HomeMy WebLinkAboutAgenda_2018_11_26_Meeting(403)A Proud Past - A Promising
Future
Committed to Providing High
Quality, Timely and Responsive
Service to All of Our Customers
City of Farmington
430 Third Street
Farmington, MN 55024
AGE N D A
WAT E R B OARD
November 26, 2018
7:00 P M
C ity Hall - C onference Room 169
1.C AL L T O O RD E R
2.AP P RO V E M I NUT E S
(a)A pprove October 22, 2018 Meeting Minutes
3.NE W B US INE S S
(a)Consider Bids and Award a Contract to Recondition the Municipal Campus Water
Tower
(b)December Water B oard Meeting
(c)2019 Water Conservation E ducation P lan
4.AP P RO V E B IL L S
(a)Third Quarter Financial S tatement and B ills
5.O P E N F O RUM
(a)P roject and I nformation Update
6.AD J O URN
C ity of Farm ington
430 T hird S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Board Members , C ity Administrator
F R O M:Katy G ehler
S UB J E C T:Approve O c tober 22, 2018 Meeting Minutes
D AT E:November 26, 2018
IN T R O D UC T IO N
Attached are the minutes from the O ctober 22, 2018, Water Board meeting.
D IS C US S IO N
N/A
B UD GE T IMPAC T
N/A
AC T ION R E Q UE S T E D
R eview, revis e and approve the minutes.
AT TAC HME N T S:
Type Desc ription
Bac kup Material Water Board Minutes
MINUTES
REGULAR WATER BOARD MEETING
Monday, October 22, 2018
7:00 PM
Conference Room 169
City Hall 430 Third Street Farmington, MN
Members Present: Weierke, Gassert, Snobeck
Members Absent: None
Staff Present: Katy Gehler, Public Works Director/City Engineer, Matt Decur, Assistant City
Engineer, Sue Miller, Administrative Assistant.
Others Present: Bernard Weber, owner of 517 1st St.
Call to Order: The meeting was called to order by Chair Weierke at 7:00 p.m.
1. Approve Minutes – September 24, 2018 - MOTION by Gassert second by Snobeck to
approve minutes as presented. Voting For: Gassert, Snobeck. Abstain: Weierke.
Motion Carried.
2. Water Citations – None
3. Continued Business – None
4. New Business
a. Request to move hydrant at 517 – 1st St. – Director Gehler introduced Mr.
Weber and summarized the issue. Mr. Weber is asking the City to pay for
relocating the hydrant on his property due to trucks hitting it. He is proposing to
widen the driveway and is asking to have the hydrant moved south approximately
15 feet. The city has been out several times to repair the hydrant. The board
indicated that if Mr. Weber brings in a driveway plan, they would review it and
invite him to a meeting to discuss options.
b. Well No.9 Construction – Assistant Engineer Decur noted that only one bid was
received for the Well No.9 construction. The bid amount was for $333,125. The
construction would begin shortly after the contract is awarded and should be
completed in February of 2019. Well No.8 will be bid in the spring of 2019 and
constructed in the summer of 2019. Motion Snobeck second by Gassert to award
the contract for Well No. 9 to Traut Companies in the amount of $333,125.00.
APIF, Motion Carried.
c. 2019 Fee Schedule – Water Fees – Director Gehler and the board discussed the
user rates for 2019. Motion by Snobeck, second by Gassert to approve the user
rate increase for 2019. APIF, Motion Carried.
5. Approve Bills – Motion by Gassert second by Weierke to approve the bills, as presented
in the amount of $178,729.06. APIF, Motion Carried.
Water Board Minutes October 22, 2018
Page 2 of 2
6. Open Forum – Project & Information Update
a. Water Conservation Program – Irrigation Controller program will continue to
be marketed.
b. Well #3 – Flow Meter upgrade will cost approximately $9000. The board agreed
to move forward.
c. Water Tower Reconditioning – Director Gehler indicated that the bid opening
would be on October 24, 2018. It will be on the November Water Board agenda
to award.
d. Water Meters - Director Gehler noted that Badger was no longer manufacturing
the meters that we use. She is currently exploring different options.
e. Westview Reconstruction – Assistant Engineer Decur mentioned that the water
main is currently undersized ductile iron. It will be replaced with 8” PVC. Water
services are going to plastic.
7. Adjourn – Motion by Snobeck, second by Gassert to adjourn at 8:30PM. APIF, Motion
Carried.
