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Home My WebLink About05.04.98 Council Minutes COUNCIL MINUTES REGULAR May 4, 1998 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 P.M. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Fitch, Gamer, Strachan None City Administrator Erar, Attorney Joel Jamnik, City Management Team 4. APPROVE A GENDA MOTION by Cordes, second by Gamer to approve the Agenda with the following changes: · Mayor Ristow pulled Item 7(b) "Street Cleaning Contract - Private Developments" for further discussion. · Accept Supplemental Agenda requesting that the May 4, 1998 Council Agenda be amended to add the following item: > 9(a) "1998 Seal Coat Project" under AWARD OF CONTRACT. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Historic Preservation Week, May 10-16, 1998 Council adopted a Proclamation declaring Preservation Week be celebrated in the City of Farmington May 10-16, 1998. Council Minutes (Regular) May 4, 1998 Page 2 As part of that celebration, George Flynn, HPC Chairman, and Harbee Tharaldson, HPC member, recognized Gordon and Twylla Chant (present in the audience) and presented them with an award for the restoration of their home at 621 Oak Street. Chairman Flynn indicated that he presented David Schreier with an award earlier in the day for his contributions to the preservation of Farmington's history. 6. CITIZEN COMMENTS . Anthony Pena, 18906 Embry Avenue, stated that he and his neighbors are concerned about their children's safety due to school buses speeding through their neighborhood. He requested the City reduce the speed limit in his neighborhood. Mr. Pena also feels there is a traffic safety problem at the comer of Embry Avenue and Embers Avenue. Police Chief Siebenaler indicated that he spoke with Mr. Pena previously, but would research the matter further and respond in writing. . Minnesota State Representative Dennis Ozment discussed various legislative issues. He also suggested City Administrator Erar schedule a meeting to discuss tax issues. City Administrator Erar indicated he would call Representative Ozment's office and schedule the meeting. a) Dennis Walter, 18235 Euclid Avenue - CSAH 31 Right-of-Way Proceeds Council acknowledged staffs response. Mr. Walter was not in attendance, but did receive a copy of the staff memorandum. 7. CONSENT AGENDA MOTION by Gamer, second by Fitch to approve the Consent Agenda as follows: a) Approved Council Minutes 4/20/98 (Regular) c) Adopted RESOLUTION R43-98 Setting Bond Sale - Middle Creek Sanitary Sewer Project d) Adopted RESOLUTION R44-98 Deferring the Payment of Special Assessments on Property Located within the City of Farmington e) Adopted Emergency Operations Plan (Revised) t) Approved School and Conference Request - Finance Department Council Minutes (Regular) May 4, 1998 Page 3 g) Acknowledged Settlement of Contractor Claim h) Approved Solid Waste Disposal Agreements i) Acknowledged Certificate of Survey/Site Plan Requirements j) Approved Bills APIF, MOTION CARRIED. Item 7(b) "Street Cleaning Contract - Private Developments" was discussed in detail. Mayor Ristow was concerned about the bidding process used for street sweeping and requested that the bids staff received be attached to staffs memo evidencing the formal bid procedure. It was indicated by City staff and the City Attorney that the process used was legal and appropriate. Written quotations were received and cited in the staff memo. Formal bids were not required for the service amount in question pursuant to State Law. After thorough discussion, MOTION by Gamer, second by Cordes to approve the contract for street cleaning services by Hoffbeck Trucking, contingent upon staff providing Council with copies of all four written quotations received for street sweeping evidencing Hoffbeck Trucking as the low vendor. MOTION CARRIED ON A 4-1 VOTE, WITH MAYOR RISTOW VOTING NO. 8. PUBLIC HEARINGS a) Vacation of Easement - East Farmington 4th Addition City Planning Coordinator Smick presented the proposal to vacate a drainage and utility easement at the northeast comer of Elm Street and 12th Street. Citizen Marvin Wier, 808 3rd Street, questioned whether there would be an additional cost for putting utilities in place when the wetland is moved. Planning Coordinator Smick indicated there would not be an additional cost. MOTION by Gamer, second by Fitch to close the public hearing. APIF, MOTION CARRIED. MOTION by Fitch, second by Gamer to adopt RESOLUTION R45-98 Vacating a Drainage and Utility Easement in East Farmington, contingent upon the approval of a wetland alteration permit. APIF, MOTION CARRIED. Council Minutes (Regular) May 4, 1998 Page 4 9. AWARD OF CONTRACT a) 1998 Seal Coat Project Director of Public Works/City Engineer Mann presented the four bids received for the 1998 Seal Coat Project, indicating Allied Asphalt was the low bid in the amount of $44,744. MOTION by Cordes, second by Fitch to adopt RESOLUTION R46-98 to Award Allied Asphalt's Bid for Project 98-12, 1998 Seal Coat Project, and Prepare Final Assessment Roll utilizing a price unit of $55.00 per buildable lot. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Development Standards - Turf/Erosion Control Policies Director of Public Works/City Engineer Mann presented this item to Council for information only. As indicated, City staff put together a policy on Turf Establishment for newly constructed homes and commercial buildings in the City, as well as revised the existing Lot Development Erosion Control Policy. These policy changes will go into effect June 1, 1998, although these new policies will be reviewed with developers and builders prior to formal implementation. b) Comprehensive Plan Update Schedule Community Development Director Olson submitted this matter to Council for information only. City staff prepared and presented to Council a "Proposed Timeline for Comprehensive Planning Process" in order to complete the Plan update by the end of the year. c) CharleswoodlMiddle Creek Sanitary Sewer EA W Planning Coordinator Smick presented to Council the "Response to Comments, Findings of Fact, and Record of Decision" prepared by City staff based on the Environmental Assessment Worksheet (EA W). It was determined that the project does not have the potential for significant environmental effects and thus an Environmental Impact Statement (ElS) is not required. MOTION by Gamer, second by Fitch to adopt RESOLUTION R47-98 Approving the Charleswood PUD and Middle Creek Sanitary Trunk Sewer EA W Finding No Need for an EIS. APIF, MOTION CARRIED. Council Minutes (Regular) May 4, 1998 Page 5 d) East Farmington 5th Amendment to Development Contract Planning Coordinator Smick presented the project's developer request to delete the drainage and utility easement for East Farmington. MOTION by Gamer, second by Cordes to adopt RESOLUTION R48-98 Approving Amendment #5 to Development Contract for East Farmington 4th Addition - Paragraph 23 (Exhibit C) Easements. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Adopt Resolution - Middle Creek Trunk Sanitary Sewer/Charleswood Trunk Storm Sewer Plans and Specifications Director of Public Works/City Engineer Mann indicated that the plans and specifications have now been prepared for this project. He also indicated that two options in the Feasibility Study previously presented to Council have been eliminated. They are: (1) The option to serve the Nordseth property has been delayed at least until next year; and (2) The option to upsize the sewer in order to serve a portion of Lakeville has been eliminated. MOTION by Cordes, second by Gamer to adopt RESOLUTION R49-98 to Approve Plans & Specifications and Authorize Advertisement for Bids for Project 98-14, Middle Creek Trunk Sanitary Sewer and Project 98-11, Charleswood Trunk Storm Sewer. APIF, MOTION CARRIED. b) Metropolitan Council Approval- MUSA Land Trade Community Development Director Olson submi~ed this item to Council for information only. Essentially, on April 24, 1998, the City received a letter from the Met Council approving the request to trade 31 acres currently included in the MUSA for 31 acres recently annexed in the area of TH 3 and Co. Rd. 72. 12. NEW BUSINESS - None. Council Minutes (Regular) May 4, 1998 Page 6 13. COUNCIL ROUNDTABLE Councilmember Strachan: Attended constructive Joint Planning Board Meeting with Empire Township on April 30th. Councilmember Gamer: Councilmember Fitch: City Administrator Erar: Community Development Director Olson: Police Chief Siebenaler: Mayor Ristow: 14. ADJOURN Attended A.L.F. Ambulance Board Meeting. Announced he was elected Chairman of the Board. County Road 31 is becoming very congested. Concerned with drivers passing on the right side of the road. Feels CSAH 31 construction hotline is working very well. In discussions with Met Council staff, they have requested a letter from the City regarding our exact questions relative to potential future development in areas outside of the City's existing corporate limits. As of April, the City has topped the 100 mark this year for new single family homes. Received a copy of the letter from a woman in Brookings, South Dakota regarding similar problems with train whistles and he will be in touch with her on 5/5/98. Complimented staff on a fine job in controlling citizen requests in relation to the CSAH 31 road construction. MOTION by Fitch, second by Gamer to adjourn at 9:00 P.M. APIF, MOTION CARRIED. Respectfully submitted, cWt91-0g,:JJR Lori J. Folie Executive Assistant