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City of Farmington
430 Third Street
Farmington, MN 55024
AGE N D A
WAT E R B OARD
March 25, 2019
7:00 P M
C ity Hall - C onference Room 169
1.C AL L T O O RD E R
2.AP P RO V E M I NUT E S
(a)A pprove Minutes
3.AP P RO V E B IL L S
(a)A pprove B ills
4.O P E N F O RUM
(a)P roject and I nformation Update
5.AD J O URN
C ity of Farm ington
430 T hird S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Board Members , C ity Administrator
F R O M:Katy G ehler, P ublic Works Director
S UB J E C T:Approve Minutes
D AT E:Marc h 25, 2019
IN T R O D UC T IO N
Attached are the minutes from the F ebruary 25, 2019 Water Board meeting.
D IS C US S IO N
N/A
B UD GE T IMPAC T
N/A
AC T ION R E Q UE S T E D
R eview, revis e and approve the minutes.
AT TAC HME N T S:
Type Desc ription
Bac kup Material Water Board Minutes
MINUTES
REGULAR WATER BOARD MEETING
Monday, February 25, 2019
7:00 PM
Conference Room 169
City Hall 430 Third Street Farmington, MN
Members Present: Weierke, Gassert, Snobeck
Members Absent: None
Staff Present: Katy Gehler, Public Works Director/City Engineer, Sue Miller, Administrative Assistant.
Others Present: None
Call to Order: The meeting was called to order by Chair Weierke at 7:00 p.m.
1. Election of Officers – Motion by Snobeck, second by Gassert, to nominate Member Weierke as
President. Voting for: Gassert, Snobeck. Abstain: Weierke. Motion Carried.
2. Approve Minutes – January 28, 2019 - MOTION by Weierke second by Gassert to approve
minutes as presented. APIF, Motion Carried.
3. Water Citations – None
4. Continued Business – None
5. New Business – a. Approve Contract for Construction of Well 8/9 Pumping Facility – Director
Gehler reviewed the bid with the board. Only one bid was received and that was by Magney
Construction. Motion by Gassert, second by Snobeck to approve the bid and authorize the
Director and Water Board Chair to sign the contract for the base bid of $1,297,401 and
Alternates 1 & 2 ($14,000 & $20,000) in the total amount of $1,331,401. APIF, Motion Carried.
6. Approve Bills – Motion by Gassert second by Weierke to approve the bills, as presented in the
amount of $54,326.07. APIF, Motion Carried.
7. Open Forum – Project & Information Update
a. Well # 9 – Contractor is working on Phase 2.
b. Water Tower Reconditioning - Director Gehler shared the final graphic for the water
tower. The precon is scheduled for 2/26/19. Starting date of project is anticipated to be
April 10, 2019 after hydrant flushing is complete, standpipe filled and the municipal
tower is emptied. The spring transition could adjust the schedule. Antenna carriers will
have temporary poles with their antennas on site prior to construction.
c. Westview Acres Street Reconstruction – The City Council approved the plans and
specifications at the February 4, 2019 city council meeting.
d. Metering System Upgrade – Waiting on billing software vendor to create the needed
files.
e. Irrigation controller upgrade program – Will continue through July.
8. Adjourn – Motion by Snobeck, second by Weierke to adjourn at 8:00PM. APIF, Motion Carried.
Respectfully submitted,
Sue Miller
Administrative Assistant
C ity of Farm ington
430 T hird S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Board Members , C ity Administrator
F R O M:Katy G ehler, P ublic Works Director
S UB J E C T:Approve Bills
D AT E:Marc h 25, 2019
IN T R O D UC T IO N
T he bills from F ebruary 21, 2019 to March 20, 2019 are attac hed for review and approval.
D IS C US S IO N
N/A
B UD GE T IMPAC T
N/A
AC T ION R E Q UE S T E D
R eview, disc uss, and approve the bills .