Respectfully submitted,
Sue Miller
Administrative Assistant
C ity of Farm ington
430 T hird S treet
F armington, Minnesota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Board Members , C ity Administrator
F R O M:Katy G ehler, P ublic Works Director/C ity Engineer
S UB J E C T:C onsider Bids and Award a C ontract to R ec ondition the Municipal C ampus Water
Tower
D AT E:November 26, 2018
IN T R O D UC T IO N
T he C ity s olicited bids to recondition the water tower located on the Munic ipal C ampus .
D IS C US S IO N
T he advertisement for bids was made on S ept. 26, 2018 and a pre-bid meeting was held on O ct. 17, 2018.
Bids were due by 1:00 p.m. on O ctober 24, 2018. S ix bids were rec eived and public ly opened and read at
C ity Hall. T hree of the bidders were determined to not meet the qualific ations required by the bidding
documents . T he qualific ation requirements are s et to ensure the bidder has the adequate experienc e and
res ourc es (i.e. equipment) to complete a project of this sc ope and sc ale. T he bid tab is attached noting
pricing and bidder qualifications. T he lowes t qualified bidder is C las s ic P rotec tive C oatings , Inc.
B UD GE T IMPAC T
T he 5-year C apital Improvement P lan (C I P ) c onsidered a total project c os t for the water tower
reconditioning to be $1,648,000 million. T he recommended base bid award plus alternative 3 is
$1,419,950.00.
AC T ION R E Q UE S T E D
Award a c ontract for the rec onditioning of the Munic ipal C ampus Water Tower to C lassic P rotective
C oatings in the amount of $1,419,950.00 (BAS E BI D + ALT ER NAT E 3).
AT TAC HME N T S:
Type Desc ription
Bac kup Material KLM Award R ecommendation Letter
Bac kup Material Bid Tab
November 16, 2018
Katy Gehler, P.E.
City of Farmington, MN By Email Only:
City Engineer/Public Works director
430 Third Street
Farmington, MN 55125
RE: Bid evaluation for the reconditioning of the Cleaning, Repairing, and Painting of the
1,500,000-gallon Elevated Water Tower (Tower No. 1) in the City of Farmington, MN.
KLM Project MN 1227; City Project 19-02; Bid Request No. 5925991.
Dear Ms. Gehler, P.E.:
The bid opening was held on Wednesday, October 24, 2018 at 1:00 PM at the City of
Farmington, MN City Hall. The bids received were as follows:
Schedule No. 1 Cleaning, Repairing, & Painting 1,500,000 Gallon Elevated Reservoir
Water Tower (Tower Number One) in the City of Farmington, MN.
Bidders Total Base
Bid
Logo Option
1
Logo Option
2
Logo Option
3
Viking Industrial Coatings $1,033,650 $54,625 $53,125 $61,000
Seven Brothers Painting $1,041,700 $14,000 $16,000 $16,000
M.K. Painting $1,141,000 $35,000 $37,000 $38,000
Classic Protective Coatings $1,289,950 $98,000 $120,000 $130,000
TMI Coatings $1,744,950 $78,000 $83,000 $87,000
Abhe & Svoboda, Inc. $2,145,250 $132,000 $118,000 $116,800
In reviewing the submitted bid packets for the above referenced project, we found that Viking
Industrial Coatings, Seven Brothers Painting, M.K. Painting, and Abhe & Svoboda do not meet
the requirements of the specifications and failed to provide the minimum of five (5) equivalent, of
equal size or greater projects as required in the Instruction to Bidders Article 5 5.01 B.7.
In reviewing the bid packets and qualifications of TMI Coating and Classic Protective Coatings,
we find that Classic Protective Coatings meets the requirements of the specifications and are
qualified to do the work for Schedule No. 1.
Therefore, KLM Engineering recommends that you accept the lowest qualified bidder, Classic
Protective Coatings, with a Base Bid amount of $1,289,950.00.
Please feel free to contact me with any questions you may have regarding the bidding on this
project.
Sincerely,
KLM Engineering, Inc.
