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HomeMy WebLinkAbout11.02.98 Council Minutes COUNCIL MINUTES REGULAR November 2,1998 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Fitch, Gamer, Strachan None City Administrator Erar, Attorney Joel Jamnik, City Management Team 4. APPROVE AGENDA MOTION by Gamer, second by Fitch to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Employee Introduction - Community Development Department Darrel Gilmer was introduced as the new full-time Building Inspector. b) ISD 192 Update - Acting Superintendent Endersbe Mr. Endersbe gave a presentation on the future growth of the school system. He appreciated the opportunity to address the Council in order to broaden effective communication. He stated many issues are coming that the City and District will need to work on together. 6. CITIZEN COMMENTS a) Mr. Kerry Rustan - Traffic Concerns At the October 19, 1998 meeting, Mr. Rustan expressed concerns regarding trucks speeding on the Pilot Knob Reconstruction project, specifically in the area of 193rd Street. The problem has been resolved with the contractor. 7. CONSENT AGENDA MOTION by Fitch, second by Cordes to approve the Consent Agenda as follows: a) Approved Council Minutes 10/19/98 (Regular) and 10/21/98 (Special) b) Set Public Hearing for November 16, 1998 - various licenses and permits c) Adopted RESOLUTION RI09-98 approving FEMA Sub-Grant Agreement d) Adopted RESOLUTION RllO-98 accepting Dakota County Estates 9th Addition Development Contract Addendum e) Approved capital outlay request - Fire Department Council Minutes (Regular) November 2, 1998 Page 2 t) Approved school and conference request - Fire Department g) Approved appointment recommendation - Public Works Department h) Adopted RESOLUTION R111-98 approving bid advertisement - Nelsen Hills Parks Grading i) Approved bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Deer Meadows 2nd Addition Citizen Petition Staff held a resident meeting on October 27, 1998 in order to gather information regarding yard drainage problems and wet basements. Staffwill schedule individual meetings with residents and will update Council. b) Adopt Resolution - St. Michael's Church Development Contract The St. Michael's Development Contract was presented to Council for approval. The amount of credit for the Surface Water Management fee is $84,541.56 which reflects the cost of improvements that are being constructed onsite that reduce future trunk facilities needed downstream. The Church has elected to have the development fees spread over a IS-year assessment period. Councilmember Cordes asked who collects the assessment? Finance Director Roland replied the tax statement is issued to an entity and is received in two annual payments. City Attorney Jamnik stated the Church is concerned with liquidated damages and the language concerning the sizing of the ponds and whether there is any excess capacity that would allow them to build out, and if use of that pond is possible in the future by other property owners in the area as part of the City's trunk facilities, and whether they would get credit for that. He recommended Council authorize signing the Development Contract. If necessary, any amendments can be brought to Council. City Administrator Erar stated if Council approves the Development Contract, and future amendments are not approved, the Church is committed to this contract. MOTION by Gamer, second by Cordes to adopt RESOLUTION R112-98 approving the St. Michael's Church Development Contract. APIF, MOTION CARRIED. c) Township Resident - Sanitary Sewer Connection Request Mr. & Mrs. Don Wilson, 516 Ash Street, have requested a sanitary sewer connection to the City's force main that runs along the south side of Ash Street from the Sunnyside lift station to the gravity system in Third Street. The property is currently in Castle Rock Township. Mr. Wilson met with City staff to inquire Council Minutes (Regular) November 2, 1998 Page 3 about the possibility of installing a grinder pump sanitary sewer system in his home and connecting the discharge line to the existing City force main adjacent to Ash Street. The resident's system would need to have some kind of back flow prevention check valve. Without such a valve, the Sunnyside lift station would discharge sewage into the resident's home every time the lift station operates. Accordingly, there is a concern if the situation were ever to arise that the check valve fails. There is concern that tapping into the force main to connect a resident's system could ultimately cause leaks in the force main. MOTION by Gamer, second by Cordes to deny the request. APIF, MOTION CARRIED. d) Acknowledge Silver Springs Residents Park Request A number of residents have submitted a petition