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Home My WebLink AboutAgenda_2018_7_23_Meeting(399)A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsive Service to All of Our Customers City of Farmington 430 Third Street Farmington, MN 55024 AGE N D A WAT E R B OARD J uly 23, 2018 7:00 P M C ity Hall - C onference Room 169 1.C AL L T O O RD E R 2.AP P RO V E M I NUT E S (a)A pprove J une 25, 2018 Meeting Minutes 3.WAT E R C I TAT I O N AP P E AL S (a)Water Citation Update 4.NE W B US INE S S (a)A pprove P rofessional S ervices Contract with K L M Engineering, I nc. for the Municipal Campus Water Tower Reconditioning P roject and Amendment to the 2018 Water F und B udget 5.AP P RO V E B IL L S (a)A pprove B ills 6.O P E N F O RUM (a)P roject and I nformation Update 7.AD J O URN C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Water Board Members , C ity Administrator F R O M:Katy G ehler S UB J E C T:Approve June 25, 2018 Meeting Minutes D AT E:July 23, 2018 IN T R O D UC T IO N Attached are the minutes from the June 25, 2018, Water Board meeting. D IS C US S IO N N/A B UD GE T IMPAC T N/A AC T ION R E Q UE S T E D R eview, revis e and approve the minutes. AT TAC HME N T S: Type Desc ription Bac kup Material Water Board Minutes MINUTES REGULAR WATER BOARD MEETING Monday, June 25, 2018 7:00 PM Conference Room 169 City Hall  430 Third Street  Farmington, MN Members Present: Gassert, Weierke, Snobeck Members Absent: None Staff Present: Katy Gehler, Public Works Director/City Engineer, Sue Miller, Administrative Assistant Others Present: None Call to Order: The meeting was called to order by Chair Weierke at 7:00 p.m. 1. Approve Minutes – May 30, 2018 - MOTION by Gassert second by Weierke to approve minutes as presented. Abstain: Snobeck. Motion Carried. 2. Water Citations – Director Gehler provided an update on water use citations issued to date. There were no appeals for the Board to consider. 3. Continued Business – None 4. New Business – a. Sprint Antenna Lease – Motion by Snobeck 2nd by Gassert to approve the new lease agreement. APIF, Motion Carried. 5. Approve Bills – Motion by Weierke second by Gassert to approve the bills, as presented in the amount of $23,602.05. APIF, Motion Carried. 6. Open Forum – a. Project & Information Update Public Works Director/City Engineer Gehler provided an update on the Well #9 project including potential well siting locations along with the Westview Acres Street Reconstruction project. 7. Adjourn – Motion by Weierke, second by Gassert to adjourn at 8:02pm PM. APIF, Motion Carried. Respectfully submitted, Sue Miller Administrative Assistant C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Water Board Members , C ity Administrator F R O M:Katy G ehler S UB J E C T:Water C itation Update D AT E:July 23, 2018 IN T R O D UC T IO N T he C ity has water us e restrictions to enc ourage c onservation of water resources. T he restrictions are administered by the Water Board with the use of the Water P atrol. D IS C US S IO N W hen a c itation is issued, the property owner is mailed a notice of violation whic h inc ludes the reason for the violation, supporting documentation and information on the appeals proc es s . No appeals where filed since the last Water Board meeting. A log of the c itations is s ued and location map are attached. B UD GE T IMPAC T N/A AC T ION R E Q UE S T E D Due to the lac k of appeals, this is an informational item only. AT TAC HME N T S: Type Desc ription Exhibit 2018 Water C itation Map Bac kup Material 2018 Water C itation Log 2018 Log of Water Use Restriction Citations 7/18/2018 1 of 1 Date Address Time Issued by 12-6 Ban Odd/Even Auto/Ind Photo#Appeal 6/13/2018 19240 Embers Ave 6:35 AM Patrick X A 0644-0645 6/13/2018 4720 186th St. W. 6:20 AM Patrick X A 0640-0643 6/13/2018 18300 Dunbury Cir.6:10 AM Patrick X A 0636-0639 6/15/2018 5159 198th St. W. 1:30 PM Patrick X I 0847-0848 6/28/2018 19849 Evensong Ave 5:30 AM Patrick X A 1172-1173 6/28/2018 19881 Embers Ave 5:50 AM Patrick X A 1174-1175 6/28/2018 19903 Dellwood Ave 6:05 AM Patrick X A 1176-1177 6/28/2018 18065 Duncan Ct. 6:28 AM Patrick X A 1178-1179 6/28/2018 19903 Dover Dr. 11:38 AM Patrick X A 1243-1245 7/6/2018 4547 198th St. W. 5:46 AM Patrick X A 1464-1465 7/6/2018 18153 Dunbury Ct. 6:08 AM Patrick X A 1468-1471 7/6/2018 4813 186th St. W. 6:19 AM Patrick X A 1477-1479 7/6/2018 18671 Dunbury Ave 6:22 AM Patrick X A 1480-1483 7/8/2018 19743 Evensong Ave 6:34 AM Patrick X A 1502-1505 7/8/2018 19863 Denali Way 9:08 AM Patrick X A 1511-1512 7/8/2018 4577 198th St. W. 9:04 AM Patrick X A 1509-1510 7/9/2018 4720 187th St. W. 11:34 AM Patrick X A 1526-1527 7/11/2018 321 Elm St. 3:44 PM Patrick X I 1552-1554 7/16/2018 19924 Embers Ave 3:41 PM Patrick X A 1677-1678 C ity of F armington 430 T hird S treet F armington, Minnesota 651.280.6800 - F ax 651.280.6899 www.c i.farmingto n.mn.us TO:Water Board Members, C ity Adminis trator F R O M:Katy G ehler, P ublic Works Direc tor S UB J E C T:Approve P rofessional S ervices C ontract with KLM Engineering, Inc. for the Municipal C ampus Water Tower R econditioning P rojec t and Amendment to the 2018 Water F und Budget D AT E:July 23, 2018 IN T R O D UC T IO N T he c apital improvement plan identified three major water projects in the next few years inc luding refurbishing the water tower located at the Munic ipal C ampus . T he timing of these projects was disc ussed with the water board in January noting tower work to be c ompleted in 2019. Due to the spec ialty nature of the tower reconditioning, there are a few selec t contrac tors that actually complete this type of work. To obtain the best bids and ensure the bes t opportunity to obtain bids from quality contrac tors it is c ritic al that plans and spec ifications be developed and advertised for bids this fall. D IS C US S IO N KLM Engineering, a company that s pecializes in water tower work, has historically provided professional s ervic es related to ins pection and maintenance recommendations on our water towers . KLM c ompleted the full tank inspec tion in April and is mos t familiar with the work that will need to be completed during the refurbishing proc es s . KLM has c ompleted s imilar projec ts for several c ity's including most rec ently S t. C loud and Eden P rairie. Due to the spec ialty nature of the work and KLMs knowledge of the tower, s taff s olicited a propos al from them to develop plans and spec ifications for the project and c omplete the c onstruc tion services. T heir propos al is attached with a contrac t amount of $116,285 plus fees for antenna inspec tions . T he des ign s ervic es are a fixed fee and appropriate for the es timated $1.6 million refurbishing projec t. C onstruc tion s ervic es will be highly dependent on the contrac tor s elected and their s chedule. T his fee is hourly with a not to exc eed amount. KLM will also coordinate and inspec t the reloc ation and reattac hment of the antennas located on the tower. T hes e c os ts will be passed through to the c arriers involved. B UD GE T IMPAC T T he rec onditioning of the Munic ipal C ampus water tower has been planned to be funded through capital res erve (fund balance). T he timing of the major water C I P projec ts was adjusted in late 2017 to optimize water supply during the water tower rec onditioning project. In doing s o, this projec t was pushed up to a 2018/2019 s chedule. T he 2018 budget s hould be amended for the profes s ional s ervic es related to the plan development. AC T ION R E Q UE S T E D Approve the attac hed contrac t with KLM Engineering in an amount of $116,285 plus services related to antenna ins pections and amend the 2018 Water F und budget in the same amount. AT TAC HME N T S: Type Desc ription C ontract KLM P rofessional S ervices C ontract KLM Engineering, Inc. ∙ 1976 Wooddale Drive, Suite 4 ∙ Woodbury, MN 55125 Toll Free: 888‐959‐5111 ∙ Phone: 651‐773‐5111 ∙ Fax: 651‐773‐5222 ∙ www.klmengineering.com July 11, 2018 City of Farmington, Minnesota 1,500,000-Gallon Hydropillar Tower No. 1 Proposal for Reconditioning Services 1976 Wooddale Drive, Suite 4 | Woodbury, MN 55125 Phone (651) 773-5111 | Fax (651) 773-5222 July 11, 2018 Ms. Katy Gehler, PE Public Works Director City of Farmington 430 Third Street Farmington, Minnesota 55024 Dear Mrs. Gehler: Thank you for the opportunity to submit this proposal to provide engineering and inspection services during the rehabilitation of