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HomeMy WebLinkAbout04.15.96 Council Minutes MINUTES COUNCIL MEETING REGULAR APRIL 15, 1996 1. Mayor Kuchera opened the meeting at 7:00 P.M.. Members Present: Kuchera, Gamer, Ristow, Fitch, Galler. Members Absent: None. Also Present: Administrator Erar, Attorney Grannis. 2. Mayor Kuchera led the Council and audience in the Pledge of Allegiance. 3. MOTION by Ristow, second by Gamer to approve the agenda with the following changes: a) Add approval of the April 8th special meeting minutes to Consent Agenda. b) Remove approval of the April 1st regular meeting minutes from Consent for discussion. c) Remove item Sd - Senior Center Coordinator Hours - from Consent for discussion. d) Remove item Sf - Resolution Approving Grant Application Submittal for Waste Abatement Curriculum - from Consent for discussion. e) Add item 50 - School/Conference Request for Recreation Programmer Attendance at Workshop - to Consent. f) Combine Items 9a and 9b - project 93-14 - for discussion. APIF, MOTION CARRIED. 4. Citizen Comments Receive letter of response to Adelmann request regarding restoration of landscaping on temporary construction easement related to the Southeast Area Sanitary Sewer Project. Henry Iwerks - Asked for clarification regarding when audience could ask questions regarding items which had been pulled from Consent for discussion. (During discussion of that item.) Stated that the people should be allowed to decide whether a new City garage should be constructed. Also stated that employees should not be making policy and that information on both sides of the issue needed to be presented. 5. Consent Agenda MOTION by Galler, second by Ristow to approve the Consent Agenda as follows: a) Approve minutes of 4/8/96 Special Workshop Meeting. b) Adopt RESOLUTION NO. R39-96 approving 1996 Summer Recreation and Pool Rates. c) Place approval of the Development Agreement for TroyHill 2nd Addition on the May 6th Council agenda. d) Approve Capital Outlay Request for Upgrading and Remodeling Fire Station Dispatch area. e) Adopt RESOLUTION NO. R40-96 approving plans and specifications for Phases II and IV of the Farmington Industrial Park (Project 96-5). f) Adopt RESOLUTION NO. R4l-96 approving plans and specifications and authorizing advertisement for bids for 1996 Sealcoating (Project 96-7). g) Approve annual service contract for City Hall heating/ventilation system with SVL Service Corporation. h) Accept installation of utilities in Dakota County Estates 9th Addition as completed. i) Receive 1st Quarter building permit summary. j) Approve metal and battery recycling agreement for Spring Clean Up Day with Landfill Recovery Systems, Inc. at a cost of $1,500.00. k) Affirm existence of 12 foot alley in Block 5, Betzold's 2nd and Wells and Kraft Additions and direct staff to notify residents of continued use. l) Approve payment of the bills as submitted. m) Approve School/Conference Request - Recreation Programmer _ Visual Communication Workshop. APIF, MOTION CARRIED. 6. MOTION by Ristow, second by Galler to approve the minutes of the April 1, 1996 regular meeting. VOTING FOR: Galler, Fitch, Ristow, Gamer. ABSTAIN: Kuchera. 7. Senior Center Staffing Hours Councilmember Galler stated his concerns regarding funding for staffing the position of Senior Center Coordinator position. Mr. Galler explained his desire to move the position funding away from ad valorem taxes to other sources. He then presented a memo outlining possible sources. He also stated that he had been contacted by Leon Orr regarding setting up a task force comprised of representatives from the City, the two townships, the Senior Center and an at large member. Parks and Recreation Director Bell explained the history of how the change from part time to full time came about. Member Fitch reported he had discussed the Senior Center funding issue and believed the Town~hips would be willing to consider funding participation. Administrator Erar suggested that the Council delay making a decision until staff had the opportunity to research funding sources and return the item at the May 6th Council meeting. Several members of the audience stated their concerns that the Senior Center Coordinator position remain at full time in order to provide the service they currently enjoyed. They also commented on the Coordinator's excellent performance. It was the consensus of the Council that the matter be carried over to the May 6th agenda when funding options would be presented. They assured those present that they did not intend to reduce the Coordinator's hours but needed to research funding sources. 8. Grant Application for Waste Abatement Curriculum Materials Councilmember Galler questioned how the grant funds would be used, and how the $4,000 City share would be funded. City Engineer Kaldunski explained the funds were an educational grant and would be used to purchase materials to be used to teach recycling in the schools. He stated that the $4,000 would be for "in kind" services, which would be provided by Lena Larson, the City's Solid Waste Coordinator. MOTION by Ristow, second by Galler to adopt RESOLUTION NO. R42-96 approving the submittal of an application for a Waste Curriculum Materials. APIF, MOTION CARRIED. 