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Agenda_2017_8_14_Meeting(347)
R AMB LIN G R IVE R C E N T E R AD VIS ORY B OAR D ME E T IN G 9:30 AM , August 14, 2017 Rambling River Center Nicolai Board R oom AGE N D A 1.Call to Order 2.Approve Agenda 3.Approve Minutes a.Approve July 10, 2017 Meeting Minutes 4.P resentations 5 B usiness Items a.2018 R amb ling R iver C enter F ees and C harges R ec o mmend ation b.F inanc ial S up p o rt P ro gram R eview c .G arage and Jewelry S ale F undrais er d.Waffle Breakfast and S ilent Auc tion F undraiser 6.Discussion Items a.2017 Annual Wo rk P lan Update b.2040 C o mp rehens ive P lan Update c .C afe Idea d.Dementia F riendly C ommunity e.F amily F resh Market R ec eipts Direc t Your Dollars P ro gram 7.Staff Report a.Informatio n Items 8.Advisory B oard Roundtable a.Advis o ry Board R o und tab le F ormat 9.Items for Next Meeting Agenda a.Agenda Items for S ep temb er 11, 2017 Meeting 10.Adjourn C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Approve July 10, 2017 Meeting Minutes D AT E:Augus t 14, 2017 IN T R O D UC T IO N Attached for review are the d raft minutes from the July 10, 2017 R ambling R iver C enter Advis o ry Board (Ad visory Board) meeting. D IS C US S IO N Ad visory Board memb ers sho uld review the minutes for any c o rrectio ns or ed its that s hould be mad e prio r to ap p ro val by the Advis o ry Board. AC T ION R E Q UE S T E D T he Ad visory Board is being as ked to ap p rove the attached minutes from the July 10, 2017 meeting. AT TA C HME NT S : Type D escription Backup Material D raf t J uly 10, 2017 Meeting Minutes City of Farmington A Proud Past - A Promising Future 325 Oak Street Committed to Providing High Quality, Farmington, MN 55024 Timely and Responsive Service to All Of Our Customers DRAFT JULY 10, 2017 RAMBLING RIVER CENTER ADVISORY BOARD MEETING MINUTES 1. Call to Order: Meeting was called to order by Schmidtke at 9:32am. Quorum was present. Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski Members Absent: Pennie Page and Blanche Reichert Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Missie Kohlbeck 2. Approve Agenda Motion made by Briesacher to approve July 10, 2017 meeting agenda and seconded by Wood. APIF. Motion carried. 3. Approve Minutes Motion made by Bennett to approve May 8, 2017 meeting and seconded by Bennet APIF. Motion carried. 4. Presentation None 5. Business Items None 6. Discussion Items A. 2017 Annual Work Plan Several goals are in process or are completed. Bring to August meeting for a formal review of Goal #2. B. 2040 Comprehensive Plan Update Review of the Recreation Chapter Public Input Questions. Will add a questions regarding self or family member participating in RRC programs. C. Café Idea Table this discussion for August meeting and the return of Board members Page and Reichert D. Dementia Friendly Community One of the steps to becoming a dementia friendly community is the class, Becoming a Dementia Friend. This class has been rescheduled for September due to low registrations resulting in not meeting the class size minimum. E. Dew Days Bike Auction Profit $598.02 39 bikes sold F. Dew Days Kiss the Pig Profit $1,782.19 Pastor Rusty Brace was selected to kiss the pig. G. Jewelry and Garage Sale Scheduled for September 21 and 22. Briesacher and Reichert to chair. Volunteer sign-up sheets to be made available. H. Waffle Breakfast/Silent Auction/Bake Sale Bake Sale Items did not sell until last hour and price was reduced. We will take year off of the Bake Sale. The fundraiser is scheduled for Saturday, October 28. Staff will work on letter to business for Silent Auction items. 7. Staff Report Lions will hold meetings at the RRC in exchange for assisting us with fundraisers and purchasing items for RRC. 8. Commission Roundtable Koski – She wished there was somewhere to store garage sale items. Briesacher – She will look into storing garage sale items. Inquired about getting some weight for fitness class. Was informed weights can be used from either McKnight Fitness Center or weight belts in Rotary Club Room. Schmidtke – Dew Days went well. Bennett – Arena date for Arts and Craft Sale soon so crafters can mark calendars. Nice donations at garage sale can be used as filler for silent auction baskets. Bennett will do baskets again this year. Shared she would like to go back to Feed My Starving Children. 9. Agenda Items for April 10, 2017 Meeting A. 2017 Waffle Breakfast and Silent Auction B. 2017 Jewelry and garage sale C. 2017 Annual work plan review D. Fall Aging Mastery Program review E. Financial Support Program Review 10. 10. Adjourn Motion by Bennett and seconded by Koski to adjourn the meeting. APIF. Meeting was adjourned at 10:45 a.m. Respectfully Submitted Missie Kohlbeck Recreation Supervisor C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R amb ling R iver C enter Ad vis ory Bo ard F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:2018 R ambling R iver C enter F ees and C harges R eco mmendatio n D AT E:August 14, 2017 IN T R O D UC T IO N Annually the Ad vis ory Bo ard reviews the c urrent R ambling R iver C enter fees and c harges and then makes a recommend atio n to the P ark and R ec reation C o mmis s io n ab o ut if any fees s ho uld b e either inc reas ed or d ecreased. D IS C US S IO N Attached is the s taff recommend ed 2018 R ambling R iver C enter (R R C ) fees and charges compared to the current 2017 fees and charges. S taff is rec