the 1,500,000 Gallon Water Tower in the City of Farmington, Minnesota. KLM’s in-house engineering staff exemplifies the “Rules of Professional Conduct” as described in chapter 1805 by the Board of Engineering. Our structural engineering department ensures your water tower will meet AWWA, OSHA, and MDH Codes and Standards requirements during specification writing and throughout the project. When it comes to quality inspections on water storage tanks, KLM sets the standard that other companies try to duplicate. KLM has a staff with the most credentials associated with AWS welding and NACE coating inspections of water storage tanks in the five-state area. Ensuring a project is completed according to the project specifications, codes, and standards is critical for a successful project. Our dedication to quality gained national attention with two of our tower projects being recognized as first and second runner up for the 2017 Tnemec Tank of the Year Contest. Both towers are featured in the 2018 Tnemec Calendar. City of St. Cloud, Minnesota: Runner- Up City of Eden Prairie, Minnesota: 2nd Runner- Up Project: KLM & Landmark Structures Project: KLM & Classic Protective Coatings Copyright 2018 by KLM Engineering, Inc.Page 2 Our inspections are performed by a professional staff with current and proper credentials. Our inspectors who, work directly under our Structural Engineer and Project Supervisor are certified as both NACE and AWS inspectors. Each employee takes ownership of their project. Our professional staff has a combined 150 years of experience and have successfully completed over 450 rehabilitations of water tanks of various sizes. The KLM staff is fluent in the current codes and standards for new and reconditioned water tower projects. KLM inspectors accept or reject the workmanship of the day. The main reason owners hire a professional consultant is to protect the owner’s investment. The average tank without a professional inspection usually needs to be repaired after fifteen years compared to KLM projects, which are lasting 22 or more years. No firm receives respect from tank contractors and subcontractors like KLM. Our role is to provide quality assurance and enforce the specification. KLM is very thorough with our documentation of what and how the work is being performed each day. KLM’s reputation of quality is second to none. We stand behind every project we work on. KLM would like to assist you with our expertise on quality control which will make this a successful project for many years to come. By selecting KLM, you can be assured that the project will be completed to your satisfaction. We look forward to working with you. Sincerely, KLM Engineering, Inc. KLM ENGINEERING, INC. Michael Novitzki Sales and Marketing Associate Phone: 651-773-5111 Fax: 651-773-5222 Email: mnovitzki@klmengineering.com Copyright 2018 by KLM Engineering, Inc. TABLE OF CONTENTS Proposal ................................................................................................................................ 1 Project Understanding ............................................................................................. 1 Benefits to the City of Farmington ........................................................................... 1 KLM Work Plan ........................................................................................................ 2 Design ..................................................................................................................... 2 Specification ............................................................................................................ 3 Construction Services .............................................................................................. 5 Construction Observation ........................................................................................ 5 Antenna Inspection .................................................................................................. 6 Warranty Inspection ................................................................................................. 6 Deliverables ............................................................................................................. 7 Proposal Fee Summary ........................................................................................... 7 Why Use KLM .......................................................................................................... 7 Agreement ............................................................................................................... 8 Project Team ......................................................................................................................... 9 References and Project Profiles ........................................................................................ 14 Reference List ....................................................................................................... 14 Profiles ................................................................................................................... 15 KLM Support Documents ................................................................................................... 18 KLM Fee Schedule ................................................................................................ 18 KLM Terms and Conditions ................................................................................... 19 DISCLAIMER: The information in this proposal is confidential, may be legally privileged, and is intended for the sole use of the City of Farmington. Access to this proposal by another company is not permitted. If you are not the intended recipient, any disclosure, copying, distribution or any action taken or committed in reliance on it is prohibited. Proposal 1 City of Farmington Project Understanding KLM understands the City of Farmington will be rehabilitating the 1,500,000-gallon water tower (Tower No.1) in 2019. KLM has met with city staff multiple times over the last several years in anticipation of reconditioning the water tower and keeping the maintenance timeline separated from any potential new water storage tanks that may be required to meet the demands of the city. The current coating system was applied in 1998 when the tower was new, and the exterior has been partially spot repaired and overcoated since that time. The 2018 evaluation report indicated the time has come to recondition the water tower to protect the steel structure for continued service. Key project team members were brought together to review the 2015 and 2018 evaluation reports and records maintained by KLM to prepare the outline of services required to bring the tower up to current AWWA standards and Minnesota Department of Health and OSHA codes. Benefits to the City of Farmington Today’s protective coating systems are designed to last 20-25 years with only minor maintenance. Tight project specifications and full-time inspections give the coating systems the opportunity to realize their intended service life. KLM proposes to prepare a specification package specifically designed for water tower reconditioning. Our experience has shown that the more comprehensive the specification is, the more likely it is that the project is completed on time, on budget, with quality workmanship. The KLM specifications will mitigate requests for change orders during reconditioning. Welding and full time NACE Coating Inspections during reconditioning assures that the work performed by the contractor is in conformance with the specifications, as to maximize its life expectancy. KLM’s inspectors monitor workmanship during all phases of work to verify the contractor’s work meets the specification. Utilizing this process, maintenance costs will be reduced by decreasing the number of reconditioning cycles over the life of the tank. Our project administration and inspection services provide a buffer between the project specifications and the real-world challenges that can negatively affect project performance. To initiate the project correctly, KLM’s project management assures that a qualified contractor is retained at an appropriate cost. 2 City of Farmington Ex: Fish Lake Tower Hydropillar KLM Work Plan Upon execution of a contract, KLM proposes the following schedule to perform the work: City of Farmington council approval: 1.Preliminary Specifications Completed in August 2018 2. Design