HomeMy WebLinkAboutAgenda_2019_8_26_Meeting(526)
M eeng Locaon :
Farmin gton C ity H all
430 T hird Street
Farmin gton, M N 55024
WAT E R BO A R D R E G U L A R M E E T I NG A G E NDA
A ugust 26, 2019
7:00 P M
1.C A L L TO O R D E R
2.A P P R OV E M I N U T E S
(a)A ppr ove Minutes
3.WATE R C I TAT I O N A P P E A L S
(a)Water C ita on A ppeals
4.N E W B U S I N E S S
(a)F inal A cceptance of Well #9 and A pprov e F inal Pay
(b)2020 Fee S chedule-Water Fees
5.A P P R OV E B I L L S
(a)A ppr ove Bills
6.O P E N F O R U M
(a)P roj ect and I nforma on U pdate
7.A D J O U R N
TO :Water Board Member s , C ity A dminis trator
F R O M :Katy G ehler, P ublic Wor ks D irector
S U B J EC T:A ppr ove Minutes
DAT E:A ugus t 2 6 , 2019
I N T R O D U C TI O N
A%ached are the minutes from the A ugus t 26, 2 0 1 9 Water Board mee'ng.
D I S C U S S I O N
N/A
B U D G E T I M PA C T
N/A
A C T I O N R EQ U E S T E D
Rev iew, revise and appr ove the minutes.
AT TA C H M E N TS :
Type D es crip'on
Backup M aterial Mee'ng M inutes
MINUTES
REGULAR WATER BOARD MEETING
Monday, July 22, 2019
7:00 PM
Conference Room 169
City Hall 430 Third Street Farmington, MN
Members Present: Weierke, Snobeck
Members Absent: None
Staff Present: Katy Gehler, Public Works Director/City Engineer, Sue Miller, Administrative Assistant,
Todd Thelen – 20665 Dyers Pass.
Others Present: None
Call to Order: The meeting was called to order by Chair Weierke at 7:00 p.m.
1. Approve Minutes – June 25, 2019 - MOTION by Weierke second by Snobeck to approve
minutes as presented. APIF, Motion Carried.
2. Water Citations
a. Todd Thelen – 20665 Dyers Pass – Waive
b. Adam LeMay – 18009 Duncan Court – Deny
c. Zach Bruns – 18362 Duluth Street - Deny
3. New Business – None
4. Approve Bills – Motion by Snobeck second by Weierke to approve the bills, as presented, in the
amount of $1,545,139.47. APIF, Motion Carried.
5. Open Forum – Project & Information Update
a. Water Use Restrictions – Director Gehler shared a summary of surrounding
communities and what their policies are for irrigation/sprinklers. All of the cities used
an odd/even restriction with the vast majority issuing a warning for the first offense. It
was determined that Farmington should change the first offense to a warning, and keep
the second offence - $50 and third offense $100. Changes would be made for the 2020
irrigation season. Staff will come up with verbiage to share with residents/ contractors,
to contact the city if sprinkler system needs to be worked on for repairs.
b. Water Tower Reconditioning – Project is complete. Antenna owners will have
antennas reinstalled between now and mid-September. The city will take the lead on
site restoration and charge back tower contractor and antenna carriers.
c. Westview Acres Street Reconstruction – Construction is progressing with utility
replacements as projected.
d. Metering System Upgrade – Working with the utility billing vendor and LOGIS to create
the files needed to build the new software.
e. Well #9 – Went online last week. Still working on well 8. Still in conversations with
Charleswood HOA regarding land exchange.
6. Adjourn – Motion by Snobeck, second by Weierke to adjourn at 7:35PM. APIF, Motion Carried.
Respectfully submitted,
Sue Miller
Administrative Assistant
TO :Water Board Member s , C ity A dminis trator
F R O M :Katy G ehler, P ublic Wor ks D irector
S U B J EC T:Water C ita on A ppeals
DAT E:A ugus t 2 6 , 2019
I N T R O D U C TI O N
T he C ity has w ater us e r estric ons to encour age cons erv a on of w ater res ources . The res tric ons are
adminis tered by the Water Board with the us e of a s ummer seasonal pos i on.
D I S C U S S I O N
W hen a cita on is is s ued, the property ow ner is mailed a no ce of viola on w hich includes the reas on for
the v iola on, s uppor ng documenta on and infor ma on on the appeals proces s . A log of the 2019
cita ons is s ued to date and loca on map ar e a*ached. There are five appeals for the Board's
cons idera on s ince the las t mee ng.
B U D G E T I M PA C T
N/A
A C T I O N R EQ U E S T E D
Review and ma ke a mo on waiving the cita on o r denying the appeal.
