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HomeMy WebLinkAbout06.03.96 Council Minutes MINUTES COUNCIL MEETING REGULAR JUNE 3, 1996 1. Mayor Kuchera opened the meeting at 7:00 P.M.. Members Present: Kuchera, Galler, Ristow, Gamer. (Fitch arrived at 7:15 P.M.) Members Absent: None. Also Present: City Administrator Erar, City Attorney Grannis. 2. The Mayor led those present in the Pledge of Allegiance. 3. Polic;e Chief to the Council. Council welcomed Siebenaler introduced Jim Murphy, the City's new police officer City Administrator Erar administered the Oath of Service. The Mr. Murphy to the City. 4. MOTION by Galler, second by Gamer to approve the agenda with the following changes: . Remove item 6i - Appointment of City Finance Advisor - from Consent in order to introduce Thomas Truszinski of Juran and Moody, Inc. to the Council. . Table item 9b - East Farmington 2nd Addition Development Agreement - until June lOth Council Workshop. APIF, MOTION CARRIED. 5. Citizen Comments Edward Nelson - Commended City on Spring Clean Up Day operation. Requested Council consider waiving fee for sweeping the American Legion parking lot. Darrell Moench - Was present to represent his daughter regarding continuing problems with her well following dewatering as part of the Southeast Area Sanitary Sewer project. He expressed dissatisfaction with the response received from the City's insurance carrier. It was the consensus of Council that staff review the matter and meet with Mr. Moench to seek a mutually satisfactory resolution. Laura Adelmann - Informed Council that the restoration of the construction easement on her property had not been completed. She acknowledged that the portion that had been completed was satisfactory. Henry Iwerks - Asked whether the tape recorder was working properly and whether tonight's meeting was being recorded. Informed Council that staff's response to his complaint regarding weeds, which he made at a previous meeting, had been sent to the wrong property owner. Staff responded that the tape recorder was working, tonight's meeting was being recorded and they would check into the error in notification regarding the weed violation. Steve Mann - Read a prepared statement regarding recreational fires/fire pits in his residential neighborhood. He requested Council consider amending the City's fire code to not allow recreational fires in new subdivisions within the City. · Mayor Kuchera opened 4 public hearings scheduled for 7:30 P.M.. The hearings were continued until later in the meeting. Staff will research the issue, discuss the situation with the parties involved in this dispute, and bring a recommendation to the Council at a future meeting. 6. Consent Agenda MOTION by Ristow, second by Gamer to approve the Consent Agenda as follows: a) Approve minutes of May 20, 1996 regular meeting. b) Set public hearing for June 17, 1996 at 7:30 P.M. to consider Lexington Standard's grading permit application. c) Adopt RESOLUTION NO. R53-96 accepting a Metropolitan Council loan for a Stormwater Management Plan Update. d) Adopt RESOLUTION NO. R54-96 awarding the 1996 Sewer Cleaning contract to Pipe Services Corporation for their bid of $11,760.00. e) Approve proposed topics for the "City News" page in the Independent. f) Approve the expenditure of $2,940 for a handicapped lift at the municipal pool per the bid of Recreonics. g) Approve the solid waste landfill agreement with Kramer Landfill. h) Receive update on pool reconstruction project and pool lighting. i) Set public hearing for July 17, 1996 at 7:30 P.M. to consider establishing a TIF District for Duo Plastics. j) Set public hearing for August 6, 1996 at 7:30 P.M. to consider establishing a TIF District for Lexington Standard. k) Adopt RESOLUTION NO. R55-96 approving parking restrictions - "Patient Drop Off Zone" at 511 Elm Street. l) Adopt RESOLUTION NO. R56-96 authorizing submittal of an application for a Met Council Environmental Service grant for sewer cleaning and televising. m) Approve a School/Conference Request for evasive driving class for Fire Department. n) Approve appointment of 4 new firefighters - Mike Kiser, Kevin Dehne, Joe Tullar and David Kennedy. 0) Adopt RESOLUTION NO. R57-96 accepting donation of conference table and chairs from Robert and Carolyn Papke. p) Adopt RESOLUTZON NO. R58-96 accepting donation from Eagles Club to Senior Center to purchase a camera. q) Adopt RESOLUTION NO. R59-96 accepting donation from Carrol Westenberg and Floyd Henry for the Senior Center. r) Approve payment of the bills as submitted. APIF, MOTION CARRIED. 