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Home My WebLink AboutAgenda_2016_6_27_Meeting(134)A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsiv e Service to All of Our Customers City of Farmington 430 Third Street Farmington, MN 55024 AGENDA WATER BOARD June 27, 2016 7:00 PM 1.CALL T O ORDER 2.APPROVE M INUT ES (a)Approve Minutes-May 23, 2016, Meeting 3.WAT ER CITAT ION APPEALS (a)Citation Appeal-4591 196th Street W est 4.CONT INUED BUSINESS (a)Water Main Offset Update-TH-3 Project (b)Update-Well Site Seal Coating 5.NEW BUSINESS (a)Department of Health Special Sampling Results 6.APPROVE BILLS (a)Approve Bills-May 19, 2016, through June 23, 2016 7.OPEN FORUM 8.ADJOURN City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Kevin S cho rzman SUBJECT:Ap p ro ve Minutes-May 23, 2016, Meeting DATE:June 27, 2016 INTRODUCTION Attac hed are the minutes from the May 23, 2016, water board meeting. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Review the minutes , make any changes , and approve the minutes. ATTACHMENTS: Type Desc rip tion Exhib it Minutes-May 23, 2016 MINUTES REGULAR WATER BOARD MEETING Monday, May 23, 2016 7:00 PM Conference Room 170 City Hall 430 Third Street Farmington, MN Members Present: Weierke, Jensen, Snobeck Members Absent: None Staff Present: Kevin Schorzman, P.E., City Engineer, Sue Miller, Administrative Assistant Call to Order: The meeting was called to order by Chair Weierke at 7:00 p.m. 1. Approve Minutes - April 25, 2016 – Motion by Jensen second by Weierke to approve the minutes as presented. APIF, Motion Carried. 2. Continued Business – a. Approve Wellhead Protection Plan Part 2 Agreement – Engineer Schorzman felt that the city would best served if we had Barr Engineering assist with the completion of part 2 of the Wellhead Protection Plan update. An extension to the deadline would be applied for and would allow us the opportunity to apply for a grant to offset costs. Motion by Snobeck second by Jensen to approve request not to exceed $27,805. APIF, Motion Carried. 3. New Business – a. Wireless Internet Antennas – Engineer Schorzman shared information and a request from a wireless internet provider who would to like to install antennas on water towers. These antennas are substantially smaller than the typical cell phone antennas and do not require much (if any ground space at the base of the towers. The Board would like staff to check with surrounding cities to see what the distance of reaching customers would be as well as costs the city charges for this type of installation. 4. Approve Bills – Motion by Weierke second by Snobeck to approve the bills in the amount of $41,286.66. APIF, Motion Carried. 5. Open Forum – None 6. Adjourn – Motion by Weierke second by Jensen to adjourn at 7:58PM. APIF, Motion Carried. Respectfully submitted, Sue Miller Administrative Assistant City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Kevin S cho rzman SUBJECT:Citatio n Ap p eal-4591 196th Street Wes t DATE:June 27, 2016 INTRODUCTION On May 24, 2016, at 7:58 P M, a vio lation of the c ity's water us e restrictio ns was obs erved at 4591 196th Street Wes t. A c itatio n was mailed to the o wners and they have reques ted that the water board review the citation. DISCUSSION Informatio n related to the citation is attached. BUDGET IMPACT N/A. ACTION REQUESTED Review the informatio n, rec eive input fro m the res ident/s if they attend, then d etermine whether o r no t the citation stands . ATTACHMENTS: Type Desc rip tion Bac kup Material Citation Do cumentatio n City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Kevin S cho rzman SUBJECT:Water Main Offset Update-T H-3 P ro ject DATE:June 27, 2016 INTRODUCTION As the water board is aware, the ins tallatio n of s torm s ewer in conjunctio n with the p ro ject on Trunk Highway 3 this s ummer req uires the c ity to o ffs et o ur water main in three loc ations . DISCUSSION At the meeting, s taff will p ro vide the board an up d ate o n the status of this work. BUDGET IMPACT The cost of the work is inc luded in the 2016 water b o ard bud get. ACTION REQUESTED For the board 's info rmation. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Kevin S cho rzman SUBJECT:Up d ate-Well Site Seal Coating DATE:June 27, 2016 INTRODUCTION This s p ring, the b o ard approved seal coating and crac k s ealing the p aved areas aro und our wells and the Daisy Knoll to wer. DISCUSSION At the meeting, s taff will p ro vide the board a verbal update on the p ro gress of this wo rk. BUDGET IMPACT N/A. ACTION REQUESTED For the board 's info rmation. City of Farm ington 430 Third S treet F armington, Minnes o ta 651.280.6800 - F ax 651.280.6899 www.ci.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Kevin S cho rzman SUBJECT:Dep artment o f Health Spec ial S amp ling Res ults DATE:June 27, 2016 INTRODUCTION During an external audit review, the Minnesota Department of Health (MDH) d is c overed that some o f the s amp les that had b een collec ted fro m vario us water s uppliers thro ughout the s tate, were not delivered to the lab at the ap propriate temp erature for analys is . T his was not spec ific to the Farmingto n water sup p ly, nor was it the fault of any employees of the c ity. DISCUSSION Becaus e of this , MDH took step s to standard ize their s amp ling proc ed ures, and d id targeted tes ting and mo nito ring to ens ure ac curate as s es s ment of the water quality of the state's pub lic water sys tems. We received the res ults fro m the testing, and the tes ting c o nfirmed that o ur water has not exceeded any of the triggers o r maximum c o ntaminant levels contained in the S afe Drinking Water Ac t. The letter rec eived from MDH related to this matter is attac hed fo r yo ur referenc e. Again, this tes ting was not triggered b y any ac tions of city emp lo yees and as the results o f the testing s how, F armington c o ntinues to s upply safe and reliable water to our c ustomers . BUDGET IMPACT N/A. ACTION REQUESTED For the board 's info rmation. ATTACHMENTS: Type Desc rip tion Exhib it MDH Tes ting C o ver Letter City of Farm ington 430 Third Street Farmingto n, Minnesota 651.280.6800 - Fax 651.280.6899 www.c i.farmingto n.mn.us TO:Water Board Memb ers , C ity Adminis trato r FROM:Kevin S cho rzman SUBJECT:Ap p ro ve Bills -May 19, 2016, through June 23, 2016 DATE:June 27, 2016 INTRODUCTION Attac hed are the bills s inc e the las t meeting. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Review the bills , as k any ques tions yo u may have and ap p ro ve the bills from May 19, 2016, thro ugh June 23, 2016. ATTACHMENTS: Type Desc rip tion Exhib it Bills -May 19, 2016 to June 23, 2016 6/23/2016CITY OF FARMINGTON 10:22:26R55CKS2LOGIS601V 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 6/23/20165/19/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 136037 5/20/2016 107123 GS DIRECT INC 06500 08625019.17 6502PLOTTER SUPPLIES 146399 323999 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 19.17 136038 5/20/2016 100007 HAWKINS INC 06500 086220613.18 6502PARTS FOR WELL #6 146320 3876576 RI EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 613.18 136042 5/20/2016 112416 IMPACT MAILING OF MN INC 06500 086445183.91 6502APR UTIL BILL POSTAGE 146400 113669 APR POSTAGE WATER UTILITY EXPENSE 06500 08640145.58 6502APR UTIL BILL MAILING SRVS 146400 113669 APR PROFESSIONAL SERVICES WATER UTILITY EXPENSE 229.49 136053 5/20/2016 100030 MINNESOTA PIPE AND EQUIPMENT 06500 08625099.00 65025' VALVE EXTENSION 146097 0354400 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 99.00 136057 5/20/2016 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640143.75 65024/25 WATER TEST REPORT 146069 805666 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 43.75 136080 5/20/2016 113413 VERIZON WIRELESS 06500 08641235.01 6502MAR-APR DATA CARD SRVS 146113 9764301116 CELLULAR PHONES WATER UTILITY EXPENSE 