AT TA C H M E N TS :
Type D es crip on
Backup M aterial Water Cita on L oca on M ap
Backup M aterial Water Cita on L og
Backup M aterial 1 8616 D uluth S t
Backup M aterial 1 8608 D uluth S t
Backup M aterial 4 417 199th S t W
Backup M aterial 4 893 186th S t W
Backup M aterial 5 908 188th S t W
8/21/2019 Page 1 of 3
2019 Log of Water Use
Restriction Citations
Date Address Time Issued by 12-6 Ban Odd/Even Auto/Ind Photo#Appeal NOTES
1 5/30/2019 5140 183rd St W 2:45pm ML X Ind 0114-0115
2 5/31/2019 19900 Desmond Ct 8:32am ML X Auto E0116-E0118
3 5/31/2019 19620 Embers Ave 8:36am ML X Auto 0126/ES106
4 6/3/2019 4730 190th St W 8:43am ML X Ind _0139
5 6/4/2019 4529 199th St W 9:05am ML X Auto 0176-0177
6 6/4/2019 18139 Echo Drive 9:23am ML X Ind 0178-0179
7 6/7/2019 19898 Deerbrooke Path 6:28am ML X Auto 0227-0228
8 6/7/2019 18314 Duluth St 6:43am ML X Auto 232
9 6/7/2019 19885 Embers 12:22pm ML X Ind 0242-0243
10 6/7/2019 19088 Dunbury Ave 12:27pm ML X X Auto 0244-0245
11 6/10/2019 4442 199th St W 2:25pm ML X Auto 281
12 6/10/2019 20637 East Oaks Drive 3:52pm ML X X Auto 283/284
13 6/11/2019 19894 Deerbrooke Path 5:24am ML X Auto 298/302
14 6/11/2019 19886 Denali Ct 5:30am ML X Auto 300/301
15 6/13/2019 19472 Embers Ave 8:35am ML X Auto 318/320
16 6/14/2019 19839 Dover Drive 5:22am ML X Auto 329/330
17 6/14/2019 20345 Eaves Way 6:09am ML X Ind.331/332
18 6/14/2019 20665 Dyers Pass 6:10am ML X Auto 334/335 X Will attend July Meeting
19 6/14/2019 18153 Dunbury Ct 6:46am ML X Auto 339/342
20 6/14/2019 18309 Duluth Street 6:51am ML X Auto 343/344
21 6/18/2019 4569 196th St W 5:26am ML X Auto 359/361
22 6/18/2019 18559 Duluth St 5:42am ML X Auto 362/364
23 6/18/2019 18009 Duncan Ct 5:49am ML X Auto 365 X
24 6/18/2019 18273 Dunbury Ave 7:30am ML X Auto 371
25 6/18/2019 20035 English Ave 7:50am ML X Auto 373
26 6/19/2019 18600 Everest Path 5:54am ML X Auto 383/384
27 6/19/2019 19906 Excelsior Lane 6:03am ML X Auto 385
28 6/19/2019 18386 Duluth Street 6:25am ML X Auto 387
29 6/19/2019 18362 Duluth Street 6:25am ML X Auto 388 X
30 6/19/2019 5914 200th Street W 6:45am ML X Auto 390
31 6/19/2019 5046 192nd St W 7:25am ML X Auto 393/395
32 6/25/2019 18386 Duluth Street 6:18am ML X Auto 427 SECOND CITATION
33 6/25/2019 19848 Denali Way 7:24am ML X Auto 430
34 6/26/2019 19919 Excelsior Lane 9:49am ML X Auto 437
35 6/28/2016 19493 Elkridge Trl 5:17am ML X Auto 439
36 6/28/2019 18671 Dunbury Ave 5:22am ML X Auto 443
37 6/28/2019 19741 Everhill Ave 7:21am ML X Auto 445
38 7/9/2019 19894 Deerbrooke Path 5:23am ML X Auto 477/478 SECOND CITATION
39 7/9/2019 19940 English Ave 6:33am ML X Auto 490
40 7/9/2019 19800 Embers Ave 6:54am ML X Auto 492
41 7/9/2019 18758 Dunbury Ave 7:01am ML X Auto 494
42 7/12/2019 19863 Denali Way 7:23am ML X Auto 528
43 7/12/2019 20035 English Ave 8:14am ML X Auto 531/532 SECOND CITATION
44 7/12/2019 4529 198th Street 11:40am ML X Auto 538/539
45 7/13/2019 4848 190th St W 6:28am ML X Auto 541
46 7/13/2019 19100 Embers Ave 7:43am ML X Auto 544
8/21/2019 Page 2 of 3
47 7/15/2019 4581 196th Street W 1:48pm ML X Auto 548
48 7/19/2019 19660 Embers 5:32am ML X Auto 556
49 7/19/2019 3340 223rd St W 7:25am ML X Auto 560
50 7/19/2019 3308 223rd St W 7:25am ML X Auto 561
51 7/22/2019 4581 199th Ct W 8:21am ML X Auto 563
52 7/23/2019 4832 189th ST W 7:26am ML X Ind 568