Attachment: Bid Tabulation Sheet
K:\PUBLIC DEVELOPMENT\2019 Water Tower Reconditioning\Bid\Farmington, MN MN1227 Bid Tab Sheet.xls 1
1:00 PM Owner:
MN1227
Bid Item No. 4 Bid Item No. 5 Bid Item No. 6 Alt. Bid Item No. 1 Alt. Bid Item No. 2 Alt. Bid Item No. 3
Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum
Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum
Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum
Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum
Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum
Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum Lump Sum
$1,055,700.00 $1,057,700.00 $1,057,700.00
$1,088,275.00 $1,086,775.00 $1,094,650.00
$2,277,250.00 $2,263,250.00 $2,262,050.00
$1,176,000.00 $1,178,000.00 $1,179,000.00
$1,822,950.00 $1,827,950.00 $1,831,950.00
Base +
Alt. Bid Item
No.1
Base +
Alt. Bid Item
No.2
Base +
Alt. Bid Item
No.3
$1,387,950.00 $1,409,950.00 $1,419,950.00
Bid Tabulation Sheet
Bid Opening Time:
Description:
Lump Sum
$85,000.00 $280,000.00
$25,000.00
Seven Brothers
Painting X X
Lump Sum $ 200 /hr
Surface Repairs Interior Wet
Abrasive Blast and
Coating
Bid Item No. 2 Bid Item No. 3
Lump Sum
$3,750.00
Bid Item No. 1
X
X X
X X
Affidavit of
Attendance
(yes/no)
X
Abhe &
Svoboda Inc.
M.K. Painting,
Inc.
Contractor
Bid Bond
5%
X
Classic
Protective
Coatings Inc
TMI Coatings,
Inc.
X
$ 165 /hr
Bid Opening Date:
Schedule No.
Owner Project No.
October 24, 2018
1
19-02
Structural
Modifications
Lump Sum
$127,000.00
KLM Project No. :
Lump Sum $ 125 /hr
1,500,000 Gallon Elevated Water Storage Tank
$110,000.00 $6,000.00 $235,000.00 $40,000.00 $725,000.00
Exterior Abrasive
Blast & Coating
Containment
Exterior Abrasive
Blast & Coating
Containment
Mobilization. Move In
and Out Including
Cleanup
Lump Sum
$402,000.00 $145,000.00
Lump Sum $ 175 /hr Lump Sum
$4,950.00
Lump Sum $ 200 /hr Lump Sum
$120,000.00
$497,000.00
$54,625.00$30,000.00
$694,050.00 $30,000.00
$993,000.00 $80,000.00
$132,000.00
Viking
Industrial
Painting
X X
Lump Sum $ 150 /hr Lump Sum
$35,000.00
$124,500.00 $4,500.00 $260,000.00 $97,600.00 $517,050.00 $1,033,650.00
$14,000.00$596,200.00 $45,000.00
$220,000.00 $1,007,000.00 $116,800.00
Total Base Bid
$1,289,950.00
$1,744,950.00
$2,145,250.00
Logo Option
No. 2
Logo Option
No. 3
$120,000.00 $130,000.00
$83,000.00
$98,000.00
$78,000.00
Logo Option
No. 1
City of Farmington, MN
$87,000.00
$1,141,000.00
$1,041,700.00
$37,000.00 $38,000.00
$16,000.00 $16,000.00
$53,125.00 $61,000.00
$118,000.00$278,200.00 $5,250.00
$359,650.00 $75,500.00
$6,000.00
$137,800.00
$29,500.00
Bidder's
Quals (5
Min.
Projects of
Similar
5+
5+
0
2
0
0
Sub Quals
NA
NA
NA
NA
NA
3
3
Suppliers
References
(3 min.)
3+
3
3
1
C ity of Farm ington
430 T hird S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Board Members , C ity Administrator
F R O M:Katy G ehler
S UB J E C T:December Water Board Meeting
D AT E:November 26, 2018
IN T R O D UC T IO N
F or the pas t s everal years the Water Board has chos en to cancel the Dec ember meeting.
D IS C US S IO N
T his year the 4th Monday falls on Dec ember 24th. G iven how the holidays land this year, both Monday and
Tuesday are obs erved holidays . T herefore, the regularly s cheduled meeting would be held Wednes day, Dec.
26, 2018. S taff does not anticipate any pres s ing items that c ould not be dis cus s ed at the January meeting.
B UD GE T IMPAC T
N/A
AC T ION R E Q UE S T E D
Dis cus s this item and decide whether or not to hold a Water Board meeting in Dec ember.
C ity of Farm ington
430 T hird S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Board Members , C ity Administrator
F R O M:Katy G ehler
S UB J E C T:2019 Water C onservation Education P lan
D AT E:November 26, 2018
IN T R O D UC T IO N
Each year, the Water Board approves several initiatives to help educ ate the public on the c ity's outdoor
watering restrictions and rais e awareness of ways to cons erve water.