Services Completed in September 2018 3. Construction Management and Inspection Services 2019 Construction Season 4. Warranty Inspection 2021 ROV completed per contract Design KLM will also perform at a minimum, the following related specification services: Meet with the owner to review plans and specifications. Produce (1) preliminary and (2) completed copies of the specifications for the owner. Provide an updated cost estimate Advertise specifications on Minneapolis Builders’ Exchange or Quest CDN Attend and facilitate a mandatory pre-bid meeting Issue specification to bidders and respond (in writing) to bidder questions Attend bid opening and tabulate results at Owner’s facility Evaluate contractors’ bid proposals for conformance to the specification Recommend (in writing) to Owner the low, qualified bidder(s) Prepare Notice of Award and contract Agreement (forward to Owner) 3 City of Farmington Specifications Scope of Work: Project Specifications The project specifications will include: Section A Advertisements for Bids This section provides a detailed description of the project and meets the requirements for legal advertisements. Section B Instruction to Bidders This section provides precise instructions to bidders including the scope of work, insurance, payments, time of completion, bidder qualifications, taxes and permits, legal requirements, performance and payment bonds and other important project information. Section C Proposal This section contains the bid proposals; construction time frame alternate bid proposals, legal requirements, and the bidder and subcontractor qualification forms. Section D Project Requirements This section includes a complete description of the project, project schedule(s), execution of contract documents; notice to proceed, project meetings, quality assurance, liquidated damages, and legal and technical requirements for executing the scope of work. Section E Technical Specifications This section details the technical specifications for structural modifications, surface repairs, interior and exterior surface preparation, exterior abrasive blast containment, disposal of spent abrasives, dehumidification, lettering and logo, submittals, workmanship, unfavorable weather conditions, surface coating and material, repair work, health and sanitary facilities, clean up, ventilation and safety requirements, superintendent, inspection of work, sterilization of tank interiors, and containment plan. Section F Supplemental Conditions This section supplements or amends the General Conditions and/or other provisions of the Contract Documents. Section G General Conditions This section includes all the General Conditions designed for water tank reconditioning, such as authority of the Engineer, engineering inspection, modifications, additions and subtractions of scope of work, extensions of time, insurance and other appropriate items. Section H Contract Documents This section provides the form of agreement to be used between the Owner and Contractor. 4 City of Farmington Section I Payment and Performance Bond As of July 31, 1994, Minnesota State Law requires separate bonds for payment and performance. Section J Inspection Report This section includes enclosure of past inspection reports with copies of color photographs. This provides the bidders with a clear perspective of the interior conditions of the tank(s) and the scope of work involved. Section K Drawings This section includes drawings, which define structural repairs or modifications and welding definitions. Section L Surface Preparation Requirements This section references excerpts from NACE Standard Practice SP0178-2007 Standard Practice: Design, Fabrication, and Surface Finish Practices for Tanks and Vessels to Be Lined for Immersion Services for defining welding and grinding requirements of the structural repair or modifications. Section M Existing Paint Test Results This section contains paint chip test results for lead and chromium used to calculate the risk factor and classification of containment required for conformance with Federal and State Environmental Regulations. Section N Lettering and Logo (optional) If required, this section includes drawings of any required lettering and logo. Section O Additional Owner Specification Requirements (optional) This section is available for additional Owner Specification requirements. 5 City of Farmington Construction Services Construction Administration The project manager and project supervisor work together on managing the project. The project supervisor does the initial review of the submittals and communicates with the inspector daily to help enforce the project specifications as necessary. The supervisor is the main contact between the contractor representative and the Owner. The manager does the final review of the submittals and will assist the supervisor as required. Construction management consists of the following: Attend and facilitate preconstruction conference Removal of cellular equipment Periodically perform on-site review of project’s work status and report to the owner Coordinate progress meetings as necessary Review of meeting minutes Scheduling of inspections Project close out administration Establishes warranty date Review of inspectors daily documentation Process change orders Prepare monthly payment request forms Review and approve of the contractors’ submittals: 1.Drawing reviews 2.Welder Certifications 3.Welder Qualifications 4.Welding Procedures 5.Coating Materials Submittal 6.TLCP Sampling Plan Construction Observation The inspector assigned to this project will be a NACE Coating Inspector and/or AWS Certified Welding Inspector. All our inspectors have extensive practical experience and knowledge of water storage tank reconditioning. They are experienced sandblasters, painters, climbers, riggers, coating inspectors, welders and welding inspectors which allow the inspector to perform inspections alongside the contractor to ensure conformance to the project specification. 6 City of Farmington At a minimum, the field inspections will include the following: A preconstruction meeting with the client and contractor to clearly define the role of the Engineer and Inspector, to discuss the intent of the specifications, and to ensure all parties agree to the scope of work and expectations regarding the quality of work. Monitor and approval of the structural repairs and modifications for conformance to the specifications. Inspection of the abrasive blasting media and equipment for conformance to the specifications and to prevent contamination of surfaces during surface preparation with moisture and oil or other contaminants. Monitor the paint removal and disposal process for conformance to the specifications and environmental regulations. Monitor the contractors mixing and application of the coatings for conformance to the specifications and the coating manufacturer’s recommendations. Approve surface preparation samples. Record the contractor’s progress for adherence to the construction schedule. Submit daily and weekly inspection reports. Prepare and file copies of the reports on construction activities. Coordinate and review testing of materials for conformance to the specification and environmental regulations. Monitor punch list items and subsequent corrective action by the contractor. Final inspection, substantial completion, and project acceptance. Antenna Inspection KLM recommends the owner to set up an escrow account for the antenna providers for any antenna related work on this project. KLM recommends $8,000.00 per carrier and $2,500.00 for any city antennas. Warranty Inspection KLM proposes to perform an ROV warranty inspection on the referenced tank prior to the expiration of the performance bonded (2) year warranty. The warranty inspection will include an inspection report. Prior to the warranty expiration, KLM will request verification to proceed with the warranty inspection under the terms of this contract. The fixed fee does not include any necessary warranty repair work required. 