53 7/25/2019 18616 Duluth St 8:26am ML X Auto 569 X
54 7/25/2019 19394 Elkridge Trail 4:08pm ML X X Auto 590
55 7/25/2019 304 12th Street 1:40pm ML X X Ind.597
56 7/26/2019 4547 198th Street W 5:24am ML X Auto 594
57 7/26/2019 4893 186th Street W 6:29am ML X Auto 596 X
58 7/30/2019 18285 Dunbury Ave 5:37am ML X Auto 618/619
59 7/30/2019 19755 Excel Ct 6:06am ML X Auto 620
60 7/31/2019 19660 Embers Ave 5:24am ML X Auto 624 SECOND CITATION
61 7/31/2019 19240 Embers Ave 5:43am ML X Auto 625
62 7/31/2019 4532 198th ST W 5:56am ML X Auto 626
63 7/31/2019 3340 223rd St W 6:49am ML X Auto 629 SECOND CITATION
64 7/31/2019 19890 Devrie Path 7:11am ML X Ind.635
65 7/31/2019 19966 Everhill Ave 7:39am ML X Auto 641
66 7/31/2019 19224 Embers Ave 8:05am ML X Auto 642
67 7/30/2019 19866 Embers 4:05pm TH X Auto 542/544
68 8/1/2019 5908 188th St W 8:48am ML X Auto 643
69 8/1/2019 18798 Embers Ave 9:34am ML X Ind 645
70 8/1/2019 18608 Duluth Street 3:49pm ML X X Ind 647 X
71 8/5/2019 4655 Knutson Drive 12:03pm ML X Auto 5353
72 8/5/2019 19458 Elkridge Trail 2:07pm ML X X Ind.654
73 8/5/2019 18636 Everest Path 3:10pm ML X X Auto 656
74 8/5/2019 19068 Embers Ave 3:32pm ML X X Ind 659
75 8/6/2019 19193 Dunbury Ave 11:03am ML X Ind 664
76 8/6/2019 20082 Erickson Path 2:07pm ML X Auto 669
77 8/6/2019 20542 Dyers Pass 5:23pm ML X Auto 671
78 8/6/2019 4523 198th St W 5:35pm ML X X Ind.672
79 8/6/2019 18644 Dulaney Drive 5:45pm ML X Ind.673
80 8/7/2019 19902 Dellwood Ave 5:27am ML X Ind 680
81 8/7/2019 18600 Everest Path 5:52am ML X Auto 681 SECOND CITATION
82 8/7/2019 5410 203rd Street W 7:04am ML X Auto 683
83 8/7/2019 18604 Dulaney Drive 7:45am ML X Auto 685
84 8/8/2019 4417 199th St W 5:29am ML X Auto 689 X
85 8/8/2019 4853 186th St W 5:48am ML X Auto 5357
86 8/8/2019 4863 186th St W 5:48am ML X Auto 5358
87 8/8/2019 18555 English Ave 6:02am ML X Auto 691
88 8/8/2019 5591 Euclid Way 6:12am ML X Auto 692
89 8/8/2019 18653 Explorer Way 6:16am ML X Auto 693
90 8/8/2019 18611 Everest Path 6:18am ML X Auto 695/696
91 8/8/2019 5375 203rd St W 6:34am ML X Auto 697
92 8/8/2019 3097 212th St W 1:25pm SA X X Auto
93 8/8/2019 6566 210th St W 1:45pm SA X Auto
94 8/8/2019 6554 210th St W 1:45pm SA X Auto
95 8/13/2019 19884 Dawson Lane 1:54pm ML X Auto 710 Sent to HOA, Address: Dawson Meadow
96 8/13/2019 19880 Dawson Lane 1:54pm ML X Auto 710 Sent to HOA, Address: Dawson Meadow
97 8/15/2019 19806 Dover Drive 5:45am ML X Auto 714
98 8/15/2019 19140 Embers Ave 5:52am ML X Auto 716
8/21/2019 Page 3 of 3
99 8/15/2019 18942 Excalibur Trail 6:19am ML X Auto 718
100 8/15/2019 5342 203rd St W 6:29am ML X Auto 719
101 8/15/2019 3340 223rd ST W 6:59am ML X Auto 720 Change of Owner 1st citation
102 8/15/2019 19100 Embers Ave 7:22am ML X Auto 721 SECOND CITATION
103 8/16/2019 5921 200th ST W 3:19am ML X Auto 727
TO:Water Board Members , C ity Ad ministrator
F R O M:Matt Dec ur, Assistant C ity Engineer
S UB J E C T:F inal Acc ep tance o f Well #9 and Approve F inal P ay
D AT E:Augus t 26, 2019
IN T R O D UC T IO N
Traut C ompanies has req uested final ac ceptanc e o f Well 9 and release o f retainage/final p ayment in the
amo unt o f $16,181.33.
D IS C US S IO N
Attached is a s ummary of the final pay estimate. T he o riginal c o ntract amo unt was $333,125.00; the final
contrac t amount is $323,626.50.