D IS C US S IO N
Attached is the proposed Water C ons ervation Educ ation P lan for 2019. It includes funding for several
methods of s haring information related to outdoor water res tric tion and water cons ervation. T hese inc lude
the C ity N ews & R ecreation G uide, local papers and soc ial media. It als o includes funding for educational
programs for students during P ollution P revention Day.
B UD GE T IMPAC T
T he estimated cost of the 2019 program is $10,275. F unding for this program c omes from watering c itation
revenue and additional revenue from the water fund.
AC T ION R E Q UE S T E D
R eview and approve the attached 2019 Water C ons ervation Educ ation P lan.
AT TAC HME N T S:
Type Desc ription
Exhibit 2019 Water Education P lan
Status key:scheduled
Task Expense Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Water Use Restrictions
City News and Recreation Guide $ 4,300.00
Publications/social media boosts/other $ 875.00
Hydrant Flushing
City News and Recreation Guide
Social Media
MDH Consumer Confidence Report
Website $ -
Educational Programs
Science Museum "Water!" Program (P2 Day) $ 1,100.00
Grant Match and Other Misc. Promotional Items $ 4,000.00
Total Expense:$10,275
Water Conservation Education Plan 2019
Educational Vehicle
C ity of Farm ington
430 T hird S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Board Members , C ity Administrator
F R O M:Katy G ehler, P ublic Works Director
S UB J E C T:T hird Q uarter F inanc ial S tatement and Bills
D AT E:November 26, 2018
IN T R O D UC T IO N
S taff reviews the financial performanc e of the C ity's funds on a quarterly bas is . T he third quarter financial
report for the enterpris e funds is attac hed. T he bills from O c tober 18, 2018 to November 20, 2018 are
attached for review and approval.
D IS C US S IO N
N/A
B UD GE T IMPAC T
N/A
AC T ION R E Q UE S T E D
R eview, disc uss, and approve the bills .
AT TAC HME N T S:
Type Desc ription
Bac kup Material T hird Q uarter F inancial S tatement - Utility
Enterprise F unds
Bac kup Material Waterboard Bills
6HZHU6ROLG:DVWH6WRUP:DWHU:DWHU 6WUHHW/LJKWV
6HSWHPEHU<7'2SHUDWLQJ5HSRUW
Page 1 of 110/25/2018 4:27:39 PM
Company
September YTD
Actual
2017
Quarter 1
Actual
2018
Quarter 2
Actual
2018
Quarter 3
Actual
2018
September YTD
Actual
2018
December
YTD Budget
2018
September YTD
Actual Budget
Variance 2018
September YTD
YTD Act as % of
Bud 2018
Comment
Sewer
Revenues (Sewer)1,388,886 405,575 513,645 525,806 1,445,025 2,070,357 (625,332)70%Trending slightly higher than 2017.
Expenses-(Sewer)1,143,967 342,174 336,093 325,602 1,003,869 2,003,644 (999,775)50%There was a decrease in MCES
(Metropolitan Council Environmental
Services) fees.
Revenues Over Expenses (Sewer)244,919 63,401 177,551 200,204 441,156 66,713 374,443 661%
Transfers Out (Sewer)238,595 74,624 74,624 74,624 223,871 298,494 (74,623)75%
Net Change in Fund Balance (Sewer)6,325 (11,222)102,928 125,580 217,286 (231,781)449,067 (94)%
Solid Waste
Revenues (Solid Waste)1,449,866 416,200 521,507 529,728 1,467,435 2,163,362 (695,927)68%2018 is trending higher than in
2017. Waste abatement higher in
2018 to increase reuse and reduce
campaign.
Expenses-(Solid Waste)1,343,381 473,446 599,104 461,438 1,533,987 2,387,984 (853,997)64%
Revenues Over Expenses (Solid Waste)106,485 (57,246)(77,596)68,290 (66,552)(224,622)158,070 30%
Transfers In (Solid Waste)47,887 16,712 16,712 16,712 50,135 66,846 (16,712)75%
Transfers Out (Solid Waste)146,004 34,967 34,967 34,967 104,900 139,866 (34,967)75%
Net Change in Fund Balance (Solid Waste)8,368 (75,501)(95,851)50,035 (121,317)(297,642)176,325 41%
Storm Water
Revenues (Storm Water)463,960 155,829 199,673 190,130 545,631 744,787 (199,156)73%Storm water rate increase in 2018.
Expenses - (Storm Water)115,420 214,515 22,291 26,282 263,088 852,487 (589,399)31%Street sweeper purchased.
