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Home My WebLink AboutAgenda_2016_11_28_Meeting(139)A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsiv e Service to All of Our Customers City of Farmington 430 Third Street Farmington, MN 55024 AGENDA WATER BOARD November 28, 2016 7:00 PM 1.CALL T O ORDER 2.APPROVE M INUT ES (a)Approve Minutes-October 24, 2016 Meeting 3.NEW BUSINESS (a)2017 Water Conservation Education Plan (b)December Water Board Meeting 4.APPROVE BILLS (a)Approve Bills-October 21, 2016 to November 22, 2016 5.OPEN FORUM 6.ADJOURN City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:To d d Reiten SUBJECT:Ap p ro ve Minutes-Oc to b er 24, 2016 Meeting DATE:No vember 28, 2016 INTRODUCTION Attac hed are the minutes from the Oc tober 24, 2016, water b o ard meeting. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Review the minutes , make any changes , and approve the minutes. ATTACHMENTS: Type Desc rip tion Bac kup Material Octo b er 24, 2016 WB Meeting Minutes MINUTES REGULAR WATER BOARD MEETING Monday, October 24, 2016 7:00 PM Conference Room 169 City Hall  430 Third Street  Farmington, MN Members Present: Weierke, Jensen, Snobeck Members Absent: None Staff Present: Kevin Schorzman, City Engineer; Sue Miller, Administrative Assistant Call to Order: The meeting was called to order by Chair Weierke at 7:00 p.m. 1. Approve Minutes - September 26, 2016 – Motion by Jensen second by Weierke to approve the minutes as presented. APIF, Motion Carried. 2. Continued Business a. Wellhead Protection Plan Update - Engineer Schorzman shared with the Board that we were not selected for a grant from the Minnesota Department of Health for a contaminant source inventory. This will not increase the cost of the update. b. Water Supply and Distribution Plan Update – Engineer Schorzman shared that the update is due in the fall of 2017. The board discussed the possibility that consultant assistance may be necessary. They will discuss this item with the new public works director in January. 3. New Business – a. City Utilities in State and County Rights-of-Way - Engineer Schorzman discussed the reasoning behind why we have to pay to relocate our utilities (water, sewer, storm water) if they are in right-of-way owned by another agency (MnDOT, County, etc.) The general rule is that the owner of the property can make other entities move there utilities on the owner’s property, at their expense, since they are placed there by permission of the owner.. 4. Approve Bills – Motion by Snobeck second by Weierke to approve the bills in the amount of $29,797.82. APIF, Motion Carried. 5. Open Forum – Engineer Schorzman shared the year-to-date water pumpage charts with the board. 6. Adjourn – Motion by Weierke second by Snobeck to adjourn at 7:45PM. APIF, Motion Carried. Respectfully submitted, Sue Miller Administrative Assistant City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Jen Dullum SUBJECT:2017 Water Cons ervation Ed uc ation P lan DATE:No vember 28, 2016 INTRODUCTION Eac h year, the Water Bo ard approves several initiatives to help educate the pub lic o n the c ity's outdoor watering restric tions and raise awarenes s of ways to cons erve water. DISCUSSION Attac hed is the propos ed Water Cons ervation Ed uc ation P lan fo r 2017. It inc ludes fund ing for s everal metho d s of s haring outdoor water restriction and water cons ervatio n information. T hese inc lude the community calendar, City News & Recrea tion Guid e, and lo cal p ap ers . It als o inc ludes fund ing for ed uc ational pro grams fo r students d uring Po llutio n Preventio n Day, and for promotio nal items that are hand ed out at pub lic events thro ughout the year and inc luded in new resident pac kets . BUDGET IMPACT The es timated c os t of the 2017 p ro gram is $11,883. Funding fo r this p ro gram c o mes from watering c itation revenue and additio nal revenue