All work under this contract is complete. I nstallation of the well pump and restoration of the Well 9 site are
incorporated into the Well house 8 project contract.
B UD GE T IMPAC T
T he $16,181.33 final payment is within the co ntrac t amount and as b udgeted from the Water F und .
AC T ION R E Q UE S T E D
Acc ep t the Well 9 imp ro vements and ap p rove final payment to Traut C o mpanies for the projec t.
AT TAC HME N T S :
Type Des criptio n
Backup Material F inal P ay Es timate
TO :Water Board Member s , C ity A dminis trator
F R O M :Katy G ehler, P ublic Wor ks D irector
S U B J EC T:2020 Fee S chedule-Water Fees
DAT E:A ugus t 2 6 , 2019
I N T R O D U C TI O N
Each fall, the Water Board and City Council es tablis h fees for city s ervices for the upcoming y ear.
D I S C U S S I O N
Fees set by the Water B oard fall into four categories :
User Rates
D evelopment Fees
Water Tow er C ommunica0 on D evice Fees
Water U s e Res tric0 on Penal0es
User R ate s
T he user rates are the charges to customers for prov iding the w ater that they us e on a day-to-day bas is .
T he u0 lity funds ar e pr imarily s upported by revenues generated by the us er rates . A more
comprehens iv e s tudy w as complete last year for the 2 0 1 9 rates. More regular, but s maller
increases w ere cons ider ed to adjust for infla0on and gr ow th for all u0lity funds .
A financial model was dev eloped to annually review the large capital purchas es and rate impacts. S taff
w ill review the C apital I mprovement P lan (C I P ) that is part of this model and s ugges ted rates for 2020.
D eve lopme nt Fees
T he development fees cov er the cost of exis 0 ng and future trunk w ater infras tructur e to serv e
undev eloped areas of town as w ell as the cos t of a futur e water treatment plant. T he C ons truc0 on Cos t
I ndex (C C I ) w as r ev iewed to inform an adjus tment to account for infla0on w ithin this industry. The
adj us tment for 2 0 2 0 is recommended to be 3 %. The proposed 2020 development fees are:
Fee 2019 Rate 2020 Rate
Water M ain Tr unk Fee $4,477 per acre $4,6 1 1 per acre
Water Treatment P lant Fee $1,082 per R E U $1,1 1 4 per R E U
WA C Fee (B ldg Permit) $1,255 per R E U $1,2 9 3 per R E U
Water Tower A nt e nnas
T he water tow er communica0on device fees s et the annual charges for cell phone antennas on our water
tow ers as well as gr ound s pace rental rates at the bas e of the tow ers . Thes e fees ar e increas ed 5%
annually to align w ith the 5% annual increas e included in our exis0 ng leas es . T he pr opos ed fees for 2020
are:
Fee 2020 M onthly Fee 2020 A nnual Fee
Base L ease R ate (3 ar rays, 3 0 0 s qB ground s pace) $3,563.15 $42,7 5 7 .80
A ddi0 onal A ntenna Rate (per array over 3 ) $1,187.75 $14,2 5 3 .00
A ddi0 onal S pace Rental (per s qB over 300 ) $6.58 $7 8 .96
Water Use Rest ric!on Penal!e s
T he Water Board has s et a policy for res tric0ng w ater use in the summer months to encourage w ater
cons erva0on. Penal0 es for enforcing non-compliance of thes e policies is included in the the City's fee
s chedule and is s how n below. The board s hould dis cus s whether there s hould be r ev is ions to the fees
that are included in the 2020 fee schedule.
Water Use Res tric0 on Penal0es
1 s t O ffens e $25
2 nd O ffens e $50
3 rd and S ubs equent O ffenses $100
B U D G E T I M PA C T
2 020 fees are us ed to pr oject revenues for the 2 0 2 0 budget.
A C T I O N R EQ U E S T E D
Rev iew and dis cus s the fees , then by mo0on, approv e the fees and their inclus ion in the 2020 fee
s chedule that w ill be approv ed by the city council later this fall.
AT TA C H M E N TS :
Type D es crip0 on
Backup M aterial 2 020 Water F inancial P lan and C I P
DRAFT 8/7/2019
FUND 6500 - Water Enterprise Fund
Financial Plan Summary
Service Details 2019 2020 2021 2022 2023 2024
Population 23,930 24,300 24,700 25,100 25,500 25,900
Average Day per Capita (Gallons)80 80 80 80 80 80
Connections 7,044 7,171 7,309 7,447 7,585 7,723
New Households 128 128 138 138 138 138
Amount Metered (Gallons)698,761,840 709,560,000 721,240,000 732,920,000 744,600,000 756,280,000
Water Rates
Base Charge 14.00 14.56 15.14 15.75 16.38 17.03
Tier 1 Water Rate (Under 20,000 gal)1.6 1.66 1.73 1.80 1.87 1.95
Tier 2 Water Rate (20,000-40,000 gal)2.4 2.50 2.60 2.70 2.81 2.92
Tier 3 Water Rate (Over 40,000 gal)3.20 3.33 3.46 3.60 3.74 3.89
Base Rate Percent Increase 16.7%4.0%4.0%4.0%4.0%4.0%
Volume Rate Percent Increase 23.1%4.0%4.0%4.0%4.0%4.0%
Beginning Fund Balance:5,884,056$ 3,853,856$ 1,015,082$ 1,411,625$ 641,332$ 950,777$
Revenues
Enterprise Sales $1,811,085 1,996,568$ 2,111,803$ 2,233,063$ 2,360,644$ 2,494,859$
Revenues from Debt 800,000$ 2,460,405$
Trunk Fund Contributions 1,029,329$ 240,809$
Other Revenue (Interest, meters, etc.)