7. City Administrator Erar introduced Tom Truszinski of Juran and Moody, Inc.. Mr. Truszinski gave a brief presentation on the background and service provided by his company. MOTION by Kuchera, second by Gamer to appoint Juran and Moody, Inc. as the City'S financial advisor. APIF, MOTION CARRIED. 8. Sealcoat Public Hearing Mayor Kuchera opened a public hearing on the 1996 Sealcoat Project assessments. City Engineer Kaldunski stated that the low bid for the project had been received from Allied Blacktop and recommended Council award the contract to Allied Blacktop. Due to an error in the assessment roll, Mr. Kaldunski requested the public hearing be continued until June 17, 1996. The audience raised several questions regarding the assessment process, the seven year cycle for sealcoating, and the method of paying assessments. MOTION by Galler, second by Fitch to continue the hearing until June 17, 1996. APIF, MOTION CARRIED. MOTION by Gamer, second by Ristow to adopt RESOLUTION NO. R60-96 awarding the bid for the 1996 Seal coat Project to Allied Blacktop. APIF, MOTION CARRIED. 9. Preliminary Plat of Nelsen Hills Farm 5th Addition Public Hearing City Planner Tooker provided background information on the plat which included language regarding the construction agreement between Heritage Development (Nelsen Hills Farm developer) and Builders Development (TroyHill developer) to share cost of construction of 190th Street. John Dobbs of Heritage Development was present to discuss a proposed reduction in the street width within the plat from the City's standard 44 feet to 36 feet. Staff recommended retaining the 44 foot standard width. Member Fitch raised a question regarding the drainage within the plat. It was noted that the drainage flowed to the west. It was the consensus of the Council to keep the streets within the plat at 44 feet. MOTION by Ristow, second by Gamer to close the public hearing. APIF, MOTION CARRIED. MOTION by Ristow, second by Gamer to adopt RESOLUTION NO. R61-96 to approve the preliminary plat and authorize the signing of the final plat of Nelsen Hills Farm 5th Addition as presented pending the approval and execution of a developers agreement. APIF, MOTION CARRIED. 10. Members of Scout Troop 119 were in attendance and presented a pin to City Engineer Kaldunski as the father of an Eagle Scout. The Council congratulated Mr. Kaldunski and his son, Corey Kaldunski, on the achievement. 11. Pre1iminary Plat of TroyHill 3rd Addition Public Hearing City Planner Tooker explained that there were no areas of concern with the plat since potential difficulties had been dealt with during the approval of TroyHill 2nd Addition plat. Fritz VanNest of Builder's Development was present to answer questions. There was no input from the audience. MOTION by Galler, second by Fitch to close the public hearing. APIF, MOTION CARRIED. MOTION by Fitch, second by Gamer to adopt RESOLUTION NO. R62-96 approving the preliminary plat and authorizing the signing of the final plat of TroyHill 3rd Addition pending the approval and execution of a developers agreement. APIF, MOT~ON CARR~ED. 12. Ames Construction Mineral Extraction Permit Public Hearing Mr. Tooker informed the Council of discussion which took place at the Planning Commission conditional use public hearing on this permit request. Members of the Huber family were present to express their concern with allowing a temporary permit in an area which had two mining and excavating businesses in operation. Jim Hill, representing Ames Construction, explained that the purpose of the temporary permit was to excavate material to use for subbase on the County Highway 50 reconstruction project. As part of the contract for the Highway 50 project, Ames Construction is required to provide safety measures and to restore the extraction site. Questions were raised regarding: · the depth of the excavation (No deeper than twenty feet. Test pit showed no water to that level. Excavation will remain 2 feet above groundwater level.) . the use of the area as a snowmobile route (Designated trail is at least 1/2 mile to the north of the site.) . the proximity of the site to a church and school (Noise and dust control are part of the contract with the County. A water truck for dust control will be on site full time.) . the existence of two mining and excavating businesses within 1/2 mile of the site. (If the proposed use meets City requirements, permit cannot be denied. Council has the responsibility to set policy, not to decide private business issues. Each application must be examined individually and approved or denied on its own merit.) Planner Tooker requested Council consider amending the City's mineral extraction ordinance to place the control of permit issuance directly with the City Council. Planning Commission involvement should be limited to land use questions only. Council directed staff to review the ordinance and forward a recommended ordinance amendment at a future meeting. MOTION by Ristow, second by Gamer to continue the public hearing until the Council workshop on June 10th. APIF, MOTION CARRIED. ~V'V'..e."'