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Home My WebLink AboutAgenda_2017_4_24_Meeting(144)A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsive Service to All of Our Customers City of Farmington 430 Third Street Farmington, MN 55024 AGE N D A WAT E R B O ARD April 24, 2017 7:00 PM 1.C AL L T O O RD E R 2.AP P RO V E M INUT E S (a)A pprove March 27, 2017 Meeting Minutes 3.C O NT INUE D B US I NE S S (a)2017 Water P atrol Position 4.NE W B US I NE S S (a)Garbage Truck Messaging S ign P ilot Program (b)Water Supply Plan Consultant S election 5.AP P RO V E B I L L S (a)A pprove Bills - Mar. 24, 2017 to A pr. 20, 2017 6.O P E N F O RUM 7.AD J O URN C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Members , C ity Ad ministrator F R O M:Katy G ehler S UB J E C T:Approve March 27, 2017 Meeting Minutes D AT E:April 24, 2017 IN T R O D UC T IO N Attached are the minutes fro m the Marc h 27, 2017, Water Board meeting. D IS C US S IO N N/A B UD GE T IMPAC T N/A AC T ION R E Q UE S T E D R eview, revis e and ap p ro ve the minutes . AT TAC HME N T S : Type Des criptio n Backup Material Meeting Minutes from Marc h 27, 2017 MINUTES REGULAR WATER BOARD MEETING Monday, March 27, 2017 7:00 PM Conference Room 169 City Hall 430 Third Street Farmington, MN Members Present: Weierke, Gassert Members Absent: Snobeck Staff Present: Katy Gehler, Public Works Director/City Engineer; Sue Miller, Administrative Assistant Call to Order: The meeting was called to order by Chair Weierke at 7:00 p.m. 1. Approve Minutes - February 27, 2017 - Motion by Gassert, second by Weierke to approve the minutes as presented. APIF, Motion Carried. 2. Continued Business - None 3. New Business – None 4. Approve Bills – Motion by Weierke, second by Gassert to approve the bills in the amount of $46,233.68. APIF, Motion Carried. 5. Open Forum – a. Director Gehler asked the board members if they wanted to advertise for the water patrol position. The consensus was to move forward with the advertising of the position. Director Gehler will work with Human resources to get this going. b. Director Gehler noted that the comprehensive plan update is in the works. She will keep the board updated. 6. Adjourn – Motion by Weierke, second by Gassert to adjourn at 7:28PM. APIF, Motion Carried. Respectfully submitted, Sue Miller Administrative Assistant C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Members , C ity Ad ministrator F R O M:Katy G ehler S UB J E C T:2017 Water P atro l P os ition D AT E:April 24, 2017 IN T R O D UC T IO N At the March 27, 2017 meeting the Water Board d is cus s ed the Water P atrol p o s ition and ind icated a d es ire to fill this p os itio n fo r 2017. D IS C US S IO N T he Water P atro l pos itio n mo nito rs the city during different times o f the day and night to p ro vide enforc ement o f the C ity's watering res tric tions . If violatio ns are observed, the p atrol collec ts the relevant informatio n for enforc ement proc eed ings and the property o wner is is s ued an adminis trative citation. All fund s c o llected fro m the citations are used for p ublic educatio n related to water c ons ervatio n. T he positio n was advertised and ap p licatio ns were rec eived. An initial review o f the ap p licatio ns has b een completed and interviews will sc heduled in the c o ming weeks. T he job will be o ffered to the mo s t q ualified cand id ate with a s tarting date antic ip ated to be late May or early June. B UD GE T IMPAC T T he funds to s up p o rt this positio n were inc lud ed in the 2017 Water Bud get. T he bud get antic ip ated the wage for this p o s ition to be $12.00 per hour with an average of 20-24 ho urs per week during the s eas o n. AC T ION R E Q UE S T E D Ap p ro ve the ap p o intment of the Water P atro l pos itio n in 2017. C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Members , C ity Ad ministrator F R O M:Katy G ehler S UB J E C T:G arb age Truc k Messaging S ign P ilot P rogram D AT E:April 24, 2017 IN T R O D UC T IO N T he C ity has implemented o d d /even