 Meeting A. Dew Days fundraising event financial results B. 2017 Work Plan review C. 2040 Comprehensive Plan update D. Dementia Friendly Community E. Waffle Breakfast/Silent Auction/Bake Sale fundraising event F. Café idea 10. 10. Adjourn Motion by Bennett and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 11:10 a.m. Respectfully Submitted Randy Distad Parks and Recreation Director and Recording Secretary C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:2017 Annual Wo rk P lan R eview D AT E:July 10, 2017 IN T R O D UC T IO N T he Ad visory Board ap p ro ved its 2017 annual work plan in January and has b een reviewing it since then to meas ure the p ro gres s b eing made. D IS C US S IO N T he annual work plan was last reviewed d uring the May 8, 2017 meeting. An up d ate has b een inc luded in the meeting pac ket. T he up d ated work plan s hows in red the items that have been c o mp leted s inc e the May 8 meeting. T he items in bold b lack are items that were c o mp leted p rio r to the May 8 meeting. Wo rk p lan items that are not red o r bold b lack, have not been c o mp leted. AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come to the meeting to review the items c o mp leted and to further d is cus s the 2017 annual work plan items to d etermine if there are o ther items that have been c o mp leted. AT TA C HME NT S : Type D escription Backup Material 2017 Work P lan 2017 RAMBLING RIVER CENTER ADVISORY BOARD WORK PLAN Goal #1: To promote and increase Rambling River Center memberships. Objectives 1. By February 1st, assist the Recreation Supervisor at the Community Expo to promote the Rambling River Center membership. Status: Completed. Briesacher, Bennett, Koski and Reichert assisted during the Community Expo. 2. By October 1st, assist the Recreation Supervisor at the Farmer’s Market to promote the Rambling River Center. 3. By December 1st, at least one Advisory Board member will have assisted the Recreation Supervisor with visits to Senior Housing buildings and care facilities to promote the Rambling River Center. Goal #2: Review and update, if needed, the Financial Support Program (FSP) guidelines and information. 1. By March 1st review and approve a recommendation on the FSP application form. Status: Completed. A review occurred and there were no recommended changes to the form. 2. By May 1st, review and approve any updates to the FSP funding amounts to individuals. Status: Completed. The Advisory Board discussed changing the annual amount to individuals from $50 to $35 but no change has been made to the annual per person funding amount. 3. By August 1st review and approve any updates to the FSP informational literature and brochures. Goal #3: Identify and approve a list of capital improvement project items to be completed at the Rambling River Center and then begin completing the improvement projects. Objectives 1. By March 1st, review and revise, if needed, the current long term capital improvement items and the estimated costs of the improvements. Status: Completed. Reviewed the list of capital improvement items and cost estimates at the January 2017 meeting. 2. By April 1st, determine at least one capital improvement to make or capital equipment to purchase for the Rambling River Center. Status: Completed. Approval given to purchase new bookshelf for library, new puzzle table and new chair carriers for Banquet Room and Empire Room chairs. 3. By December 31st, complete at least one capital improvement item or purchase one capital equipment item on the identified capital improvement project list for the Rambling River Center. Status: Completed. New library bookshelf and new puzzle table were purchased. New chair carriers are in the process of being purchased. Goal #4: Continue fundraising efforts to fund Rambling River Center’s future capital improvement projects by raising at least $10,000 through at least four fundraising events and from donations. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Completed. The annual VFW Steak Fry was held in January and assistance was provided by Advisory Board members during the Steak Fry. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. TaylorMarie’s Fashion Show was held in March and assistance was provided. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Second annual Arts and Crafts Sale fundraiser was held on April 22 and Advisory Board members assisted with the fundraiser by preparing and selling concession items during the event. 4. By December 31st, assist with at least a fourth fundraising activity. Status: In the process of being completed. Planning has been started for the Waffle Breakfast/Silent Auction/Bake Sale and the Jewelry/Garage Sale Goal #5: Work with staff to create and implement either three new programs or make revisions to three existing programs. Objectives: 1. By February 1st, at least one new program idea will have been discussed with staff and then implemented. Status: Completed. New Silver and Fit program was offered beginning in March and ending in May. 2. By August 1st, at least a second program idea will have been discussed with staff and then implemented. Status: Completed. A new program was offered in June titled ACT on Dementia Become a Dementia Friend. 