Total Revenue 3,640,414$ 4,697,782$ 2,111,803$ 2,233,063$ 2,360,644$ 2,494,859$
Expenses
Operating Expenses 820,104$ 836,507$ 853,237$ 870,301$ 887,707$ 905,462$
Tansfers Operating (personnel)386,412$ 401,868$ 417,943$ 434,661$ 452,047$ 470,129$
Capital Improvement Plan (CIP)4,464,098$ 5,941,300$ 87,200$ 1,341,514$ 354,564$ 957,895$
Debt Payments 356,880$ 356,880$ 356,880$ 356,880$ 356,880$
Total Expenses 5,670,614$ 7,536,555$ 1,715,260$ 3,003,356$ 2,051,199$ 2,690,366$
Annual Surplus/Deficit (2,030,200)$ (2,838,774)$ 396,543$ (770,294)$ 309,445$ (195,507)$
Ending Fund Balance:3,853,856$ 1,015,082$ 1,411,625$ 641,332$ 950,777$ 755,270$
Minimum Fund Balance Goal 658,509$ 666,474$ 674,675$ 683,121$ 691,819$ 700,778$
3 Mo. Operating 301,629$ 309,594$ 317,795$ 326,241$ 334,939$ 343,898$
Debt Payments 356,880$ 356,880$ 356,880$ 356,880$ 356,880$ 356,880$
Rate Variables
Incease 1 Increase 2 Increase 3 Increase 4
Base Rate Increase Year 2019
Base Rate Increase Per Connection $2.00
Volume Rate Increase Year 2019
Tier 1 Increase Amount $0.30
Usage Rate Increase (Yearly)
General Variables
Estimated Persons Per Household 2.9 2.9 persons per household used for 2040 Comprehensive Plan
Estimated GPCD (gallons/capita/day)80 Average of last ten years 92. Minimum 78. Used 80
O&M Yearly Percent Increase 5.0%Assume 4% inflationary increase plus 1% growth
Interfund Transfer Yearly Percent Increase 4.0%Applied to Personnel Transfers
% Sold in Quarter 1 18%UB Software does not allow Jan. 1 Rate Changes. New Rates implemented April 1. % based on Historical consump
% sold in Qtr 2-4 82%UB Software does not allow Jan. 1 Rate Changes. New Rates implemented April 1. % based on Historical consump
Estimated Usage in Tier 1 55%Based on Infinity.BI consumption reports.
Estimated Usage in Tier 2 20%Based on Infinity.BI consumption reports.
Estimated Usage in Tier 3 25%Based on Infinity.BI consumption reports. ASSUMED ALL IRRIGATION ACCOUNTS WILL BE BILLED AT TIER 3
Tier 2 Multiplier 1.5
Tier 3 Multiplier 2.0
4.00%
Fund 6500 - Water Enterprise
Capital Improvement Plan (CIP)
Approx.
