HomeMy WebLinkAboutAgenda_2017_9_11_Meeting(349)R AMB LIN G R IVE R C E N T E R AD VIS ORY B OAR D ME E T IN G
9:30 AM , S eptember 11, 2017
Rambling River Center Nicolai Board R oom
AGE N D A
1.Call to Order
2.Approve Agenda
3.Approve Minutes
a.Approve August 14, 2017 Meeting Minutes
4.P resentations
5 B usiness Items
a.G arage S ale and Jewelry S ale F und rais er
b.Waffle Breakfast S ilent Auc tion F undraiser
6.Discussion Items
a.2017 Annual Wo rk P lan R eview
b.2018 Annual Wo rk P lan Id eas
7.Staff Report
a.P rojec ts Up d ate
8.Advisory B oard Roundtable
a.R oundtab le F ormat
9.Items for Next Meeting Agenda
a.Items fo r O cto b er 9, 2017 Meeting Agend a
10.Adjourn
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:Approve August 14, 2017 Meeting Minutes
D AT E:S eptemb er 11, 2017
IN T R O D UC T IO N
Attached for review are the d raft minutes from the August 14, 2017 R ambling R iver C enter Ad visory Board
(Ad visory Board) meeting.
D IS C US S IO N
Ad visory Board memb ers sho uld review the minutes for any c o rrectio ns or ed its that s hould be mad e prio r
to ap p ro val by the Advis o ry Board.
AC T ION R E Q UE S T E D
T he Ad visory Board is being as ked to ap p rove the attached minutes from the Augus t 14, 2017 meeting.
AT TA C HME NT S :
Type D escription
Backup Material D raf t August 14, 2017 Meeting Minutes
City of Farmington A Proud Past - A Promising Future
325 Oak Street Committed to Providing High Quality,
Farmington, MN 55024 Timely and Responsive Service to All
Of Our Customers
DRAFT
AUGUST 14, 2017 RAMBLING RIVER CENTER
ADVISORY BOARD MEETING MINUTES
1. Call to Order: Meeting was called to order by Schmidtke at 9:32am. Quorum was present.
Members Present: Marilyn Briesacher, Roger Wood, Kay Bennett, Fred Schmidtke, Marjorie Koski
Pennie Page and Blanche Reichert
Members Absent: None
Others Present: Parks & Recreation Director Randy Distad and Recreation Supervisor Missie
Kohlbeck
2. Approve Agenda
Motion made by Wood to approve August 14, 2017 meeting agenda and seconded by Bennett APIF.
Motion carried.
3. Approve Minutes
Motion made by Bennett to approve July 10, 2017 meeting minutes seconded by Wood APIF. Motion
carried.
4. Presentation
None
5. Business Items
A. 2018 Rambling River Center Fees and Charges Recommendations
Motion by Koski to eliminate membership referral incentive and keep all other charges the same.
Seconded by Reichert. APIF. Motion carried.
B. Financial Support Program Review
Requests for the third quarter are currently at $377. This leaves a remaining balance of $7,123. There
was discussion re: lowering the amount that is available to each person. The reasoning being this would
allow more people to access the funding while not depleting the funds so quickly. Motion made by
Bennett approved by Koski to Reduce the per person amount that is available on a yearly basis from $50
to $35 starting 1/1/18. APIF. Motion carried.
C. Garage and Jewelry Sale Fundraiser
Board members requested to have staff bring out and set up hanging racks. Sign-up sheets will be
available soon for volunteers to sign up. Briesacher and Reichert are co-chairs and will be meeting
soon to discuss pricing and promotion. A reminder was given that RRC members should be made aware
the RRC will not start accepting donation until Monday, September 18.
D. Waffle Breakfast and Silent Auction Fundraiser
Bennett has already started collecting baskets and will chair the Silent Auction basket creation.
Schmidtke will talk with Train Club re: set up and clean up at the breakfast. Staff will mail Silent
Auction request letters right after Labor Day and volunteer sign- up sheet will come out after the garage
sale. Board members will contact business for Silent Auction donations.