watering res tric tion as p art o f the water c ons ervatio n p ro gram. To communic ate thes e res tric tions , the c ity has his to rically us ed vario us mes s aging techniques includ ing the s ummer C ity News & R ecreatio n G uid e, web s ite and s o cial med ia outlets . D IS C US S IO N In the las t few years , vehicle "wraps" have gained popularity and have b een employed to c o mmunicate or market vario us mes s ages . S taff has been exploring the us e of vehicle mes s aging on c ity fleet, in particular on our S olid Waste vehicles (see attached). A pilot project will be imp lemented this spring on one of the garbage trucks to ensure the technique can be maintained. T he odd/even watering restriction messaging will be used in this pilot project. B UD GE T IMPAC T T he c o s t fo r the mes s aging sign is about $360. F und s set aside fo r water c o ns ervation educatio n can s upport this purc has e. AC T ION R E Q UE S T E D N/A AT TAC HME N T S : Type Des criptio n Backup Material S ign G rap hic C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Members , C ity Ad ministrator F R O M:Katy G ehler S UB J E C T:Water S upply P lan C o ns ultant S electio n D AT E:April 24, 2017 IN T R O D UC T IO N At the Mar. 27, 2017 an up d ate was p ro vided on the p ro cess fo r selec ting a c ons ultant to up d ate o f the Water S upply a n d D istribution P lan. A R eq ues t for P ro p o s als (R F P ) was provid ed to six c o nsultants and the c ity rec eived five proposals. D IS C US S IO N T here are s everal agenc ies that overs ee public water s upply sys tems to ensure p ublic health and safety req uirements are met. Two of thes e agenc ies , the Minnesota Department o f Natural R es o urc es (DNR ) and the Metropolitan C ounc il (Met C o uncil), req uire s ubmission of a plan every ten years that s hows the community will have ad eq uate potab le water into the future. S ince s imilar informatio n is required by both agencies, they have wo rked to d evelop o ne proc es s that meets both agencies need s and oc curs on the s ame timeline. T he Wa ter S upply S ystem P lan update is the b as is for the required sub mittals . A s ummary o f this p lan is inc o rp o rated in the C ity’s C omprehensive P lan which is reviewed by the Met C o uncil. T he DNR Water S upply P lan is no w s ubmitted thro ugh o n online tool that will use the results of the analysis completed as p art o f the p lan up d ate. T he DNR Water S upply P lan also req uires that the c ity update the Water C o nservation P lan, Emergenc y R es p o nse P lan, O peratio nal C o ntingenc y P lan and Emergenc y R es p o nse P ro cedures . T hes e s up p o rting d o cuments will b e c o mp leted in-ho use b y c ity s taff. T he D N R requires submission of the Water S upply P lan by Oct. 15, 2017. T hese updates are expected to take 4-6 months. O utside o f the water p lan, there are similar plans for s anitary s ewer, s urfac e water and transportation. P roposals were rec eived to complete the other three planning d o cuments as well. T here are effic ienc ies in having one c ons ultant c o mp lete all or mo s t of the plans . It is rec o mmended that final c o nsultant s election be mad e c o nsidering the o ther proposals. B UD GE T IMPAC T T he 2017 water b udget anticipated exp enses related to the p lan update in the amount of $50,000. AC T ION R E Q UE S T E D Ap p ro ve the expend iture of the funds not to exc eed the fund s bud geted with the final c o nsultant s election and contrac t to be mad e with the p ro cess for the other p lan updates . C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Members , C ity Ad ministrator F R O M:Katy G ehler S UB J E C T:Approve Bills - Mar. 24, 2017 to Apr. 20, 2017 D AT E:April 24, 2017 IN T R O D UC T IO N Attached are the b ills from Marc h 24, 2017 to April 20, 2017. D IS C US S IO N N/A B UD GE T IMPAC T N/A AC T ION R E Q UE S T E D R eview, disc us s , and ap p ro ve the bills. AT TAC HME N T S : Type Des criptio n Backup Material Mar. 24, 2017 to Apr. 20, 