AT TAC HME N T S:
Type Desc ription
Bac kup Material Approve Bills
3/20/2019CITY OF FARMINGTON 10:04:42R55CKS2LOGIS600V
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
3/20/20192/21/2019 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
146677 2/22/2019 100192 AGGREGATE INDUSTRIES - MWR, INC
06500 08625067.18 650219468 EVNING STR WY:WATER SVS 172562 710083663 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
67.18
146685 2/22/2019 110290 BOLTON & MENK, INC
06500 08640197.50 6502JAN'19 WTR SYSTEM MODELING SVS 172860 0228806 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
97.50
146693 2/22/2019 100030 CORE & MAIN, LP
06500 086220265.22 6502HYDRANT TRAFFIC REPAIR KIT 172571 K064212 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622067.87 6502CURB BOX 172729 K078157 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
333.09
146702 2/22/2019 100024 GOPHER STATE ONE-CALL
06500 08640139.83 6502JANUARY 2019 LOCATES 172569 9010378 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
39.83
146706 2/22/2019 111623 HACH COMPANY
06500 086220177.20 6502DPD FREE/TOTAL DISPENSER 172750 1282869 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086220305.20 6502SPADNS FLOURIDE 172751 1284517 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
482.40
146708 2/22/2019 100007 HAWKINS INC
06500 08626020,205.63 6502WELL CHEMICALS 172728 4444378 CHEMICALS WATER UTILITY EXPENSE
20,205.63
146720 2/22/2019 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS
06500 086402912.46 6502JAN'19 LOGIS BILL 172588 46452 DATA PROCESSING WATER UTILITY EXPENSE
06500 0864021,576.00 6502JAN'19 SYS DEV FEES 172590 46509 DATA PROCESSING WATER UTILITY EXPENSE
2,488.46
146740 2/22/2019 116842 TRAUT COMPANIES
06500 087010103,688.50 6502WELL 9 PAY REQUEST 2 172785 WELL #9 PAY REQ #2 CONSTRUCTION CONTRACTS WATER UTILITY EXPENSE
103,688.50
146743 3/1/2019 100704 AMERICAN WATER WORKS ASSOCIATION
06500 08646079.00 65022019 AWWA MEMBERSHIP 172600 1001647701-2019 SUBSCRIPTIONS & DUES WATER UTILITY EXPENSE
79.00
146747 3/1/2019 102087 AUTOMATIC SYSTEMS CO.
06500 0865051,260.10 6502REPLACED MODEM ON SCADA 172744 33164S EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE
1,260.10
146750 3/1/2019 116910 BENJAMIN FRANKLIN PLUMBING
06500 0864017,800.00 6502WTR SVS REPAIR @ 5985 193RD 172893 535392 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
7,800.00
146758 3/1/2019 100025 CINTAS CORP LOC 754
3/20/2019CITY OF FARMINGTON 10:04:42R55CKS2LOGIS600V
2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
3/20/20192/21/2019 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 0862902.41 6502JAN'19 WEEKLY UNIFORM CLEANING 172895 1900414843 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629037.96 6502DEC'18 WEEKLY UNIFORM CLEANING 172896 4013159527 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
40.37
146768 3/1/2019 111631 FULL SERVICE BATTERY, INC
06500 08622015.95 6502UPS BATTERY: WELL #8 172892 0018516 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
15.95
146775 3/1/2019 103329 HOTSY EQUIPMENT OF MINNESOTA
06500 086505202.95 6502PRESSURE WASHER REPAIR 172974 62348 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE
202.95
146783 3/1/2019 110766 JOHNSON CONTROLS FIRE PROTECTION LP
06500 08651520.99 6502HVAC ALARM INSPECTION 172946 20777306 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE
06500 08651521.64 6502ALARM SYSTEM MONITORING 172947 20775168 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE
42.63
146786 3/1/2019 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS
06500 086402912.46 6502FEB'19 LOGIS BILL 172589 46600 DATA PROCESSING WATER UTILITY EXPENSE
912.46
146792 3/1/2019 108090 MILLER, SUE
06500 08648012.39 6502SUPPLIES FOR CONDAC 172990 20190213 - MILLER MEETING EXPENSE WATER UTILITY EXPENSE
12.39
146795 3/1/2019 102936 NORTHERN DOOR COMPANY
06500 08651566.50 6502OVERHEAD DOOR REPAIR 173007 64038 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE
66.50
146797 3/1/2019 113031 NRG RELIABILITY SOLUTIONS LLC
06500 086422403.14 6502JAN'19 ELEC CMF 172978 3347-1902 ELECTRIC WATER UTILITY EXPENSE
403.14
146830 3/8/2019 100025 CINTAS CORP LOC 754
06500 08629042.02 6502FEB'19 WEEKLY UNIFORM CLEANING 172897 4016192323 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629042.02 6502FEB'19 WEEKLY UNIFORM CLEANING 172898 4016552542 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629041.71 6502FEB'19 WEEKLY UNIFORM CLEANING 172899 4016943260 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 0862909.61 6502FEB'19 WEEKLY UNIFORM CLEANING 173013 1900438174 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629041.73 6502FEB'19 WEEKLY UNIFORM CLEANING 173161 4017323594 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