Revenues Over Expenses (Storm Water)348,540 (58,686)177,381 163,848 282,543 (107,700)390,243 (262)%
Transfers Out 289,113 92,735 92,735 92,735 278,204 370,939 (92,735)75%
Net Change in Fund Balance (Storm Water 59,427 (151,421)84,647 71,113 4,339 (478,639)482,978 (1)%
Water
Revenues (Water)
Water Availability Charges 52,710 5,020 17,570 20,080 42,670 67,000 (24,330)64%Correlates to building permit activity.
Net Interest Income 70,117 30,729 36,251 42,276 109,255 70,900 38,355 154%Higher rate of interest income than
2017.
Rental Income 178,350 88,218 49,282 40,232 177,731 213,885 (36,154)83%Reflects wireless companies (ex.
Sprint, ATT, Verizon) rental of space
on the city's water towers.
Enterprise Sales 957,077 184,520 270,809 482,121 937,450 1,150,000 (212,550)82%
All Other Revenues 24,029 3,439 173,422 16,010 192,870 25,690 167,180 751%Correlates to building permit activity.
The majority is allocated to Regetta.
Total Revenues 1,282,283 311,925 547,334 600,718 1,459,977 1,527,475 (67,498)96%
Expenses-(Water)440,050 121,341 115,687 295,109 532,137 1,775,587 (1,243,450)30%
Revenues Over Expenses (Water)842,233 190,584 431,647 305,609 927,840 (248,112)1,175,952 (374)%
Transfers Out (Water)313,963 100,806 100,806 100,806 302,419 403,225 (100,806)75%
Net Change in Fund Balance (Water)528,270 89,777 330,841 204,803 625,422 (651,337)1,276,759 (96)%
Streetlight
Revenues (Streetlight)152,816 40,594 56,525 56,922 154,041 225,300 (71,259)68%
Expenses 138,557 42,752 40,893 52,294 135,940 209,200 (73,260)65%
Revenues Over Expenses (Street Light)14,259 (2,158)15,631 4,628 18,101 16,100 2,001 112%
11/20/2018CITY OF FARMINGTON 11:54:09R55CKS2LOGIS600V
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
11/20/201810/18/2018 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
145375 10/19/2018 116562 COOPER, SCOTT
06500 086570150.00 650219417 ELLING TRL -IRRIGT REIMB 169459 19417 ELLINGTON
TRL IRR
PROGRAMMING EXPENSE WATER UTILITY EXPENSE
150.00
145402 10/19/2018 114625 MASTER MECHANICAL, INC
06500 08651559.71 6502CMF WATER LOOP REPAIR 169514 51900 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE
59.71
145404 10/19/2018 108780 MINNESOTA AG GROUP INC
06500 086220146.67 6502MOWER BLADES & BELT 169519 IN67881 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
146.67
145405 10/19/2018 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 08640143.75 6502COLIFORM COLILERT BAC-T SAMPLE 169530 939693 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
43.75
145408 10/19/2018 110272 NORTHERN CONCEPTS
06500 086445261.45 6502POSTAGE FEE CNRG WINTER 2018 169479 29206 WINTER'18 POSTAGE WATER UTILITY EXPENSE
261.45
145409 10/19/2018 101254 ORKIN EXTERMINATING, LLC
06500 086401105.01 6502PEST CONTROL SEPT'18 169518 173534539/28454299 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
06500 08640117.66 6502PEST CONTROL OCT'18 MAINT FAC 169534 173535093/28367911 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
122.67
145416 10/19/2018 115968 RIVERTOWN MULTIMEDIA
06500 08645559.15 6502AD FOR BID - WELL #9 169485 C-22000239 LEGAL NOTICES PUBLICATIONS01803 WATER UTILITY EXPENSE
06500 086455109.20 6502AD FOR BID - WATER TOWER 169486 C-22000240 LEGAL NOTICES PUBLICATIONS01902 WATER UTILITY EXPENSE
168.35
145426 10/26/2018 100036 AMERICAN PAYMENT CENTERS, LLC
06500 08640120.25 65024TH QTR FAM FRESH UTIL BOX 169671 15-18922 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
20.25
145431 10/26/2018 112190 BARR ENGINEERING COMPANY
06500 08640110,897.16 6502WELL 9 SITING & DESIGN 169632 23191386.00-4 PROFESSIONAL SERVICES01803 WATER UTILITY EXPENSE
10,897.16
145437 10/26/2018 100025 CINTAS CORP LOC 754
06500 08629032.07 6502WEEKLY UNIFORM CLEANING AUG'18 169677 4008204743 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
32.07
145441 10/26/2018 100030 CORE & MAIN, LP
06500 086220294.00 6502DRIVEWAY CASTINGS 169644 J561478 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
294.00
145451 10/26/2018 111631 FULL SERVICE BATTERY, INC
11/20/2018CITY OF FARMINGTON 11:54:09R55CKS2LOGIS600V
2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
11/20/201810/18/2018 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 086220199.64 6502BATTERIES FOR SISSOR LIFT 169679 0017992 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
