The URL can be used to link to this page

Home My WebLink AboutAgenda_2016_3_28_Meeting(131)A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsiv e Service to All of Our Customers City of Farmington 430 Third Street Farmington, MN 55024 AGENDA WATER BOARD March 28, 2016 7:00 PM 1.CALL T O ORDER 2.APPROVE M INUT ES (a)Approve Minutes-February 22, 2016 3.CONT INUED BUSINESS (a)Seal Coating Well Sites 4.NEW BUSINESS (a)Water Restriction Enforcment Position 5.APPROVE BILLS (a)Approve Bills-February 19,2016 to March 22, 2016 6.OPEN FORUM 7.ADJOURN City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Kevin S cho rzman SUBJECT:Ap p ro ve Minutes-February 22, 2016 DATE:Marc h 28, 2016 INTRODUCTION Attac hed are the minutes from the Feb ruary 22, 2016, water board meeting. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Review the minutes , make any correc tions nec es s ary, and ap p ro ve the minutes . ATTACHMENTS: Type Desc rip tion Exhib it Minutes-February 22, 2016 MINUTES REGULAR WATER BOARD MEETING Monday, February 22, 2016 7:00 PM Conference Room 170 City Hall 430 Third Street Farmington, MN Members Present: Weierke, Jensen, Snobeck Members Absent: None Staff Present: Kevin Schorzman, P.E., City Engineer, Sue Miller, Administrative Assistant Call to Order: The meeting was called to order by Chair Weierke at 7:00 p.m. 1. Election of Officers – – MOTION by Jensen second by Snobeck to continue with the current officers. Weierke as Chair, Jensen as Secretary and Snobeck as Treasurer. APIF, Motion Carried. 2. Approve Minutes - January 25, 2016 – Motion by Weierke second by Jensen to approve the minutes as presented. APIF, Motion Carried. 3. Continued Business – a. Seal Coating Well Sites - Motion by Weierke second by Snobeck to approve sealcoating of paved areas around wells #4, #6, #7, #8, and the area around the base of the Daisy Knoll tower. APIF, Motion Carried. 4. New Business – a. Approve SCADA Update – Motion by Jensen second by Weierke to approve the low bid from Automatic Systems Inc. in the amount of $17,581.00. APIF, Motion Carried. b. Potential Water Main Conflicts – Trunk Hwy 3 Project – Engineer Schorzman explained that the State’s project has changed to include storm sewer installation from Ash Street to the north end of the center median north of Main Street. There may be a few locations where the new storm sewer may conflict with existing water mains in the area. Engineer Schorzman recommended that staff talk to local contractors to see if one would be interested to work with MnDOT’s contractor during the project on a needed basis to do any relocation work that may be necessary. The board agreed with the staff recommendation. 5. Approve Bills – Motion by Weierke second by Snobeck to approve the bills in the amount of $35,960.33 APIF, Motion Carried. 6. Open Forum – None 7. Adjourn – Motion by Weierke second by Snobeck to adjourn at 7:48PM. APIF, Motion Carried. Respectfully submitted, Sue Miller Administrative Assistant City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Kevin S cho rzman SUBJECT:S eal Co ating Well Sites DATE:Marc h 28, 2016 INTRODUCTION At the February 22, 2016 meeting, the b o ard d irec ted s taff to includ e paved areas around wells and the Dais y Kno ll water to wer in the 2016 Seal Coating Projec t. DISCUSSION Staff includ ed thes e areas in the estimated quantities that were s ent to Burns ville. Bid s have b een received, and b as ed on the bid p rices, the es timated c os t to s eal coat the p aved areas aro und wells #4, #6, #7, #8, and the area aro und