177.09
146841 3/8/2019 111431 FERGUSON WATERWORKS
06500 086290375.62 6502UNIFORM SHIRTS/JACKETS 173116 0313241 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
375.62
146845 3/8/2019 107123 GS DIRECT INC
06500 08622012.50 6502PLOTTER SUPPLIES 173006 347831 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
12.50
3/20/2019CITY OF FARMINGTON 10:04:42R55CKS2LOGIS600V
3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
3/20/20192/21/2019 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
146846 3/8/2019 100007 HAWKINS INC
06500 0862201,357.50 6502CHLORINE CYLINDER HEAD 172727 4443991 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086220750.00-6502RTRN: RATE VALVE & KNOB 173043 4451575 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086220300.00-6502RTRN: RATE VALVE BONNET 173043 4451575 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
307.50
146860 3/8/2019 100169 MINNESOTA DEPT OF HEALTH
06500 08647032.00 6502CLASS C OP EXAM:MONTGOMERY 173042 2019 CLASS C
EXAM:MNTGMRY
TRAINING & SUBSISTANCE WATER UTILITY EXPENSE
32.00
146868 3/8/2019 100093 PELLICCI HARDWARE & RENTAL
06500 08624029.98 6502FLOOR PAINT FOR WELL 172371 K23897 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622049.99 6502TORCH KIT 172527 K23916 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08624045.98 6502PAPER PRODUCTS 172585 45007 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08625021.99 6502SHOVEL172741K24174 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086240.58 6502OUTLET REPLACEMENT 172919 K50117 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862401.58 6502LIQ PLUMR/PVC CAP 172921 K24218 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086220.60 6502GLOVES17292224297 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086220.89 6502CHANNEL LOCK PLIERS 172924 K24217 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862427.56 6502PAPER TOWELS 172930 50123 CLEANING SUPPLIES WATER UTILITY EXPENSE
06500 086240.30 6502WALL ANCHORS 172971 K24179 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086240.59 6502NUTS AND BOLTS 172972 K24429 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862422.05 6502GLOVES AND MOP HEADS 173005 K24443 CLEANING SUPPLIES WATER UTILITY EXPENSE
06500 0862405.79 6502DOOR ENTRYKEYPAD: 1ST DOOR 173162 K24482 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
167.88
146879 3/8/2019 112307 T-MOBILE
06500 0864126.66 6502FEB'19 GPS SERVICE 173172 823329497 FEB'19 CELLULAR PHONES WATER UTILITY EXPENSE
6.66
146898 3/15/2019 116930 BLAD, THOMAS
06500 086570150.00 6502IRRIG REIMB-18911 ENGLEWOOD CT 173379 IRR REIMB:18911
ENGLWD CT
PROGRAMMING EXPENSE WATER UTILITY EXPENSE
150.00
146905 3/15/2019 100030 CORE & MAIN, LP
06500 086220167.33 6502CURB BOX/ROD/DRIVE WAY CASTING 173212 K172557 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
167.33
146908 3/15/2019 100149 ECM PUBLISHERS, INC
06500 08645582.50 6502AD FOR BID:WELL#9 PHASE 3 172252 665699 LEGAL NOTICES PUBLICATIONS01803 WATER UTILITY EXPENSE
82.50
146910 3/15/2019 109232 HELM ELECTRIC INC
3/20/2019CITY OF FARMINGTON 10:04:42R55CKS2LOGIS600V
4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
3/20/20192/21/2019 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 0865051,702.00 6502REPLACE STARTER FOR WELL #1 173208 13323B EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE
1,702.00
146912 3/15/2019 112416 IMPACT MAILING OF MN, INC
06500 08640151.17 6502FEB'19 UB MAIL PREP 173237 138983 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
06500 086445243.06 6502FEB'19 UB BILL POSTAGE 173237 138983 POSTAGE WATER UTILITY EXPENSE
294.23
146921 3/15/2019 102725 MINNESOTA DEPT OF HEALTH
06500 08656011,012.00 65021ST QTR 2019 SVS CONNECT FEES 173223 1190008 1ST QTR
2019
CONTRACTUAL SERVICES WATER UTILITY EXPENSE
11,012.00
146928 3/15/2019 101254 ORKIN EXTERMINATING, LLC
06500 08640120.22 6502MAR'19 PEST CONTROL MAINT FAC 173184 177951533/28367911 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
06500 086401105.01 6502MAR'19 PEST CNTRL -5446 195TH 173221 177951049/28454299 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
125.23
146938 3/15/2019 100151 SAUBER PLUMBING & HEATING COMPANY
06500 0864013,782.00 6502WTR SVS REP:19468 EVENNGSTAR W 173219 21950 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
3,782.00
146941 3/15/2019 116538 SPARC DESIGN, INC
06500 086401750.00 6502WATER TOWER GRAPHICS DESIGN 173378 COF.101.5 PROFESSIONAL SERVICES01902 WATER UTILITY EXPENSE
750.00
146942 3/15/2019 109843 SPOK, INC.