199.64
145452 10/26/2018 100024 GOPHER STATE ONE-CALL
06500 086401140.40 6502SEPTEMBER 2018 LOCATES 169651 8090375 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
140.40
145465 10/26/2018 112405 LARES, ADAM
06500 086570150.00 650219755 EMBERS IRRIGATION REIMB 169601 19755 EMBERS AVE PROGRAMMING EXPENSE WATER UTILITY EXPENSE
150.00
145467 10/26/2018 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS
06500 086402883.00 6502LOGIS BILL - SEPT'18 169667 45950 DATA PROCESSING WATER UTILITY EXPENSE
883.00
145475 10/26/2018 101374 MINNESOTA DEPT OF PUBLIC SAFETY
06500 0869405,437.58 6502F#0702 V#5349 TITLE ® 169579 F#0702 TITLE & REG
FEES
VEHICLES WATER UTILITY EXPENSE
5,437.58
145477 10/26/2018 101313 MN DEPT OF LABOR & INDUSTRY
06500 0862402.03 6502PRESSURE VESSEL CERTIFICATE 169642 ABR01961121 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
2.03
145480 10/26/2018 113031 NRG RELIABILITY SOLUTIONS LLC
06500 0864221,368.65 6502CMF ELEC SEPT'18 169650 3347-1810 ELECTRIC WATER UTILITY EXPENSE
1,368.65
145483 10/26/2018 115647 PERFECTION PLUS, INC
06500 086401117.23 6502MONTHLY CLEAN SERVICE SEPT'18 169685 1128934 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
117.23
145487 10/26/2018 100377 PREMIER LIGHTING, INC
06500 08624033.59 6502LIGHT BULBS 169678 47161 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
33.59
145491 10/26/2018 101350 SCIENCE MUSEUM OF MINNESOTA
06500 0865701,100.00 6502WATER CONSERVATION EDUCATION 169664 19-0112 PROGRAMMING EXPENSE WATER UTILITY EXPENSE
1,100.00
145528 11/2/2018 100025 CINTAS CORP LOC 754
06500 08629028.97 6502WEEKLY UNIFORM CLEANING OCT'18 169782 4011342804 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629029.27 6502WEEKLY UNIFORM CLEANING OCT'18 169880 4011030175 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629029.27 6502WEEKLY UNIFORM CLEANING OCT'18 169906 4010741643 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629028.97 6502WEEKLY UNIFORM CLEANING OCT'18 169948 4010465020 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
116.48
145531 11/2/2018 100030 CORE & MAIN, LP
11/20/2018CITY OF FARMINGTON 11:54:09R55CKS2LOGIS600V
3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
11/20/201810/18/2018 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 08622031.05 6502HYDRANT CAP GASKETS 169902 J604958 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
31.05
145554 11/2/2018 113442 METERING & TECHNOLOGY SOLUTIONS
06500 08622075.83 6502METER FROST PLATES 169915 12746 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
75.83
145557 11/2/2018 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 08640142.50 6502COLIFORM COLILERT BAC-T SAMPLE 169930 942246 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
42.50
145564 11/2/2018 100093 PELLICCI HARDWARE & RENTAL
06500 0862201.25 6502PROPANE TANK STABILIZE 169790 K21610 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862408.14 6502LIGHT BULBS 169791 21581 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622019.99 6502LOCATOR BATTERIES 169917 K21300 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086240.44 6502SCREWS169926K21122 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862506.99 6502GARDEN HOSE COUPLING 169935 K20907 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 086515.39 6502OUTLET COVER 169949 K21010 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE
37.20
145567 11/2/2018 100377 PREMIER LIGHTING, INC
06500 08624075.56 6502LIGHT BULBS 169778 46528 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
75.56
145580 11/2/2018 112307 T-MOBILE
06500 0862206.66 6502GPS SERVICE OCT'18 169780 823329497 OCT'18 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
6.66
145609 11/9/2018 112416 IMPACT MAILING OF MN, INC
06500 086445183.39 6502OCT'18 UB BILL POSTAGE 170032 136429 POSTAGE WATER UTILITY EXPENSE
06500 08640138.08 6502OCT'18 UB MAIL PREP 170032 136429 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
221.47
145620 11/9/2018 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 08640137.50 6502COLIFORM COLILERT BAC-T SAMPLE 169985 943420 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
37.50
145634 11/9/2018 109843 SPOK, INC.