3. By December 1st, at least a third program idea will have been discussed with staff and then implemented. Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s population of older adults. Objectives 1. By July 1st there will have been a discussion on what items should be included in the comprehensive plan update that relates to the needs of the city’s population of older adults including but not limited to transportation, recreational programs, facilities, and resources available. Status: Completed. Discussion occurred at the April 10, 2017 meeting. 2. By October 31st there will have been a second discussion on what items to include in the city’s comprehensive plan that relates to the needs of the city’s population of older adults. Status: In the process of being completed. 3. By December 31st there will have been a recommendation made by the Advisory Board that outlines what language should be included in the city’s comprehensive plan that meets the needs of the city’s population of older adults. Goal #7: Work with staff to offer a second Aging Mastery Program (AMP). Objectives 1. By March 1st, the Advisory Board will have had an opportunity to discuss and determine when to offer a second AMP class. Status: Completed. Discussion has occurred and a second class was offered beginning in March and will end in June. 12 people have registered for the class being held at the RRC. 2. By September 1st, a second AMP class will be offered. Status: Completed. Current AMP class ended on May 31, 2017. 3. By October 31st, there will be a review and evaluation of the second AMP class offered. Status: In the process of being completed. Goal #8: Work with staff to determine if AARP income tax preparation should occur at the RRC in 2018. Objectives 1. By April 1st, the Recreation Supervisor will have been in contact with AARP about having the income tax preparations returning to the Rambling River Center. Status: Completed. Contact with AARP was made by Recreation Supervisor. Was scheduled to be moved to the Dakota County Library in Farmington, but because there was no volunteer willing to lead the program, it is not currently being offered in Farmington. 2. By July 1st, the Advisory Board will have discussed the return of the AARP income tax returns provided that AARP is interested in returning this service to the Rambling River Center and can make a commitment to find volunteers to staff it. Status: Completed. The Advisory Board has discussed the return of the AARP income tax returns service to the RRC and supports this, however due to AARP not finding a person to lead this program, it is not currently offered in Farmington. In addition because the Dakota County Library in Farmington was identified as a new site for this program, the RRC and library will have to work out the details about if the program can return to the RRC in the future. 3. By October 1st, the Advisory Board will make a decision about allowing AARP income tax returns to occur at the Rambling River Center provided that AARP is interested in returning the service to the Rambling River Center and can make a commitment to find volunteers to staff it. Status: Completed. The Advisory Board has recommended allowing the AARP income tax returns to occur at the RRC, but due to the lack of AARP finding a volunteer to lead this program, it is currently not being offered in Farmington. In addition because the Dakota County Library in Farmington was identified as a new site for this program, the RRC and library will have to work out the details about if the program can return to the RRC in the future. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:2040 C o mp rehens ive P lan Update D AT E:July 10, 2017 IN T R O D UC T IO N T he c ity is currently undertaking an effo rt to up d ating its current 2030 C o mprehens ive P lan to a 2040 C o mp rehens ive P lan. As part of this effort, the P arks and R ecreatio n C hap ter in the C omprehensive P lan will b e up d ated as well. D IS C US S IO N T he P ark and R ec reatio n C o mmis s io n d rafted ques tions for the pub lic input meetings that will oc cur in 2017. T he draft ques tions have b een attached fo r yo ur review. S taff will review the ques tions and will loo k fo r feedbac k from the Ad visory Bo ard on the draft ques tions . T he Advis ory Bo ard may want to c o nsider s o me of its own q ues tio ns to as k o f the p ublic in o rd er to rec eive input o n a d irectio n fo r programs and facilities for older ad ults . If any d raft q uestions are created , they will b e shared with the P ark and R ec reatio n C o mmis s io n for inc lus ion in the q uestio nnaire to b e us ed during the p ublic input p ro cess. AC T ION R E Q UE S T E D T he Ad visory Board is being as ked to review the draft ques tions c reated by the P ark and R ecreatio n C o mmis s io n and have a disc ussion about any o ther possible q uestio ns to inc lud e on the q uestio nnaire related to o ld er adults . AT TA C HME NT S : Type D escription Backup Material D raf t P ark and R ecreation Public I nput Questions 2040 Comprehensive Plan’s Parks and Recreation Chapter Public Input Questions 1. How long have you lived in Farmington? 