06500 0864123.96 6502MAR'19 PAGER CONTRACT 173108 C0317419O CELLULAR PHONES WATER UTILITY EXPENSE
3.96
20190216 2/21/2019 108980 MINNESOTA ENERGY RESOURCES CORPORATION
06500 0864231,031.86 6502JAN'19 GAS CMF 172522 0502362190 JAN'19 NATURAL GAS WATER UTILITY EXPENSE
1,031.86
20190217 2/22/2019 100394 XCEL ENERGY
06500 086422255.63 6502JAN'19 ELEC-190TH ST BRDG LTS 172248 51-9371130-1
JAN'19
ELECTRIC WATER UTILITY EXPENSE
255.63
20190220 2/26/2019 108980 MINNESOTA ENERGY RESOURCES CORPORATION
06500 086423103.99 6502JAN'19 GAS WELL HOUSE 1 OAK ST 172518 0506788875 JAN'19 NATURAL GAS WATER UTILITY EXPENSE
06500 086423108.08 6502JAN'19 GAS 1ST STREET GARAGE 172519 0505547424 JAN'19 NATURAL GAS WATER UTILITY EXPENSE
212.07
20190304 3/4/2019 100085 DAKOTA ELECTRIC ASSOCIATION
06500 08642232.28 6502JAN'19 ELEC DAISY KNOLL TOWER 172731 200001318518
JAN'19
ELECTRIC WATER UTILITY EXPENSE
06500 08642287.10 6502JAN'19 ELEC 195TH WATER TOWER 172732 200002587095 ELECTRIC WATER UTILITY EXPENSE
3/20/2019CITY OF FARMINGTON 10:04:42R55CKS2LOGIS600V
5Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
3/20/20192/21/2019 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
JAN'19
06500 086422904.64 6502JAN'19 ELEC WELL #7 172734 200003490737
JAN'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,249.39 6502JAN'19 ELEC WELL #4 172735 200001318526
JAN'18
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,768.51 6502JAN'19 ELEC WELL #8 172736 200004199709
JAN'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,805.77 6502JAN'19 ELEC WELL #5 172737 200002785533
JAN'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864223,390.87 6502JAN'19 ELEC WELL #6 172738 200001550151
JAN'19
ELECTRIC WATER UTILITY EXPENSE
9,238.56
Report Totals 168,124.70
C ity of Farm ington
430 T hird S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Board Members , C ity Administrator
F R O M:Katy G ehler, P ublic Works Director
S UB J E C T:P roject and Information Update
D AT E:Marc h 25, 2019
IN T R O D UC T IO N
S taff will provide an update on the following items:
Well No. 9 C onstruc tion
Water Tower R econditioning
Westview Acres S treet R ec onstruc tion
Metering S ys tem Upgrade
Irrigation c ontroller upgrade program
S ummer S eas onal
R eview of 2019 F inanc ial P lan & C I P
AT TAC HME N T S:
Type Desc ription
Bac kup Material Well #9 Update
Bac kup Material Water Tower R ec onditioning Update
Bac kup Material Wes tview Ac res S treet & Utility R econs truction
Update
Bac kup Material 2019 Water F inanc ial P lan and C I P
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800- fax 651.280.6899
www.ci.farmington.mn.us
TO: Water Board Members, City Administrator
FROM: Matt Decur, Assistant City Engineer
SUBJECT: Well No. 9 Update
DATE: March 25, 2019
INTRODUCTION
The City awarded a contract to Barr Engineering in May to provide design services for Well No.