6. Discussion Items
A. 2017 Annual Work Plan
Several goals in process or completed. Board members voting during business items to reduce the
annual amount a person can access to $35 beginning 1/1/18. Director Distad will update the work plan
to show the recent items that were completed.
B. 2040 C omprehensive Plan Update
A review of the Recreation Chapter Public Input Questions was done by staff. Board members like the
revised questions regarding self or family member participating in RRC programs and questions
referring to future wants/needs of the community. More information will be provided after the public
open houses that will be held this fall.
C. Café Idea
Reichert would like to remind people that coffee and treat are available for people to just come in and
connect with each other without being involved in a specific program. We will be hosting Café Day
Fridays 1x a month November2017 through March 2018 inviting people to just come and relax and
enjoy a treat. A volunteer will bring in a coffee and treat cart to the Empire room. We will publicly
promote and encourage community members to attend.
D. Dementia Friendly Community
Board members looked at the first step to becoming a Dementia Friendly Community as laid out in the
Act on Alzheimer’s toolkit. A subcommittee was created to meet and take the first steps of inviting the
community to participate in community wide initiative. The Rambling River Center will host a training
called “Become a Dementia Friend” on Tuesday, September 12 at 6:30 p.m.
E. Family Fresh Market Receipts Direct Your Dollars Program
The RRC will be collecting Family Fresh receipts and when $150,000 in receipts are collected, the RRC
will turn them in to Family Fresh and then Family Fresh will donate $1,000 back to the RRC. There is
no limit on the amount of receipts that can be collected and the amount donated back to the RRC from
this program.
7. Staff Report
The following items were shared by staff:
The Aging Mastery Program will be held in conjunction with Rosemount at the Steeple Center
this fall
The trip planning committee will be meeting soon to plan both smaller tours and extended travel
A new dance fitness program call Xa Beat has begun and is getting a great turnout.
8. Commission Roundtable
Page – Is interested in the volunteer description re: the communication volunteer
Koski – Didn’t have anything to share.
Briesacher – Has limited room to store donated garage sale items, but she cannot transport the items to
the RRC.
Schmidtke – Reminded everyone of the membership social.
Bennett – Working on getting the “save the date” cards out for the Arts and Craft and Jewelry Sale
Fundraiser.
Wood – Didn’t have anything to share.
Reichert – Excited for Café idea and is willing to serve on the ACT on Dementia sub-committee.
9. Agenda Items for September 11, 2017 Meeting
A. 2017 Waffle Breakfast and Silent Auction Fundraiser
B. 2017 Jewelry and Garage Sale Fundraiser
10. 10. Adjourn
Motion by Bennett and seconded by Briesacher to adjourn the meeting. APIF. Meeting was adjourned
at 11:05 a.m.
Respectfully Submitted
Missie Kohlbeck
Recreation Supervisor
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:G arage S ale and Jewelry S ale F und rais er
D AT E:S eptemb er 11, 2017
IN T R O D UC T IO N
T he annual garage s ale and jewelry sale fundrais er will o cc ur o n S ep tember 21 and 22, 2017 at the R ambling
R iver C enter.
D IS C US S IO N
Dis cus s io n oc c urred at the Augus t 14, 2017 meeting ab o ut this fund rais ing event. Dis cus s io n b y the
Ad visory Board memb ers sho uld continue to oc c ur during the meeting in order to further refine the details
as s o ciated with this fundraising event. P rimary foc us s hould be o n the marketing and pub licizing o f the
fund rais ing event s inc e it will oc cur in a few s ho rt weeks .
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to come to the meeting p rep ared to dis c us s this fund rais ing event and
fo cus on finalizing the marketing and p ublic ity d etails s o the fund rais ing event will b e succ es s ful.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:Waffle Breakfast S ilent Auc tion F undraiser
D AT E:S eptemb er 11, 2017
IN T R O D UC T IO N
T he annual Dad ’s Belgian Waffle Breakfast and S ilent Auc tion fundraising event planning is underway. T his
fund rais ing event will b e held on S aturday, O c tober 28, 2017 from 8:30 a.m. to No o n at the R ambling R iver
C enter.