2. Do you currently use the city’s parks, trails and facility amenities? If you do, what amenities do you use? 3. What are the highest priority park, facility and trail improvements the city should focus on in the next 10 years? 4. What are the highest priority park, facility and trail improvements the city should focus on in the next 10+ years? 5. Should Farmington invest more in park, facility and trail improvements? 6. What kinds of park, facility and/or trail improvements should be built in order to retain current residents and attract future residents? 7. What kinds of park, facility and/or trail improvements should be built in order to retain current businesses and attract future businesses? C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:C afe Idea D AT E:July 10, 2017 IN T R O D UC T IO N An id ea was b ro ught forth at the May 8, 2017 meeting about creating a café in the R amb ling R iver C enter. D IS C US S IO N A d is cus s io n s ho uld o cc ur aro und the id ea o f c reating a c afé in the R ambling R iver C enter includ ing the feas ib ility of doing s o and what the p ro s and c ons might be if this effo rt is und ertaken. T he R ambling R iver C enter c urrently has a c o ffee no o k area, whic h s taff recommend s to keep in its c urrent loc ation. AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come to the meeting to review the items c o mp leted and to further d is cus s the 2017 annual work plan items . C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Dememtia F riend ly C ommunity D AT E:July 10, 2017 IN T R O D UC T IO N P revious ly this c oncept was disc ussed at the May 8, 2017 Ad visory Bo ard meeting. D IS C US S IO N A d ementia friendly c o mmunity c las s was offered , b ut due to low enro llment o f only three people, it had to b e c anc elled . T he organizatio n lead ing the c las s requires a minimum of s ix partic ipants to o ffer the class. T he c las s pro vides tools to use in o rd er to b etter interac t with p eo p le who have d ementia and are o ut in the community. T he c las s has been resc heduled to b e held at the R amb ling R iver C enter on S eptemb er 12 from 6:30 to 7:30 p.m. T here is no regis tratio n fee. It is imp o rtant to note that at leas t s ix p artic ip ants will need to register in ord er for this one ho ur class to be held. In additio n during the Advis o ry Board meeting, Advis o ry Board memb er P age s hared s he was willing to d raft a framework for a dementia friendly c ommunity. P age will be as ked to s hare during the meeting any informatio n s he has regard ing the s tatus o f the framewo rk d evelopment. AC T ION R E Q UE S T E D Ad visory Board memb ers are b eing asked to regis ter themselves for this c las s and/o r encourage o ther peo p le to register for this c las s , so the minimum number o f participants is met and the c las s c an b e held . C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Dew Days Bike Auction F undraising Event D AT E:July 10, 2017 IN T R O D UC T IO N T he annual Bike Auc tion has been held during Dew Days s inc e 2007. D IS C US S IO N Includ ed in the meeting pac ket is a summary of the exp enses and revenues that were generated during the fund rais ing event. S taff will review the rep ort with Ad visory Bo ard members during the meeting. T his year the Train C lub volunteered their time to repair and clean up the b ikes fo r the auc tio n. As a result there was a good p ro fit generated during the auc tion that was d ep o s ited into the R ambling R iver C enter ’s C ap ital Improvement F und for future b uilding imp rovements and /or eq uipment and furniture p urc hases. Ad d itionally, if the P olic e Department was not willing to allow the R R C to s ell the b ikes, this auc tion would not be p o s s ible. AC T ION R E Q UE S T E D T he Ad visory Board is being as ked to review the attac hed expens e and revenue rep o rt fo r the Bike Auc tio n fund rais ing event and then come p rep ared to d is c us s the event d uring the meeting. AT TA C HME NT S : Type D escription Backup Material Bike Auction Financial R eport 2017 Bike Auction Fundraising Event Financial Report Expense Amount Supplies bike repairs 13.98$ Revenue Bike Sales 612.00$ Total Revenue 612.00$ Total Expenses (13.98)$ Net Profit 598.02$ C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Dew Days Kiss the P ig F und rais ing Event D AT E:July 10, 2017 IN T R O D UC T IO N S inc e 1996, the annual Kiss the P ig c o ntes t has been held during Dew Days . D IS C US S IO N Includ ed in the meeting pac ket is a summary of the exp enses and revenues that were generated during the fund rais ing event. S taff will review the rep ort with Ad visory Bo ard members during the meeting. T his year the c andidates generated a go o d profit that was d ep o s ited into the R amb ling R iver C enter ’s C ap ital Improvement F und , s o it c an b e us ed for future build ing improvements and/o r equip ment and furniture p urc hases. AC T ION R E Q UE S T E D T he Ad visory Board is being as ked to review the attac hed expens e and revenue rep o rt fo