ommend ing to keep the fees and c harges the same in 2018 b ecaus e almo s t all fees and charges were inc reas ed in 2017. AC T ION R E Q UE S T E D S taff is reques ting the Advis o ry Board review the fees and charges and then make a recommend ation to the P ark and R ec reation C ommission c o nc erning any revisions that sho uld b e mad e to the current R ambling R iver C enter fees and c harges . AT TA C HME NT S : Type D escription Backup Material 2018 Fees and C harges Staf f R ecommendations 1 Parks and Recreation......................................................................................... Rambling River Center ...................................................................................... Rambling River Center Fees 2017 Rate 2018 Rate Annual Membership $35.00/individual Same (combines regular and fitness center membership) (includes tax) Member Incentive Programs Same 10% discount off of a Same current member’s annual membership for each new member recruited up to a maximum of 50 percent Rambling River Center Room Rental Rates See Schedule G See Schedule G Rambling River Center Damage Deposit Banquet Room $150.00 Same Rambling River Center Damage Deposit Meeting Rooms $75.00 Same Fitness Room Non-Member One-Time Visitor Pass $6.00 (includes tax) Same Rambling River Center Non-Member User Fee $3.00 (includes tax) Same Rambling River Center Newsletter Advertisement $90.00 (includes tax) Same (2 inch x 1 inch ad space for one year) VCR Rental included with rental Same fee if requested DVD Rental included with rental Same fee if requested Sound System Rental $150.00 (includes tax) Same 2 SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES* Room Name: 2017 Rate 2018 Rate Banquet Room $325.00 for four blocks of time, Same (capacity 130 people which includes set up time, clean up and includes use of time, use of up to 12 round tables and Kitchenette) chairs, mandatory cleaning fee for cleaning after rental ends, garbage removal and tear down. If cleaning takes more than 2 hours, then billing for additional cleaning time beyond the two hours will be at a rate of $35 per additional hour $80.00 for each additional hour Same rented beyond the original four hour block Empire Room $75.00 for two hour time block Same (capacity 57 people) $37.00 each additional hour Same Two Small Conference Rooms $20.00 for two hour time block and Same (capacity 15 people) $10.00 each additional hour Same Harry and Louise Ross Room $60.00 for two hour time block and Same (capacity 30 people) $30.00 for each additional hour Same Garage $55 per stall or Same $185 entire garage per day Garage Set Up/Tear Down $65 per day Same *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:F inanc ial S up p o rt P rogram R eview D AT E:Augus t 14, 2017 IN T R O D UC T IO N T he F inanc ial S upport P rogram (F S P ) has been in plac e for a few years and has b een very beneficial to the R amb ling R iver C enter's membership . D IS C US S IO N T he F S P pro gram is funded thro ugh the F ed eral G o vernment Hous ing and Urb an Development's C o mmunity Development Bloc k G rant p rogram. T he F S P reques ts c o ntinue to gro w res ulting in the funds b eing depleted muc h q uic ker than anticipated res ulting in the funds running o ut before a full year o f funding. Attac hed is a report through the firs t half of 2017 sho wing the fund s us ed so far this the year. T he Ad visory Board s hould review the c urrent level of fund s eac h memb er o f the R amb ling R iver C enter can ac cess on an annual basis. C urrently this amount is capped at $50 annually. A disc ussion sho uld o cc ur o n if this annual amount sho uld b e revis ed . AC T ION R E Q UE S T E D T he ac tion req ues ted is to have the Advis o ry Bo ard disc uss the c urrent annual funding amo unt p ro vided and then make a d ec is ion on if this amount sho uld be revis ed in o rd er to allow the funds to las t lo nger then they currently d o . AT TA C HME NT S : Type D escription Backup Material F inancial Support P rogram F inancial I nf ormation 2017 RRC FSP Overall Report 081417 REVENUES: Dates Amount Source of Funding Balance 1/1/17 4,853.00$ Balance of Annual Funding and Reallocation CDBG Commercial Rehab Fund Fiscal Year 2017 7/1/17 - 6/30/18 $7,500 Fiscal Year 2017 Annual Funding Total 12,353.00$ EXPENSES: Dates Amount Expense Items 1 Qtr 17 $3,994 Memberships, Trips and Programs 2 Qtr 17 $859 Memberships, Trips and Programs 3 Qtr 16 as of 8/4/17 $377 Memberships, Trips and Programs TOTAL 5,230.00$ REMAINING BALANCE: Total Revenue through July 2017 12,353.00$ Total Expense bill 2017 5,230.00$ TOTAL REMAINING BALANCE 7,123.00$ C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:G arage and Jewelry S ale F undraiser D AT E:Augus t 14, 2017 IN T R O D UC T IO N T he annual garage s ale and jewelry sale fundrais er will o cc ur o n S ep tember 21 and 22 at the R amb ling R iver C enter. D IS C US S IO N T his is the firs t time the two fund rais ing events have been c o mb ined and will oc c ur at the s ame time. Dis cus s io n oc c urred at the July 10 meeting about this fundraising event. Dis c us s ion by the Advis o ry Board memb ers should c o ntinue to oc cur during the meeting in order to further refine the d etails as s o ciated with this fundraising event. AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come to the meeting p rep ared to dis c us s this fund rais ing event and work on finalizing the details so the fundraising event will be s uc cessful. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Waffle Breakfast and S ilent Auc tion F undraiser D AT E:Augus t 14, 2017 IN T R O D UC T IO N T he annual Dad ’s Belgian Waffle Breakfast/S ilent Auc tion/Bakes S ale fund rais ing event planning is und erway. T his fundrais ing event will b e held o n S aturd ay, O c tober 28 from 8:30 a.m. to No o n at the R amb ling R iver C enter. D IS C US S IO N C o ntinued dis c us s io n will o cc ur d uring the meeting b etween s taff and Advis ory Bo ard members to b egin to finalize the fund rais ing event details . As a reminder, at the July 10, 2017 meeting it was dec id ed by the Advis o ry Bo ard the b ake s ale wo uld no t b e held this year due to the is s ues that s urfac ed las t year. It was felt it would b e go o d to try it o ne year without the bake s ale. Info rmation will b e s hared by staff about the letters that will be s ent to loc al b us ines s es and organizatio ns req uesting items fo r the S ilent Auc tion. F urther d is cus s io n s hould oc cur o n the planning o f the S ilent Auc tion. AC T ION R E Q UE S T E D Ad visory Board memb ers are b eing asked to c ome p rep ared to further disc us s the d etails and b egin to finalize the planning as s oc iated with the Waffle Breakfas t and S ilent Auc tion fundrais ing event. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:2017 Annual Wo rk P lan Update D AT E:Augus t 14, 2017 IN T R O D UC T IO N T he Ad visory Board ap p ro ved its 2017 annual work plan in January and has b een reviewing it since then to meas ure the p ro gres s b eing made. D IS C US S IO N T he annual work plan was last reviewed d uring the July 10, 2017 meeting. An updated wo rk p lan has b een inc luded in the meeting p acket. T he up d ated wo rk p lan s hows in red the items that have been c o mp leted s inc e the July 10 meeting. T he items in bold blac k are items that were c o mpleted prior to the July 10 meeting. Wo rk p lan items that are no t red o r bold b lack, have no t b een c o mp leted. AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come to the meeting to review the items c o mp leted and to further d is cus s the 2017 annual work plan items to d etermine if there are o ther items that have been c o mp leted. AT TA C HME NT S : Type D escription Backup Material 2017 Annual Work P lan 2017 RAMBLING RIVER CENTER ADVISORY BOARD WORK PLAN Goal #1: To promote and increase Rambling River Center memberships. Objectives 1. By February 1st, assist the Recreation Supervisor at the Community Expo to promote the Rambling River Center membership. Status: Completed. Briesacher, Bennett, Koski and Reichert assisted during the Community Expo. 2. By October 1st, assist the Recreation Supervisor at the Farmer’s Market to promote the Rambling River Center. Status: Not completed because it was determined there was not enough traffic at the Farmer’s Market to warrant a promoting the Rambling River Center. 3. By December 1st, at least one Advisory Board member will have assisted the Recreation Supervisor with visits to Senior Housing buildings and care facilities to promote the Rambling River Center. Status: Currently in progress, but has not been completed. Goal #2: Review and update, if needed, the Financial Support Program (FSP) guidelines and information. 1. By March 1st review and approve a recommendation on the FSP application form. Status: Completed. A review occurred and there were no recommended changes to the form. 2. By May 1st, review and approve any updates to the FSP funding amounts to individuals. Status: Completed. The Advisory Board discussed changing the annual amount to individuals from $50 to $35 but no change has been made to the annual per person funding amount. 3. By August 1st review and approve any updates to the FSP informational literature and brochures. Status: Currently in progress and this item is in the process of being discussed and completed at the August 14, 2017 meeting. Goal #3: Identify and approve a list of capital improvement project items to be completed at the Rambling River Center and then begin completing the improvement projects. Objectives 1. By March 1st, review and revise, if needed, the current long term capital improvement items and the estimated costs of the improvements. Status: Completed. Reviewed the list of capital improvement items and cost estimates at the January 2017 meeting. 2. By April 1st, determine at least one capital improvement to make or capital equipment to purchase for the Rambling River Center. Status: Completed. Approval given to purchase new bookshelf for library, new puzzle table and new chair carriers for Banquet Room and Empire Room chairs. 3. By December 31st, complete at least one capital improvement item or purchase one capital equipment item on the identified capital improvement project list for the Rambling River Center. Status: Completed. New library bookshelf and new puzzle table were purchased. New chair carriers are in the process of being purchased. Goal #4: Continue fundraising efforts to fund Rambling River Center’s future capital improvement projects by raising at least $10,000 through at least four fundraising events and from donations. Objectives: 1. By April 1st, assist with at least one fundraising activity. Status: Completed. The annual VFW Steak Fry was held in January and assistance was provided by Advisory Board members during the Steak Fry. 2. By July 1st, assist with at least a second fundraising activity. Status: Completed. TaylorMarie’s Fashion Show was held in March and assistance was provided. 