D IS C US S IO N
C o ntinued dis c us s io n will o cc ur d uring the meeting b etween s taff and Advis ory Bo ard members to b egin to
finalize the fund rais ing event details .
An update will b e provid ed by staff about the letters that will be s ent to loc al b us ines s es and organizatio ns
req uesting items fo r the S ilent Auc tion. F urther d is cus s io n s hould oc cur o n the planning o f the S ilent
Auc tion.
In additio n, many vo lunteers are need ed to make this fundraising event s uc c es s ful. T here will be s o me
d is cus s io n about the best way to recruit volunteers to help with this fundrais ing event.
AC T ION R E Q UE S T E D
Ad visory Board memb ers are b eing asked to c ome p rep ared to further disc us s the d etails and b egin to finalize
the planning as s oc iated with the Waffle Breakfas t and S ilent Auc tion fundrais ing event.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:2017 Annual Wo rk P lan R eview
D AT E:S eptemb er 11, 2017
IN T R O D UC T IO N
T he Ad visory Board ap p ro ved its 2017 annual work plan in January and has b een reviewing it since then to
meas ure the p ro gres s b eing made.
D IS C US S IO N
T he annual work plan was last reviewed d uring the Augus t 14, 2017 meeting. An up d ated work plan has
b een inc luded in the meeting p acket. T he updated wo rk p lan s hows in red the items completed since the
August 14, 2017 meeting. T he items in bold blac k are items c o mp leted p rior to the August 14, 2017 meeting.
Work plan items that are no t red or b o ld blac k, have no t b een completed .
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to come to the meeting to review the annual wo rk p lan items completed
and to further dis c us s the 2017 annual work p lan items to d etermine if there are other items that have been
completed .
AT TA C HME NT S :
Type D escription
Backup Material 2017 Annual Work P lan Update
2017 RAMBLING RIVER CENTER
ADVISORY BOARD WORK PLAN
Goal #1: To promote and increase Rambling River Center memberships.
Objectives
1. By February 1st, assist the Recreation Supervisor at the Community Expo to promote the Rambling
River Center membership.
Status: Completed. Briesacher, Bennett, Koski and Reichert assisted during the Community Expo.
2. By October 1st, assist the Recreation Supervisor at the Farmer’s Market to promote the Rambling
River Center.
Status: Not completed because it was determined there was not enough traffic at the Farmer’s
Market to warrant a promoting the Rambling River Center.
3. By December 1st, at least one Advisory Board member will have assisted the Recreation
Supervisor with visits to Senior Housing buildings and care facilities to promote the Rambling
River Center.
Status: Completed. Visits to senior housing buildings started to occur on August 28, 2017
Goal #2: Review and update, if needed, the Financial Support Program (FSP) guidelines and
information.
1. By March 1st review and approve a recommendation on the FSP application form.
Status: Completed. A review occurred and there were no recommended changes to the form.
2. By May 1st, review and approve any updates to the FSP funding amounts to individuals.
Status: Completed. The Advisory Board discussed changing the annual amount to individuals
from $50 to $35 but no change has been made to the annual per person funding amount.
3. By August 1st review and approve any updates to the FSP informational literature and brochures.
Status: Completed. Advisory Board revised the maximum amount each member could receive
from $50.00 to $35.00 at the August 14, 2017 meeting.
Goal #3: Identify and approve a list of capital improvement project items to be completed at the
Rambling River Center and then begin completing the improvement projects.
Objectives
1. By March 1st, review and revise, if needed, the current long term capital improvement items and
the estimated costs of the improvements.
Status: Completed. Reviewed the list of capital improvement items and cost estimates at the
January 2017 meeting.
2. By April 1st, determine at least one capital improvement to make or capital equipment to purchase
for the Rambling River Center.