r Kiss the P ig fund rais ing event and then come p rep ared to d is c us s the event d uring the meeting. AT TA C HME NT S : Type D escription Backup Material 2017 K iss the P ig F undraising F inancial Report 2017 Kiss the Pig Fundraising Event Financial Report Expense Amount Supplies 13.79$ Skyview Ranch pig rental 150.00$ Total 163.79$ Revenue Money donated in cans 1,945.98$ Total Revenue 1,945.98$ Total Expenses (163.79)$ Net Profit 1,782.19$ C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Jewelry and G arage S ale F undraising Event D AT E:July 10, 2017 IN T R O D UC T IO N T he garage s ale fund rais er has been held in o d d number years. T he jewelry s ale was o ffered for the first time in 2016. Both o f these fund rais ing events have been no w combined into one fundraising event and will b e held in S ep tember this year. D IS C US S IO N T he following is the s ched ule b eing proposed for the garage s ale based o n previo us years it has b een held : Drop-off date of donated items: Mond ay, S eptemb er 18, 10:00 a.m. to 7:00 p .m. Tuesday, S ep tember 19, 7:30 a.m. to 3:30 p.m. Wednes d ay, S eptemb er 20, 7:30 a.m. to 3:30 p.m. Garage sale dates: T hursday, S ep tember 21, 8:30 a.m. to 7:00 p .m. F rid ay, S ep temb er 22, 7:30 a.m. to 3:30 p .m. Donation of all unsold items: P ick up will o c c ur o n Mond ay, S ep tember 25 with a time to be d etermined yet T he sc hedule fo r this event inc luding the dates and times s hould be reviewed and then cons ensus sho uld be reached on the s c hedule to follow. A review of the rules and guidelines for the garage and jewelry s ale s hould also be p erfo rmed during the meeting. T he jewelry sale will inc lude items that remained from the 2016 sale along with any new jewelry items d o nated for this year ’s s ale. After the sale has c o nc luded, staff will be boxing up all uns o ld items and will b e donating them to a non- p ro fit charity. AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to review the garage and jewelry sale s c hedule and then c o me to a cons ensus on a final s c hedule. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R amb ling R iver C enter Ad vis ory Bo ard F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:Waffle Breakfas t/S ilent Auc tio n/Bake S ale F und rais ing Event D AT E:July 10, 2017 IN T R O D UC T IO N T he annual Dad ’s Belgian Waffle Breakfast/S ilent Auc tion/Bakes S ale fund rais ing event will be held o n S aturd ay, O c to b er 28 fro m 8:30 a.m. to Noon at the R amb ling R iver C enter. T his annual event began in 2006 with jus t a waffle b reakfast. In 2007 a s ilent auc tion was added. T he Bakes S ale fo llo wed a c o uple of years after that. D IS C US S IO N T he Waffle Breakfas t is the largest fundraising event held by the R amb ling R iver C enter. P lanning sho uld be s tarted for this fall fundraising event. A disc us s io n s hould oc cur during the meeting between staff and Ad visory Board memb ers about this year’s fundrais ing event. AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come to the meeting p rep ared to dis c us s the 2017 Waffle Breakfas t/S ilent Auctio n/Bake S ale fund rais ing event. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Informatio nal Items Up d ate D AT E:July 10, 2017 IN T R O D UC T IO N T his is an o pportunity for s taff to s hare o ther informatio n and/o r up d ates with Ad vis ory Bo ard members d uring the meeting ab o ut items no t o n the meeting agend a D IS C US S IO N S taff will b e p ro viding informatio n to the Advis o ry Board o n the following items : C igarette butts Aging Mas tery P rogram R eview Volunteer o p p o rtunities R ambling R iver C enter plaza update R ambling R iver C enter trip c o mmittee AC T ION R E Q UE S T E D T hes e items are for informatio nal p urposes only and no actio n is need ed to b e taken. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:R oundtab le F ormat D AT E:July 10, 2017 IN T R O D UC T IO N T he Ad visory Board R o und table o cc urs at every mo nthly meeting. D IS C US S IO N T he Ad visory Board R o und table agend a item p ro vides an o p p o rtunity fo r Advis o ry Board memb ers to s hare information or as k q uestio ns o f staff ab o ut items that are not on the agenda. No actio n can be taken on any items disc us s ed during this agend a item. AC T ION R E Q UE S T E D T his item is for informatio nal p urposes o nly. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Augus t 14, 2017 Meeting Agend a Items D AT E:July 10, 2017 IN T R O D UC T IO N T his item is for s taff and the Ad visory Bo ard to id entify p o s s ib le items for the next meeting agend a. D IS C US S IO N T hus far staff memb ers have id entified the following possible items fo r the Augus t 14, 2017 meeting agenda: 2017 Waffle b reakfast fundraising event 2017 Jewelry and garage s ale fundraising event 2017 Annual wo rk p lan review F all Aging Mas tery P rogram review F inancial S up p o rt P ro gram review AC T ION R E Q UE S T E D Ad visory Board memb ers are b eing asked to c ome to the meeting prepared to dis c us s and id entify o ther items fo r the Augus t 14, 2017 meeting agend a.