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HomeMy WebLinkAbout10.21.98 Work Session Minutes COUNCIL MINUTES WORKSHOP OCTOBER 21, 1998 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. Members Present: Ristow, Cordes, Fitch, Gamer, Strachan Members Absent: None Also Present: City Administrator Erar, Management Team 2. APPROVE AGENDA MOTION by Fitch, second by Gamer to approve the agenda as presented. APIF, MOTION CARRIED. 3. 1999-2003 CAPITAL IMPROVEMENT PLAN City Administrator Erar stated the objective of the CIP is to present a comprehensive capital improvement program that communicates efforts: . to ensure that community priorities are reflected in the capital investment plan of each City department . to provide a consolidated financial picture of anticipated expenditures and outline recommended funding strategies to underwrite capital improvements . to document and communicate capital improvement processes for City improvement projects that will ensure consistency and public understanding of the public improvement process . to provide information on the fiscal impacts of capital investment plans on total City finances . to effectively plan for public improvements that support community needs in the areas of housing, transportation, public safety, recreation, utilities, with corresponding growth in the City's commercial tax base through aggressive, yet fiscally responsible economic development initiatives. Staff reviewed with council, items in the 1999 portion of the CIP. Council discussed the need for public facilities such as a central maintenance facility, satellite fire station, police facility and city hall which are listed in the CIP for the year 2001. It was a consensus that planning for the facilities should begin in 1999 in preparation for construction in the year 2001. Park and Recreation Director Bell, reviewed with Council the 1999 items which includes a replacement roof on the Library building and informed Council of the Park and Recreation Commission's desire to begin purchasing land for a centrally located ballfield/recreational facility along the 195th Street corridor. Public Works Director Mann reviewed with Council a list of proposed CIP items for 1999 including the two final Gateway Signs and the Downtown streetscape project. The CIP will be presented to the City Council for final approval at the November 16th or December 7, 1998 meeting. 4. CITY TOWING CONTRACT Police Chief Siebenaler provided a brief explanation of the three topics to be discussed regarding the City Towing Contract. Those issues were the location of the business, duration of contract and language changes. Chief Siebenaler presented information regarding current zoning issues in the City of Farmington. The Council concurred that there were zoning issues preventing the location of a towing business in the City and declined to make any changes in current zoning requirements and that any contractor who met the contract requirements regarding response time and zoning would be allowed to present a proposal. Chief Siebenaler presented information regarding the duration of the contract. Currently the contract is in effect for a minimum of one year or until an interested party requests the contract be opened for bids. Information was presented regarding duration of towing contracts in neighboring cities. The Council reached consensus that the duration of the City Towing Contract would be three years. The initial contract will be let for RFP rather than bid and would be awarded in February. Based on the RFP option, the Council reached consensus that the "30 day out" clause in the new contract would be "For Cause". It was also consensus by Council, that in order to present an RFP a contractor would be required to present proof of a properly zoned business and storage facility in addition to equipment. Chief Siebenaler made recommendations for several language changes in the contract. It was a consensus of the Council that those language changes would be incorporated into a new contract to be reviewed by the City Attorney. 5. ADJOURN MOTION by Gamer, second by Fitch to adjourn at 9:03 PM. APIF, MOTION CARRIED. Respectfully submitted, J(~ ~~ -._~/G r... \// J / '.Y'/~ l b(>'H .- 1-<... Karen Finstuen Administrative Services Manager Dan Siebenaler Police Chief