HomeMy WebLinkAboutAgenda_2020_2_24_Meeting(625)
M eeng Locaon :
Farmin gton C ity H all
430 T hird Street
Farmin gton, M N 55024
WAT E R BO A R D R E G U L A R M E E T I NG A G E NDA
February 24, 2020
5:00 P M
1.C A L L TO O R D E R
(a)Elecon of O fficers
2.A P P R OV E M I N U T E S
(a)A ppr ove Minutes
3.A P P R OV E B I L L S
(a)A ppr ove Bills
4.O P E N F O R U M
(a)P roj ect and I nformaon U pdate
5.A D J O U R N
TO :Water Board Member s , C ity A dminis trator
F R O M :Katy G ehler, P ublic Wor ks D irector
S U B J EC T:Elec on of O fficers
DAT E:Febr uary 24, 2020
I N T R O D U C TI O N
Each year at the Febr uar y mee ng, the Boar d elects officers for the year.
D I S C U S S I O N
A ccording to C ity C ode 2-5-3 (A) Members; O fficers: T here shall be three (3) members who shall choose
annually from among themselves a president and a ll o f who m shall appoint a secretary who will be a city
emplo yee. (O rd. 015-682, 2-2-2015)
B U D G E T I M PA C T
n/a
A C T I O N R EQ U E S T E D
D iscuss and make a mo on related to officers for 2 0 2 0 .
TO :Water Board Member s , C ity A dminis trator
F R O M :Katy G ehler, P ublic Wor ks D irector
S U B J EC T:A ppr ove Minutes
DAT E:Febr uary 24, 2020
I N T R O D U C TI O N
A#ached are the minutes from the J anuary 27, 2 0 2 0 Water Board mee'ng.
D I S C U S S I O N
N/A
B U D G E T I M PA C T
N/A
A C T I O N R EQ U E S T E D
Rev iew, revise and appr ove the minutes.
AT TA C H M E N TS :
Type D es crip'on
Backup M aterial A pprove M inutes
MINUTES
REGULAR WATER BOARD MEETING
Monday, January 27, 2020
5:00 PM
Conference Room 169
City Hall 430 Third Street Farmington, MN
Members Present: Weierke, Snobeck
Members Absent: None
Staff Present: Katy Gehler, Public Works Director/City Engineer, Sue Miller, Administrative Assistant.
Others Present: None
Call to Order: The meeting was called to order by Chair Weierke at 5:00 p.m.
a) Approve Minutes – November 25, 2019 - MOTION by Weierke second by Snobeck to approve
minutes as presented. APIF, Motion Carried.
b) Water Citations – None
c) New Business –
a. Acknowledge Annual Open Meeting Law Review – Director Gehler reviewed the
information regarding the open meeting law. Motion by Snobeck second by Weierke to
acknowledge the Open Meeting Law. APIF, Motion Carried.
b. Final Acceptance and Approve Final Payment for the Water Tower Reconditioning
project – Director Gehler noted that the city will have a 2 year warranty bond for the
project. Motion by Weierke second by Snobeck to accept and approve the final
payment in the amount of $71,118.50. APIF, Motion Carried.
d) Approve Bills – Motion by Snobeck second by Weierke to approve the bills, as presented, in the
amount of $211,005.34. APIF, Motion Carried.
e) Open Forum – Project & Information Update
f) Adjourn – Motion by Weierke, second by Snobeck to adjourn at 5:45PM. APIF, Motion Carried.
Respectfully submitted,
Sue Miller
Administrative Assistant
TO :Water Board Member s , C ity A dminis trator
F R O M :Katy G ehler, P ublic Wor ks D irector
S U B J EC T:A ppr ove Bills
DAT E:Febr uary 24, 2020
I N T R O D U C TI O N
T he bills from J anuar y 23, 2 0 2 0 to February 19, 2 0 2 0 ar e a)ached for review and approv al.
D I S C U S S I O N
N/A
B U D G E T I M PA C T
N/A
A C T I O N R EQ U E S T E D
Rev iew, dis cus s , and approv e the bills .