3. By October 1st, assist with at least a third fundraising activity. Status: Completed. Second annual Arts and Crafts Sale fundraiser was held on April 22 and Advisory Board members assisted with the fundraiser by preparing and selling concession items during the event. 4. By December 31st, assist with at least a fourth fundraising activity. Status: In the process of being completed. Planning has started for the Waffle Breakfast/Silent Auction, the Jewelry/Garage Sale, and MDC cards sale. A new fundraising program will also be initiated this fall called Family Fresh Market Direct your Dollars Program. Goal #5: Work with staff to create and implement either three new programs or make revisions to three existing programs. Objectives: 1. By February 1st, at least one new program idea will have been discussed with staff and then implemented. Status: Completed. New Silver and Fit program was offered beginning in March and ending in May. 2. By August 1st, at least a second program idea will have been discussed with staff and then implemented. Status: Completed. A new program was offered in June titled ACT on Dementia Become a Dementia Friend. 3. By December 1st, at least a third program idea will have been discussed with staff and then implemented. Status: Completed. XA-Beat Program is being offered on Tuesdays at 9:00 a.m. Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s population of older adults. Objectives 1. By July 1st there will have been a discussion on what items should be included in the comprehensive plan update that relates to the needs of the city’s population of older adults including but not limited to transportation, recreational programs, facilities, and resources available. Status: Completed. Discussion occurred at the April 10, 2017 meeting. 2. By October 31st there will have been a second discussion on what items to include in the city’s comprehensive plan that relates to the needs of the city’s population of older adults. Status: In the process of being completed. 3. By December 31st there will have been a recommendation made by the Advisory Board that outlines what language should be included in the city’s comprehensive plan that meets the needs of the city’s population of older adults. Goal #7: Work with staff to offer a second Aging Mastery Program (AMP). Objectives 1. By March 1st, the Advisory Board will have had an opportunity to discuss and determine when to offer a second AMP class. Status: Completed. Discussion has occurred and a second class was offered beginning in March and will end in June. 12 people have registered for the class being held at the RRC. 2. By September 1st, a second AMP class will be offered. Status: Completed. Current AMP class ended on May 31, 2017. 3. By October 31st, there will be a review and evaluation of the second AMP class offered. Status: Completed. Goal #8: Work with staff to determine if AARP income tax preparation should occur at the RRC in 2018. Objectives 1. By April 1st, the Recreation Supervisor will have been in contact with AARP about having the income tax preparations returning to the Rambling River Center. Status: Completed. Contact with AARP was made by Recreation Supervisor. Was scheduled to be moved to the Dakota County Library in Farmington, but because there was no volunteer willing to lead the program, it is not currently being offered in Farmington. 2. By July 1st, the Advisory Board will have discussed the return of the AARP income tax returns provided that AARP is interested in returning this service to the Rambling River Center and can make a commitment to find volunteers to staff it. Status: Completed. The Advisory Board has discussed the return of the AARP income tax returns service to the RRC and supports this, however due to AARP not finding a person to lead this program, it is not currently offered in Farmington. In addition because the Dakota County Library in Farmington was identified as a new site for this program, the RRC and library will have to work out the details about if the program can return to the RRC in the future. 3. By October 1st, the Advisory Board will make a decision about allowing AARP income tax returns to occur at the Rambling River Center provided that AARP is interested in returning the service to the Rambling River Center and can make a commitment to find volunteers to staff it. Status: Completed. The Advisory Board has recommended allowing the AARP income tax returns to occur at the RRC, but due to the lack of AARP finding a volunteer to lead this program, it is currently not being offered in Farmington. In addition because the Dakota County Library in Farmington was identified as a new site for this program, the RRC and library will have to work out the details about if the program can return to the RRC in the future. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:2040 C o mp rehens ive P lan Update D AT E:Augus t 14, 2017 IN T R O D UC T IO N T he Ad visory Board had p revious ly recommended a ques tion be inc luded on the P ark and R ecreatio n q uestio nnaire that will b e us ed during the 2040 C o mp rehens ive P lan update p ublic open ho uses when p ub lic input will b e gathered. D IS C US S IO N T he P ark and R ec reatio n C o mmis s io n reviewed the rec o mmended q uestion and determined the ques tion s hould be further revis ed and a s econd ques tio n s hould be ad d ed . Attac hed is the final P ark and R ec reatio n q uestio nnaire that will b e us ed during the p ub lic o p en hous es to gather public inp ut on what parks and recreatio n s ho uld lo o k like in the future. AC T ION R E Q UE S T E D T he ac tion req ues ted is to have the Advis o ry Bo ard members review the ques tionnaire, so they are familiar with the ques tio ns that will b e provid ed to the pub lic to answer during the pub lic o p en hous es . AT TA C HME NT S : Type D escription Backup Material Park and R ecreation Q uestionnaire 2040 Comprehensive Plan’s Parks and Recreation Chapter Public Input Questions 1. How long have you lived in Farmington? 2. Do you currently use the city’s parks, trails and facility amenities? If you do, what amenities do you use? 3. What are the highest priority park, facility and trail improvements the city should focus on in the short term (0-10 years)? 4. What are the highest priority park, facility and trail improvements the city should focus on in the long term (10-20 years)? 5. Should Farmington invest more in park, facility and trail improvements? 6. What kinds of park, facility and/or trail improvements should be built in order to retain current residents and attract future residents? 7. What kinds of park, facility and/or trail improvements should be built in order to retain current businesses and attract future businesses? 8. Have you and/or any of your family members participated in any of the following at the Rambling River Center: Building rental such as family reunion, wedding shower, baby shower, birthday party, graduation party, etc. Fitness center Special events Educational programs Health and wellness class Fitness class Fundraising events Other (please list): 9. What programs and/or services should the Parks and Recreation Department offer in the future for youths, families, adults and older adults? C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:C afe Idea D AT E:Augus t 14, 2017 IN T R O D UC T IO N An id ea was p revious ly s hared ab o ut c reating a c afé area in the R amb ling R iver C enter. D IS C US S IO N Ad visory Board memb er Blanc he R eichert had previo usly sugges ted that a c afé area be created in the R amb ling R iver C enter. More informatio n will be s hared ab o ut the café idea b y memb er R eic hert during the meeting. AC T ION R E Q UE S T E D Members s ho uld c ome to the meeting prepared to lis ten to the presentation and then ask ques tions and /or p ro vide ad d itio nal input. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Dementia F riendly C ommunity D AT E:Augus t 14, 2017 IN T R O D UC T IO N P revious ly the Advis o ry Board has d is cus s ed the c o nc ep t o f a d ementia friendly c o mmunity. D IS C US S IO N Attached are doc uments that further explains what it takes and what it means to b e a d ementia friend ly community. T he doc uments comprise a toolkit fo r c o mmunities to use in order to work to wards b ecoming a dementia friend ly community. Ad visory Board memb er P enny P age previous ly b ro ught forward this id ea ab o ut F armingto n b ecoming a d ementia friendly c o mmunity. S taff will lo ok for memb er P age to fac ilitate the c o ntinued disc ussion on this topic . AC T ION R E Q UE S T E D Ad visory Board memb ers sho uld take the time to read the attac hed d o cuments and them c o me to the meeting p rep ared to d is c us s this informatio n. AT TA C HME NT S : Type D escription Backup Material D ementia Friendly A genda Backup Material D ementia Friendly Community Overview Backup Material C ommunity Readiness Q uestionaire Backup Material Building Your A ction Team Backup Material Sample I nvitiation to J oin C ommunity Action Team dementia friendly communities toolkit © 2015 www.ACTonALZ.org Page 1 of 1 This toolkit was made possible by funding from the Greater Twin Cities United Way. Rev. 11/18/15 Initial Meeting Agenda Meeting Objective: Date: Time: Location: Invitees (list for agenda): Time Agenda Welcome/Meeting Overview Introductions: Name, organization, reason for attending Dementia-Friendly Community Discussion Handout: Dementia-Friendly Community Overview Toolkit Overview video (optional) Complete the Community Readiness Questionnaire What do YOU think? Who are the community members that could help us? Handout: Building Your Action Team Next Steps Set a meeting date/time/location for a full team meeting Create the meeting agenda Extend personal invitations to key community leaders (Handout: Invitation to Join Action Team) Adjourn dementia friendly communities toolkit © 2015 www.ACTonALZ.org Page 1 of 2 This toolkit was made possible by funding from the Greater Twin Cities United Way. Rev. 04/09/16 Dementia-Friendly Community Overview Communities CAN Make a Difference with Alzheimer’s Alzheimer’s realities are moving communities to take action to support people living with the disease and everyone touched by it. Approximately 91,000 Minnesotans age 65+ are living with Alzheimer’s. One in nine people age 65 and older has Alzheimer's disease. About one-third of people age 85 and older have Alzheimer's disease. The annual number of new cases of Alzheimer’s and other dementias of people over age 65 is projected to triple by 2050. Young onset Alzheimer’s, occurring in people under age 65, is also on the rise. Older African-Americans and Hispanics are proportionately more likely than older white people to