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City of Farmington
430 Third Street
Farmington, MN 55024
AGENDA
WATER BOARD
October 24, 2016
7:00 PM
1.CALL T O ORDER
2.APPROVE M INUT ES
(a)Approve Minutes-September 26, 2016 Meeting
3.CONT INUED BUSINESS
(a)W ellhead Protection Plan Update
(b)Water Supply and Distribution Plan Update
4.NEW BUSINESS
(a)City Utilities in State and County Rights-of-Way
5.APPROVE BILLS
(a)Approve Bills-September 20 to October 20, 2016
6.OPEN FORUM
7.ADJOURN
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Water Board Memb ers , C ity Adminis trato r
FROM:Kevin S cho rzman
SUBJECT:Ap p ro ve Minutes-Septemb er 26, 2016 Meeting
DATE:Oc tober 24, 2016
INTRODUCTION
Attac hed are the minutes from the Sep tember 26, 2016, water b o ard meeting.
DISCUSSION
N/A
BUDGET IMPACT
N/A
ACTION REQUESTED
Review the minutes , make any changes , and approve the minutes.
ATTACHMENTS:
Type Desc rip tion
Exhib it Minutes-Septemb er 26, 2016
MINUTES
REGULAR WATER BOARD MEETING
Monday, September 26, 2016
7:00 PM
Conference Room 169
City Hall 430 Third Street Farmington, MN
Members Present: Weierke, Jensen, Snobeck
Members Absent: None
Staff Present: Todd Reiten, Director of Municipal Services; Sue Miller, Administrative Assistant
Call to Order: The meeting was called to order by Chair Weierke at 7:00 p.m.
1. Approve Minutes - August 22, 2016 – Motion by Jensen second by Weierke to approve the minutes as
presented. APIF, Motion Carried.
2. Water Citation Appeals – None
3. New Business –
a. 2017 Fee Schedule – Water Fees – Motion by Weierke second by Snobeck to approve the 2017
Water Fees as presented. APIF, Motion Carried.
4. Approve Bills – Motion by Weierke second by Snobeck to approve the bills in the amount of $49,993.66
but, to get explanation on New Look Contracting bill for $23,000. APIF, Motion Carried.
5. Open Forum – Members asked about the issue with some communities’ water supply and the content of
hexavalent Chromium.
Member Jensen noted that a valve on Elm Street , east of Hwy, needs to be looked at. It appears it is very
close to the street and he is worried about snow plows hitting it.
6. Adjourn – Motion by Weierke second by Snobeck to adjourn at 7:35PM. APIF, Motion Carried.
Respectfully submitted,
Sue Miller
Administrative Assistant
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Water Board Memb ers , C ity Adminis trato r
FROM:Kevin S cho rzman
SUBJECT:Wellhead P ro tec tion Plan Up d ate
DATE:Oc tober 24, 2016
INTRODUCTION
As the board is aware, the city ap p lied for a grand from the Minnesota Department of Health (MDH) to help
with costs ass o c iated with up d ating the c o ntaminant inventory for the c ity's wellhead protectio n p lan update.
DISCUSSION
While we haven't received an offic ial letter from MDH, s taff was informed rec ently that the c ity was no t
s elected to rec eive a grant fo r this work. The total amount applied fo r was $4,035. This does not increas e
the projec ted c o s t fo r the wellhead protection plan up d ate, but unfo rtunately, the cos t will no t b e deferred by
a grant.
BUDGET IMPACT
The es timated c os t to up d ate p art two of the wellhead protectio n p lan is unc hanged .
ACTION REQUESTED
None. Fo r informatio n o nly.
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Water Board Memb ers , C ity Adminis trato r
FROM:Kevin S cho rzman
SUBJECT:Water S upply and Dis trib utio n Plan Up d ate
DATE:Oc tober 24, 2016
INTRODUCTION
As d is cus s ed with the board p revious ly, s taff's intent was to complete the up d ate to the c ity's water s upply
and d is tributio n p lan us ing p rimarily in-ho use s taff.
DISCUSSION
The water supply and distrib utio n p lan update is required as p art o f the city's overall c o mp rehens ive
p lanning. The Minnes o ta Department of Natural R es o urc es (DNR) and Metropolitan Counc il (Met Co unc il)
have wo rked to gether to come up with o ne temp late that can be used to upd ate the water s upply and
d is tribution plan that will meet b o th agenc ies ' needs . We had originally disc us s ed us ing c ity staff to perform
the vas t majority o f the template and possibly us ing o uts id e c o nsultant help s ho uld we need it.
The update is required to be completed by the fall o f 2017. The fact that I am leaving the c ity may
complic ate the o riginal plan of having staff c omplete the majo rity of the template. I would encourage the
b o ard to disc us s this item with the new p ublic works direc tor at the January meeting. It may be p o s s ib le that
the new d irector will feel that it is in the c ity's lo ng-term b es t interes t to utilize c ons ultant help with the
update.
