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Home My WebLink AboutAgenda_2020_7_27_Meeting(630) M eeng Locaon : Farmin gton C ity H all 430 T hird Street Farmin gton, M N 55024 WAT E R BO A R D R E G U L A R M E E T I NG A G E NDA July 27, 2020 5:00 P M 1.C A L L TO O R D E R 2.A P P R OV E M I N U T E S (a)A ppr ove Minutes 3.A P P R OV E B I L L S (a)A ppr ove Bills 4.O P E N F O R U M (a)P roj ect and I nforma"on U pdate 5.A D J O U R N TO :Water Board Member s , C ity A dminis trator F R O M :Katy G ehler, P ublic Wor ks D irector S U B J EC T:A ppr ove Minutes DAT E:J uly 27, 2 020 I N T R O D U C TI O N A#ached are the minutes from the J une 22, 2020 Water Board mee%ng. D I S C U S S I O N N/A B U D G E T I M PA C T N/A A C T I O N R EQ U E S T E D Rev iew, revise and appr ove the minutes. AT TA C H M E N TS : Type D es crip%on Backup M aterial June 22, 202 0 M ee%ng M inutes MINUTES REGULAR WATER BOARD MEETING Monday, June 22, 2020 5:00 PM Conference Room 169 City Hall 430 Third Street Farmington, MN Members Present: Weierke, Snobeck Members Absent: None Staff Present: Katy Gehler, Public Works Director/City Engineer, Sue Miller, Administrative Assistant. Others Present: None Call to Order: The meeting was called to order by Chair Weierke at 5:00 p.m. 1. Approve Minutes – February 24, 2020 - MOTION by Snobeck second by Weierke to approve minutes as presented. APIF, Motion Carried. 2. Water Citations – None 3. New Business – Water Efficiency Rebates – Director Gehler explained the program to the members and noted that this will be ongoing for 2 years or until funds are depleted. 4. Approve Bills – Motion by Snobeck second by Weierke to approve the bills, as presented, in the amount of $160823.19. APIF, Motion Carried. 5. Open Forum – Project & Information Update a. COVID-19 Impacts to Operations – Director Gehler updated the members on what essential services were provided during the shutdown. She also noted that our Community Development Specialist would be doing the watering inspections/citations. Just a reminder, we are giving out warnings first that are educational and informative. b. Well #9 – Currently working through warranty issues. c. Metering System Upgrade – Got the issues resolved and now training will occur. It was noted that the system will read the entire city at each quarterly reading thereby giving more complete and up to date information on the water use as a whole city. d. New Water Tower Status – Discussion will resume in 2021 or sooner if development increases and warrants earlier discussions. e. 6. Adjourn – Motion by Snobeck, second by Weierke to adjourn at 6:33 PM. APIF, Motion Carried. Respectfully submitted, Sue Miller Administrative Assistant TO :Water Board Member s , C ity A dminis trator F R O M :Katy G ehler, P ublic Wor ks D irector S U B J EC T:A ppr ove Bills DAT E:J uly 27, 2 020 I N T R O D U C TI O N T he bills from J une 1 8 , 2020 to J uly 22, 2020 are a'ached for review and appr oval. D I S C U S S I O N N/A B U D G E T I M PA C T N/A A C T I O N R EQ U E S T E D Rev iew, dis cus s , and approv e the bills . AT TA C H M E N TS : Type D es crip-on Backup M aterial A pprove Bills 7/21/2020CITY OF FARMINGTON 7:45:10R55CKS2LOGIS600V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/22/20206/18/2020 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 151625 6/19/2020 100058 ADVANCE AUTO PARTS 06500 08623036.65 6502TIRE MONITOR 0736 185326 2131-533513 