fro m the water fund . ACTION REQUESTED Review and approve the attached 2017 Water C o ns ervation Ed uc ation Plan. ATTACHMENTS: Type Desc rip tion Exhib it 2017 Water Cons ervatio n Educatio n Plan Status key:scheduled line item Task Expense Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 6450 2017 Community Calendar $ 2,500.00 Water Use Restrictions & Conservation Education 6450/6445 City News and Recreation Guide $ 4,300.00 6492 Farmington Independent (EOW 5/3-9/20/17) $ 451.00 6492 Farmington Thisweek (EOW 5/10-9/13/17) $ 357.00 Social Media 6492 Hydrant Flushing City News and Recreation Guide Social Media MDH Consumer Confidence Report Website 6570 Educational Programs Science Museum "Water!" Program (P2 Day) $ 1,275.00 6570 Promotional Items pens, magnets, water bottles, etc. $ 3,000.00 Total Expense:$11,883 Water Conservation Education Plan 2017 Educational Vehicle City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:To d d Reiten SUBJECT:December Water Bo ard Meeting DATE:No vember 28, 2016 INTRODUCTION For the past s everal years the Water Board has c hos en to c anc el the Dec ember meeting. DISCUSSION This year the regularly s ched uled meeting date is Dec emb er 27th, the Tues day following Christmas Day, which is o n a Sunday and observed as a holiday on Mond ay. Staff does no t antic ipate any p res s ing items that could not be d is cus s ed at the January meeting. BUDGET IMPACT N/A ACTION REQUESTED Disc uss this item and d ecide whether or not to hold a Water Board meeting in December. City of Farmington 430 T hird Street Farmington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmington.mn.us TO:Water Bo ard Members , City Ad ministrator FROM:Todd Reiten SUBJECT:Approve Bills-Oc tober 21, 2016 to Novemb er 22, 2016 DATE:Novemb er 28, 2016 INTRODUCTION Attac hed are the bills s inc e the las t Water Board meeting. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Review the bills , as k any ques tions yo u may have, and then approve the bills fro m Oc tober 21, 2016 to Novemb er 22, 2016. ATTACHMENTS: Type Desc rip tion Exhib it Bills -Octo b er 21, 2016 to No vember 22, 2016 11/22/2016CITY OF FARMINGTON 9:49:47R55CKS2LOGIS600V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 11/22/201610/21/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 137717 10/21/2016 103692 FASTENAL COMPANY 06500 08625033.18 6502STAINLESS BOLTS, HARDWARE 150062 MNLAK135419 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622088.92 6502BLUE MARKING PAINT 150558 MNLAK135459 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 122.10 137721 10/21/2016 108809 HORIZON COMMERCIAL POOL SUPPLY 06500 08624065.99 6502CHLORINE FOR WASH BAY DRAIN 150046 160901020 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 65.99 137733 10/21/2016 113442 METERING & TECHNOLOGY SOLUTIONS 06500 086470187.50 6502STAFF TRAINING ON CONNECT PRGM 150162 7307 TRAINING & SUBSISTANCE WATER UTILITY EXPENSE 06500 086220187.98 6502M40 GAL METER REGISTER 150219 7365 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 375.48 137734 10/21/2016 100030 MINNESOTA PIPE AND EQUIPMENT 06500 08622010.36 6502VALVE BOX LID FOR WATER 150123 0366393 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622020.14 6502VAVLE BOX TOP EXTENSION 150124 0366404 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622025.17 6502VALVE BOX TOP EXTENSION 150125 0366526 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622069.52 6502VALVE BOX RISERS 150126 0366555 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08622042.63 6502VAVLE BOX RISER 150127 0365996 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220237.82 65027' ADJ VALVE STEM EXTENSIONS 150129 0366039 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 405.64 137736 10/21/2016 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640137.50 65029/19 WATER BAC-T TEST REPORT 150130 828416 