the bas e o f the Daisy Knoll to wer is $5,484.84. This c o mpares favorably to the $5,600 es timate provided at the F eb ruary meeting. In ad d ition to s eal c o ating, the JPA also inc lud es pric es assoc iated with s ealing c rac ks in the pavement. Bas ed on the bids , and estimated q uantities o f c racks in these areas , the c os t to s eal crac ks p rio r to seal coating the pavement wo uld b e approximately $680.26. Staff is recommending that the board inc lude this work as well. BUDGET IMPACT The total estimated c o s t (b as ed on the b id s rec eived ) to c rack seal and s eal c oat the ab o ve-mentioned areas would be $6,165.10 ACTION REQUESTED Affirm the February b o ard dec is io n to s eal c oat the areas listed , and if the board is in favo r of crac k s ealing p rio r to seal c o ating, make a mo tion to include c rac k s ealing these areas as well. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Kevin S cho rzman SUBJECT:Water Res tric tion Enfo rc ment Positio n DATE:Marc h 28, 2016 INTRODUCTION Annually, the water board has authorized a temporary part-time p o s ition to p atrol the c ity to ens ure compliance with rules related to outdoor water us age. DISCUSSION As a remind er, the general rules related to outdoor water us age are the use of an o d d /even s ystem based on the last number of the address, as well as a c o mp lete p ro hibitio n o f outdoo r watering fro m no o n to 6 PM regardless o f the day. T here are exceptio ns to thes e rules that s p ecific ally relate to hand watering, washing vehicles, new s eed/s o d , and s p rinklers us ed b y c hild ren p laying. These rules were put in p lace to ensure an ad eq uate supply of water for firefighting need s in the community as well as to encourage cons ervatio n o f this valuab le resourc e. Staff is req ues ting b o ard permission to begin the p ro cess o f hiring someone to p atrol the c ity to ens ure compliance with our outdoor water us e restric tions . BUDGET IMPACT The histo ric pay rate for this positio n has been $12/ho ur, and the positio n typic ally works 20-24 hours per week at varying times during outdoor water us e s eas o n. ACTION REQUESTED Disc uss this item and if the b o ard is in favor of c ontinuing this prac tic e, autho rize s taff to begin the hiring p ro cess fo r the 2016 Water Restrictio n Enforc ement positio n. City of Farm ington 430 Third Street Farmingto n, Minnesota 651.280.6800 - Fax 651.280.6899 www.c i.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Kevin S cho rzman SUBJECT:Ap p ro ve Bills -February 19,2016 to Marc h 22, 2016 DATE:Marc h 28, 2016 INTRODUCTION Attac hed are the bills fro m F eb ruary 19, 2016, thro ugh March 22, 2016. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Review the bills . As k any q uestio ns you may have, and ap p ro ve the bills. ATTACHMENTS: Type Desc rip tion Exhib it Bills -February 19, 2016 thro ugh March 22, 2016 3/22/2016CITY OF FARMINGTON 12:46:15R55CKS2LOGIS600V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 3/22/20162/19/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 135148 2/19/2016 112416 IMPACT MAILING OF MN INC 06500 086445191.89 6502JAN UTIL BILL PSTG, MAIL SRVS 144358 110728 / 120047 JAN'16 POSTAGE WATER UTILITY EXPENSE 06500 08640153.79 6502JAN UTIL BILL PSTG, MAIL SRVS 144358 110728 / 120047 JAN'16 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 086445294.32 6502DEC'15 UTIL BILL PSTG MAIL SRV 144367 109898 / 118981 DEC'15 POSTAGE WATER UTILITY EXPENSE 06500 08640162.67 6502DEC'15 UTIL BILL PSTG MAIL SRV 