VEHICLE SUPPLIES & PARTS WATER UTILITY EXPENSE 36.65 151657 6/19/2020 110766 JOHNSON CONTROLS FIRE PROTECTION LP 06500 086515110.42 6502CMF ALARM MONITRNG 185412 21665204 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 110.42 151658 6/19/2020 116827 JOHNSON LITHO GRAPHICS OF EAU CLAIRE LTD 06500 0864451,623.08 6502CCR POSTCARD POSTAGE 185415 100366 POSTAGE WATER UTILITY EXPENSE 1,623.08 151665 6/19/2020 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 08640173.50 6502BAC-T SAMPLE 184959 1033548 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 73.50 151669 6/19/2020 113031 NRG RELIABILITY SOLUTIONS LLC 06500 086422324.01 6502MAY'20 ELEC CMF 185214 3347-2006 ELECTRIC WATER UTILITY EXPENSE 324.01 151700 6/26/2020 100030 CORE & MAIN, LP 06500 086220116.60 6502CHLORINE TABS 185335 M435505 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 116.60 151709 6/26/2020 100024 GOPHER STATE ONE-CALL 06500 086401182.70 6502MAY 2020 LOCATES 185118 0050387 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 182.70 151725 6/26/2020 113442 METERING & TECHNOLOGY SOLUTIONS 06500 0869503,145.42 65023" MTR/ORIN/FLANGE (2)185119 17061 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE 06500 08695017,299.02 6502METERS/HORNS/ORION (50)185120 17062 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE 20,444.44 151761 7/2/2020 100192 AGGREGATE INDUSTRIES - MWR, INC 06500 08625057.58 6502ROAD BASE:REPAIR 18282 ECHO DR 185655 712712935 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 57.58 151773 7/2/2020 100025 CINTAS CORP LOC 754 06500 08629042.61 6502JUN'20 WEEKLY UNIFORM SERVICES 185420 4052815485 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629042.60 6502JUN'20 WEEKLY UNIFORM SERVICES 185532 4053472218 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629043.31 6502JUN'20 WEEKLY UNIFORM SERVICES 185736 4054060950 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629043.31 6502JUN'20 WEEKLY UNIFORM SERVICES 185759 4054580773 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 171.83 151775 7/2/2020 100030 CORE & MAIN, LP 06500 08622049.81 6502TRACER WIRE BOX 185439 1701 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622053.04 6502VALVE BOX RISER 185606 M475253 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 102.85 7/21/2020CITY OF FARMINGTON 7:45:10R55CKS2LOGIS600V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/22/20206/18/2020 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 151776 7/2/2020 117704 CROWN RENTAL-ROSEMOUNT 06500 08655517.64 6502FLOOR SCRUBBER 185744 318493-2 RENTAL OF EQUIPMENT WATER UTILITY EXPENSE 17.64 151783 7/2/2020 111431 FERGUSON WATERWORKS 06500 086220837.94 6502TOP EXTENSION KIT 185637 0456690 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 837.94 151786 7/2/2020 100007 HAWKINS INC 06500 08626019,459.04 6502WELL CHEMICALS 185437 4732096 CHEMICALS WATER UTILITY EXPENSE 19,459.04 151791 7/2/2020 100129 JG WEAR 06500 0862904.80 6502BUILDING MAINTENANCE UNIFORM 185635 98911 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 4.80 151799 7/2/2020 113442 METERING & TECHNOLOGY SOLUTIONS 06500 0869501,022.02 65022" METER/FLANGE/ORION 185333 17107 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE 1,022.02 151801 7/2/2020 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 08640168.00 6502BAC-T SAMPLE (6)/MTHLY REPORT 185336 1035610 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08640125.00 6502BAC-T SAMPLE (1)185394 1035794 