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08640143.75 65029/26 WATER BAC-T TEST REPORT 150217 829584 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 81.25 137747 10/21/2016 100151 SAUBER PLUMBING & HEATING CO. 06500 0864013,075.00 6502WTR MAIN VALVE REPAIR L 182ND 150583 20652 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 3,075.00 137773 10/28/2016 100578 CEMSTONE PRODUCTS CO 06500 086250325.75 6502CEMENT SRVS @ 5479 U 182ND ST 150611 C1690351 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 325.75 137790 10/28/2016 109931 FACTORY MOTOR PARTS CO 06500 086230107.16 6502TRUCK BATTERY 150066 1-Z08726 VEHICLE SUPPLIES & PARTS WATER UTILITY EXPENSE 107.16 137798 10/28/2016 100024 GOPHER STATE ONE-CALL INC 06500 086401215.32 6502SEPT UTILITY LOCATE SRVS 150198 6090361 SEPT PROFESSIONAL SERVICES WATER UTILITY EXPENSE 215.32 137812 10/28/2016 114584 KULLY SUPPLY INC 06500 08651527.52 6502PARTS FOR URINAL REPAIR 150623 387721 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 27.52 11/22/2016CITY OF FARMINGTON 9:49:47R55CKS2LOGIS600V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 11/22/201610/21/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 137816 10/28/2016 100049 LOCAL GVMT INFO SYSTEMS ASSN. 06500 086402752.00 6502SEPT UB SFTWR SUPPORT 150626 42372 SEPT DATA PROCESSING WATER UTILITY EXPENSE 752.00 137829 10/28/2016 101313 MN DEPT OF LABOR & INDUSTRY 06500 0864602.17 6502BOILER REGIS FEES CITY GARAGE 150775 ABR0148935I SUBSCRIPTIONS & DUES WATER UTILITY EXPENSE 2.17 137834 10/28/2016 100273 NEENAH FOUNDRY COMPANY 06500 086250493.00 6502ADJUSTING RINGS FOR HWY 3 PROJ 150668 191928 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 493.00 137838 10/28/2016 113031 NRG RELIABILITY SOLUTIONS LLC 06500 0864221,410.27 6502SEPT ELEC @ MAINT FACILITY 150433 3347-1610 SEPT'16 ELECTRIC WATER UTILITY EXPENSE 1,410.27 137864 10/28/2016 113212 USA LAMP & BALLAST RECYCLING, INC 06500 0864016.99 6502LIGHT BULB RECYCLING 150749 0000404213 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 6.99 137865 10/28/2016 113413 VERIZON WIRELESS 06500 08641289.60 6502SEPT CELL PHONE SERVICES 150567 9772849846 SEPT'16 CELLULAR PHONES WATER UTILITY EXPENSE 89.60 137882 11/4/2016 100025 CINTAS CORP LOC 754 06500 08629021.91 6502WKLY UNIFORM SERVICES 150622 754644374 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629021.91 6502WKLY UNIFORM SERVICES 150785 754646927 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629021.91 6502WKLY UNIFORM SRVS, MAINT FAC 150993 754652042 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 65.73 137884 11/4/2016 104187 CORRPRO COMPANIES INC 06500 086401810.00 65029/02 WATER TOWER INSPECTION 151004 402759 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 810.00 137895 11/4/2016 112416 IMPACT MAILING OF MN INC 06500 086445258.62 6502SEPT UTIL BILL POSTAGE 150826 117746 POSTAGE WATER UTILITY EXPENSE 06500 08640177.29 6502SEPT UTIL BILL MAILING SRVS 150826 117746 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 335.91 137902 11/4/2016 113442 METERING & TECHNOLOGY SOLUTIONS 06500 08622096.29 6502ORION REGISTER / REMOTE HD 150799 7449 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 96.29 137905 11/4/2016 100030 MINNESOTA PIPE AND EQUIPMENT 06500 086505240.43 6502TRAFFIC REPAIR KIT FOR PACER 150798 0368244 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 240.43 11/22/2016CITY OF FARMINGTON 9:49:47R55CKS2LOGIS600V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 11/22/201610/21/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 137908 11/4/2016 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640148.75 650210/10 WATER BAC-T TEST REPORT 150621 831827 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 48.75 137911 11/4/2016 101254 ORKIN EXTERMINATING 06500 086401102.43 650210/26 PEST CTRL SRVS, WTR TWR 150990 134881933 / 28454299 OCT PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08640117.23 