requesting a park in the new addition to Silver Springs. Staff will be meeting with the developer. MOTION by Gamer, second by Strachan to acknowledge the petition and forward it to the Parks and Recreation Commission. APIF, MOTION CARRIED. e) Castle Rock Township Board Communication The Castle Rock Township Board and the City of Farmington agreed to have their Engineers work together on the feasibility study to develop the Prairie Waterway Phase III ponding system. The Mayor stated the City is not developing one part of the Waterway without developing all of it. Councilmember Cordes asked if the Engineers had met. City Engineer Mann replied yes, and issues with the Prairie Waterway in relation to the industrial development were discussed. They will be meeting again for further discussions. Councilmember Cordes asked if there is any way the storm water runoff can be managed without constructing the sanitary sewer? Council and staff agreed there are numerous questions that need to be addressed between the City and Castle Rock Township before authorizing a new feasibility study. A meeting has been scheduled for November 17, 1998. Staff will draft a letter for Council identifying questions to be addressed to Castle Rock. 11. UNFINISHED BUSINESS a) Status Report - 300 1st Street Staff has received a letter from Mr. David King, stating he intends to take possession of the property at 300 1 st Street. He has taken measures to secure the house. Staff recommended that Mr. King be given no more than eight months to abate the existing conditions on the property. City Attorney Jamnik stated an extension is not being granted to Mr. King. The City is enforcing abatement of the existing condition. Council Minutes (Regular) November 2, 1998 Page 4 Mr. John Richardson, 35 Elm Street, asked if the water was shut off and if it was turned off at the street or at the house? He would like a response from the Water Department certifying there is good water in the neighborhood. He also inquired about the drinking water when the hydrants are flushed. Staff will respond. MOTION by Gamer, second by Cordes to allow Mr. King until June 30, 1999 to abate the existing hazardous building at 300 1 st Street. APIF, MOTION CARRIED. b) 2nd Street Parking Lot - Enforcement Issues City Administrator Erar stated the business in question has stopped using the 2nd Street Parking Lot and is complying with the City's request. Any future problems should be directed to the Police Department. c) Authorize Bid Advertisement - Emergency Generators for Sewer Lift Stations Council has directed staff to review the need for the City to acquire emergency generators for the lift stations. The proposal includes a generator and electrical work for the water supply wells, which the Water Board has previously authorized for bidding. The two projects are being bid together with the intent to gain more favorable bids, however, the Water Board will be solely responsible for their portion of the costs associated with the generator and electrical work for the water supply wells. It was proposed that three generators be purchased for emergency purposes. MOTION by Gamer, second by Strachan to authorize the advertisement for bids for the sewer lift station improvements and emergency generators. APIF, MOTION CARRIED. 12. NEW BUSINESS a) Approve Eagle's Club Assessment Agreement The Eagles Club is in the process of completing the parking lot portion of their project. They are requesting to have the remaining development fees for this portion of the project paid as an assessment to the property. MOTION by Cordes, second by Gamer to approve the Assessment Agreement for the Eagle's Club parking lot and other improvements. APIF, MOTION CARRIED. b) Accept Year 2000 Compliance Report Year 2000 Coordinator, John Erar, presented a Year 2000 Compliance progress report to Council. There are no known problems at this time relative to the Year 2000. Staff is sending letters to all of the City's providers so we have documentation to provide us with some limited liability coverage. Council Minutes (Regular) November 2, 1998 Page 5 13. COUNCIL ROUNDTABLE Councilmember Strachan: Congratulations to Glenn Mogenson on his promotion. The new water tower looks great. Councilmember Fitch: The West side of County Road 31 is open. City Administrator Erar: Reminded Council of the Canvassing Board meeting on November 4, 1998 at 4 p.m. Mayor Ristow: He attended the Halloween Walk. Approximately 2,000 people attended. 14. ADJOURN Council went into Executive Session at 9:00 p.m. and adjourned from Executive Session at 9:32. Council adjourned the Council meeting at 9:35 p.m. Respectfully submitted, /,,,.;" ~_...., /._7 ",,_" ,~;//? C....$?7va:.:u );7 kdc,t/ (/ . Cynthia Muller Executive Assistant