Lifespan
Projected
Cost Year 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Miscellaneous
Software Update SCADA Software and
Hardware.15 $ 30,000 2015 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Meters New Meters 15 $ 2,000,000 2028 -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,600,000$
Study Arc Flash Hazard
Assessment/Study $ 15,000 2015 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Study Water Supply & Distribution Plan 10 $ 50,000 2017 -$ -$ -$ -$ -$ -$ -$ -$ 63,500$ -$
Distribution Watermain replacement with
Street Projects 722,249$ -$ -$ 1,041,914$ 354,564$ 957,895$ -$ -$ -$ 399,216$
Fleet -$ -$ -$ 299,600$ -$ -$ 78,650$ -$ 19,050$ -$
Wells
1 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 -$ -$ RETIRED
3 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2019 41,200$ -$ -$ -$ -$ -$ -$ 49,600$ RETIRED
4 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2021 -$ -$ 43,600$ -$ -$ -$ -$ -$ -$ 52,000$
5 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2020 -$ 42,400$ -$ -$ -$ -$ -$ -$ 50,800$ -$
6 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2019 41,200$ -$ -$ -$ -$ -$ -$ 49,600$ -$ -$
7 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2020 -$ 42,400$ -$ -$ -$ -$ -$ -$ 50,800$ -$
8 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2021 -$ -$ 43,600$ -$ -$ -$ -$ -$ -$ 52,000$
9 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2026 -$ -$ -$ -$ -$ -$ -$ 49,600$ -$ -$
10 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2033 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
11 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2042 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
12 Routine Maintenance (pull well,
check pipe, shaft, motor, bail)7 $ 40,000 2045 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
1,2 Seal and Abandon $ 25,000 2020 -$ 26,500$ -$ -$ -$ -$ -$ -$ -$ -$
3 Seal and Abandon $ 25,000 2027 -$ -$ -$ -$ -$ -$ -$ -$ 31,750$ -$
4 Seal and Abandon $ 25,000 2036 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
9 Construction (Replaces 1/2) $ 1,942,926 2019 2,001,214$ -$ -$ -$ -$ -$ -$ -$ -$ -$
10 Construction (Replaces 3) $ 1,200,000 2026 -$ -$ -$ -$ -$ -$ -$ 1,488,000$ -$ -$
11 Construction (Replaces 4) $ 1,200,000 2035 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
12 Construction $ 1,200,000 2038 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Towers
Municipal
Campus Painting 20 $ 1,600,000 2019 1,658,235$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Daisy Knoll Abandon with cell structure -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
New Tower 1 Painting 20 $ 1,600,000 2040 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
New Tower 2 Painting 20 $ 1,600,000 2065 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
New Tower 1 Construction 100 $ 5,500,000 2020 -$ 5,830,000$ -$ -$ -$ -$ -$ -$ -$ -$
New Tower 2 Construction 100 $ 5,500,000 2045 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
TOTAL ANNUAL CIP 4,464,098$ 5,941,300$ 87,200$ 1,341,514$ 354,564$ 957,895$ 78,650$ 1,636,800$ 215,900$ 3,103,216$
TO :Water Board Member s , C ity A dminis trator
F R O M :Katy G ehler, P ublic Wor ks D irector
S U B J EC T:A ppr ove Bills
DAT E:A ugus t 2 6 , 2019
I N T R O D U C TI O N
T he bills from J uly 1 8 , 2019 to A ugus t 21, 2 0 1 9 ar e a)ached for review and approv al.
D I S C U S S I O N
N/A
B U D G E T I M PA C T
N/A
A C T I O N R EQ U E S T E D
Rev iew, dis cus s , and approv e the bills .
AT TA C H M E N TS :
Type D es crip/on
Backup M aterial Water Board Bills
7/17/2019CITY OF FARMINGTON 8:43:41R55CKS2LOGIS600V
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
7/17/20196/20/2019 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
147909 6/21/2019 117116 ARCHER, SUE
06500 086570150.00 6502IRR REIMB: 19830 DOVER DR 175861 IRR REIMB:19830
DOVER DR
PROGRAMMING EXPENSE WATER UTILITY EXPENSE
150.00
147914 6/21/2019 100243 BRAUN INTERTEC CORPORATION
06500 0864012,805.25 6502MAY'19 SVS: WELLHSE #9 176028 B171563 PROFESSIONAL SERVICES01803 WATER UTILITY EXPENSE
2,805.25
147918 6/21/2019 117131 COLBURN, CHRIS
06500 086570150.00 6502IRR REIMB: 19876 DEVRIE PATH 176030 IRR REIMB:19876
DEVRIE PA
PROGRAMMING EXPENSE WATER UTILITY EXPENSE
150.00
147935 6/21/2019 110766 JOHNSON CONTROLS FIRE PROTECTION LP
06500 08651559.48 6502MAR'19 1ST ST GAR ALARM MONITR 175883 20839105 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
06500 086515110.39 6502JUL'19-JUN'20 CMF ALRM MONITRN 175965 21007720 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE
169.87
147940 6/21/2019 117130 MCCABE, CHUCK
06500 086570150.00 6502IRR REIMB: 5130 198TH ST W 176029 IRR REIMB:5130
198TH ST W
PROGRAMMING EXPENSE WATER UTILITY EXPENSE
150.00
147943 6/21/2019 102725 MINNESOTA DEPT OF HEALTH
06500 08646023.00 6502JEFF JONES WATER LICENSE 175850 CLASS C RENEW -