have Alzheimer's disease and other dementias. As more and more Minnesotans live with Alzheimer’s disease and other dementias, the costs and challenges can be overwhelming for them, their families, their communities and the state. The cost of caring for people with Alzheimer’s and other dementias is estimated to total $236 billion in 2016, increasing to $1.1 trillion (in today’s dollars) by 2050. Nearly 250,000 Minnesotans care for family members with Alzheimer’s disease. These caregivers provide 284 million hours of unpaid care, valued at $3.4 billion yearly. The physical and emotional impact on caregivers results in $10.2 billion in increased health care costs annually, including $174 million for Minnesota caregivers. Dementia is a community crisis that must be addressed at a community level. To foster livability for all, communities must be equipped to support people with dementia and their family and friend caregivers by becoming “dementia-friendly.” What is a Dementia-Friendly Community? A dementia-friendly community is informed, safe, and respectful of people living with dementia and their families, has supportive features across all community sectors, and fosters quality of life for everyone. How Does a Community Prepare? The ACT on Alzheimer's® Dementia-Friendly Communities Toolkit guides communities through a research-informed process that fosters adoption of dementia-friendly practices in all parts of a community. The toolkit is designed to be flexible and adaptable to a community’s needs. © 2015 www.ACTonALZ.org Page 2 of 2 This toolkit was made possible by funding from the Greater Twin Cities United Way. Rev. 04/09/16 It provides four steps and processes aimed at community readiness: 1. Action Phase 1: Convene key community leaders and members to understand dementia and its implications for your community. Then, form an Action Team. 2. Action Phase 2: Assess current community strengths and gaps concerning dementia using questionnaires in the toolkit. 3. Action Phase 3: Analyze the community assessment findings and determine action priorities for your community. 4. Action Phase 4: Create a community action plan and take action community-wide to become dementia friendly. How Do You Determine Community Readiness? Convene a small number of key community leaders and community members, including people with dementia and their family and friend care partners, who recognize the impact of dementia in your community. As a group, determine whether you are ready to become an action community and form an action team by completing the Community Readiness Questionnaire. What Does Being an Action Community Require? An action community will ideally meet these criteria: Has a champion or group of motivated community members who are willing to endorse and kick off action team development and will help the broader community commit to using the dementia-friendly community toolkit. Has a strong interest in Alzheimer’s awareness initiatives and, ideally, has engaged in some awareness-building activities, including local or regional awareness efforts or related initiatives. Has an existing coalition, group of committed individuals, or an organization that could serve as a sponsor or convener for building an action team. Has an action team made up of people living with dementia, family and friend caregivers, and individuals from the health care, long-term care, community-based services, business, government and faith communities, and the team is willing to commit to a dementia-friendly readiness effort. How Do You Form an Action Team in Your Community? To form your action team, identify a community champion or group of motivated community members to convene the action team. Champions expressly sponsor/endorse the action team and work with their local Area Agency on Aging and the Alzheimer’s Association to invite and convene interested stakeholders and/or existing coalitions of community residents. Champions also assist in identifying an organization and person to assume a coordination role for the action team. dementia friendly communities toolkit © 2015 www.ACTonALZ.org Page 1 of 2 This toolkit was made possible by funding from the Greater Twin Cities United Way. Rev. 02/19/16 Community Readiness Questionnaire When considering whether to form an action team and use the ACT on Alzheimer's® Dementia- Friendly Communities Toolkit, first determine whether your community is ready for such a broad undertaking by answering the following questions. Ideally, your community will meet all or most of the following criteria. 1) Can you identify several organizations and individuals who are willing to be involved in a community process to collectively address how to become dementia friendly? Yes ___ No ___ Maybe, with these conditions/exceptions: 2) Does your community have an influencer/champion* who is inspired and invested in being involved in a community process to collectively address how to become dementia friendly? Yes ___ No ___ Maybe, with these conditions/exceptions: * An influencer or champion is one or more people who are committed to starting a conversation with key community leaders about preparing for dementia and forming an Action Team. The champion will bring a community call to action to various stakeholders and will review the toolkit with them to determine whether the community is ready to use the toolkit and process. The champion could come from one of these sectors: 1) Local Business; 2) Caregiver services and supports; 3) Health care; 4) Local government; 5) Residential settings. Key capabilities of a champion include organizational, group facilitation, analytical, and communication skills, as well as leadership and an inclusive nature in working with diverse groups. 