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 93.00 151805 7/2/2020 101254 ORKIN EXTERMINATING, LLC 06500 08651520.42 6502MAY'20 PEST CONTROL CMF 185733 197225006/28367911 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 20.42 151806 7/2/2020 100093 PELLICCI HARDWARE & RENTAL 06500 0862421.79 6502TOILET BOWL CLEANER 185126 K36082/F CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 0862427.34 6502HAND CLEANER 185127 K36077/F CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08622011.99 6502GARDEN HOSE FOR WELL 4 185150 K36129/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622010.50 6502RPLCMENT DRILL BATTERY 185208 85324/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862201.10 6502HOLE CUTTER 185213 K36290/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220.30 6502SCRAPER RAZOR 5BLADES 185417 K36351/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220.75 6502SAWZALL BLADE 185428 K36406/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862202.98 6502THREAD SEAL TAPE 185436 K36457/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08624211.91 6502BOWL CLEANER 185633 K36657/F CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08624214.42 6502BOWL CLNR/DSP GLOVES/BATH CLNR 185739 K36758/F CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 0862422.18 6502GLADE SPRAY/AIR FRSHNR 185753 K36175/F CLEANING SUPPLIES WATER UTILITY EXPENSE 65.26 151848 7/10/2020 100030 CORE & MAIN, LP 06500 086220113.04 6502VALVE BOX RISERS 185727 M512019 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 7/21/2020CITY OF FARMINGTON 7:45:10R55CKS2LOGIS600V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/22/20206/18/2020 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 113.04 151859 7/10/2020 100007 HAWKINS INC 06500 086220850.00 6502POLY PUMP 185646 4738147 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 850.00 151861 7/10/2020 109232 HELM ELECTRIC INC 06500 086505944.99 6502REPLACE TRANSFORMER/WELL 4 185847 13932B EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 944.99 151869 7/10/2020 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 08640173.50 6502BAC-T SAMPLE (7)185638 1036883 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 73.50 151882 7/10/2020 112307 T-MOBILE USA INC 06500 0864126.66 6502JUN'20 GPS SERVICE 185845 823329497 JUNE'20 CELLULAR SERVICES WATER UTILITY EXPENSE 6.66 151918 7/17/2020 108140 HEDLUND IRRIGATION & LANDSCAPING INC 06500 086505565.00 6502WELL 4 SPRINKLER EQUP SVS 186004 2890 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 565.00 151921 7/17/2020 112416 IMPACT MAILING OF MN, INC 06500 086445257.07 6502JUN'20 UB BILL POSTAGE 186027 148185 POSTAGE WATER UTILITY EXPENSE 06500 08640153.08 6502JUN'20 UB MAIL PREP 186027 148185 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 310.15 151926 7/17/2020 116827 JOHNSON LITHO GRAPHICS OF EAU CLAIRE LTD 06500 0864501,460.00 6502CCR POSTCARD 186032 100473 OUTSIDE PRINTING WATER UTILITY EXPENSE 1,460.00 151933 7/17/2020 100070 MINNESOTA VALLEY TESTING LABORATORIES 06500 08640173.50 6502BAC-T SAMPLE (7)185671 1037867 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 73.50 151948 7/17/2020 109843 SPOK, INC. 06500 0864122.64 6502JUL'20 PAGER CONTRACT 185832 D0317419S CELLULAR SERVICES WATER UTILITY EXPENSE 2.64 20200612 6/18/2020 111046 VOYAGER FLEET SYSTEMS INC 06500 086272182.84 6502MAY'20 FUEL WATER 184960 869088237022 MAY'20 WATER FUEL WATER UTILITY EXPENSE 06500 0862721.00 