7 City of Farmington Deliverables The City of Farmington owns and retains this documentation. KLM also retains these records for future reference. Deliverables submitted electronically unless indicated hard copy. Professional Engineering Certified plans and specifications (2 hard) State Regulatory documentation including permitting, SWPPP, MN Department of Health, TCLP Testing and Waste Tracking As-Built drawings Contractor Submittals Daily Logs & Weather Logs Surface Preparation Daily Digital Photos Weekly Summary & Progress Meeting Project Acceptance Certificate Warranty Inspection Report Proposal Fee Summary KLM Engineering estimates this to be a 17-week project. KLM will manage the water tower rehabilitation with comprehensive specifications, engineering, project management, welding inspection, coating inspection, antenna inspection and an ROV warranty inspection as detailed below. Cost Summary Fixed $14,000.00 1. Design Services 2018 Total KLM Fees in 2018 $14,000.00 Not to exceed $ 9,900.00 $89,185.00 $99,085.00 Fixed $3,200.00 2.Construction Management 3.Construction Observation Total KLM Fees in 2019 4.Warranty Inspection 2021 5.Antenna Inspections Per Carrier $8,000.00 Why Use KLM KLM is the leader in water tower reconditioning of towers of 1,000,000 gallons or greater in Minnesota. KLM Engineering, Inc. has been evaluating and reconditioning water towers for over 20 years and has intimate knowledge of the City of Farmington’s water towers dating back to the year 1998. Our reference list has customers including the US Military, US Steel, Indian Health Services, State of Minnesota and municipalities ranging from coast to coast and beyond- including Hawaii, Canada, and Europe. Not to exceed 8 City of Farmington Agreement If City of Farmington finds this proposal acceptable, please sign and return this page by mail, fax, or email or provide KLM with the City's agreement. We can begin work immediately once an agreement has been executed based on the project work schedule. This agreement, between the City of Farmington, Minnesota and KLM Engineering, Inc. of Woodbury, Minnesota is accepted by: City of Farmington, (Name) (Title) Minnesota (Date) Sales & Marketing Associate KLM Engineering, Inc. (Name) (Title) Woodbury, Minnesota June 26, 2018 (Date) We look forward to working with you. Sincerely, KLM ENGINEERING, INC. Michael Novitzki Sales and Marketing Associate Phone: 651-773-5111 Fax: 651-773-5222 Email: mnovitzki@klmengineering.com U:\Proposals\Farmington, MN Recon\4. PROPOSAL.docx Project Team Copyright 2018 by KLM Engineering, Inc.Page 9 ** All inspectors work directly under a Professional Engineer and a NACE Certified Project Supervisor ** Copyright 2018 by KLM Engineering, Inc.Page 10 Project Team To provide a combination of client satisfaction and industry expertise, KLM has assembled a staff specific to the needs of our clients. The Project Team, listed in the organizational chart, creates a continuous flow of communication from start to finish. In addition, KLM’s staff has an extensive knowledge base, specializing in water storage systems, whether it be inspection, recondition, coatings, new tank or telecommunications. To ensure each project is held to the highest of standards, our team consists of a Professional Engineer, and certified inspectors by the National Association of Corrosion Engineers (NACE) and American Welding Society (AWS). Further details on the expertise of KLM’s project team can be found in the preceding pages. Shawn A. Mulhern- President/ CEO Mr. Mulhern has been inspecting, testing and evaluating water towers for over 35 years. He has been involved in the inspection of over 300 elevated water towers, ground storage reservoirs, and industrial tanks of sizes ranging from 50,000 gallons to 120 million gallons. Shawn is a NACE Level III Certified Coatings Inspector and an American Welding Society (AWS) Associate Welding Inspector. EDUCATION 1994 NACE Successful Coating & Lining of Concrete 1994 Supervisory Leadership -Wilson Learning 1991 3M Safety Training Program 1986 TNEMEC Protective Services Seminar 1980 Industrial Technology- University of WI, Stout ASSOCATIONS American Water Works Association (AWWA) American Welding Society (AWS) National Association for Corrosion Engineers (NACE) Society for Protective Coatings (SSPC) CERTIFICATIONS NACE III- Inspector No. 1293 AWS- Welding Inspector No. 89040022 OSHA- Training Program for Lead Abatement NDE- Level II TU, PT, MT and vacuum box EXPERIENCE KLM Engineering, Inc.- President/CEO AEC Engineering, Inc.- Coating Systems Supervisor Neumann Company Contractors, Inc.- Journeyman Painter Copyright 2018 by KLM Engineering, Inc.Page 11 Rodney J. Ellis- Vice President/ COO Mr. Ellis has extensive experience working with a wide range of municipalities, military and industrial facilities. He has worked on hundreds of water storage reservoirs, lead abatement projects, industrial tank reconditioning projects, water treatment plants, and bridges over the past 28 years. Rodney is a NACE Level III Certified Coatings Inspector, and an AWS Certified Welding Inspector. Rodney offers significant benefits to clients because of his work with all types of contractors on many types of complex projects. He has the ability to produce positive results under the most adverse conditions. EDUCATION Mount Scenario College Fighting Forest Fires- Federal Dept. of Natural Resources ASNT- Non-destructive Testing Course (Level I Magnetic Particle) ASSOCATIONS American Welding Society (AWS) National Association for Corrosion Engineers (NACE) CERTIFICATIONS NACE III- Inspector No. 1686 AWS- Welding Inspector No. 95040714 API 653- Aboveground Storage Tank Inspection NDE- Level II UT, PT, MT, VT, RT & Vacuum Box OSHA 10 EXPERIENCE KLM Engineering, Inc.- Vice President/ COO AEC Engineering, Inc.- NACE Certified Coatings Inspector Neumann Company Contractors, Inc.- Industrial Sandblaster & Painter Jerry Tell, PE- Manager of Engineering Mr. Tell is a registered Professional Structural Engineer who has held licenses in multiple states. Jerry has a strong background in: structural design of plate structures including heavy lift cranes, water filtration tanks, bulk material silos/bins and elevated structures. Jerry brings to KLM experience in engineering management with an emphasis on multi-million-dollar projects. Jerry offers KLM clients a dedication to quality workmanship and extensive skill sets in structural analysis and designs. EDUCATION Bachelor of Science- Civil Engineering- University of Minnesota PROFESSIONAL ENGINEER LICENSES Minnesota #15524 South Dakota #13466 Wisconsin #25409-6 EXPERIENCE KLM Engineering, Inc.- Manager of Engineering AmClyde Engineered Projects- Principal Structural Engineer Copyright 2018 by KLM Engineering, Inc.Page 12 Scott Kriese- Project Field Supervisor Mr. Kriese has over twelve years of experience on projects, ranging from coating applications, inspection to reconditioning and new tank construction. Scott is currently a Project Field Supervisor with a strong background in lead paint removal and abatement as well as project management. Scott is also a NACE level III Certified Coatings Inspector. CERTIFICATIONS NACE III- Inspector No. 11236 OSHA 10 ASSOCIATIONS National Association for Corrosion Engineers (NACE) EXPERIENCE KLM Engineering, Inc. -Project Field Supervisor -Inspector Dewey Prinzing- Sales Manager Mr. Prinzing has been in the construction, inspection, testing, and evaluation industry for more than twenty years. He has been involved in the inspection of elevated water towers, ground storage reservoirs, and industrial tanks of sizes ranging from 50,000 gallons to 3 million gallons. Dewey transitioned his knowledge as a NACE Inspector to his current role in sales. In sales, Dewey successfully assists clients with their various needs whether it be on rehabilitation or new tank construction, structural repairs, evaluations, tank cleaning, mixing and asset management. CERTIFICATIONS NACE I- Inspector No. 44811 ASSOCIATIONS National Association for Corrosion Engineers (NACE) EXPERIENCE KLM Engineering, Inc. -Sales Manager -Inspector Southwest Manufacturing Inc.