JONES
MEMBER DUES & LICENSURE WATER UTILITY EXPENSE
23.00
147949 6/21/2019 113031 NRG RELIABILITY SOLUTIONS LLC
06500 086422346.24 6502MAY'19 ELEC CMF 176000 3347-1906 ELECTRIC WATER UTILITY EXPENSE
346.24
147984 6/28/2019 100243 BRAUN INTERTEC CORPORATION
06500 0864011,895.00 6502APR'19 SVS: WELLHSE #9 176190 B167020 PROFESSIONAL SERVICES01803 WATER UTILITY EXPENSE
1,895.00
147992 6/28/2019 117145 CLASSIC PROTECTIVE COATINGS, INC
06500 087010292,486.00 6502PAY REQ#1: WTR TWR RECONDITION 176199 PROJECT 19-02 CONSTRUCTION CONTRACTS01902 WATER UTILITY EXPENSE
292,486.00
148011 6/28/2019 100024 GOPHER STATE ONE-CALL
06500 086401167.40 6502MAY 2019 LOCATES 175478 9050386 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
167.40
148023 6/28/2019 102456 KLM ENGINEERING INC
06500 0864017,670.25 6502MAY'19 INSP SVS: WTR TWR REFRB 175639 7216 PROFESSIONAL SERVICES01902 WATER UTILITY EXPENSE
7,670.25
7/17/2019CITY OF FARMINGTON 8:43:41R55CKS2LOGIS600V
2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
7/17/20196/20/2019 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
148030 6/28/2019 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS
06500 086402912.00 6502JUN'19 APPL SUPPORT INV 175541 47127 DATA PROCESSING WATER UTILITY EXPENSE
912.00
148033 6/28/2019 116980 MAGNEY CONSTRUCTION, INC
06500 087010447,954.45 6502PAY REQ#3: WELL #9 PUMP FCILTY 176203 PAY REQ #3 - WELL
#9
CONSTRUCTION CONTRACTS01803 WATER UTILITY EXPENSE
447,954.45
148080 7/5/2019 100036 AMERICAN PAYMENT CENTERS, LLC
06500 08655520.25 65023RD QTR FAM FRSH PYMT BOX 176220 15-19941 RENTAL OF EQUIPMENT WATER UTILITY EXPENSE
20.25
148094 7/5/2019 100025 CINTAS CORP LOC 754
06500 08629055.62 6502JUN'19 WEEKLY UNIFORM SERVICES 175709 4023244098 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629055.62 6502JUN'19 WEEKLY UNIFORM SERVICES 176218 4023718160 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629055.62 6502JUN'19 WEEKLY UNIFORM SERVICES 176219 4024229468 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
166.86
148107 7/5/2019 100007 HAWKINS INC
06500 08626014,397.82 6502WELL CHEMICALS 175862 4516001 CHEMICALS WATER UTILITY EXPENSE
14,397.82
148116 7/5/2019 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 08640173.25 6502BAC-T SAMPLE (7)/ MTHLY REPORT 175876 979730 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
73.25
148121 7/5/2019 100093 PELLICCI HARDWARE & RENTAL
06500 0862102.99 6502WHITE OUT CORRECTION FLUID 175718 K27148 OFFICE SUPPLIES WATER UTILITY EXPENSE
06500 0862421.75 6502DISPOSABLE GLOVES FOR CLEANING 175723 K27144 CLEANING SUPPLIES WATER UTILITY EXPENSE
06500 086240.67 6502BATTERIES175960K27240 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086240.42 6502LOW VOLTAGE BRACKET 175962 K27231 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862423.67 6502HAND CLEANER 175962 K27231 CLEANING SUPPLIES WATER UTILITY EXPENSE
06500 0869505.98 6502TORX BIT (2)176049 27326 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE
06500 0862424.44 6502MR CLEAN POWER ERASERS (6)176231 K27405 CLEANING SUPPLIES WATER UTILITY EXPENSE
19.92
148133 7/5/2019 112307 T-MOBILE USA INC
06500 0864126.66 6502JUN'19 GPS SERVICE 176312 823329497 JUN'19 CELLULAR SERVICES WATER UTILITY EXPENSE
6.66
148158 7/12/2019 100025 CINTAS CORP LOC 754
06500 08629055.62 6502JUN'19 WEEKLY UNIFORM SERVICES 176322 4024681485 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
55.62
148159 7/12/2019 117145 CLASSIC PROTECTIVE COATINGS, INC
7/17/2019CITY OF FARMINGTON 8:43:41R55CKS2LOGIS600V
3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
7/17/20196/20/2019 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 087010759,021.50 6502PAY REQ#2/WTR TWR RECONDITION 176392 PROJECT 19-02.2 CONSTRUCTION CONTRACTS01902 WATER UTILITY EXPENSE
759,021.50
148163 7/12/2019 100030 CORE & MAIN, LP
06500 08622085.00 6502DRIVEWAY CASTING LID 176323 K709044 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
85.00
148165 7/12/2019 115282 DAKOTA ELECTRIC ASSOCIATION
06500 0865605,420.14 6502WELLHOUSE 8/9 SERVICE RELOCATE 176591 200002524783
JUN'19
CONTRACTUAL SERVICES01803 WATER UTILITY EXPENSE
5,420.14
148184 7/12/2019 112416 IMPACT MAILING OF MN, INC
06500 086445258.32 6502JUN'19 UB BILL POSTAGE 176396 141254 POSTAGE WATER UTILITY EXPENSE
06500 08640154.25 6502JUN'19 UB MAIL PREP 176396 141254 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
312.57
148200 7/12/2019 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 08640158.50 6502BAC-T SAMPLE (6)176048 980938 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
58.50
148207 7/12/2019 100093 PELLICCI HARDWARE & RENTAL
06500 0862206.99 6502SILICONE176316K27560 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08624284.50 6502GLASS CLNR/BATH CLNR/TWLS/TP/176332 12673 CLEANING SUPPLIES WATER UTILITY EXPENSE
91.49
148219 7/12/2019 109843 SPOK, INC.