6502MAY'20 FUEL JANITORIAL 184976 869088237022 JANITORIAL FUEL WATER UTILITY EXPENSE 06500 08627210.14 6502MAY'20 FUEL BLDG MAINT 184979 869088237022 BLDG MAINT FUEL WATER UTILITY EXPENSE 193.98 7/21/2020CITY OF FARMINGTON 7:45:10R55CKS2LOGIS600V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/22/20206/18/2020 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 20200613 6/19/2020 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 08642311.17 6502MAY'20 GAS 1ST STREET GARAGE 185037 0505547424 MAY'20 NATURAL GAS WATER UTILITY EXPENSE 11.17 20200616 6/18/2020 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 08642318.71 6502MAY'20 GAS WELL HOUSE 1 OAK ST 185023 0506788875 MAY'20 NATURAL GAS WATER UTILITY EXPENSE 06500 08642375.30 6502MAY'20 GAS CMF 185039 0502362190 MAY'20 NATURAL GAS WATER UTILITY EXPENSE 94.01 20200617 6/22/2020 100085 DAKOTA ELECTRIC ASSOCIATION 06500 08642252.91 6502MAY'20 ELEC WELL#9 185025 200010028004 MAY'20 ELECTRIC WATER UTILITY EXPENSE 52.91 20200702 7/2/2020 100394 XCEL ENERGY 06500 086422139.62 6502MAY'20 ELEC CITY GARAGE 185398 51-4874005 MAY'20 ELECTRIC WATER UTILITY EXPENSE 06500 0864222,614.55 6502MAY'20 ELEC WELL #1 & 3 185398 51-4874005 MAY'20 ELECTRIC WATER UTILITY EXPENSE 2,754.17 20200703 7/6/2020 100085 DAKOTA ELECTRIC ASSOCIATION 06500 0864221,678.64 6502MAY'20 ELEC WELL #5 185332 200002785533 MAY'20 ELECTRIC WATER UTILITY EXPENSE 06500 0864221,835.01 6502MAY'20 ELEC WELL #8 185647 200004199709 MAY'20 ELECTRIC WATER UTILITY EXPENSE 06500 0864222,000.41 6502MAY'20 ELEC WELL #7 185649 200003490737 MAY'20 ELECTRIC WATER UTILITY EXPENSE 06500 0864223,280.70 6502MAY'20 ELEC WELL #6 185650 200001550151 MAY'20 ELECTRIC WATER UTILITY EXPENSE 06500 0864221,726.61 6502MAY'20 ELEC WELL #4 185651 200001318526 MAY'20 ELECTRIC WATER UTILITY EXPENSE 06500 08642222.62 6502MAY'20 ELEC DAISY KNOLL TOWER 185652 200001318518 MAY'20 ELECTRIC WATER UTILITY EXPENSE 06500 086422141.42 6502MAY'20 ELEC 195TH WATER TOWER 185653 200002587095 MAY'20 ELECTRIC WATER UTILITY EXPENSE 10,685.41 20200708 7/17/2020 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 0864237.43 6502JUN'20 GAS 1ST STREET GARAGE 185745 0505547424-JUNE'20 NATURAL GAS WATER UTILITY EXPENSE 06500 08642320.44 6502JUN'20 GAS CMF 185746 0502362190-JUNE'20 NATURAL GAS WATER UTILITY EXPENSE 06500 08642318.00 6502JUN'20 GAS WELL #5 185819 0507120636-JUNE'20 NATURAL GAS WATER UTILITY EXPENSE 45.87 20200709 7/16/2020 111046 VOYAGER FLEET SYSTEMS INC 06500 0862727.07 6502JUN'20 FUEL BLDG MAINT 185749 869088237026 BLDG MAINT FUEL WATER UTILITY EXPENSE 7/21/2020CITY OF FARMINGTON 7:45:10R55CKS2LOGIS600V 5Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/22/20206/18/2020 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06500 0862721.39 6502JUN'20 FUEL JANITORIAL 185750 869088237026 JANITORIAL FUEL WATER UTILITY EXPENSE 06500 086272291.10 6502JUN'20 FUEL WATER 185824 869088237026 WATER FUEL WATER UTILITY EXPENSE 299.56 Report Totals 63,300.34 TO :Water Board Member s , C ity A dminis trator F R O M :Katy G ehler, P ublic Wor ks D irector S U B J EC T:P roj ect and I nforma on U pdate DAT E:J uly 27, 2 020 I N T R O D U C TI O N S taff w ill provide an update on the follow ing items : C O V I D -1 9 I mpacts to opera ons Water U s e Res tric ons Enforcement 2020 Well #9 S tatus Metering S ys tem U pgrade Water Efficiency Rebate P rogram O ther AT TA C H M E N TS : Type D es crip on Backup M aterial Water Cita on