- Regional Sales Manager Otte Log Homes- Carpenter Copyright 2018 by KLM Engineering, Inc.Page 13 Michael Novitzki- Sales and Marketing Associate Mr. Novitzki has been in the sales and marketing industry for over four years. Prior to joining KLM, Michael was the Director of Sales in the financial credit industry. Mr. Novitzki is a graduate of Holy Cross College, with a degree in business, specializing in finance. Since joining KLM, Michael has been able to utilize his skills in sales to excel in the water storage industry with a desire to assist communities of all different sizes. Michael has been involved in projects ranging from 50,000 to a million plus gallon tanks. Michael’s goal to make sure every community has a positive experience regarding their water storage tank is evident in his superior workmanship and making sure the needs of his clients are taken care of in the most beneficial way. Laurie Sylte- Finance Manager Mrs. Sylte has been in the finance management industry for over 20 years. Of these years, 15 are specific to water storage systems. Laurie excels in project support and budget management for tanks ranging from 25,000 to over a million gallons. She works directly with clients to ensure accounting and budget timelines are met and executed to city and/or council requirements. EDUCATION Wisconsin Indianhead Technical College EXPERIENCE KLM Engineering, Inc. -Finance Manager -Office Manager Somerset Telephone - Finance St. Croix Telephone - Finance EDUCATION Holy Cross College- Bachelor of Arts & Science- Finance, Marketing, and Spanish CERTIFICATIONS Series 6 EXPERIENCE KLM Engineering, Inc.- Sales & Marketing Associate First Financial- Director of Sales & Business Development New York Life- Financial Advisor Target Corporate- Merchandise Analyst References And Project Profiles 14 City of Farmington References The following list contains a hand full of projects completed by KLM in the past five years. In all, KLM averages 15-20 reconditioning projects per year. A more complete list of references can be provided upon request. Reconditioning Projects City of Eden Prairie, MN 2,000,000 Gallon Composite- Market Center/ Clock Tower KLM Project No. MN2829 Rick Wahlen, 952-949-8530 8080 Mitchell Rd. Eden Prairie, MN 55344 City of Sauk Rapids, MN 500,000 Gallon Single Pedestal- Tower No. 2 750,000 Gallon Standpipe- Summit Avenue KLM Project No. MN320 and MN3344 Jack Kahlhamer, CPA, 320-258-5300 115 2nd Ave. N. Sauk Rapids, MN 56379 Austin Public Utilities (Austin, MN) 1,000,000 Gallon Elevated Water Tower- Belair Tower KLM Project No. MN2446 Todd Jorgenson, 507-433-8886 500 4th Ave. NE. Austin, MN 55912 Hibbing Public Utilities (Hibbing, MN) 1,000,000 Gallon Hydropillar- Highland Park Tower KLM Project No. MN2678 Corey Lubovich, 218-262-7700 401 E. 21st St. Hibbing, MN 55746 City of St. Louis Park, MN 1,000,000 Gallon Elevated Water Tower- Tower No. 3 KLM Project No. MN2435 John Laumann, 952-924-2562 5005 Minnetonka Blvd. St. Louis Park, MN 55416 City of Chaska, Minnesota 1,500,000 gallon Hydropillar- Industrial Park/North Tower KLM Project No. MN1599 Matt Haefner, 952-448-4335 1 City Hall Plz. Chaska, MN 55318 City of Maple Grove, Minnesota 1,500,000 gallon Hydropillar- Fish Lake Tower KLM Project No. MN2326 Jim Sadler, 763-494-6377 PO Box 1180 Maple Grove, MN 55311 City of Shoreview, MN 1,500,000 Gallon Hydropillar- Tower No. 1/South Tower KLM Project No. MN2773 Dan Curley, 651-490-4600 4600 Victoria St. N. Shoreview, MN 55126 City of Apple Valley, MN 2,000,000 Gallon Ground Storage Reservoir- Nordic Reservoir KLM Project No. MN1955 Carol Blommel-Johnson, 952-953-2441 7100 W. 147th St. Apple Valley, MN 55124 City of Lakeville, MN 2,000,000 Gallon Ground Storage Reservoir- Dakota Heights Reservoir KLM Project No. MN2565 Dana Bjork, 952-985-2700 20195 Holyoke Ave. Lakeville, MN 55044 City of Mendota Heights, MN 2,000,000 Gallon Hydropillar- Lexington Ave. Tower KLM Project No. MN2643 Ryan Ruzek, PE, 651-452-1850 1101 Victoria Curv. Mendota Heights, MN 55118 City of Red Wing, MN 1,800,000 Gallon Ground Storage Reservoir- Hiawatha Hills Reservoir 4,000,000 Gallon Ground Storage Reservoir- Longridge Reservoir 3,200,000 Gallon Ground Storage Reservoir- Palomino Tank KLM Project No. MN2401, MN2570, and MN1760 Bob Stark, 651-385-5112 315 W. 4th St. Red Wing, MN 55066 City of Plymouth, MN 3,000,000 Gallon Hydropillar- 101/55 Tower KLM Project No. MN2852 Scott Newberger, 763-509-5955 3400 Plymouth Blvd. Plymouth, MN 55447 City of Eagan, MN 4,000,000 gallon Ground Storage Reservoir- Deerwood Reservoir KLM Project No. MN2789 Jon Eaton, 651-454-8535 3830 Pilot Knob Rd. Eagan, MN 55122 15 City of Farmington City of Plymouth, MN Tower 101/55 Reconditioning of: 3,000,000 Gallon Hydropillar •Dates of Service: 2013 Reconditioning, 2015 Warranty Inspection •Conditions & Services: This tower is one of the largest elevated water storage tanks in the country. The water tower project included a pre-assessment of the conditions, including an updated engineer cost estimate. Plans and specifications were approved as well as qualified contactor during the bid process. KLM worked with the contractor on numerous submittals including coating selection, drawing reviews, scheduling and more. KLM’s Antenna Division worked with several carriers to coordinate efforts of relocating cellular equipment to temporary locations during the reconditioning of the tower. KLM conducted weekly meetings on site, to synchronize the efforts of the city, engineer and contractor(s) as the project commenced. The project was successful being completed on time and within budget. The warranty ROV inspection found virtually no coating failures on over 100,000 square feet of surface area. City of Eden Prairie, MN Market Center Tower Reconditioning of: 2,000,000 Gallon Composite •Dates of Service:2016 Reconditioning •Conditions & Service:The Market Center Tower is an iconic structure for the City, with working clocks on the main column. Given the high profile, size, and challenging location of this tower, the City Manager (Rick Wahlen) performed detailed interviews with each bidding consultant and their staff, to select the best qualified firm to provide the engineering and inspection services required by the City. As the awarded consultant, KLM provided design services, construction management, full time AWS welding and NACE coating inspections throughout the duration of the project. Rick was instrumental in the project from the beginning of pre-construction to the final walk through and close out, including personally climbing the tower regularly to confirm the project had met his standards. Given the tight confines of the jobsite, KLM conducted weekly meetings locally to update the neighboring businesses and residents as the project commenced. The project was successful, being completed on time and within budget. 2017 Tnemec Tank of the Year 2nd Runner Up. City of Mendota Heights, MN Lexington Ave. Tower Reconditioning of: 2,000,000 Gallon Tower •Dates of Service: 2010 Reconditioning, 2012 Warranty Inspection, 2013 Antenna Engineering Services, 2015 Antenna Engineering Services •Conditions & Services: As the approved consultant for the Lexington Avenue Tower, KLM completed an evaluation for preparation of the specification for reconditioning of the tower. This project presented obstacles as it needed full containment per MPCA requirements due to the existing coating containing chromium. KLM worked hand in hand with the MPCA to monitor air quality during the removal of the coating. In addition, KLM worked with the FAA on height restrictions and light obstruction as the tower was in the flight pattern of the Minneapolis Airport. This reconditioning project was successfully completed to client’s request. The Lexington Tower can be observed from 494/Highway 35 and the airport daily. Project Profiles KLM has an unparalleled record of consistently delivering successful projects like yours. KLM has planned, designed, and refurbished water towers for the past twenty years. The longevity of our projects is what we are most proud of. What owners most appreciate is the return in investment KLM brings to each rehabilitation project. The following pages list projects KLM has completed, like the proposed tank for the City of Farmington. 