06500 0864123.93 6502PAGER CONTRACT OCT'18 169978 B0317419V CELLULAR PHONES WATER UTILITY EXPENSE
3.93
145650 11/16/2018 112190 BARR ENGINEERING COMPANY
06500 08640115,397.70 6502PROF SERV WELL 9 170214 23191386.00-5 PROFESSIONAL SERVICES01803 WATER UTILITY EXPENSE
15,397.70
145659 11/16/2018 100025 CINTAS CORP LOC 754
06500 08629028.97 6502WEEKLY UNIFORM CLEANING OCT'18 170175 4011600716 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
28.97
11/20/2018CITY OF FARMINGTON 11:54:09R55CKS2LOGIS600V
4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
11/20/201810/18/2018 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
145677 11/16/2018 100044 GRAINGER INC
06500 08624016.22 6502TAPE AND LABELS FOR BOTTLES 170138 9945860642 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
16.22
145691 11/16/2018 114625 MASTER MECHANICAL, INC
06500 086505188.75 6502HVAC REPAIRS 170231 52153 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE
188.75
145692 11/16/2018 100070 MINNESOTA VALLEY TESTING LABORATORIES
06500 08640143.75 6502COLIFORM COLILERT BAC-T SAMPLE 170127 944614 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
43.75
145695 11/16/2018 101254 ORKIN EXTERMINATING, LLC
06500 086401105.01 6502PEST CNTRL:5446 195TH ST W 170220 173687316/28454299 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
06500 08640117.66 6502CMF PEST CONTROL NOV 18 170233 173687835/28367911 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
122.67
145697 11/16/2018 100093 PELLICCI HARDWARE & RENTAL
06500 08625040.34 6502WELL REQUIREMENTS PER MDH 170255 K21672 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
40.34
145698 11/16/2018 115647 PERFECTION PLUS, INC
06500 086401117.23 6502OCTOBER 2018 CLEANING SERVICE 170187 1128982 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
117.23
145707 11/16/2018 116538 SPARC DESIGN, INC
06500 0864013,600.00 6502WATER TOWER GRAPHICS DESIGN 170197 COF.101.2 PROFESSIONAL SERVICES01902 WATER UTILITY EXPENSE
3,600.00
145709 11/16/2018 109843 SPOK, INC.
06500 0864123.95 6502PAGER CONTRACT NOV'18 170152 B0317419W CELLULAR PHONES WATER UTILITY EXPENSE
3.95
20181012 10/19/2018 114654 INVOICE CLOUD
06500 086545564.33 6502IC PYMT PROCESS FEES SEPT'18 169498 819-2018_9 PYMT PROCESSING FEES WATER UTILITY EXPENSE
06500 086545404.47 6502IC PYMT PROCESS FEES AUG'18 169499 819-2018_8 PYMT PROCESSING FEES WATER UTILITY EXPENSE
968.80
20181014 10/18/2018 111046 VOYAGER FLEET SYSTEMS INC
06500 08627276.34 6502SEPT'18 FUEL BLDG MAINT 169032 SEPT'18 869088237
BLDG MN
FUEL WATER UTILITY EXPENSE
06500 086272237.08 6502SEPT'18 FUEL WATER 169080 SEPT'18 869088237
WATER
FUEL WATER UTILITY EXPENSE
313.42
20181016 10/22/2018 108980 MINNESOTA ENERGY RESOURCES CORPORATION
06500 08642327.51 6502WELL HOUSE 1 OAK ST GAS SEP'18 169019 0506788875 SEPT'18 NATURAL GAS WATER UTILITY EXPENSE
11/20/2018CITY OF FARMINGTON 11:54:09R55CKS2LOGIS600V
5Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
11/20/201810/18/2018 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 08642314.74 65021ST STREET GARAGE GAS SEPT'18 169037 0505547424 SEPT'18 NATURAL GAS WATER UTILITY EXPENSE
06500 08642353.39 6502CMF GAS SEPT'18 169038 0502362190 SEPT'18 NATURAL GAS WATER UTILITY EXPENSE
95.64
20181024 10/29/2018 102160 CARDMEMBER SERVICES
06500 08641295.89 6502AUG'18 CELL PHONE SERVICE 169599 6913-0608-9/26 CELLULAR PHONES WATER UTILITY EXPENSE
06500 08641235.01 6502AUG'18 DATA CARD FEES 169600 6913-2131-9/18 CELLULAR PHONES WATER UTILITY EXPENSE
130.90
20181104 11/2/2018 100394 XCEL ENERGY
06500 0864223,178.86 6502WELL #1 & 3 ELEC SEPT'18 169458 514874005-0
SEPT'18
ELECTRIC WATER UTILITY EXPENSE