144367 109898 / 118981 DEC'15 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 602.67 135183 2/19/2016 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640143.75 65021/23 WATER TEST REPORT 144117 793227 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 43.75 135185 2/19/2016 113364 PANDA COMMUNICATIONS, INC 06500 086290277.05 6502REFLECTIVE SHIRTS (15)144264 E10933 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 277.05 135197 2/19/2016 113413 VERIZON WIRELESS 06500 086412137.79 6502JAN WATER DEPT CELL PH SRVS 144337 9759686734 JAN-FEB'16 CELLULAR PHONES WATER UTILITY EXPENSE 137.79 135198 2/26/2016 100192 AGGREGATE INDUSTRIES - MWR, INC 06500 086250103.57 65021/29 CL5 ROAD BASE, GRAVEL 144260 705962849 / 35880 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 103.57 135202 2/26/2016 100704 AMERICAN WATER WORKS ASSOCIATION 06500 08646079.00 6502APR'16-'17 MEMB DUES #00654203 144235 7001141286 / S ARNDT SUBSCRIPTIONS & DUES WATER UTILITY EXPENSE 79.00 135220 2/26/2016 114558 DAKOTA AGGREGATES, LLC 06500 086250157.45 65021/29 SAND, GRAVEL, EAVES WAY 144265 A6052775 / 6262 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 157.45 135227 2/26/2016 100024 GOPHER STATE ONE-CALL INC 06500 08640150.00 65022016 ANNUAL FACILITY OPER FEE 143905 6000360 JAN'16 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08640151.48 6502JAN UTILITY LOCATOR SRVS 144262 6010361 JAN'16 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 101.48 135236 2/26/2016 100049 LOCAL GVMT INFO SYSTEMS ASSN. 06500 086402752.00 6502JAN UTIL BILL SFTWR SUPPORT 144515 41286 JAN'16 DATA PROCESSING WATER UTILITY EXPENSE 752.00 135242 2/26/2016 100030 MINNESOTA PIPE AND EQUIPMENT 3/22/2016CITY OF FARMINGTON 12:46:15R55CKS2LOGIS600V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 3/22/20162/19/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06500 08625020.72 6502'WATER' VALVE BX LIDS 144116 0351062 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 20.72 135262 2/26/2016 111267 WATER CONSERVATION SERVICE, INC 06500 086401282.20 65021/29 WTR LEAK LOCATE SRVS 144525 6602 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 282.20 135276 3/4/2016 100025 CINTAS CORP LOC 754 06500 08629015.03 6502WKLY UNIFRM SRVS, MAINT FACIL 144334 754554439 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629014.05 6502WKLY UNIFRM SRVS, MAINT FACIL 144478 754557082 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629014.54 6502WKLY UNFRM SRVS, MAINT FACIL 144540 754559687 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629014.05 6502UNIFORM SVS 144677 754562394 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 57.67 135278 3/4/2016 114580 DAKOTA COUNTY FINANCIAL SVS 06500 08646041.66 6502OBSTRUCTION PERMIT #11466 144695 11466 SUBSCRIPTIONS & DUES WATER UTILITY EXPENSE 41.66 135298 3/4/2016 100049 LOCAL GVMT INFO SYSTEMS ASSN. 06500 0864021,494.00 6502JAN'16 APPLICATION SUPPORT 144659 41340 DATA PROCESSING WATER UTILITY EXPENSE 1,494.00 135304 3/4/2016 100169 MINNESOTA DEPT OF HEALTH 06500 086470525.00 6502WTR OPR SCHOOL:ARNDT/OLSON/BEN 144749 2016 WTR OP SCHOOL TRAINING & SUBSISTANCE WATER UTILITY EXPENSE 525.00 135305 3/4/2016 113020 MINNESOTA DEPT OF NATURAL RESOURCES 06500 0864018,677.43 6502ANNUAL WATER PERMIT 2016 144721 1959-0725 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 8,677.43 135308 3/4/2016 113031 NRG RELIABILITY SOLUTIONS LLC 06500 086422569.85 6502JAN'16 ELEC, MAINT FACIL 144646 3347-1602 JAN'16 ELECTRIC WATER UTILITY EXPENSE 569.85 135322 3/4/2016 112307 T-MOBILE 06500 0862206.66 65021/17-2/16 