3) Has your community shown an interest in Alzheimer’s and related dementia-awareness initiatives in the past, specifically through involvement in local or regional awareness efforts or related initiatives? Yes ___ No ___ Maybe, with these conditions/exceptions: © 2015 www.ACTonALZ.org Page 2 of 2 This toolkit was made possible by funding from the Greater Twin Cities United Way. Rev. 02/19/16 4) Does your community have an existing coalition or group of committed individuals organized around a public health or social issue? (This coalition could serve as a sponsor or convener for building an action team. Review the Convene Phase resources for guidance on building your action team http://www.actonalz.org/convene.) Yes ___ No ___ Maybe, with these conditions/exceptions: 5) The process for becoming dementia friendly takes approximately 18 months and is ongoing. The process first engages the community through a community assessment, followed by analyzing assessment data, and then developing and implementing an action plan that addresses the community’s top dementia-friendly priorities. Do you believe your group can follow and accomplish this process? Yes ___ No ___ Maybe, with these conditions/exceptions: 6) You need the following resources and support to form an action team or complete the current effort underway. Which do you have in place and which do you need to find? Have Need Funding to help the community undertake initial convening and coordination efforts Help identifying key leaders and influencers in the community Help hosting a community meeting to kick off your dementia-friendly effort Technical assistance (e.g., convene a team, develop a work plan, complete the community assessment, goal setting, and implementation planning) Administrative assistance (e.g., managing email lists, meeting support) Help with data input and management (e.g., questionnaires) Support for supplies (e.g., paper, ink, printing, postage, envelopes, meeting supplies, food) Meeting space Help holding a community event to share findings from the community assessment and to engage the community in setting priority goals Other: _________________________________________________________ _______________________________________________________________ _______________________________________________________________ dementia friendly communities toolkit © 2015 www.ACTonALZ.org Page 1 of 2 This toolkit was made possible by funding from the Greater Twin Cities United Way. Rev. 02/22/16 Building Your Action Team To form your action team, convene a small number of key community leaders and community members, including people with dementia and family and friend care partners, who recognize the impact of dementia in your community. Use this group to begin recruiting action team members. Action Team Members To develop a dementia-friendly community, every part of the community will need to be represented. Use the Action Team wheel to identify a wide range of stakeholders, local leaders, and technical experts who can help champion a vision, engage the community, set priorities, and act together. The most important team members are those who have had personal experience with dementia, including people living with dementia and their family and friend caregivers. These individuals will have a good understanding of where community supports exist and where they are lacking or missing all together. Reach these people through: Alzheimer’s Association Alzheimer’s, dementia, or caregiver support groups © 2015 www.ACTonALZ.org Page 2 of 2 This toolkit was made possible by funding from the Greater Twin Cities United Way. Rev. 02/22/16 Other action team member areas include: Business: Banks, retail, restaurants, hair salons, dentists, vision and hearing professionals, chiropractors, pharmacies, insurance agents, grocery stores, medical supplies and equipment, etc. Caregiver Services and Supports: Adult day, support groups, respite care providers Community Services and Supports: Alzheimer’s Association, Area Agency on Aging, wellness programs (e.g., fitness centers, YMCA/YWCA), meaningful engagement programs/activities (e.g., creative arts, music, group programs), services that support independence at home (e.g., chore, home safety, meal delivery), senior centers, community health workers Community Member: Educational institutions (e.g., K-12 schools, colleges, universities), service clubs (e.g., Kiwanis; Knights of Columbus; Lions; Rotary International; Fraternal Order of Eagles; Optimist Club; Elk Club; veteran service organizations), volunteer service organizations (e.g., senior companions), museums, libraries, youth groups, food shelf *Diverse and Underserved Populations: Members of communities that are marginalized and that experience inequities because of race, ethnicity, culture, language, sexual orientation, gender identity, mental illness, intellectual or physical abilities, hearing or other sensory differences, or economic status. Faith Community: Ministerial associations, churches, synagogues, mosques, parish nurses, congregational groups, etc. Health Care: Clinics, home care agencies, hospitals Legal and Financial: Financial, legal, and advanced care