16 City of Farmington City of Maple Grove, MN Fish Lake Tower Reconditioning of: 1,500,000 Gallon Hydropillar •Dates of Service: 2011 Mixer, 2014 Evaluation Services, 2015 Reconditioning •Conditions & Services: This water tower project included a pre-assessment of the conditions, including an updated engineer cost estimate. Plans and specifications were approved as well as a qualified contactor during the bid process. KLM worked with the contractor on submittals including coating selection, drawing reviews, scheduling and more. KLM’s Antenna Division worked with multiple cellular carriers to coordinate efforts of relocating cellular equipment to temporary locations during the reconditioning of the tower. KLM conducted weekly meetings on site to synchronize the efforts of the city, engineer, and contractor(s) as the project commenced. The project was successful being completed on time and within budget. City of Lino Lakes, MN Tower No. 1 Reconditoning of: 1,000,000 Gallon Single Hydropillar •Dates of Service: 2013 Floatdown Evaluation Services, 2016 Reconditioning Services •Conditions & Services: KLM performed a floatdown evaluation of Tower Number 1. KLM worked with the Utilities Supervisor on the project to provide plans and specifications. A qualified contractor was selected to perform the reconditioning of the tower. A full containment system was utilized during the project. KLM provided construction management, full time AWS, NACE inspectors, and antenna management throughout the project. A new logo was painted on two sides of the tower; choosing Tnemec Hydroflon for the topcoat on the exterior of the tower. The tower can be seen from Hwy 35W & 23. City of Sauk Rapids, MN Summit Avenue Standpipe Design Build of: 750,000 Gallon Standpipe •Dates of Service: 2015 Evaluation Services, 2016 Reconditioning, 2016 Mixer •Conditions & Services:KLM was contracted to perform structural and coating repairs on the interior and exterior caused by ice damage. Before the project began, an evaluation was completed to quantify the amount of structural repairs and coating replacement required. In addition to the structual and coating repairs, KLM provided the City with a new GS-12 mixer and SCADA control box to combat future ice issues.The project was completed on time and within budget. 17 City of Farmington City of Dodgeville, WI Design Build Reconditioning of: 500,000 Gallon Single Pedestal •Dates of Service:2016 Reconditioning and Evaluation •Conditions & Services:KLM was contracted to perform a full reconditoining with structural modications to bring the tank to OSHA and AWWA compliance. Before the project began, an evaluation was completed documenting the current conditions of the tower. The interior wet and exterior of the tank had a full coating replacement. The interior dry sweating areas also underwent a full coating replacement. The coating system used on this project was based on the most recent technology- a Tnemec coating system with a zinc primer, epoxy intermediate coat, 2nd intermediat coat of urethane and a fluoropolymer topcoat. The project was completed on time and within budget. Sauk Rapids, MN Tower No. 2 Design Build of: 500,000 Gallon Single Pedestal •Dates of Service:2015 Reconditioning/ Design Build Services •Conditions & Services:KLM was selected as the Design Build team for the reconditioning of this tower. Due to inaccurate data provided, KLM took the initiative to re-evaluate the tower to accurately identify the scope of services needed including full containment, and upgrading the coating system to emphasize the specific color scheme. Along with preparing specifications, KLM retained a contractor and provided project construction management, design services, and full-time inspection throughout the duration of the project. The tower was completed to the full requirements of Sauk Rapids. St. Olaf College, Northfield, MN Design Build of: 150,000 Gallon Double Ellipsoid •Dates of Service: 2011 Mixer, 2014 Evaluation Services, 2015 Reconditioning/ Design Build •Conditions & Services: KLM was selected as the Design Build team to recondition the tower. The high degree of difficulty with this project consisted of extensive structural repairs to bring the tower up to OSHA, AWWA, and Health Standards and the proper removal, and disposal of lead based coatings on the interior and exterior areas of the tower within MPCA regulations. KLM maintained a construction schedule to coincide with the local college summer break in classes. Along with preparing specifications, KLM retained a contractor and provided project construction management, design services, and full-time inspection throughout the duration of the project. The tower was completed to the full requirements of St. Olaf College. KLM Support Documents 18 City of Farmington 2018 KLM Fee Schedule Principal Associate $150.00 per hour Engineering $140.00 per hour Project Manager/Supervisor $120.00 per hour Field Inspectors – CWI/NACE $115.00 per hour Field Inspectors – NACE I & II $110.00 per hour Drafting $85.00 per hour Clerical $80.00 per hour * Per Client needs, customized pricing is provided based on the total project requirements and time frame. Reimbursable Expenses The following expenses are reimbursable to KLM Engineering Inc.: 1. Travel time billed at the labor rates listed above or as contracted. 2. Vehicle mileage billed at $0.85 per mile. KLM onsite vehicle/trailer will be charged at $35.00 per day. 3. Daily Per Diem billed at $175.00 per calendar day or as contracted. 4. Projected related expenses such as onsite rental equipment and sub-contractor or sub-consultants billed at actual cost plus 5%. 5. Production supplies, duplicating, and delivery expenses will be billed at the actual costs incurred, no mark-up. 6. Cell Phone charges will be billed at $20.00 per week. *Reimbursable expenses are included in construction observation not to exceed cost. KLM ENGINEERING, INC. TERMS AND CONDITIONS 1.BASIC SERVICES. The scope of KLM's work is described in the attached proposal or contract agreement and may not be expanded or reduced except by mutual agreement in writing. 2.ADDITIONAL SERVICES. Additional work or services shall not be performed without a duly executed change order or purchase order outlining the scope of additional work on services. 3.OWNER'S RESPONSIBILITIES. OWNER shall fully disclose to KLM its knowledge of the condition of the structure and its past and present contents and shall provide KLM with full information regarding the requirements for the project; shall designate an individual to act on OWNER'S behalf regarding the project. If necessary, shall clean and make the structure safe for entry; shall furnish the service of other consultants (including engineers, insurance consultants, accountants, attorneys, etc.) when those services are reasonable required or are reasonably requested by KLM; shall test for pollution and hazardous materials when required by law or requested by KLM; and shall provide all necessary permits and other authorization. 4.SAFETY. KLM shall only be responsible for safety of KLM personnel at the work site. The Owner or other persons shall be responsible for the safety of all other persons at the site. Owner shall inform KLM of any known or suspected hazardous materials or unsafe conditions at the work site. If, during the course of the work, such materials, or conditions are discovered, KLM reserves the right to take measures to protect KLM personnel and equipment or to immediately terminate services. Owner agrees to be responsible for payment of such additional protection costs. Upon such discovery, KLM agrees to immediately notify the Owner in writing, of t he hazardous materials or unsafe conditions. 5.HAZARDOUS MATERIALS. Unless agreed in the scope of work KLM has no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials at the project sit e. To the full extent permitted by the law, OWNER shall defend and indemnify KLM and its employees from all claims, including costs and attorney fees, arising out of the presence of hazardous materials on the job site. 6.SITE ACCESS AND RESTORATION. Owner will furnish KLM safe and legal site access. It is understood by Owner that in the normal course of work, some damage to the site or materials may occur. KLM will take reasonable precautions to minimize such damage. Restoration of the site is the responsibility of the Owner, unless agreed to in the scope of work. 7.ST ANDARD OF CARE. KLM will perform services consistent with the level of care and skill normally performed by other firms in the profession at the time of this service and in the geographic area, and under similar budgetary constraints. No other warranty is implied or intended. 8.SCHEDULING. Prior to scheduling the OWNER shall furnish a written purchase order or request for the services required and shall give as much notice as possible in advance of the time when the services are desired. Our ability to respond to such an order will depend upon the amount of advance notice provided. If an inspection is canceled or delayed after KLM personnel and/or equipment are in transit to the work site, then the OWNER shall be billed, according to the TERMS AND CONDITIONS, for costs incurred by KLM. 9.INSURANCE. KLM will maintain worker's compensation insurance and comprehensive general liability insurance and will provide OWNER with a certificate of insurance upon owner's request. 