BUDGET IMPACT
N/A
ACTION REQUESTED
None. Fo r informatio n and d is cus s io n.
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Water Board Memb ers , C ity Adminis trato r
FROM:Kevin S cho rzman
SUBJECT:City Utilities in State and County Rights -o f-Way
DATE:Oc tober 24, 2016
INTRODUCTION
At the September meeting, ques tions arose related to the city's utilities lo cated in the MnDOT right-of-way
(ROW).
DISCUSSION
At this meeting, s taff would like to disc uss the p o licies and p ro cedures when o ur utilities are loc ated in
ROW o r easements managed b y another road authority. S p ecific ally, we wo uld like to d is cus s who s hould
b e respons ible fo r reloc ation c o s ts and why.
BUDGET IMPACT
N/A.
ACTION REQUESTED
For d is cus s ion purp o s es .
City of Farm ington
430 Third S treet
F armington, Minnes o ta
651.280.6800 - F ax 651.280.6899
www.ci.farmingto n.mn.us
TO:Water Board Memb ers , C ity Adminis trato r
FROM:Kevin S cho rzman
SUBJECT:Ap p ro ve Bills -September 20 to Oc tober 20, 2016
DATE:Oc tober 24, 2016
INTRODUCTION
Attac hed are the bills fro m S ep tember 20, 2016, to Oc tober 20, 2016.
DISCUSSION
N/A
BUDGET IMPACT
N/A
ACTION REQUESTED
Review the bills , as k any ques tions yo u may have then ap p ro ve the bills.
ATTACHMENTS:
Type Desc rip tion
Exhib it Bills -September 20 to Oc tober 20, 2016
10/20/2016CITY OF FARMINGTON 9:37:09R55CKS2LOGIS600V
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
10/20/20169/20/2016 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
137440 9/23/2016 100036 AMERICAN PAYMENT CENTERS
06500 08640120.25 6502OCT-DEC UTIL LK BX SRV 149867 15-14110 OCT-DEC PROFESSIONAL SERVICES WATER UTILITY EXPENSE
20.25
137444 9/23/2016 112190 BARR ENGINEERING COMPANY
06500 086401359.50 6502WELLHD PROTECT PLAN WHPP PRT 2 149613 23191278.01-3 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
359.50
137458 9/23/2016 100149 ECM PUBLISHERS, INC
06500 08649237.40 65029/01 ODD/EVEN WATER AD 149943 404793 ADVERTISING WATER UTILITY EXPENSE
37.40
137467 9/23/2016 100024 GOPHER STATE ONE-CALL INC
06500 086401258.52 6502AUG UTILITY LOCATE SERVICES 149619 6080361 AUG PROFESSIONAL SERVICES WATER UTILITY EXPENSE
258.52
137473 9/23/2016 111773 INNOVATIVE OFFICE SOLUTIONS, LLC
06500 08624050.20 6502CLEANING SUPPLIES 149527 IN1299204 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
50.20
137479 9/23/2016 100049 LOCAL GVMT INFO SYSTEMS ASSN.
06500 086402752.00 6502AUG UTIL BILL SFTWR SUPPORT 149793 42265 AUG DATA PROCESSING WATER UTILITY EXPENSE
752.00
137483 9/23/2016 113442 METERING & TECHNOLOGY SOLUTIONS
06500 086220171.25 6502ORION 2" REGISTER T-200 GAL 149704 7151 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
171.25
137486 9/23/2016 100030 MINNESOTA PIPE AND EQUIPMENT
06500 086220165.00 6502VALVE BOX 149402 0364204 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
165.00
137501 9/23/2016 100357 RIVERTOWN NEWSPAPER GROUP
06500 08649242.00 65028/25 ODD/EVEN WTR ADVERTISING 149784 DI22009556 /
255871
ADVERTISING WATER UTILITY EXPENSE
06500 08649242.00 65028/11 ODD/EVEN WTR ADVERTISING 149785 DI22009527 /
255871
ADVERTISING WATER UTILITY EXPENSE
84.00
137507 9/23/2016 112422 STANTEC CONSULTING SERVICES INC
06500 0864011,193.00 6502PE AUG 12 PROF SRV, AT&T 149847 1098182 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
1,193.00
137515 9/23/2016 113413 VERIZON WIRELESS
06500 08641289.73 6502AUG WTR DEPT CELL PHONE CHRGS 149841 9771185831 AUG'16 CELLULAR PHONES WATER UTILITY EXPENSE
89.73
137537 9/30/2016 103692 FASTENAL COMPANY
10/20/2016CITY OF FARMINGTON 9:37:09R55CKS2LOGIS600V
2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
10/20/20169/20/2016 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 0862506.34 6502WASHERS, NUTS, SS HRDWR 149845 MNLAK135068 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
6.34
137552 9/30/2016 113031 NRG RELIABILITY SOLUTIONS LLC
06500 0864221,546.00 6502AUG ELEC @ MAINT FACILITY 149851 3347-1609 AUG ELECTRIC WATER UTILITY EXPENSE