planning professionals Local Government: Adult protection, city council members, city inspectors, city planners, emergency responders, human services staff, police/sheriff, and public health staff Residential Setting: Independent living communities, assisted living residences, nursing homes Recommended partners include: Area Agency on Aging staff: http://mn4a.org/aaas/ Alzheimer’s Association Minnesota North Dakota staff: www.alz.org/mnnd/in_my_community_contact.asp Minnesota Department of Health SHIP Community Specialists: http://actonalz.org/pdf/SHIP_Map.pdf dementia friendly communities toolkit © 2015 www.ACTonALZ.org Page 1 of 1 This toolkit was made possible by funding from the Greater Twin Cities United Way. Rev. 04/09/16 Email or Letter Template Invitation to Join [Community] Action Team [Community] is bringing together members from all parts of our community to understand how well we are serving people with dementia and their family and friend caregivers and to explore how we can act together to become a dementia-friendly community. Please join us for a meeting to share your ideas and knowledge on how we can create a supportive environment for people living with dementia. Meeting on [Community] Becoming Dementia-Friendly Date, time Location Approximately 91,000 Minnesotans age 65+ are living with Alzheimer’s. Currently one in nine people age 65 and older has Alzheimer's disease and about one-third of people age 85 and older have Alzheimer's disease. The prevalence of dementia is rapidly increasing. Annually, it’s projected that new cases of Alzheimer’s will triple by 2050. Younger onset Alzheimer’s, occurring in people under age 65, is also on the rise. Recognizing that [Community] has a growing older population, we need to prepare all sectors in our community to address the changing issues and needs faced by people with dementia, their families, caregivers, employers, and the community as a whole. Because you are a community leader in [insert role/responsibility/experience], your perspectives are invaluable to understanding the needs in our community. Please join me in addressing this pressing, critical community issue and be part of a growing movement for creating dementia-friendly communities in Minnesota. Learn more by visiting www.ACTonALZ.org. Thank you, Signature Enclosure: Is Your Community Prepared flyer C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R amb ling R iver C enter Ad vis ory Bo ard F R O M:R andy Distad , P arks and R ec reation Direc tor S UB J E C T:F amily F res h Market R ec eip ts Direct Yo ur Do llars P ro gram D AT E:August 14, 2017 IN T R O D UC T IO N T he R ambling R iver C enter has a proud his to ry o f c o mp leting s uc cessful fund rais ing c amp aigns and events . D IS C US S IO N R ecreatio n S up ervis or Missie Ko hlbec k has learned of a new fund rais ing p ro gram that F amily F res h Market in F armington o ffers through their p arent c ompany o f Nash F inch. It is c alled Direct Yo ur Do llars P ro gram. T his p ro gram allo ws the R R C to c o llect rec eip ts fro m c usto mers and then collec tively a p ercentage of the s ales wo uld b e donated bac k to the R R C . T he more rec eip ts that are turned into the R R C the more p o tential there is to receive a larger donation bac k to the R R C . T his will req uire s o me volunteers to help c ollec t and then to tal up the s ales from all rec eip ts. More info rmation about this program will b e shared d uring the meeting. AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to lis ten to the info rmation shared by R ec reatio n S upervis o r Mis s ie Ko hlbec k and then as k any q uestio ns they may have ab o ut the p ro gram. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Informatio n Items D AT E:Augus t 14, 2017 IN T R O D UC T IO N T his agenda item allows staff to share info rmatio n ab o ut projec ts and/o r other items that are mo re informatio nal in nature. D IS C US S IO N S taff will s hare info rmation about the following items : Aging Mas tery P rogram Trip P lanning C ommittee XA-Beat c las s AC T ION R E Q UE S T E D T hes e items are for informatio nal p urposes only. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Advis o ry Board R o undtab le F ormat D AT E:Augus t 14, 2017 IN T R O D UC T IO N T he Ad visory Board ro und table o cc urs at every mo nthly meeting. D IS C US S IO N T he Ad visory Board R o und table item is for members to s hare informatio n or as k q uestio ns o f staff about items that are not on the meeting agend a. AC T ION R E Q UE S T E D T his item is for informatio nal p urposes o nly. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:R ambling R iver C enter Advis o ry Board F R O M:R and y Dis tad, P arks and R ecreatio n Directo r S UB J E C T:Agenda Items for S eptemb er 11, 2017 Meeting D AT E:Augus t 14, 2017 IN T R O D UC T IO N T his agenda item allows the id entificatio n of items that could be inc luded on the S ep tember 11, 2017 meeting agend a. D IS C US S IO N S taff memb ers have identified the following items that could be inc luded on the S ep tember 11, 2017 meeting agend a: 2017 Work P lan R eview 2040 C o mp rehens ive P lan update Waffle breakfas t and s ilent auctio n fundrais er G arage and jewelry sale fund rais er AC T ION R E Q UE S T E D Ad visory Board memb ers are as ked to come to the meeting with o ther pos s ib le items that c o uld b e included o n the S eptember 11, 2017 meeting agend a.