Status: Completed. Approval given to purchase new bookshelf for library, new puzzle table and
new chair carriers for Banquet Room and Empire Room chairs.
3. By December 31st, complete at least one capital improvement item or purchase one capital
equipment item on the identified capital improvement project list for the Rambling River Center.
Status: Completed. New library bookshelf and new puzzle table were purchased. New chair
carriers are in the process of being purchased.
Goal #4: Continue fundraising efforts to fund Rambling River Center’s future capital
improvement projects by raising at least $10,000 through at least four fundraising events and from
donations.
Objectives:
1. By April 1st, assist with at least one fundraising activity.
Status: Completed. The annual VFW Steak Fry was held in January and assistance was provided
by Advisory Board members during the Steak Fry.
2. By July 1st, assist with at least a second fundraising activity.
Status: Completed. TaylorMarie’s Fashion Show was held in March and assistance was provided.
3. By October 1st, assist with at least a third fundraising activity.
Status: Completed. Second annual Arts and Crafts Sale fundraiser was held on April 22 and
Advisory Board members assisted with the fundraiser by preparing and selling concession items
during the event.
4. By December 31st, assist with at least a fourth fundraising activity.
Status: In the process of being completed. Planning has started for the Waffle Breakfast/Silent
Auction, the Jewelry/Garage Sale, and MDC cards sale. A new fundraising program will also be
initiated this fall called Family Fresh Market Direct your Dollars Program.
Goal #5: Work with staff to create and implement either three new programs or make revisions to
three existing programs.
Objectives:
1. By February 1st, at least one new program idea will have been discussed with staff and then
implemented.
Status: Completed. New Silver and Fit program was offered beginning in March and ending in
May.
2. By August 1st, at least a second program idea will have been discussed with staff and then
implemented.
Status: Completed. A new program was offered in June titled ACT on Dementia Become a
Dementia Friend.
3. By December 1st, at least a third program idea will have been discussed with staff and then
implemented.
Status: Completed. XA-Beat Program is being offered on Tuesdays at 9:00 a.m.
Goal #6: Participate in the city’s Comprehensive Plan update to address future needs of the city’s
population of older adults.
Objectives
1. By July 1st there will have been a discussion on what items should be included in the
comprehensive plan update that relates to the needs of the city’s population of older adults
including but not limited to transportation, recreational programs, facilities, and resources
available.
Status: Completed. Discussion occurred at the April 10, 2017 meeting.
2. By October 31st there will have been a second discussion on what items to include in the city’s
comprehensive plan that relates to the needs of the city’s population of older adults.
Status: Completed. Several questions are being asked in a Park and Recreation questionnaire that
relate to older adults.
3. By December 31st there will have been a recommendation made by the Advisory Board that
outlines what language should be included in the city’s comprehensive plan that meets the needs of
the city’s population of older adults.
Goal #7: Work with staff to offer a second Aging Mastery Program (AMP).
Objectives
1. By March 1st, the Advisory Board will have had an opportunity to discuss and determine when to
offer a second AMP class.
Status: Completed. Discussion has occurred and a second class was offered beginning in March
and will end in June. 12 people have registered for the class being held at the RRC.
2. By September 1st, a second AMP class will be offered.
Status: Completed. Current AMP class ended on May 31, 2017.
3. By October 31st, there will be a review and evaluation of the second AMP class offered.
Status: Completed.
Goal #8: Work with staff to determine if AARP income tax preparation should occur at the RRC in
2018.
Objectives
1. By April 1st, the Recreation Supervisor will have been in contact with AARP about having the
income tax preparations returning to the Rambling River Center.
Status: Completed. Contact with AARP was made by Recreation Supervisor. Was scheduled to be
moved to the Dakota County Library in Farmington, but because there was no volunteer willing to
lead the program, it is not currently being offered in Farmington.
2. By July 1st, the Advisory Board will have discussed the return of the AARP income tax returns
provided that AARP is interested in returning this service to the Rambling River Center and can
make a commitment to find volunteers to staff it.