1,546.00
137577 10/7/2016 106847 AIRGAS USA, LLC
06500 08622014.00 6502PROPANE GAS FOR FORKLIFT 149892 9055309728 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
14.00
137588 10/7/2016 100025 CINTAS CORP LOC 754
06500 08629021.91 6502WKLY UNIFORM SERVICES 149801 754634225 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629021.91 6502WKLY UNIFORM SERVICES 149895 754636741 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
06500 08629021.91 6502WKLY UNIFORM SERVICES 150042 754639271 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
65.73
137594 10/7/2016 100240 DYNAMEX
06500 08640144.09 65029/20 WATER SAMPLE DELIV SRV 150204 2032838 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
44.09
137595 10/7/2016 100149 ECM PUBLISHERS, INC
06500 08649237.40 65029/15 ODD / EVEN WATER AD 149942 409262 / 414521 ADVERTISING WATER UTILITY EXPENSE
37.40
137604 10/7/2016 100007 HAWKINS INC
06500 08626023,760.22 6502WELL CHEMICALS 149865 3951918 RI CHEMICALS WATER UTILITY EXPENSE
23,760.22
137616 10/7/2016 100030 MINNESOTA PIPE AND EQUIPMENT
06500 086220344.90 6502RED HYDRANT PAINT, 5 GAL 149823 0364582 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
344.90
137619 10/7/2016 100070 MVTL- MINN VALLEY TESTING LABS
06500 08640125.00 65029/12 WTR BAC-T TEST REPORT 149806 827224 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
06500 08640148.75 65029/12 WTR BAC-T TEST REPORT 149822 827227 PROFESSIONAL SERVICES WATER UTILITY EXPENSE
73.75
137622 10/7/2016 101254 ORKIN EXTERMINATING
06500 086401102.43 65029/26 PEST CTRL SRV, WTR TWR 150205 123466027 /
28454299 SEPT
PROFESSIONAL SERVICES WATER UTILITY EXPENSE
102.43
137624 10/7/2016 100093 PELLICCI HARDWARE & RENTAL
06500 08622010.74 6502TOOLS FOR BLDG MAINT 149819 K03193 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0862209.98 6502BLACK SPRAY PAINT 149824 K03205 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 0865151.30 6502CONTACT CEMENT GLUE 149904 K03271 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE
06500 0862402.02 6502PAINTING SUPPLIES, SAND BELT 150165 K03451 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE
10/20/2016CITY OF FARMINGTON 9:37:09R55CKS2LOGIS600V
3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
10/20/20169/20/2016 -
Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div
06500 0862207.72 65021 GAL SPRAYER 150168 K03544 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
31.76
137634 10/7/2016 112307 T-MOBILE
06500 0862206.66 65028/17-9/16 GPS AIR CRD SRVS 150163 6517577560
AUG-SEPT'16
EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
6.66
137645 10/14/2016 100058 CARQUEST AUTO PARTS
06500 08623066.39 6502PLUGS & FILTERS FOR '08 CHEV 150064 2131-421099 VEHICLE SUPPLIES & PARTS WATER UTILITY EXPENSE
66.39
137646 10/14/2016 100025 CINTAS CORP LOC 754
06500 08629021.91 6502WKLY UNIFORM SERVICES 150374 754641789 UNIFORMS & CLOTHING WATER UTILITY EXPENSE
21.91
137649 10/14/2016 100081 DAKOTA COUNTY LUMBER COMPANY
06500 0862504.25 6502BOARDS FOR G.V.CURB REPAIR 150430 1609-650984 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE
4.25
20160902 9/20/2016 108980 MINNESOTA ENERGY RESOURCES CORPORATION
06500 08642319.79 6502AUG GAS BILL @ WELL #1 149486 0506788875 AUG'16 NATURAL GAS WATER UTILITY EXPENSE
06500 08642314.98 6502AUG NATL GAS @ 1ST ST GARAGE 149505 0505547424 AUG'16 NATURAL GAS WATER UTILITY EXPENSE
06500 08642325.47 6502AUG NATL GAS @ MAINT FACILITY 149512 0502362190 AUG'16 NATURAL GAS WATER UTILITY EXPENSE
60.24
20160914 9/21/2016 113465 PAYMENTUS (CANADA) CORPORATION
06500 086545282.50 6502AUG UB PYMT PROC FEES 149882 US16080131 AUG'16 PYMT PROCESSING FEES WATER UTILITY EXPENSE
282.50
20160928 9/28/2016 102160 CARDMEMBER SERVICES
06500 08622084.56 6502REPAIR KIT/PAINT SPRAYER 150146 1692-7075-8/19 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
06500 08622063.84 6502DEWALT DRILL BATTERY PK (2)150178 1734-5429-8/17 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE
148.40
Report Totals 29,797.82