GPS AIR CRD SRVS 144683 823329497 JAN-FEB'16 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 6.66 135324 3/4/2016 109290 UNITED RENTALS (NORTH AMERICA) INC 06500 086250506.66 6502CORNER POSTS/PANELS 144685 135414796-001 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 506.66 135335 3/11/2016 107089 CANNON VALLEY PRINTING 06500 086450707.21 6502SPRING 2016 CN/REC PRINT SRVS 144913 FPR 36046 SPG CN/REC OUTSIDE PRINTING WATER UTILITY EXPENSE 707.21 3/22/2016CITY OF FARMINGTON 12:46:15R55CKS2LOGIS600V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 3/22/20162/19/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 135336 3/11/2016 100058 CARQUEST AUTO PARTS 06500 0865051.17 6502INDUSTRIAL V BELTS 144476 2131-402675 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 1.17 135347 3/11/2016 100044 GRAINGER INC 06500 08622030.07 6502DISPOS GLOVES, (10 BX)144535 9027801159 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 30.07 135353 3/11/2016 112416 IMPACT MAILING OF MN INC 06500 086445275.21 6502 FEB UTIL BILL POSTAGE 144889 111553 / 120831 FEB'16 POSTAGE WATER UTILITY EXPENSE 06500 08640154.33 6502FEB UTIL BILL MAILING SRVS 144889 111553 / 120831 FEB'16 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 329.54 135360 3/11/2016 100375 MINNESOTA DEPT OF PUBLIC SAFETY 06500 086401100.00 65022015 HAZMAT STORAGE FEES 144459 1904000192015 M-79586 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 100.00 135363 3/11/2016 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640186.25 65022/15 WATER TEST REPORT 144470 795898 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 86.25 135364 3/11/2016 110272 NORTHERN CONCEPTS 06500 086450112.07 6502SPRING 2016 CITY NEWS & REC 144700 10805C OUTSIDE PRINTING WATER UTILITY EXPENSE 112.07 135367 3/11/2016 100093 PELLICCI HARDWARE & RENTAL 06500 0862505.99 6502PVC CAP 144493 98012/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862501.38 6502POLY COUPLE BARB XMPT 144494 98157/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220.99 6502ROTARY FILE 144496 98156/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862505.99 6502WOOD SHOVEL 144498 97995/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086515.60 6502PCV ADAPTER 144500 K98037/F BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 0862507.98 6502PAINTBRUSHES14462797864/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862506.99 6502PROPANE FUEL 144636 K98202/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862506.99 6502GALV BUSHING 144637 98216/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625034.86 6502WALL ANCHORS/PIPE STRAP/ORGANI 144666 98339/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862503.99 6502BIT INSRT PWR #2PHL 3.5"144667 98340/F OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862403.11 6502FLEX SEAL 14OZ 144671 98275/F BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220.76 6502STEELWOOL14469798169/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862201.14 6502WIRE CONN/CONNECT WINGGRD 25PK 144698 97946/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862201.83 6502NAIL AIR BRADS/ BRAD NAILS 144699 97851/F EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 82.60 135373 3/11/2016 112422 STANTEC CONSULTING SERVICES INC 3/22/2016CITY OF FARMINGTON 12:46:15R55CKS2LOGIS600V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 3/22/20162/19/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 06500 0864011,422.00 6502PE FEB 5TH, AT&T ANTEN REVIEW 144896 1018751 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 