9 and to Traut Companies in October for the construction of Well No. 9. This memo provides a
summary of the work completed over the last month.
DISCUSSION
Drilling of the pilot hole, well, and casing pipe were completed the week of January 13th.
Development of the well, which will include removal of fill from the bottom of the well, began
on January 22nd and continues, as weather allows.
After development, Traut will run several tests on the well. Crews will test pump the well at a
range of flows, then at a maximum sustainable flow rate for 24 hours. Groundwater levels in
existing wells will be monitored during the test pumping to observe any interference. Traut
anticipates testing of the well to be completed mid-April.
The 3rd Phase of the project includes the additions to Well House No. 8 and the pump and site
improvements for Well No. 9. The design for this portion of the work was completed in January
and bids for construction of the project were opened on February 19th. A contract for
construction was awarded to Magney Construction on February 25th.
A preconstruction meeting for the 3rd Phase was held on March 6, 2019. Magney Construction
has begun removing snow from the site and will mobilize shortly to begin construction of the
building addition at Wellhouse 8.
ACTION REQUESTED
No action requested, informational only
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800- fax 651.280.6899
www.ci.farmington.mn.us
TO: Water Board Members, City Administrator
FROM: Katy Gehler, Public Works Director
SUBJECT: Water Tower Reconditioning
DATE: March 25, 2019
INTRODUCTION
The City awarded a construction contract to Classic Protective Coatings in November to
reconditioning of the water tower at the municipal center. Preliminary work is starting to take
place on site and this memo provides a summary of the work completed over the last month.
DISCUSSION
Prior to the contractor mobilizing to the site in April, the cell carriers that utilize the tower for
their antennas will be relocating them to temporary facilities adjacent to the tower. This work
started to occur the week of March 18 and should be completed by the end of the month.
Hydrant flushing is anticipated to being April 1 and the tower switch over to occur on schedule
for the contractor to begin work on April 10. The schedule below details project schedule
milestones.
Date Project Milestone
Aug. 2018 Preliminary notice of project to antenna carriers
Aug / Sept 2018 Develop Plans and specifications
Aug / Sept 2018 Develop draft graphic design for inclusion in plans and specifications
Sept. 26 2018 Advertise for bids
Oct. 17, 2018 Pre-Bid Meeting
Oct. 24, 2018 Bid Opening
Nov 2018 Award Contract
Spring 2019 Pre-Construction Meetings (coordinate with antenna carriers)
Mar /Apr 2019 Spring Hydrant Flushing / Bring Daisy Knoll Tower online
Apr to July 2019 Water Tower Reconditioning (15-17 weeks)
Fall 2019 Antenna Relocation and Site Restoration
ACTION REQUESTED
No action requested, informational only
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800- fax 651.280.6899
www.ci.farmington.mn.us
TO: Water Board Members, City Administrator
FROM: Katy Gehler, Public Works Director
SUBJECT: Westview Acres Street & Utility Reconstruction
DATE: March 25, 2018
INTRODUCTION
In June the City entered into a professional services agreement with Bolton & Menk to prepare a
feasibility report and complete design services for the 2019 Westview Street and Utility Reconstruction
Project. The feasibility report was completed approved by City Council at their Oct. 15, 2018 regular
meeting. Plans and specifications for the Westview project were approved by City Council on January
22, 2019, and advertised for bids on February 8, 2019.
DISCUSSION
Bids were opened on March 5, 2019. Six bids were received, with the low bid submitted by R.L. Larson
of St. Cloud. A contract was awarded to R.L Larson in the amount of $2,838,603.42 at the March 18 City
Council meeting. The Engineer’s Estimate for the bids was $3,436,922.00.
The table below details the budgeted funding sources for the project compared to the contracted
amounts:
Funding Source Budget R.L. Larson
Contract
Street Maintenance Fund Balance $ 618,000 $ 157,973
Bonded Proceeds $ 987,800 $ 987,800
Sanitary Sewer Fund $ 996,608 $ 687,570
Water Fund $ 928,608 $ 688,641
Stormwater Fund $ 258,508 $ 317,419
A preconstruction meeting will be held March 27th. Construction will begin in April and be
substantially complete in October 2019. The final lift of pavement will be installed in the
summer of 2020.