2017 Water Bills 4/20/2017CITY OF FARMINGTON 9:52:30R55CKS2LOGIS600V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/20/20173/24/2017 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 139272 3/24/2017 100192 AGGREGATE INDUSTRIES - MWR, INC 06500 086250146.22 6502109 SPRUCE/WATER MAIN REPAIR 154358 706849832 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 146.22 139282 3/24/2017 112190 BARR ENGINEERING COMPANY 06500 0864012,620.50 6502WELL HEAD PLAN PART 2 UPDATE 153932 23191278.01 - 5 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 2,620.50 139298 3/24/2017 100241 DELEGARD TOOL CO 06500 086250154.91 6502TORQUE WRENCH 154357 162042 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 154.91 139302 3/24/2017 103692 FASTENAL COMPANY 06500 0862503.88 6502S/S WASHERS 154359 MNLAK140549 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862501.87 6502S/S WASHERS 154360 MNLAK140506 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 5.75 139306 3/24/2017 100024 GOPHER STATE ONE-CALL INC 06500 08640165.47 6502PUBLIC WORKS LOCATES 154340 7020363 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 65.47 139310 3/24/2017 112416 IMPACT MAILING OF MN INC 06500 086445241.28 6502FEB'17 UTIL BILL POSTAGE 154457 122339 POSTAGE WATER UTILITY EXPENSE 06500 08640173.13 6502FEB'17 UTIL BILL MAIL SERVICES 154457 122339 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 314.41 139318 3/24/2017 100049 LOCAL GVMT INFO SYSTEMS ASSN. 06500 086402832.25 6502LOGIS BILL - FEB'17 154469 43190 DATA PROCESSING WATER UTILITY EXPENSE 832.25 139324 3/24/2017 115508 MIDWEST LEAK DETECTION 06500 086401370.00 6502LEAK DETECTION 109 SPRUCE ST 154329 1084 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 370.00 139328 3/24/2017 110272 NORTHERN CONCEPTS 06500 08644570.27 6502SPRING 2017 NEWS & REC POSTAGE 154312 10998C POSTAGE WATER UTILITY EXPENSE 70.27 139330 3/24/2017 101254 ORKIN EXTERMINATING 06500 086401102.43 6502WELL 5 ORKIN MAINT MAR'17 154355 154550361/28454299 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08640117.23 6502CMF PEST CONTROL MAR'17 154389 154550902/28367911 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 119.66 139346 3/24/2017 103228 SIMPLEXGRINNELL LP 06500 08640164.54 6502CMF ALARM MNTR NOV'16-OCT'17 154338 79243426 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 64.54 139355 3/24/2017 100741 TRENDEX INC 4/20/2017CITY OF FARMINGTON 9:52:30R55CKS2LOGIS600V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/20/20173/24/2017 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06500 08640182.80 6502LAMINATOR SRVC AGRMT APR--MAR 154396 177847 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 82.80 139359 3/31/2017 106847 AIRGAS USA, LLC 06500 08623021.00 6502FORKLIFT PROPANE 154527 9061044122 VEHICLE SUPPLIES & PARTS WATER UTILITY EXPENSE 21.00 139390 3/31/2017 114625 MASTER MECHANICAL, INC 06500 08651574.04 6502MAKE UP AIR #3 & #4 REPAIR 154520 47287 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 74.04 139392 3/31/2017 100030 MINNESOTA PIPE AND EQUIPMENT 06500 08622020.14 6502VALVE BOX TOP SECTION 154512 0373756 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862202,425.15 650209 SPRUCE/WATER MAIN REPAIR 154513 0373567 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086250808.26 6502REPAIR CLAMPS/WATER MAIN 154525 0373737 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 3,253.55 139396 3/31/2017 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640148.75 6502COLIFORM COLILERT BAC-T SAMPLE 154511 853189 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 48.75 139398 3/31/2017 110272 NORTHERN CONCEPTS 06500 086445282.76 6502POSTAGE FOR SUMMER 2017 CNRG 154599 268292833 POSTAGE WATER UTILITY EXPENSE 282.76 139399 3/31/2017 113031 NRG RELIABILITY SOLUTIONS LLC 06500 0864221,425.71 6502CMF ELEC FEB'17 154392 3347-1703 FEB'17 ELECTRIC WATER UTILITY EXPENSE 1,425.71 139422 4/7/2017 100192 AGGREGATE INDUSTRIES - MWR, INC 06500 08625090.49 6502WATER MAIN REPAIR 20369 EAVES 154791 706889310 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 