06500 086422107.77 6502CITY GARAGE ELEC SEPT'18 169458 514874005-0
SEPT'18
ELECTRIC WATER UTILITY EXPENSE
3,286.63
20181105 11/5/2018 100085 DAKOTA ELECTRIC ASSOCIATION
06500 0864221,950.34 6502WELL #6 ELEC SEPT'18 169472 200001550151
SEPT'18
ELECTRIC WATER UTILITY EXPENSE
06500 08642246.54 6502195TH WATER TOWER ELEC SEPT'18 169473 200002587095
SEPT'18
ELECTRIC WATER UTILITY EXPENSE
06500 0864222,569.08 6502WELL #5 ELEC SEPT'18 169474 200002785533
SEPT'18
ELECTRIC WATER UTILITY EXPENSE
06500 0864222,121.33 6502WELL #7 ELEC SEPT'18 169503 200003490737
SEPT'18
ELECTRIC WATER UTILITY EXPENSE
06500 0864222,010.92 6502WELL #8 ELEC SEPT'18 169504 200004199709
SEPT'18
ELECTRIC WATER UTILITY EXPENSE
06500 0864222,531.34 6502WELL #4 ELEC SEPT'18 169540 200001318526
SEPT'18
ELECTRIC WATER UTILITY EXPENSE
11,229.55
Report Totals 57,860.90
C ity of Farm ington
430 T hird S treet
F armington, Minnes ota
651.280.6800 - F ax 651.280.6899
www.ci.farmington.mn.us
TO:Water Board Members , C ity Administrator
F R O M:Katy G ehler, P ublic Works Director
S UB J E C T:P roject and Information Update
D AT E:November 26, 2018
IN T R O D UC T IO N
S taff will provide an update on the following items:
Irrigation c ontroller upgrade program
Well No. 9 C onstruc tion
Westview Acres S treet R ec onstruc tion
AT TAC HME N T S:
Type Desc ription
Bac kup Material Well #9 Update
City of Farmington
430 Third Street
Farmington, Minnesota
651.280.6800- fax 651.280.6899
www.ci.farmington.mn.us
TO: Water Board Members, City Administrator
FROM: Matt Decur, Assistant City Engineer
SUBJECT: Well No. 9 Update
DATE: November 26, 2018
INTRODUCTION
The City awarded contract to Barr Engineering in May to provide professional services for Well
No. 9 and to Traut Companies in October for the construction of Well No. 9. This memo
provides a summary of the work completed over the last month.
DISCUSSION
Barr Engineering completed final plans and specs for Well No. 9 and an advertisement for bids
was made on September 20, 2018. One bid was received and was opened at 3:00 p.m. on
October 16, 2018. The bid was presented to the Water Board at their October 22, 2018,
meeting and a contract for drilling and testing of Well No. 9 was awarded to Traut Companies.
A preconstruction meeting was held with Traut Companies on November 14, 2018. Traut plans
to begin work on December 1st. A pilot hole will be drilled to confirm soils and aquifer
conditions at the site, followed by drilling of the well and casing pipe. Drilling work should be
completed by the end of December. Development, testing, and sampling of the well will
continue through January and February as weather allows. Per the contract, the project must
be substantially complete by March 1, 2019, with final completion due by June 1, 2019.
Residents within 350 feet of the Well 9 and Well 8 sites, along with residents along 200th Street
between the sites, were mailed a Notice of Construction letter on November 8, 2018. The
letter notified residents of the construction hours (7 a.m. to 7 p.m. Monday through Friday, 8
a.m. to 5 p.m. on Saturday) and occasionally burdensome noise through all stages of
construction. Residents along 200th Street will also see additional traffic with the delivery of
equipment and materials for construction.
During construction of Well No. 9, Barr Engineering and City staff will proceed with design of
the additions to Well house No. 8 and well pump at Well No. 9. Construction of the additions at
Well house No. 8 and installation of the pump at Well No. 9 are scheduled for spring 2019.
ACTION REQUESTED
No action requested, informational only