L og Backup M aterial Water Efficiency G rant Tr acking 2020 Log of Water Use Restriction Citations Date Address Time Issued by 12-6 Ban Odd/Even Auto/Ind Photo#Offence#Appeal NOTES 1 6/2/2020 18725 Englewood Way 2:26 p.m.KS X X Ind 18725EW_01 18725EW_02 Warning 2 6/25/2020 713 Second Street 4:46 PM KAG X Ind Observation Warning 3 7/15/2020 20295 Erickson Path 2:01 p.m.SA X Auto Observation Warning 4 7/17/2020 18180 Empire Trail 10:02 a.m.KS X Ind 18180ET_01 Warning 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 2020-2021 Water Efficiency Rebate Grant Tracking $8,000 Max $6,000 Max Row# Date Application Received Application Approved/ Denied Date Application Approved/ Denied Date Rebate Credited to UB Account Property Street Address and Zip Code Property Type (Select): Water Device Replaced (Select): Cost per Device: # of Devices Rebate or Grant per device Est. Annual Water Saved per Device (Gallons) Total Rebate or UB Credit Municipality Contribution Eligible Grant Amount Estimated Annual Water Saved (Gallons) Cumulative Rebate Total Cumulative Municipality Contribution Cumulative MCES Grant Amount 1 6/1/2020 Approved 6/1/2020 6/3/2020 4737 - 198th St. W., 55024 Residential Irrigation Controller $189.00 1 $94.50 $94.50 $23.63 $70.88 $0.00 $94.50 $23.63 $70.88 2 6/10/2020 6/12/2020 3251 - 224th St. W., 55024 Residential Clothes Washer $648.00 1 $200.00 $200.00 $50.00 $150.00 $0.00 $294.50 $73.63 $220.88 3 6/11/2020 6/12/2020 18659 English Ave.Residential Clothes Washer $649.99 1 $200.00 $200.00 $50.00 $150.00 $0.00 $494.50 $123.63 $370.88 4 6/11/2020 6/12/2020 20631 East Oaks Drive Residential Irrigation Controller $196.88 1 $98.44 $98.44 $24.61 $73.83 $0.00 $592.94 $148.24 $444.71 5 6/15/2020 Approved 6/15/2020 6/22/2020 5078 - 185th St. W.Residential Clothes Washer $579.99 1 $200.00 $200.00 $50.00 $150.00 $0.00 $792.94 $198.24 $594.71 6 6/18/2020 Approved 6/18/2020 6/22/2020 19859 Executive Path Residential Irrigation Controller $169.99 1 $85.00 $85.00 $21.25 $63.75 $0.00 $877.94 $219.48 $658.45 7 6/18/2020 Approved 6/19/2020 6/22/2020 4850 - 192nd St. W.Residential Irrigation Controller $199.00 1 $99.50 $99.50 $24.88 $74.63 $0.00 $977.44 $244.36 $733.08 8 6/25/2020 Approved 6/25/2020 7/17/2020 19812 Dover Dr.Residential Irrigation Controller $189.00 1 $94.50 $94.50 $23.63 $70.88 $0.00 $1,071.94 $267.98 $803.95 9 6/29/2020 Approved 6/30/2020 7/17/2020 19874 Deerbrooke Path Residential Irrigation Controller $219.99 1 $110.00 $110.00 $27.50 $82.50 $0.00 $1,181.93 $295.48 $886.45 10 6/29/2020 Approved 6/30/2020 7/17/2020 612 Ash St Residential Clothes Washer $484.38 1 $200.00 $200.00 $50.00 $150.00 $0.00 $1,381.93 $345.48 $1,036.45 11 6/30/2020 Approved 7/13/2020 7/17/2020 713 Main St.Residential Clothes Washer $989.99 1 $200.00 $200.00 $50.00 $150.00 $0.00 $1,581.93 $395.48 $1,186.45 12 7/2/2020 Approved 7/13/2020 7/17/2020 18868 Embers Ave.Residential Clothes Washer $677.70 1 $200.00 $200.00 $50.00 $150.00 $0.00 $1,781.93 $445.48 $1,336.45 13 7/6/2020 Approved 7/13/2020 7/17/2020 412 - 14th St.Residential Clothes Washer $579.99 1 $200.00 $200.00 $50.00 $150.00 $0.00 $1,981.93 $495.48 $1,486.45 14 7/10/2020 Approved 7/13/2020 7/17/2020 19858 Deerbrooke Path Residential Clothes Washer $699.99 1 $200.00 $200.00 $50.00 $150.00 $0.00 $2,181.93 $545.48 $1,636.45 15 7/21/2020 Approved 7/21/2020 19486 Ellington Trail Residential Toilet $179.00 2 $50.00 $100.00 $25.00 $75.00 $0.00 $2,281.93 $570.48 $1,711.45