1,422.00 135384 3/11/2016 101254 ORKIN EXTERMINATING 06500 08640112.96 65022/23 PEST CONTROL SVS CMF 144678 107608105 / 7200371 FEB PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 086401100.92 6502PEST CONTROL SVS-5446 195TH ST 144684 107606494 / 2687757 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 113.88 135386 3/18/2016 106847 AIRGAS USA, LLC 06500 08623014.00 6502INDUSTR 33 CGA PROPANE 144775 3253017 VEHICLE SUPPLIES & PARTS WATER UTILITY EXPENSE 14.00 135397 3/18/2016 100041 DAKOTA COUNTY PROPERTY TAXATION 06500 087140101.05 6502SPEC ASSESSMENTS (1152)145001 SA 1014 SPEC ASSESS LEGAL & FISCAL FEES WATER UTILITY EXPENSE 101.05 135408 3/18/2016 111631 FULL SERVICE BATTERY 06500 08625019.20 6502BULK BATTERIES- AA, C, 9V 144686 0013117 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 19.20 135409 3/18/2016 107123 GS DIRECT INC 06500 08625037.14 6502PLOTTER PAPER & INK CARTRIDGES 144679 322748 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 37.14 135422 3/18/2016 102725 MINNESOTA DEPT OF HEALTH 06500 08502510,594.00 65011/01-3/31 WATER SRV CONNECT FE 144458 1190008 JAN-MAR'16 ENTERPRISE SALES WATER UTILITY REVENUES 10,594.00 135423 3/18/2016 100030 MINNESOTA PIPE AND EQUIPMENT 06500 08622045.01 65021" FB-1600 CORP STOP C X FIP 144689 0351430 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 45.01 135426 3/18/2016 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640143.75 6502COLIFORM COLILERT 144688 796772 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 43.75 135439 3/18/2016 109843 USA MOBILITY WIRELESS, INC 06500 0864123.94 6502MARCH SRVS, AFTR HRS PAGER 144922 Z0317419C MAR'16 CELLULAR PHONES WATER UTILITY EXPENSE 3.94 135440 3/18/2016 113413 VERIZON WIRELESS 06500 08641289.82 6502FEB WTR DEPT CELL PH SRV 144779 9761316031 FEB-MAR CELLULAR PHONES WATER UTILITY EXPENSE 06500 08641235.01 65021/24-2/23 CELL PH SRVS 145103 9761015428 JAN-FEB CELLULAR PHONES WATER UTILITY EXPENSE 124.83 3/22/2016CITY OF FARMINGTON 12:46:15R55CKS2LOGIS600V 5Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 3/22/20162/19/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 20160201 2/22/2016 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 086423194.84 650212/23-1/29 GAS, CITY GARAGE 144087 0505547424 DEC-JAN'16 NATURAL GAS WATER UTILITY EXPENSE 06500 0864231,491.07 650212/23-1/28 GAS @ MAINT FACILIT 144090 0502362190 DEC-JAN'16 NATURAL GAS WATER UTILITY EXPENSE 06500 086423112.58 650212/19-1/20 GAS, 195TH WTR TWR 144092 0507120636 DEC-JAN'16 NATURAL GAS WATER UTILITY EXPENSE 06500 08642383.11 650212/23-1/28 GAS, OAK ST WTR STA 144096 0506788875 DEC-JAN'16 NATURAL GAS WATER UTILITY EXPENSE 1,881.60 20160219 2/19/2016 113465 PAYMENTUS (CANADA) CORPORATION 06500 086545253.50 6502JAN UTIL BILL ON LINE FEES 144437 US16010135 JAN'16 CREDIT CARD FEES WATER UTILITY EXPENSE 253.50 20160220 2/19/2016 111046 VOYAGER FLEET SYSTEMS INC 06500 08627214.74 6502JAN BLDG MAINT FUEL CHRGS 144763 869088237605 JAN FUEL WATER UTILITY EXPENSE 06500 086272141.79 6502JAN WTR DEPT FUEL CHRGS 144763 869088237605 JAN FUEL WATER UTILITY EXPENSE 156.53 20160223 2/29/2016 102160 CARDMEMBER SERVICES 06500 086250410.06 65021/15 VISA NORTHERN TOOL 144760 4798...1668 FEB'16 VISA OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625039.96 65021/14 VISA AMZN INSUL WRK GLV 144760 4798...1668 FEB'16 VISA OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625034.49 65021/28 VISA AMZN MAKITA BATT REP 144760 4798...1668 FEB'16 VISA OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 484.51 Report Totals 31,180.46