10.P AYMENT, INTEST AND BREACH. KLM will submit itemized monthly or other periodic invoices for work previously performed. Invoices are due upon receipt. OWNER will inform KLM of invoice questions or disagreements within 15 days of invoice date, unless so informed, invoices are deemed correct. OWNER shall make payment within 30 days after receiving each statement, and overdue payments will bear interest at 1.5 percent per month if OWNER is a business entity and at the legal rate of interest of the state in which the project is located if OWNER is a consumer. If any invoice remains unpaid for 60 days, such non-payment shall be a material breach of this agreement. As a result of such material breach, KLM may, at its sole option, suspend all duties to the Owner or other persons, without liability. Owner will pay all KLM collection expenses and attorney fees relating to past due fees, which the Owner owes under this agreement. 11.MUTUAL INDEMNIFICATION. Except as to matters actually covered by insurance purchased by KLM. KLM agrees to hold harmless and indemnify OWNER from and against liability arising out of KLM's negligent performance of the work, subject to any limitations, other indemnification’s or other provisions OWNER and KLM have agreed to in writing. Except as to matters actually covered by insurance purchased by OWNER, OWNER agrees to hold harmless and indemnify KLM from and against liability arising out of OWNER’S negligent conduct, subject to any limitations, other indemnification’s or other provisions OWNER and KLM have agreed to. 12.LIMITATION OF LIABILITY. OWNER agrees to limit KLM's liability to OWNER arising from professional acts, errors or omissions, such that the total aggregate liability of KLM does not exceed KLM's project fees except as to matters actually covered by insurance purchased by KLM. 13.DELAYS. If KLM work delays are caused by Owner, work of others, strikes, natural causes, weather, or other items beyond KLM's control, a reasonable time extension for performance of work shall be granted, and KLM shall receive an equitable fee adjustment. 14.TERMINATION. After 7 days written notice, either party may elect to terminate work for justifiable reasons. In this event, the OWNER shall pay for all work performed, including demobilization and reporting costs to complete the file project and reports to OWNER. 15.SEVERABILITY. Any provisions of this agreement later held to violate a law or regulation shall be deemed void, and all remaining provisions shall continue in force. However, OWNER and KLM will in good faith attempt to replace an invalid or unenforceable provision with one that is valid and enforceable, and which comes as close as possible to expressing the intent of the original provision. 16.KLM'S DOCUMENTS. All reports, specifications, drawings and other documents furnished by KLM are part of KLM's services to OWNER for use only for the project, and KLM retains all ownership of said documents regardless of whether the project is completed. OWNER may retain copies for reference in connection with the use and occupancy of the project; but KLM does not represent that the documents are suitable for reuse on extension of the project or on other projects. OWNER and others shall not use the documents on other projects or extensions of this project except by KLM's written agreement. OWNER will defend and indemnify KLM from all claims or losses arising out of the unauthorized use of the documents. 17.ARBITRATION. Any controversy or claim for money damages arising out of or relating to the making or performance or interpretation of this AGREEMENT, or the breach of this AGREEMENT, shall be settled by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association. The arbitration panel shall consist of three arbitrators, at least one of who is a structural engineer; and the panel may award only money damages and shall not award equitable relief. Judgment upon the arbitration award may be entered in any court having jurisdiction of the parties. The enforceability of these arbitration provision and arbitration awards will be governed by the Federal Arbitration Act. 18. ARBITRATION FEES. The prevailing party to any dispute arising out of this AGREEMENT shall be entitled to recover its reasonable fees and costs from the other party. 19. JOB SITE IMAGES, PHOTOGRAPHY AND VIDEO. During the term of this contract and thereafter, KLM has permission to take still photographs or video of the site for training, documenta tion, education or promotional purposes. A signed agreement constitutes the Owner’s written permission to use the photographic image or video in the manner described herein. The only identifiable information to be used by KLM will be the Owner’s name as displayed on the image. Acceptance of these terms and conditions is considered a legal release by the Owner allowing KLM to use of photographic images as described herein. C:\winword\Terms & Cond., proposal. 11/1997 C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Water Board Members , C ity Administrator F R O M:Katy G ehler S UB J E C T:Approve Bills D AT E:July 23, 2018 IN T R O D UC T IO N T he bills from June 21, 2018 to July 18, 2018 are attached for review and approval. D IS C US S IO N N/A B UD GE T IMPAC T N/A AC T ION R E Q UE S T E D R eview, disc uss, and approve the bills . AT TAC HME N T S: Type Desc ription Bac kup Material Water Board Bills 7/18/2018CITY OF FARMINGTON 7:51:30R55CKS2LOGIS600V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/18/20186/21/2018 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 144022 6/22/2018 103774 AMERICAN PUBLIC WORKS ASSOCIATION 06500 08646051.56 6502APWA MEMBERSHIP DUES 166254 748135 SUBSCRIPTIONS & DUES WATER UTILITY EXPENSE 51.56 144029 6/22/2018 110290 BOLTON & MENK, INC 06500 086401865.00 6502WATER PLAN UPDATE 166113 0217513 PROFESSIONAL SERVICES10001 WATER UTILITY EXPENSE 865.00 144038 6/22/2018 100030 CORE & MAIN, LP 06500 08622085.00 6502DRIVEWAY CASTING 166214 I927232 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 85.00 144047 6/22/2018 100024 GOPHER STATE ONE-CALL INC 06500 086401311.18 6502MAY 2018 LOCATES 166230 8050373 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 311.18 144050 6/22/2018 107123 GS DIRECT INC 06500 08625067.01 6502PLOTTER SUPPLIES 166246 342251 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 67.01 144066 6/22/2018 102725 MINNESOTA DEPT OF HEALTH 06500 08656011,012.00 65022ND QTR SERVICE CONNECTION FEE 166249 1190008 APR-JUN'18 CONTRACTUAL SERVICES WATER UTILITY EXPENSE 11,012.00 144071 6/22/2018 113031 NRG RELIABILITY SOLUTIONS LLC 06500 0864221,372.69 6502CMF ELEC MAY'18 166134 3347-1806 ELECTRIC WATER UTILITY EXPENSE 1,372.69 144072 6/22/2018 101254 ORKIN EXTERMINATING 06500 08640117.66 6502PEST CONTROL JUN'18 MAINT FAC 166223 170889223/28367911 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 17.66 144075 6/22/2018 115647 PERFECTION PLUS, INC. 06500 086401117.23 6502MONTHLY CLEAN SERVICE MAY'18 166117 1128713 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 117.23 144114 6/29/2018 100025 CINTAS CORP LOC 754 06500 08629026.47 6502WEEKLY UNIFORM CLEANING JUN'18 166412 4006724101 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629032.07 6502WEEKLY UNIFORM CLEANING JUN'18 166413 4005515759 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629032.07 6502WEEKLY UNIFORM CLEANING JUN'18 166538 4006919964 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 90.61 144117 6/29/2018 100030 CORE & MAIN, LP 06500 08622051.92 6502GATE VALVE RISERS 166402 I978938 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220170.00 6502DRIVEWAY CASTINGS 166403 I951122 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622084.90 65021 1/2 COUPLING 166404 I953586 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 306.82 7/18/2018CITY OF FARMINGTON 7:51:30R55CKS2LOGIS600V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/18/20186/21/2018 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 144150 6/29/2018 110766 JOHNSON CONTROLS FIRE PROTECTION LP 06500 08640196.44 6502FIRE ALARM MONITORING 166545 20262458 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 96.44 144153 6/29/2018 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS 06500 086402883.00 