650210/26 PEST CTRL SRV, MAINT FAC 150991 134882541 / 28367911 OCT PROFESSIONAL SERVICES WATER UTILITY EXPENSE 119.66 137913 11/4/2016 100093 PELLICCI HARDWARE & RENTAL 06500 08650510.29 6502TIME DELAY FUSE, HVAC REPAIR 150654 K03657 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 06500 08624065.46 6502ROLL TOWELS, TOILET PAPER,150662 7061 / F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862207.72 6502SAWZALL BLADE FOR BLDG MAINT 150783 K03840 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862502.49 65022-3 PHONE WIRE SPLICE CONNECTR 150790 K03852 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625019.99 6502HYDRANT PAINT CLEANER (XYLENE)150791 K03959 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 105.95 137926 11/4/2016 112307 T-MOBILE 06500 0862206.66 65029/17-10/16 GPS AIR CARD SRVS 151003 6517577560 SEP-OCT'16 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 6.66 137946 11/10/2016 100058 CARQUEST AUTO PARTS 06500 0865052.84 6502HVAC BELTS FOR MAINT SHOP 150820 2131-422499 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 2.84 137949 11/10/2016 100025 CINTAS CORP LOC 754 06500 08629021.91 6502WKLY UNIFORM SERVICES 150822 754649515 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 21.91 137967 11/10/2016 107123 GS DIRECT INC 06500 08625014.50 6502PLOTTER PAPER & SUPPLIES 150893 328594 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 14.50 137981 11/10/2016 114625 MASTER MECHANICAL, INC 06500 086505701.13 6502HVAC REPAIR @ MAINT FACILITY 150787 46177 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 06500 086505730.93 6502BOILER REPAIR@ CITYHL, PD, CMF 151037 46200 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 1,432.06 137985 11/10/2016 100030 MINNESOTA PIPE AND EQUIPMENT 06500 086505156.00 6502HYDRANT PARTS, GASKET / RING 150796 0368650 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 06500 08625096.60 650212" T HANDLE WRENCH 150797 0368520 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 252.60 137988 11/10/2016 100070 MVTL- MINN VALLEY TESTING LABS 11/22/2016CITY OF FARMINGTON 9:49:47R55CKS2LOGIS600V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 11/22/201610/21/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06500 08640137.50 650210/17 WATER BAC T TEST REPORT 150801 833059 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 37.50 137990 11/10/2016 101254 ORKIN EXTERMINATING 06500 08640117.23 65029/27 PEST CTRL SRV, MAINT FACI 151051 123466633 / 28367911 SEP PROFESSIONAL SERVICES WATER UTILITY EXPENSE 17.23 137994 11/10/2016 108759 PROFESSIONAL BEVERAGE SYSTEMS INC II 06500 086505235.73 6502REPAIR ICE MACHINE @ MAINT FAC 151124 39242 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 235.73 138021 11/18/2016 100241 DELEGARD TOOL CO 06500 08629085.86 6502WORK GLOVES 151033 134477 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 85.86 138036 11/18/2016 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640143.75 650210/24 WATER BAC-T TEST REPORT 151035 834231 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 43.75 138043 11/18/2016 109327 POSTMASTER 06500 086445261.23 6502POSTAGE FOR WINTER CNRG 151226 1851095 / PRMT 29206 POSTAGE WATER UTILITY EXPENSE 261.23 138046 11/18/2016 100357 RIVERTOWN NEWSPAPER GROUP 06500 08649242.00 65029/08 ODD/EVEN WATER AD 151360 DI22009656 / 255871 ADVERTISING WATER UTILITY EXPENSE 06500 08649242.00 65029/22 ODD / EVEN WATER AD 151361 DI220096976 / 255871 ADVERTISING WATER UTILITY EXPENSE 84.00 138060 11/18/2016 113413 VERIZON WIRELESS 06500 08641235.01 65029/24-10/23 VERIZON DATA CARDS 151108 9774207926 SEP-OCT CELLULAR PHONES WATER UTILITY EXPENSE 06500 08641289.60 6502OCT DEPT CELL PHONE CHRGS 151109 9774516631 OCT'16 CELLULAR PHONES WATER UTILITY EXPENSE 06500 08641235.01 65028/24-9/23 DATA CARDS 151242 9772541736 AUG-SEP'16 CELLULAR PHONES WATER UTILITY EXPENSE 159.62 Report Totals 12,033.45