06500 0864122.64 6502JUL'19 PAGER CONTRACT 176579 C0317419S CELLULAR SERVICES WATER UTILITY EXPENSE
2.64
20190607 6/21/2019 114654 INVOICE CLOUD
06500 086545411.59 6502MAY'19 IC CC FEES 176004 819-2019_5 PYMT PROCESSING FEES WATER UTILITY EXPENSE
411.59
20190610 6/21/2019 108980 MINNESOTA ENERGY RESOURCES CORPORATION
06500 08642319.20 6502MAY'19 GAS WELL HOUSE 1 OAK ST 175507 0506788875 MAY'19 NATURAL GAS WATER UTILITY EXPENSE
06500 08642315.70 6502MAY'19 GAS 1ST STREET GARAGE 175511 0505547424 MAY'19 NATURAL GAS WATER UTILITY EXPENSE
06500 086423156.77 6502MAY'19 GAS CMF 175515 0502362190 MAY'19 NATURAL GAS WATER UTILITY EXPENSE
191.67
20190702 7/1/2019 100085 DAKOTA ELECTRIC ASSOCIATION
06500 08642222.08 6502MAY'19 ELEC DAISY KNOLL TOWER 175829 200001318518
MAY'19
ELECTRIC WATER UTILITY EXPENSE
06500 08642269.04 6502MAY'19 ELEC 195TH WATER TOWER 175830 200002587095
MAY'19
ELECTRIC WATER UTILITY EXPENSE
06500 086422165.52 6502MAY'19 ELEC WELL #8 175832 200004199709
MAY'19
ELECTRIC WATER UTILITY EXPENSE
7/17/2019CITY OF FARMINGTON 8:43:41R55CKS2LOGIS600V
4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
7/17/20196/20/2019 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 0864221,009.97 6502MAY'19 ELEC WELL #5 175833 200002785533
MAY'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,132.94 6502MAY'19 ELEC WELL #4 175834 200001318526
MAY'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864221,827.53 6502MAY'19 ELEC WELL #6 175835 200001550151
MAY'19
ELECTRIC WATER UTILITY EXPENSE
06500 0864222,260.10 6502MAY'19 ELEC WELL #7 175836 200003490737
MAY'19
ELECTRIC WATER UTILITY EXPENSE
6,487.18
20190704 7/2/2019 100394 XCEL ENERGY
06500 0864223,336.28 6502MAY'19 ELEC WELL #1 & 3 176342 51-4874005-0
MAY'19
ELECTRIC WATER UTILITY EXPENSE
06500 086422101.07 6502MAY'19 ELEC CITY GARAGE 176342 51-4874005-0
MAY'19
ELECTRIC WATER UTILITY EXPENSE
3,437.35
Report Totals 1,545,139.47
TO :Water Board Member s , C ity A dminis trator
F R O M :Katy G ehler, P ublic Wor ks D irector
S U B J EC T:P roj ect and I nforma on U pdate
DAT E:A ugus t 2 6 , 2019
I N T R O D U C TI O N
S taff w ill provide an update on the follow ing items :
Well #9
Wes tview A cr es S tr eet Reconstruc on
Metering S ys tem U pgrade
AT TA C H M E N TS :
Type D es crip on
Backup M aterial Well #9 U pdate
TO: Water Board Members, City Administrator
FROM: Matt Decur, Assistant City Engineer
SUBJECT: Well No. 9 / Wellhouse 8 Improvements Update
DATE: August 21, 2019
INTRODUCTION
The City awarded contracts to Barr Engineering in May 2018 to provide design services for Well
No. 9 (Phase I); to Traut Companies in October 2018 for the construction of Well No. 9 (Phase
2); and to Magney Construction for improvements at Wellhouse 8 (Phase 3) in February 2019.
This memo provides a summary of the work completed over the last month.
DISCUSSION
At Well 9, all work is complete. The well and pump have been tested, and the site has been
sodded. Staff is working with the Minnesota DNR and Department of Health on final permitting
for the well, in anticipation of putting the well into service after improvements to Wellhouse 8
are complete.
At Wellhouse 8, final electric and fire suppression improvements are being made. Site
improvements continue, with irrigation and sod being installed this week. Startup and O&M
training at the wellhouse are scheduled for the week of August 26th. The Wellhouse will be put
into service the week of September 2nd.
ACTION REQUESTED
No action requested, informational only