Status: Completed. The Advisory Board has discussed the return of the AARP income tax returns
service to the RRC and supports this, however due to AARP not finding a person to lead this
program, it is not currently offered in Farmington. In addition because the Dakota County Library
in Farmington was identified as a new site for this program, the RRC and library will have to work
out the details about if the program can return to the RRC in the future.
3. By October 1st, the Advisory Board will make a decision about allowing AARP income tax returns
to occur at the Rambling River Center provided that AARP is interested in returning the service to
the Rambling River Center and can make a commitment to find volunteers to staff it.
Status: Completed. The Advisory Board has recommended allowing the AARP income tax returns
to occur at the RRC, but due to the lack of AARP finding a volunteer to lead this program, it is
currently not being offered in Farmington. In addition because the Dakota County Library in
Farmington was identified as a new site for this program, the RRC and library will have to work
out the details about if the program can return to the RRC in the future.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:2018 Annual Wo rk P lan Id eas
D AT E:S eptemb er 11, 2017
IN T R O D UC T IO N
Annually the Ad vis ory Bo ard develo p s a wo rk p lan to fo llo w.
D IS C US S IO N
In order to allow time to develo p an annual work plan for 2018, s taff would like to have the Advis o ry Board
b egin to identify p o s s ib le ideas o f tas ks it wo uld like to work on and ac comp lis h in 2018. T hes e ideas can
b e new o r they c an be tasks c arried over from the p revious year's wo rk p lan that the Advis o ry Board wants
to continue to wo rk o n and acc o mp lis h.
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to come prepared with s o me possible ideas ab o ut what tas ks it would like
to work on and ac c o mp lis h in the 2018 annual wo rk p lan.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:P rojec ts Up d ate
D AT E:S eptemb er 11, 2017
IN T R O D UC T IO N
During each Advis o ry Board meeting s taff provid es up d ates o n d ifferent pro jec ts and /or meetings that are
either oc curring o r have o cc urred.
D IS C US S IO N
S taff is planning to provid e up d ates to the Advis o ry Board o n the following topic s during the meeting:
1. Trip P lanning C o mmittee
2. Dementia F riend ly C o mmunity
3. 35th Annivers ary
4. R R C R o of R ep lacement P ro ject
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to lis ten to the s taff report and then as k any ques tions about the to pic s
p res ented during the s taff report.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:R oundtab le F ormat
D AT E:S eptemb er 11, 2017
IN T R O D UC T IO N
T he Ad visory Board ro und table o cc urs at every mo nthly meeting.
D IS C US S IO N
T he Ad visory Board R o und table item is for members to s hare informatio n or as k q uestio ns o f staff about
items that are not on the meeting agend a. No formal actio n is taken during this meeting agenda item.
AC T ION R E Q UE S T E D
T he ac tion being reques ted is to have Advis ory Bo ard members come p repared to s hare informatio n o r as k
q uestio ns o f s taff d uring this agenda item.
C ity of F armington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:R ambling R iver C enter Advis o ry Board
F R O M:R and y Dis tad, P arks and R ecreatio n Directo r
S UB J E C T:Items fo r O cto b er 9, 2017 Meeting Agend a
D AT E:S eptemb er 11, 2017
IN T R O D UC T IO N
T his agenda item allows the id entificatio n of items that could be inc luded on the O c tober 9, 2017 meeting
agend a.
D IS C US S IO N
S taff memb ers have identified the following items that could be inc luded on the O c tober 9, 2017 meeting
agend a:
2017 Work P lan R eview
2018 Work P lan Id eas
Waffle breakfas t and s ilent auctio n fundrais er
G arage and jewelry sale fund rais er review
R R C R o o f R eplac ement P rojec t upd ate
AC T ION R E Q UE S T E D
Ad visory Board memb ers are as ked to come to the meeting with o ther pos s ib le items that c o uld p o s s ib ly be
inc luded o n the O c tober 9, 2017 meeting agenda.