9. East Farmington 2nd Addition City Planner Tooker explained that the preliminary plat for East Farmington 2nd Addition had been approved during the POD process and that the Council was being requested to approve the final plat. Questions were raised regarding acquisition of land needed to construct the Larch Street entrance from TH #3. Member Ristow questioned how the purchase would be financed. City Administrator Erar noted that issue would be covered by the development agreement and that the Council was only approving the final plat at this time. He also explained that, according to the developer, the project was going very well; that lots had sold faster than anticipated, and the 2nd Addition was needed at this time. Attorney Grannis stated that previous approval of the POD had committed the City to continuing the project. Discussion took place regarding the existing single. family homes on Maple Street which would abut the lot designated for townhome development. Mr. Tooker noted that there would be a 60 foot buffer with plantings between the townhomes and Maple Street. MOTION by Kuchera, second by Galler to adopt RESOLUTION NO. R43-96 approving the final plat of East Farmington 2nd Addition contingent upon the execution of a development agreement. APIF, MOTION CARRIED. 10. Project 93-14 - Southeast Area Storm Sewer City Engineer Kaldunski explained the two portions of the project which were to be discussed. He noted that the bids received from the contractors were favorable, however, a fiscal review was not yet completed. He requested that the Council delay awarding the bids until a special meeting to be held on April 29, 1996. It was noted that the acquisition of necessary easements had been resolved. The Council agreed to delay action until April 29th. 11. TH 50 Reconstruction Update City Engineer Kaldunski reported that the low bid for reconstruction had been received from Ames Construction Company and that the bid had come in below the County Engineer's estimate. The County Board should award the bid on April 16th and construction could begin as soon as May 20th. He also provided copies of the proposed detours to be used for the project. Council requested that letters be sent to residents living along the detour routes and those directly affected by the reconstruction informing them of the project schedule. 12. Sanitary Sewer Repair Claim - 904 Second Street Mr. Kaldunski requested that this item be removed from the agenda until further research was done. The Council tabled the item until the May 6th agenda. 13. Name Change - Hickory Street Police Chief Siebenaler explained that the townhome addresses on Hickory Street in Westview Acres created difficulties for emergency response since the adjacent street was West Hickory Street. He suggested a name change to Hickory Court and requested the Council set a public hearing for May 6 to receive input regarding the change. MOTION by Galler, second by Gamer to set a public hearing for May 6, 1996 at 7:30 P.M. to consider changing the street name from Hickory Street to Hickory Court. APIF, MOTION CARRIED. 14. Roundtable . Mayor Kuchera expressed his thanks to all those involved in the presentation made to the Excelsior-Henderson Motorcycle Company group and asked that letters of appreciation be sent to the Schools, Chamber of Commerce, and the participating students and businesses. A letter should also be sent to the Hanlon family thanking them for the opportunity to make the presentation. . Engineer Kaldunski informed Council of a City of Lakeville project which was taking place on the 180th Street border between Farmington and Lakeville. He noted that the project was in conjunction with preparations for the County Road 31 realignment and would benefit the City of Farmington residents living along 180th Street. He also informed Council that neither Lakeville nor the County had informed the residents of the project. Mr. Kaldunski was directed to send notices to the residents along 180th Street updating them on the project. . City Administrator Erar noted upcoming meetings as follows: 1) Joint Council/School Board meeting - May 6th - 5:00 to 6:30 P.M. - Council Chambers. 2) Joint Chamber/Hospital Board meeting - May 20th - 5:00 to 6:30 P.M. - Council Chambers. He requested Council to forward any items they wished discussed at these meetings. . Main entrance to City Hall will be closed for approximately 2 weeks due to construction. . Administrator Erar acknowledged staff for their cooperation and commended their efforts with respect to staff moving in the construction project. 15. MOTION by Galler, second by Gamer to adjourn at 8:50 P.M.. APIF, MOTION CARRIED. Approved