35.01 136098 5/27/2016 107089 CANNON VALLEY PRINTING 06500 0864501,074.30 6502SUM'16 CNRG PRINTING SRVS 146560 FPR 36047 SUM'16 OUTSIDE PRINTING WATER UTILITY EXPENSE 1,074.30 136112 5/27/2016 111431 FERGUSON WATERWORKS 06500 086250283.33 6502FB HARNESS, GAS MONITOR 146333 0188618 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 283.33 136115 5/27/2016 100024 GOPHER STATE ONE-CALL INC 06500 086401197.20 6502APR UTIL LOCATE SRVS 146335 6040358 APR PROFESSIONAL SERVICES WATER UTILITY EXPENSE 197.20 136125 5/27/2016 100049 LOCAL GVMT INFO SYSTEMS ASSN. 06500 086402752.00 6502LOGIS BILL - APRIL 146639 41796 DATA PROCESSING WATER UTILITY EXPENSE 752.00 136131 5/27/2016 102725 MINNESOTA DEPT OF HEALTH 06500 08502510,594.00 6501APR-JUN WTR SRV CONNECT FEE 146662 1190008 APR-JUN'16 ENTERPRISE SALES WATER UTILITY REVENUES 10,594.00 136133 5/27/2016 100030 MINNESOTA PIPE AND EQUIPMENT 06500 08622047.04 6502UTILITY MARKING FLAGS 146321 0354684 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 47.04 6/23/2016CITY OF FARMINGTON 10:22:26R55CKS2LOGIS601V 2Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 6/23/20165/19/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 136138 5/27/2016 113031 NRG RELIABILITY SOLUTIONS LLC 06500 0864221,742.57 6502APR ELEC @ MAINT FACIL 146338 3347-1605 APR ELECTRIC WATER UTILITY EXPENSE 1,742.57 136171 6/3/2016 113646 CAMERON WOODS ASSOCIATION 06500 08225575.00 6500REFUND FOR METER TEST 146705 REFUND FOR METER TEST DEPOSITS PAYABLE WATER UTILITY 75.00 136173 6/3/2016 100025 CINTAS CORP LOC 754 06500 08629020.96 6502WKLY UNIFRM SRV, MAINT FAC 146452 754591155 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629020.96 6502WKLY UNIFRM SRV, MAINT FACIL 146651 754593738 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08629020.96 6502WKLY UNIFRM SRV, MAINT FACI 146690 754596294 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 62.88 136185 6/3/2016 112416 IMPACT MAILING OF MN INC 06500 08640183.75 6502UTIL BILL INSERTS, MAIL SRVS 146859 113865 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 83.75 136199 6/3/2016 100030 MINNESOTA PIPE AND EQUIPMENT 06500 08625084.01 6502CURBSTOP CASTING WTR CVR 146402 0355406 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 84.01 136201 6/3/2016 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640148.75 65025/09 WATER TEST REPORT 146341 807818 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 48.75 136216 6/3/2016 112307 T-MOBILE 06500 0862206.67 65024/17-5/16 GPS AIR SRV 146637 6517577560 APR-MAY16 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 6.67 136218 6/3/2016 109290 UNITED RENTALS (NORTH AMERICA) INC 06500 086470130.00 6502CONFINED SPACE TRAINING 146693 1407608 TRAINING & SUBSISTANCE WATER UTILITY EXPENSE 130.00 136231 6/10/2016 100058 CARQUEST AUTO PARTS 06500 0862201.17 6502HVAC BELT 147007 2131-409992 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 1.17 136236 6/10/2016 100581 CRAWFORD DOOR SALES CO 06500 08640135.17 6502GARAGE DOOR REPAIRS 146649 22622 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 35.17 136241 6/10/2016 100149 ECM PUBLISHERS, INC 06500 08649237.40 65025/12 ODD/EVEN WTR ADD 146583 352197 / 414521 ADVERTISING WATER UTILITY EXPENSE 37.40 6/23/2016CITY OF FARMINGTON 10:22:26R55CKS2LOGIS601V 3Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 6/23/20165/19/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 136249 6/10/2016 111631 FULL SERVICE BATTERY 06500 0862201.51 6502BATTERIES1469260013201 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 1.51 136271 6/10/2016 102725 MINNESOTA DEPT OF HEALTH 06500 08646023.00 65022016-17 WTR LIC RENEW, JJ 146867 WTR OPER LIC RENEW SUBSCRIPTIONS & DUES WATER UTILITY EXPENSE 23.00 136272 6/10/2016 100030 MINNESOTA PIPE AND EQUIPMENT 06500 08622070.56 6502BLUE WTR MARKING FLAGS 146581 0355741 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 70.56 136276 6/10/2016 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640137.50 