ACTION REQUESTED
No action requested, informational only
FUND 6500 - Water Enterprise Fund
Financial Plan Summary
Service Details 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Population 23,191 23,560 23,930 24,300 24,700 25,100 25,500 25,900 26,300 26,700 27,100 27,500
Average Day per Capita (Gallons)83 80 80 80 80 80 80 80 80 80 80 80
Connections 6,789 6,916 7,044 7,171 7,309 7,447 7,585 7,723 7,861 7,999 8,137 8,275
New Households 102 127 128 128 138 138 138 138 138 138 138 138
Amount Metered (Gallons)674,398,000 687,963,680 698,761,840 709,560,000 721,240,000 732,920,000 744,600,000 756,280,000 767,960,000 779,640,000 791,320,000 803,000,000
Water Rates
Base Charge 12.00 12.00 14.00 14.56 15.14 15.75 16.38 17.03 17.71 18.42 19.16 19.93
Tier 1 Water Rate (Under 20,000 gal)1.30 1.3 1.60 1.66 1.73 1.80 1.87 1.95 2.02 2.11 2.19 2.28
Tier 2 Water Rate (20,000-40,000 gal)1.60 1.6 2.40 2.50 2.60 2.70 2.81 2.92 3.04 3.16 3.28 3.42
Tier 3 Water Rate (Over 40,000 gal)2.00 2.00 3.20 3.33 3.46 3.60 3.74 3.89 4.05 4.21 4.38 4.55
Base Rate Percent Increase 0.0%0.0%16.7%4.0%4.0%4.0%4.0%4.0%4.0%4.0%4.0%4.0%
Volume Rate Percent Increase 13.0%0.0%23.1%4.0%4.0%4.0%4.0%4.0%4.0%4.0%4.0%4.0%
Beginning Fund Balance:5,329,646$ 5,073,540$ 5,875,268$ 350,331$ 762,797$ 503,056$ 677,438$ 779,953$ 1,539,439$ 950,347$ 1,850,694$
Revenues
Enterprise Sales $1,337,530 $1,388,010 1,903,784$ 2,011,619$ 2,127,725$ 2,249,902$ 2,378,448$ 2,513,679$ 2,655,922$ 2,805,522$ 2,962,842$ 3,128,258$
Revenues from Debt 3,038,206$ 800,000$
Trunk Fund Contributions 973,132$
Other Revenue (Interest, meters, etc.)120,000$
Total Revenue 1,457,530$ 2,361,143$ 4,941,989$ 2,011,619$ 2,127,725$ 2,249,902$ 2,378,448$ 2,513,679$ 2,655,922$ 2,805,522$ 2,962,842$ 3,928,258$
Expenses
Operating Expenses 546,526$ 804,024$ 820,104$ 836,507$ 853,237$ 870,301$ 887,707$ 905,462$ 923,571$ 942,042$ 960,883$ 980,101$
Tansfers Operating (personnel)529,867$ 403,225$ 386,412$ 401,868$ 417,943$ 434,661$ 452,047$ 470,129$ 488,934$ 508,492$ 528,832$ 549,985$
Capital Improvement Plan (CIP)1,410,000$ 2,933,745$ 5,941,300$ 87,200$ 847,800$ 507,431$ 678,693$ 127,050$ 1,587,200$ 215,900$ 3,103,216$
Debt Payments 356,880$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$
Total Expenses 1,076,393$ 2,617,249$ 4,140,262$ 7,536,555$ 1,715,260$ 2,509,643$ 2,204,066$ 2,411,164$ 1,896,435$ 3,394,614$ 2,062,495$ 4,990,181$
Annual Surplus/Deficit 381,137$ (256,106)$ 801,728$ (5,524,937)$ 412,465$ (259,741)$ 174,382$ 102,515$ 759,486$ (589,092)$ 900,347$ (1,061,924)$
Ending Fund Balance:5,329,646$ 5,073,540$ 5,875,268$ 350,331$ 762,797$ 503,056$ 677,438$ 779,953$ 1,539,439$ 950,347$ 1,850,694$ 788,770$
Minimum Fund Balance Goal 269,098$ 301,812$ 658,509$ 666,474$ 674,675$ 683,121$ 691,819$ 700,778$ 710,007$ 719,514$ 729,309$ 739,402$
3 Mo. Operating 269,098$ 301,812$ 301,629$ 309,594$ 317,795$ 326,241$ 334,939$ 343,898$ 353,126$ 362,634$ 372,429$ 382,521$
Debt Payments -$ -$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$
Rate Variables
Incease 1 Increase 2 Increase 3 Increase 4
Base Rate Increase Year 2019
Base Rate Increase Per Connection $2.00
Volume Rate Increase Year 2019
Tier 1 Increase Amount $0.30
Usage Rate Increase (Yearly)
General Variables
Estimated Persons Per Household 2.9 2.9 persons per household used for 2040 Comprehensive Plan
Estimated GPCD (gallons/capita/day)80 Average of last ten years 92. Minimum 78. Used 80
O&M Yearly Percent Increase 5.0%Assume 4% inflationary increase plus 1% growth
Interfund Transfer Yearly Percent Increase 4.0%Applied to Personnel Transfers
Estimated Usage in Tier 1 55%Based on Infinity.BI reports on consumption.