AT TA C H M E N TS :
Type D es crip/on
Backup M aterial A pprove Bills
2/19/2020CITY OF FARMINGTON 9:04:16R55CKS2LOGIS600V
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
2/19/20201/23/2020 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
150302 1/24/2020 100024 GOPHER STATE ONE-CALL
06500 08640143.20 6502DECEMBER 2019 LOCATES 181511 9120387 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
43.20
150309 1/24/2020 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS
06500 0864021,587.50 65022020 SYS DEV FEES 181452 48124 DATA PROCESSING WATER UTILITY EXPENSE
06500 086402968.00 6502JAN'20 APPL SUPPORT INVOICE 181453 48060 DATA PROCESSING WATER UTILITY EXPENSE
2,555.50
150314 1/24/2020 101374 MINNESOTA DEPT OF PUBLIC SAFETY
06500 086234115.50 65022020 FLEET REG RENEWAL 181794 2020 FLEET REG
RENEWAL
VEHICLE LICENSES, TAXES, FEE WATER UTILITY EXPENSE
115.50
150325 1/24/2020 100099 STAR TRIBUNE MEDIA COMPANY, LLC
06500 08628045.50 65022020 STAR TRIB SUBSCRIPTION 181806 10158201 JAN'20 BOOKS & SUBSCRIPTIONS WATER UTILITY EXPENSE
45.50
150353 1/31/2020 117145 CLASSIC PROTECTIVE COATINGS, INC
06500 08701071,118.50 6502PAY REQ#4 FINAL/WTR TWR RECOND 181965 PAY REQ#4: WTR TWR
RECON
CONSTRUCTION CONTRACTS01902 WATER UTILITY EXPENSE
71,118.50
150358 1/31/2020 100030 CORE & MAIN, LP
06500 086220109.53 6502#92 WAT HYD GSKT LIPPED (9)181820 L748168 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086220509.93 6502NOZZLE (2)/RETNR (2)/SUPPRT(1)181822 L585090 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
619.46
150379 1/31/2020 116827 JOHNSON LITHO GRAPHICS OF EAU CLAIRE LTD
06500 086450757.50 6502WINTER'19 CURRENTS PRINTING 182090 99079 OUTSIDE PRINTING WATER UTILITY EXPENSE
06500 086445273.02 6502SPRING'20 CURRENTS POSTAGE 182144 99497 POSTAGE WATER UTILITY EXPENSE
1,030.52
150381 1/31/2020 114625 MASTER MECHANICAL, INC
06500 0865059.61 6502HVAC REPAIR 181959 55717 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
9.61
150403 1/31/2020 112307 T-MOBILE USA INC
06500 0864126.67 6502JAN'20 GPS SERVICE 182093 823329497 JAN'20 CELLULAR SERVICES WATER UTILITY EXPENSE
6.67
150404 1/31/2020 100336 TOM'S MOBILE LOCK SERVICE
06500 086950195.00 6502PAD LOCKS (6)181967 20191227 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE
195.00
150414 2/7/2020 100704 AMERICAN WATER WORKS ASSOCIATION
06500 08646079.00 65022020 AWWA MEMBERSHIP 182333 7001753602 MEMBER DUES & LICENSURE WATER UTILITY EXPENSE
79.00
2/19/2020CITY OF FARMINGTON 9:04:16R55CKS2LOGIS600V
2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
2/19/20201/23/2020 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
150419 2/7/2020 102087 AUTOMATIC SYSTEMS COMPANY
06500 086220186.25 6502WELL 8 VFD KEYPAD 181819 34804S EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
186.25
150428 2/7/2020 100025 CINTAS CORP LOC 754
06500 08629060.68 6502JAN'20 WEEKLY UNIFORM SERVICES 181950 4039443352 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629042.61 6502JAN'20 WEEKLY UNIFORM SERVICES 181954 4040033118 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629042.61 6502JAN'20 WEEKLY UNIFORM SERVICES 182229 4041332503 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629042.61 6502JAN'20 WEEKLY UNIFORM SERVICES 182231 4040680281 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
188.51
150440 2/7/2020 117006 FERGUSON ENTERPRISES LLC
06500 086242168.74 6502A40 SHOE CVR ELASTIC 400/CA 181821 0156747 CLEANING SUPPLIES WATER UTILITY EXPENSE
168.74
150441 2/7/2020 111431 FERGUSON WATERWORKS
06500 086505285.00 6502HYDRANT DIFFUSER HOSE FIX 181969 0349541 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
285.00
150447 2/7/2020 117536 IDEAL SERVICE INC
06500 086401395.00 6502WELL 8 VFD SERVICE 182203 10356 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
395.00
150458 2/7/2020 100208 MINNESOTA MUNICIPAL UTILITIES ASSN
06500 086460496.00 65022020 WATER UTILITY MEMBER DUES 182342 54881 MEMBER DUES & LICENSURE WATER UTILITY EXPENSE
496.00
150460 2/7/2020 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 08640178.50 6502BAC-T SAMPLE (7)/ MTHLY REPORT 181823 1013981 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