65025/15 BAC-T WTR TEST REPORT 146564 808835 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 37.50 136282 6/10/2016 100093 PELLICCI HARDWARE & RENTAL 06500 08622021.96 6502PARTS, SUPPLIES FOR WELL 6 146406 K00207 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220.99 6502RISER CUTOFF, WELL 6 146407 K00181 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625029.97 6502WELL IRRIG SENSOR BATTERIES 146422 K00239 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086220.98 6502GARAGE DOOR LUBRICANT 146464 K00165 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 086515.59 6502SNAP BOLTS, FLAG HARDWARE 146541 K00284 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 0865151.95 6502SNAP EYEBOLTS FOR SHOP 146542 K00283 BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 0862202.05 6502STAPLES FOR BLDGS 146548 K00326 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625019.98 6502PRESSURE GAUGE, WELL#6 146563 K00343 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862508.99 6502GLUE FOR WATER FILL STA 146567 K00367 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625066.13 6502PRESSURE GAUGES, WELL# 7 146595 18929/F DUP FR 2007 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0865152.17 6502DRAIN CLEANER 146655 527/F BUILDING REPAIR SERVICE WATER UTILITY EXPENSE 06500 086250181.92 6502WELL HS IRRIGATION PARTS 146658 19987 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0862506.99 6502CAULK FOR WELLS 6,7 146659 389 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 0865052.57 650215A ELEC GRND OUTLET 146917 K00614 EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE 06500 08624010.97 6502HVAC FILTERS, CITY GARAGE 146920 23451 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08625022.99 6502TIEDOWN FOR MOWER TRLR 147000 K00710 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 381.20 136290 6/10/2016 112422 STANTEC CONSULTING SERVICES INC 06500 086401490.50 6502DAISY KNOLL WTR TWR INSP 146981 1052290 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 490.50 136294 6/10/2016 109843 USA MOBILITY WIRELESS, INC 06500 0864125.39 6502MAY/JUNE PAGER SRVS 146999 Z0317419F CELLULAR PHONES WATER UTILITY EXPENSE 5.39 136296 6/10/2016 100182 ZEE MEDICAL SERVICE 06500 08624026.93 6502FIRST AID SUPPLIES 146865 54111524 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 6/23/2016CITY OF FARMINGTON 10:22:26R55CKS2LOGIS601V 4Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 6/23/20165/19/2016 - Check #AmountDate Supplier / Explanation PO#Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 26.93 136305 6/17/2016 102087 AUTOMATIC SYSTEMS CO. 06500 08640117,581.00 6502SCADA SYSTEM UPGRADES 146998 30164 S PROFESSIONAL SERVICES WATER UTILITY EXPENSE 17,581.00 136352 6/17/2016 100070 MVTL- MINN VALLEY TESTING LABS 06500 08640143.75 65025/23 BAC-T WATER TESTING 146694 809949 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 43.75 20160502 5/23/2016 108980 MINNESOTA ENERGY RESOURCES CORPORATION 06500 08642371.64 6502APR GAS @ CITY GARAGE 146306 0505547424 APR'16 NATURAL GAS WATER UTILITY EXPENSE 06500 086423673.38 6502APR NAT GAS, MAINT FACIL 146337 0502362190 APR'16 NATURAL GAS WATER UTILITY EXPENSE 06500 08642340.34 6502APR NAT GAS WELL 1 146370 0506788875 APR'16 NATURAL GAS WATER UTILITY EXPENSE 785.36 20160519 5/19/2016 113546 TREASURE ENTERPRISE, INC 06500 086401126.32 6502APR BLDG CLEANING SRVS 146059 581 APRIL PROFESSIONAL SERVICES WATER UTILITY EXPENSE 126.32 20160520 5/20/2016 113465 PAYMENTUS (CANADA) CORPORATION 06500 086545247.75 6502UB ONLINE TRANS FEES 146412 US16040129 APR PYMT PROCESSING FEES WATER UTILITY EXPENSE 247.75 20160521 5/20/2016 111046 VOYAGER FLEET SYSTEMS INC 06500 086272169.46 6502APR WTR DEPT FUEL BILL 146324 APR WTR FUEL CHRGS FUEL WATER UTILITY EXPENSE 06500 08627259.44 6502APR FUEL, BLDG MAINT 146356 APR BLDG MAINT FUEL FUEL WATER UTILITY EXPENSE 228.90 36,344.5106500WATER UTILITY Report Totals 36,344.51