Estimated Usage in Tier 2 20%Based on Infinity.BI reports on consumption.
Estimated Usage in Tier 3 25%Based on Infinity.BI reports on consumption. ASSUMED ALL IRRIGATION ACCOUNTS WILL BE BILLED AT TIER 3
Tier 2 Multiplier 1.5
Tier 3 Multiplier 2.0
4.00%
Fund 6500 - Water Enterprise
Capital Improvement Plan (CIP)
Approx.
Lifespan
Projected
Cost Year 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Miscellaneous
Software Update SCADA Software and
Hardware.15 $ 30,000 2015 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Meters New Meters 15 $ 2,000,000 2028 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,600,000$
Study Arc Flash Hazard
Assessment/Study $ 15,000 2015 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Study Water Supply & Distribution Plan 10 $ 50,000 2017 -$ -$ -$ -$ -$ -$ -$ -$ -$ 63,500$ -$
Distribution Watermain replacement with
Street Projects -$ 1,203,345$ -$ -$ 783,400$ 507,431$ 678,693$ -$ -$ -$ 399,216$
Fleet 210,000$ -$ -$ -$ 64,400$ -$ -$ 78,650$ -$ 19,050$ -$
Wells
1 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 -$ -$ -$ RETIRED
3 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2019 -$ 41,200$ -$ -$ -$ -$ -$ -$ 49,600$ RETIRED
4 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2021 -$ -$ -$ 43,600$ -$ -$ -$ -$ -$ -$ 52,000$
5 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2020 -$ -$ 42,400$ -$ -$ -$ -$ -$ -$ 50,800$ -$
6 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2019 -$ 41,200$ -$ -$ -$ -$ -$ -$ 49,600$ -$ -$
7 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2020 -$ -$ 42,400$ -$ -$ -$ -$ -$ -$ 50,800$ -$
8 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2021 -$ -$ -$ 43,600$ -$ -$ -$ -$ -$ -$ 52,000$
9 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2025 -$ -$ -$ -$ -$ -$ -$ 48,400$ -$ -$ -$
10 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2033 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
11 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2042 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
12 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2045 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
1,2 Seal and Abandon $ 25,000 2020 -$ -$ 26,500$ -$ -$ -$ -$ -$ -$ -$ -$
3 Seal and Abandon $ 25,000 2027 -$ -$ -$ -$ -$ -$ -$ -$ -$ 31,750$ -$
4 Seal and Abandon $ 25,000 2036 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
9 Construction (Replaces 1/2) $ 1,200,000 2018 1,200,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
10 Construction (Replaces 3) $ 1,200,000 2026 -$ -$ -$ -$ -$ -$ -$ -$ 1,488,000$ -$ -$
11 Construction (Replaces 4) $ 1,200,000 2035 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
12 Construction $ 1,200,000 2038 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Towers
Municipal
Campus Painting 20 $ 1,600,000 2019 -$ 1,648,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Daisy Knoll Abandon with cell structure -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
New Tower 1 Painting 20 $ 1,600,000 2040 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
New Tower 2 Painting 20 $ 1,600,000 2065 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
New Tower 1 Construction 100 $ 5,500,000 2020 -$ -$ 5,830,000$ -$ -$ -$ -$ -$ -$ -$ -$
New Tower 2 Construction 100 $ 5,500,000 2045 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
TOTAL ANNUAL CIP 1,410,000$ 2,933,745$ 5,941,300$ 87,200$ 847,800$ 507,431$ 678,693$ 127,050$ 1,587,200$ 215,900$ 3,103,216$