90.49 139430 4/7/2017 100025 CINTAS CORP LOC 754 06500 08629021.91 6502UNIFORMS154734754699795 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629021.91 6502UNIFORMS154736754702435 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629021.91 6502WEEKLY UNIFORM CLEANING SERVIC 154771 754707726 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629022.21 6502WEEKLY UNIFORM CLEANING SERVIC 154772 754705051 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 87.94 139444 4/7/2017 100007 HAWKINS INC 06500 086220282.29 6502CHLORINE TUBING 154722 4039488 RI EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 282.29 139455 4/7/2017 115508 MIDWEST LEAK DETECTION 06500 086401370.00 6502WATER LEAK 20369 EAVES WAY 154796 1089 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 370.00 4/20/2017CITY OF FARMINGTON 9:52:30R55CKS2LOGIS600V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/20/20173/24/2017 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 139460 4/7/2017 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640137.50 6502COLIFORM COLILERT BAC-T SAMPLE 154724 854129 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 37.50 139462 4/7/2017 100093 PELLICCI HARDWARE & RENTAL 06500 0862506.99 6502CAULK154725K07042 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862209.25 6502WRENCH LINK 154731 K06950 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08624073.30 6502PAPER PRODUCTS 154732 58648 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0865151.73 6502CAULK FOR MECH ROOM 154744 K06976 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 086515.97 6502BUIDLING REPAIR 1/2" GALV 154745 K06876 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 0865152.60 6502BUIDLING REPAIR 154746 K06861 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 086505.11-6502ICE REPAIR RETURN 154764 K07295 CR EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 06500 0865054.44 6502ICE MACHINE REPAIR 154765 K07291 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 99.17 139469 4/7/2017 110651 ROCK MILLS ENTERPRISES, INC 06500 08623091.50 6502CAMERA FOR M.H. LIFTER 154790 12758 VEHICLE SUPPLIES & PARTS WATER UTILITY EXPENSE 91.50 139474 4/7/2017 112307 T-MOBILE 06500 0862206.66 6502GPS SERVICE MAR'17 154783 6517577560 MAR'17 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 6.66 139492 4/14/2017 100025 CINTAS CORP LOC 754 06500 08629021.91 6502WEEKLY UNIFORM CLEANING SERVIC 154829 754710339 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 21.91 139498 4/14/2017 109892 DAKOTA FIRE CONTROL INC 06500 08640182.04 6502ANNUAL FIRE EXT INSPECT&REPAIR 154908 17029 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 82.04 139507 4/14/2017 112416 IMPACT MAILING OF MN INC 06500 086445250.94 6502MAR'17 UB BILLS 154888 122914 POSTAGE WATER UTILITY EXPENSE 06500 08640169.32 6502MAR'17 UB BILLS 154888 122914 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 320.26 139521 4/14/2017 100030 MINNESOTA PIPE AND EQUIPMENT 06500 086505327.60 6502HYDRANT PARTS 154900 0374090 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 327.60 139523 4/14/2017 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640143.75 6502COLIFORM COLILERT BAC-T SAMPLE 154917 855252 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 43.75 139524 4/14/2017 101254 ORKIN EXTERMINATING 06500 086401102.43 6502JAN'17 PEST CONTROL SERVICES 154881 152126318/28454299 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08640117.23 6502PEST CONTROL JAN'17 154944 152126842/28367911 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 4/20/2017CITY OF FARMINGTON 9:52:30R55CKS2LOGIS600V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 4/20/20173/24/2017 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 119.66 20170317 3/28/2017 102160 CARDMEMBER SERVICES 06500 08696061.77 6502CMF MICROWAVE 154554 1734-1378-3/2 FURNITURE & OFFICE E WATER UTILITY EXPENSE 06500 08646051.00 6502SURVEY MONKEY RENEWAL 154563 6117-0015-2/9 SUBSCRIPTIONS & DUES WATER UTILITY EXPENSE 112.77 Report Totals 12,046.13