78.50
150464 2/7/2020 113031 NRG RELIABILITY SOLUTIONS LLC
06500 086422431.37 6502DEC'19 ELEC CMF 182183 3347-2001 ELECTRIC WATER UTILITY EXPENSE
431.37
150467 2/7/2020 100093 PELLICCI HARDWARE & RENTAL
06500 086220.82 6502SELF RETRACTING KEY LOOP/CLIP 181652 2916/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622039.94 6502WELL #3 PARTS 181686 K32136/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622058.72 6502TUBE SAND 60#181935 K32384/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862422.60 6502FLOOR CLEANER 181951 K32312/F CLEANING SUPPLIES WATER UTILITY EXPENSE
06500 0862201.50 6502HOSE CONNECTOR 181952 K32329/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086242109.77 6502PAPER TOWELS/MLT-FLD TWLS/TP 181962 5369/F CLEANING SUPPLIES WATER UTILITY EXPENSE
06500 08622064.99 6502TORCH KIT 181968 K32472/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862203.99 6502CLIP BOARD WELL 8 182101 K32545/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622028.15 6502SHELF PARTS WELL 8 182187 K32584/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
2/19/2020CITY OF FARMINGTON 9:04:16R55CKS2LOGIS600V
3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
2/19/20201/23/2020 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 0862201.36 6502DRILL BIT SET 182223 K32529 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
311.84
150504 2/14/2020 103300 CROWN EQUIPMENT RENTAL CO
06500 08655521.98 6502FLOOR SCRUBBER 182453 311821-2 RENTAL OF EQUIPMENT WATER UTILITY EXPENSE
21.98
150510 2/14/2020 100024 GOPHER STATE ONE-CALL
06500 08640116.67 6502JANUARY 2020 LOCATES 181970 0000387 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
16.67
150512 2/14/2020 100007 HAWKINS INC
06500 0862202,670.00 6502WELL #3 VACUUM REG (2)181938 4650323 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
2,670.00
150514 2/14/2020 103329 HOTSY EQUIPMENT OF MINNESOTA
06500 08650594.99 6502PRESSURE WASHER REPAIR 182234 66215 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE
94.99
150515 2/14/2020 112416 IMPACT MAILING OF MN, INC
06500 086445245.25 6502DEC'19 UB BILL POSTAGE 182472 145613 POSTAGE WATER UTILITY EXPENSE
06500 08640152.85 6502DEC'19 UB MAIL PREP 182472 145613 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
06500 086445175.66 6502JAN'20 UB BILL POSTAGE 182473 145623 POSTAGE WATER UTILITY EXPENSE
06500 08640137.16 6502JAN'20 UB MAIL PREP 182473 145623 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
510.92
150529 2/14/2020 114625 MASTER MECHANICAL, INC
06500 08651530.44 6502HVAC REPAIR 182470 55964 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
30.44
150533 2/14/2020 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 08640173.50 6502BAC-T SAMPLE (7)181936 1014956 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
73.50
150546 2/14/2020 100151 SAUBER PLUMBING & HEATING COMPANY
06500 0864012,624.25 6502SERVICE REPAIR 18282 ECHO DR 182417 22149 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
2,624.25
150551 2/14/2020 109843 SPOK, INC.
06500 0864122.63 6502FEB'20 PAGER CONTRACT 182268 0317419 CELLULAR SERVICES WATER UTILITY EXPENSE
2.63
150560 2/14/2020 109418 VALLEY-RICH CO, INC
06500 08640112,141.80 6502GATE VALVE RPR: PK & EUCLID 182549 27861 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
12,141.80
150564 2/14/2020 111267 WATER CONSERVATION SERVICE, INC
06500 086401389.18 6502LEAK LOCATE 18282 ECHO DR 182491 10174 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
2/19/2020CITY OF FARMINGTON 9:04:16R55CKS2LOGIS600V
4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
2/19/20201/23/2020 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
389.18
20200118 1/27/2020 100085 DAKOTA ELECTRIC ASSOCIATION
06500 08642238.01 6502DEC'19 ELEC WELL#9 181412 200010028004
DEC'19
ELECTRIC WATER UTILITY EXPENSE
38.01
20200119 1/28/2020 108980 MINNESOTA ENERGY RESOURCES CORPORATION
06500 086423775.70 6502DEC'19 GAS CMF 181713 0502362190 DEC'19 NATURAL GAS WATER UTILITY EXPENSE
775.70
20200122 1/27/2020 108980 MINNESOTA ENERGY RESOURCES CORPORATION