-<.*€d. (.,17/Q0 - MoT,<:?0 LWA-'S Ie. CLO.sE. -+"'~ I ~ \' \i..~\::,\\ l C ~C\.r l he... .-1 13. Civil Defense Sirens Police Chief Siebenaler presented a proposal for City wide warning siren coverage. The proposal would require the addition of 4 sirens. Chief Siebenaler explained that there were no grant funds available for purchasing the sirens, therefore, funding would have to be through the tax levy. A 5 year plan to purchase and install the sirens was suggested. It was the consensus of the Council to pursue the purchase and installation of sirens, beginning with the 1997 Budget process. Councilmember Galler suggested that public hearings be held to determine site locations. Council agreed with the suggestion. 14. Mountain Dew Day Permits Parks and Recreation Director Bell presented the Mountain Dew Days Committee request that fees for permits be waived, and Third Street be closed for a classic auto show (middle lane to remain open for emergency vehicles). Council also discussed City liability in connection with the Fire Department Beer Garden. MOTION by Galler, second by Fitch to waive permit fees, close Third Street as requested, and to list the City as an additional insured for the beer garden. APIF, MOTION CARRIED. The Council took a 5 minute recess at 9:35. 15. Landscaping at the Fire Hall City Administrator Erar stated he had discussed the landscaping issue with Fire Chief Kuchera and staff. Staff believes that the City should adhere to the same standards and requirements imposed on private businesses and should set an example. Since the 1996 Budget did not provide funding for the required landscaping, it was the consensus of Council that staff work with the Fire Chief to determine possible planting sources within the City's tree nursery system and to place sod and an irrigation system in the 1997 Budget. 16. Dakota County 5 Year CIP City Engineer Kaldunski was present to answer questions regarding the County CIP. Questions were raised regarding Ash Street reconstruction project. The County is continuing preparation of their plans and specifications, although the City has requested the County delay the project due to financing difficulties with the necessary storm water utility improvements. The Council acknowledged that the County may proceed with the street construction portion of the project only. 17. Department of Revenue Performance Measurements Finance Director Henneke explained that beginning in 1997, cities would be eligible for state aids if they establish and compile performance measurement standards for services. MOTION by Kuchera, second by Ristow to approve the Department of Revenue Performance Measurement program and to authorize Mayor Kuchera and Councilmember Gamer to sign the agreement. APIF, MOTION CARRIED. 18. Dakota County Fines Collection Program Police Chief Siebenaler explained the program to Council. A bill collector would be hired to collect unpaid fines due to the City. Currently, the City has $32,000 in unpaid fines. A portion of the collected amount would be used to fund the collector's position. MOTION by Galler, second by Fitch to enter into a Joint Power Agreement with the County for the collection of unpaid fines. APIF, MOTION CARRIED. 19. Council Workshop - June 10th The Council identified the issues to be discussed at the workshop as follows: . Park Projects . Central Maintenance Facility Sites . Street Lighting Standards . Detached and Accessory Storage Structures . Ames Mineral Extraction Permit . East Farmington Second Addition Development Agreement 20. Roundtable . A letter should be sent to residents along the 4th Street Project area explaining that the contractor was no longer liable for sod replacement. . ALF Ambulance has introduced a bill collection program. Per capita service costs have been reduced. . Staff was aware of damage to the kiosk railing at the Kuchera Entrance to Rambling River Park, as well as bicycles and signs being thrown into the river. Repairs have been ordered. . Signage to direct detoured truck traffic away from City streets was discussed. A "Local Truck Traffic Only" sign will be placed on Denmark Avenue at Spruce Street. J 21. The Council adjourned into Executive Session at 9:15 P.M.. The Council closed the executive session at 10:45 P.M.. ~ 22. There being no further business, the Council agreed to adjourn at 10:45 P.M.. Submitted by, 7Y)~ct{Y^-~ Mary Hads: J Clerk Typist