6502LOGIS BILL - MAY'18 166535 45388 DATA PROCESSING WATER UTILITY EXPENSE 883.00 144165 6/29/2018 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640125.00 6502COLIFORM COLILERT BAC-T SAMPLE 166400 922429 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08640148.75 6502COLIFORM COLILERT BAC-T SAMPLE 166422 922328 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 73.75 144170 6/29/2018 100093 PELLICCI HARDWARE & RENTAL 06500 0862503.99 6502MAINTENANCE ROOM KEY 166378 K17979 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622022.13 6502CAULK GUN AND SUPPLIES 166540 K18307 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08624039.42 6502CLEANING SUPPLIES 166541 47146 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 65.54 144220 7/13/2018 100025 CINTAS CORP LOC 754 06500 08629032.07 6502WEEKLY UNIFORM CLEANING JUN'18 166843 4007117269 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 32.07 144223 7/13/2018 100030 CORE & MAIN, LP 06500 08622055.80 6502VALVE BOX RISERS 166782 J023485 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622043.87 6502VALVE BOX SECTION 166783 J034669 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 99.67 144262 7/13/2018 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640137.50 6502COLIFORM COLILERT BAC-T SAMPLE 166792 923476 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 37.50 144264 7/13/2018 110272 NORTHERN CONCEPTS 06500 086445280.13 6502POSTAGE FEE CNRG FALL 2018 166858 29206 FALL'18 POSTAGE WATER UTILITY EXPENSE 280.13 144270 7/13/2018 100093 PELLICCI HARDWARE & RENTAL 06500 08625044.99 6502WEED KILLER SPRAYER 166667 K18414 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625013.98 6502PROPANE GAS CAN 166768 K18345 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622013.98 6502FLUORESCENT LIGHT BULBS 166769 K18381 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 72.95 144285 7/13/2018 112422 STANTEC CONSULTING SERVICES INC 06500 086401510.00 6502SPRINT ANT EQUIP CHANGE REVIEW 166841 1306686 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 510.00 144289 7/13/2018 112307 T-MOBILE 06500 0862206.66 6502GPS SERVICE JUN'18 166815 823329497 JUN'18 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 7/18/2018CITY OF FARMINGTON 7:51:30R55CKS2LOGIS600V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/18/20186/21/2018 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 6.66 20180612 6/22/2018 114654 INVOICE CLOUD 06500 086545368.25 6502IC PYMT PROCESS FEES MAY'18 166271 819-2018_5 PYMT PROCESSING FEES WATER UTILITY EXPENSE 368.25 20180614 6/21/2018 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 08642320.63 6502WELL HOUSE 1 OAK ST GAS MAY'18 165850 0506788875 MAY'18 NATURAL GAS WATER UTILITY EXPENSE 06500 08642388.96 6502CMF GAS MAY'18 165890 0502362190 MAY'18 NATURAL GAS WATER UTILITY EXPENSE 109.59 20180616 6/28/2018 102160 CARDMEMBER SERVICES 06500 08641295.41 6502APR'18 CELL PHONE SERVICE 166267 6913-6260-5/29 CELLULAR PHONES WATER UTILITY EXPENSE 06500 08641235.01 6502APR'18 DATA CARD FEES 166268 6913-5739-5/18 CELLULAR PHONES WATER UTILITY EXPENSE 06500 08622030.88 6502ROUTER BITS 166557 1734-1888-5/29 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 161.30 20180620 6/26/2018 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 08642325.18 65021ST STREET GARAGE GAS MAY'18 165892 0505547424-00001 NATURAL GAS WATER UTILITY EXPENSE 25.18 20180703 7/3/2018 100085 DAKOTA ELECTRIC ASSOCIATION 06500 0864221,529.80 6502WELL #7 ELEC MAY'18 166194 200003490737 MAY'18 ELECTRIC WATER UTILITY EXPENSE 06500 0864221,797.90 6502WELL #4 ELEC MAY'18 166195 200001318526 MAY'18 ELECTRIC WATER UTILITY EXPENSE 06500 0864221,846.06 6502WELL #6 ELEC MAY'18 166196 200001550151 MAY'18 ELECTRIC WATER UTILITY EXPENSE 06500 0864221,245.60 6502WELL #8 ELEC MAY'18 166197 200004199709 MAY'18 ELECTRIC WATER UTILITY EXPENSE 06500 08642221.76 6502DAISY KNOLL TOWER ELEC MAY'18 166199 200001318518 MAY'18 ELECTRIC WATER UTILITY EXPENSE 06500 0864222,320.45 6502WELL #5 ELEC MAY'18 166200 200002785533 MAY'18 ELECTRIC WATER UTILITY EXPENSE 06500 08642243.89 6502195TH WATER TOWER ELEC MAY'18 166201 200002587095 MAY'18 ELECTRIC WATER UTILITY EXPENSE 8,805.46 20180705 7/5/2018 100394 XCEL ENERGY 06500 0864223,000.83 6502WELL #1 & 3 ELEC MAY'18 166181 51-4874005-0 MAY'18 ELECTRIC WATER UTILITY EXPENSE 06500 086422101.63 6502CITY GARAGE ELEC MAY'18 166181 51-4874005-0 MAY'18 ELECTRIC WATER UTILITY EXPENSE 3,102.46 7/18/2018CITY OF FARMINGTON 7:51:30R55CKS2LOGIS600V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 7/18/20186/21/2018 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div Report Totals 29,026.71 C ity of Farm ington 430 T hird S treet F armington, Minnes ota 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Water Board Members , C ity Administrator F R O M:Katy G ehler S UB J E C T:P roject and Information Update D AT E:July 23, 2018 IN T R O D UC T IO N S taff will provide an update on the following items: Irrigation c ontroller upgrade program (s ee attac hed information) Well #9 Westview Acres S treet R ec onstruc tion AT TAC HME N T S: Type Desc ription Bac kup Material Irrigation C ontroller C ost S hare P rogram City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800- fax 651.280.6899 www.ci.farmington.mn.us TO: Water Board Members, City Administrator FROM: Tom Hoffman, Public Works Coordinator SUBJECT: Water Conservation Programs DATE: July 18, 2018 INTRODUCTION Farmington received a Source Water Protection Grant from the Minnesota Department of Health. The grant is aimed to protect the city’s water supply and promote water conservation by implementing smart watering and irrigation practices by providing an incentive to upgrade outdated irrigation controllers. DISCUSSION During the summer months’ water consumption spikes, a majority of this water is used for irrigation of lawns. Improper use of irrigation systems and over watering are common problems that leads to water being wasted. WaterSense certified controllers approved by the Environmental Protection Agency (EPA) have soil moisture sensors that only activate when needed, reducing water consumption. The city will be reimbursing residents for updating their old controllers to EPA approved sensors. The program will only be available for residents with old clock irrigation systems. As part of this water conservation movement the city is also participating with Minnesota Energy Resources to promote water/natural gas conservation kits. The kits, which provide low water heads for showers and faucets will be provided at no costs to residents. BUDGET IMPACT $2,000 from water education plan will be used as a local match for the $5,000 grant provided by the Department of Health. Action Requested No action requested, informational only ATTACHMENTS: Grant Reimbursement Policy 1 Page Source Water Protection Grant WaterSense Smart Irrigation Cost Share Program To sustain groundwater resources, the city of Farmington will be participating in a cost share program with residents to upgrade irrigation controllers. The WaterSense certified irrigation controllers are approved by the Environmental Protection Agency (EPA) to better manage our water resources by reducing irrigation. As part of the program the city will be refunding residents for the cost of upgrading to EPA WaterSense approved irrigation controllers. Funding The program is being funded through a cooperative grant with the MN Department of Health and a local match by the city. Funding will be available on a first come first serve basis, once current funding has been used the program will be suspended until further funding becomes available. Eligibility In order to be eligible for the program the following must be met: • Proof of residency in Farmington • Must have an existing irrigation system with a clock and preset schedule. • The program is only available to residents looking to upgrade older systems. Systems that be being installed currently are already required to meet these standards. • One-time reimbursement for the life of the program Reimbursement In order to be eligible for reimbursement • The old controller must be brought in and left with the city • Only one controller will be allowed per household • A copy of the receipt along with EPA WaterSense approval will need to be submitted for the city’s records. • The city will reimburse the cost of the new EPA WaterSense approved controller (up to $150.00)