06500 08642380.04 6502DEC'19 GAS WELL HOUSE 1 OAK ST 182190 0506788875 DEC'19 NATURAL GAS WATER UTILITY EXPENSE
06500 086423135.16 6502DEC'19 GAS 1ST STREET GARAGE 182224 0505547424 DEC'19 NATURAL GAS WATER UTILITY EXPENSE
215.20
20200201 2/3/2020 100085 DAKOTA ELECTRIC ASSOCIATION
06500 08642230.94 6502DEC'19 ELEC DAISY KNOLL TOWER 181657 200001318518
DEC'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864222,380.27 6502DEC'19 ELEC WELL #4 181658 200001318526
DEC'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,459.19 6502DEC'19 ELEC WELL #6 181659 200001550151
DEC'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,383.28 6502DEC'19 ELEC WELL #8 181660 200004199709
DEC'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864222,539.23 6502DEC'19 ELEC WELL #5 181683 200002785533
DEC'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,479.45 6502DEC'19 ELEC WELL #7 181684 200003490737
DEC'19
ELECTRIC WATER UTILITY EXPENSE
06500 086422190.93 6502DEC'19 ELEC 195TH WATER TOWER 181814 200002587095
DEC'19
ELECTRIC WATER UTILITY EXPENSE
9,463.29
20200204 2/4/2020 100394 XCEL ENERGY
06500 0864221,641.67 6502DEC'19 ELEC WELL #1 & 3 182266 51-4874005-0
DEC'19
ELECTRIC WATER UTILITY EXPENSE
06500 086422171.96 6502DEC'19 ELEC CITY GARAGE 182266 51-4874005-0
DEC'19
ELECTRIC WATER UTILITY EXPENSE
1,813.63
Report Totals 109,241.86
TO :Water Board Member s , C ity A dminis trator
F R O M :Katy G ehler, P ublic Wor ks D irector
S U B J EC T:P roj ect and I nforma on U pdate
DAT E:Febr uary 24, 2020
I N T R O D U C TI O N
S taff w ill provide an update on the follow ing items :
2019 Water U s e Repor ng S ummary
Well #9
Metering S ys tem U pgrade
Water Tow er Recondi oning F unding Recap
New Water Tower S tatus
Water B oar d Vacancy S tatus
O ther
AT TA C H M E N TS :
Type D es crip on
Backup M aterial 2 019 Water U s e S ummary
628
734
807
788
772
681
709
801
718
681
640
681
699
632 643
500
550
600
650
700
750
800
850
20
0
5
20
0
6
20
0
7
20
0
8
20
0
9
20
1
0
20
1
1
20
1
2
20
1
3
20
1
4
20
1
5
20
1
6
20
1
7
20
1
8
20
1
9
Mi
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n
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e
d
Total Water Pumped
By Year
Historical Water Use Statistics
City of Farmington
Year
Total Pumped
(Gallons)Average Day Max Day
Winter
Average
(Nov. - Mar.)
Max to
Average Day
Max to
Winter
Average Population
Avg Day per
Capita
Building
Permits
Issued SFD
Building
Permits
Issued MFU
Total
Residental
Unit Permits
Issued
2005 628,287,000 1,721,334 4,963,000 1,220,907 2.88 4.07 18,023 96 108 89 197
2006 734,436,000 2,012,153 6,005,000 1,211,353 2.98 4.96 17,495 115 118 86 204
2007 806,922,000 2,210,745 6,554,000 1,306,169 2.96 5.02 18,589 119 73 76 149
2008 788,254,000 2,159,600 5,794,000 1,287,302 2.68 4.50 18,735 115 33 37 70
2009 772,355,000 2,116,041 4,695,000 1,254,207 2.22 3.74 18,959 112 76 0 76
2010 680,522,200 1,864,444 4,001,000 1,239,794 2.15 3.23 21,086 88 94 0 94
2011 708,767,000 1,941,827 5,107,000 1,177,589 2.63 4.34 21,369 91 52 92 144
2012 801,284,000 2,195,299 6,573,000 1,254,556 2.99 5.24 21,792 101 67 0 67
2013 717,657,000 1,966,184 6,044,000 1,141,603 3.07 5.29 22,051 89 121 0 121
2014 680,532,000 1,864,471 5,214,000 1,225,008 2.80 4.26 22,386 83 83 0 83
2015 639,782,951 1,752,830 4,444,000 1,219,635 2.54 3.64 22,451 78 53 0 53
2016 680,722,400 1,864,993 4,940,000 1,248,237 2.65 3.96 22,821 82 64 72 136
2017 698,769,577 1,914,437 4,847,000 1,267,691 2.53 3.82 23,191 83 42 4 46
2018 631,710,508 1,730,714 4,436,000 1,284,156 2.56 3.45 23,560 74 34 2 36
2019 642,673,000 1,760,748 4,100,333 1,321,791 2.33 3.10 23,930 74 33 5 38
Average 712,142,974 1,238,443 2.69 4.25 73 33 105
0
20,000,000
40,000,000
60,000,000
80,000,000
100,000,000
120,000,000
140,000,000
160,000,000
180,000,000
January February March April May June July August September October November December
GALLONS OF WATER PUMPED BY MONTH
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019
0%
5%
10%
15%
20%
25%
30%
Well 1 Well 3 Well 4 Well 5 Well 6 Well 7 Well 8
PERCENT OF TOTAL PUMPED BY WELL
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019