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Home My WebLink About08.17.09 Council Packet City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING AUGUST 17,2009 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS a) Embrace Open Space - Mark Schiffman Information Received b) Acknowledge Dakota County Volunteer Award - Charlie Weber - Parks and Recreation Acknowledged 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (8/3/09 Regular) b) Approve Joint Powers Agreement with Dakota County - Municipal Services c) Adopt Resolution - Accept Donation Pollution Prevention Day - Municipal Services d) Wetland Conservation Act Administration and Delegation - Natural Resources e) Adopt Resolution - Approve Gambling Premise Permit - Administration f) Adopt Ordinance - Amending Weed Ordinance - Planning g) Adopt Resolution - Accept Donation Outdoor Pool - Parks and Recreation h) Approve Agreement to Paint Building Exterior Rambling River Center Construction Project - Parks and Recreation i) July 2009 Financial Report - Finance j) Approve Bills Approved Approved R29-09 R30-09 R31-09 R32-09 Ord 009-608 R33-09 Approved Information Received Approved 8. PUBLIC HEARINGS 9. A WARD OF CONTRACT a) Award Walnut Street Feasibility Contract - Engineering Tabled August 24, 2009 10. PETITIONS, REQUESTS AND COMMUNICA TIONS 11. UNFINISHED BUSINESS a) Dew Days Update - Administration Information Received 12. NEW BUSINESS a) Appoint Councilmember to Farmington/Eureka Planning Committee - Administration b) Old City Hall Parking Lot - Administration Councilmember May September 8, 2009 13. COUNCIL ROUNDTABLE a) 2009 Accomplishments - Administration Information Received 14. ADJOURN City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING AUGUST 17,2009 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Embrace Open Space - Mark Schiffman b) Acknowledge Dakota County V olunteer Award - Charlie Weber - Parks and Recreation 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (8/3/09 Regular) b) Adopt Resolution - Approve Joint Powers Agreement with Dakota County- Municipal Services c) Adopt Resolution - Accept Donation Pollution Prevention Day - Municipal Services d) Wetland Conservation Act Administration and Delegation - Natural Resources e) Adopt Resolution - Approve Gambling Premise Permit - Administration f) Adopt Ordinance - Amending Weed Ordinance - Planning g) Adopt Resolution - Accept Donation Outdoor Pool - Parks and Recreation h) Approve Agreement to Paint Building Exterior Rambling River Center Construction Project - Parks and Recreation i) July 2009 Financial Report - Finance j) Approve Bills Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 o PUBLIC HEARINGS Y. A WARD OF CONTRACT a) Award Walnut Street Feasibility Contract - Engineering Page 11 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Dew Days Update - Administration (verbal) 12. NEW BUSINESS a) Appoint Councilmember to Farmington/Eureka Planning Committee - Administration b) Old City Hall Parking Lot - Administration 13. COUNCIL ROUNDTABLE a) 2009 Accomplishments - Administration 14. ADJOURN Page 13 Page 14 Page 15 EMBRACE OPE. N .J, s P A c E wnw@mbrncoooensDilceora .'" .., Air-;.". . I ~"lt~ ~. . '~;.;.. \. 'il '. - . f"".:..--c;:"'" Balancing Development and Open Space August 17, 2009 EMBRACE OPE N s P A C E www embraccopenSD~CO ora Embrace Open Space . Collaborative ofTwin Cities organizations to protect open space in our region . Primary goals: o Catalyst to conserve/steward natural areas, parks, lakes and rivers in the 11-county metro o Resource to community leaders and the public . Collaborative Partners: 1000 Friends of Minnesota Conservation Minnesota Department of Natural Resources Great River Greening GRG The McKnight Foundalion Metropolitan Council Metropolitan Design Center, U of Minn. Minnesota Center for Environmental Advocacy Mississippi National River and Recreation Area Friends of the Mississippi River Minnehaha Creek Watershed District Parks and Trails Council of Minnesota Minnesota Land Trust Sierra Club. North star Chapter Truslfor Public Land Friends of the Minnesota Valley Friends of Washington County Mark Schiffman 12-years local government experience . MAPA from Hamline; Faculty, University of Phoenix . 20-year public relations/public affairs veteran EMBRACE OPE N SPA C E Defining Open Space Parks Golf courses (pulllie andprivale) Woodlands/wetlands/prairies Public hunting grounds Conservation easements Water (notinduding storm water retention ponds) Privately.owned open space (bu,;ness. non-profi~ eduealion~) Park land in public ownership Qoe~. slate andfeder~ property) EMBRACE OPE N SPA C E In the Twin Cities 255,00 acres of high quality natural land 32% is currenUy protected 68% at risk of being developed/polluted/degraded In Farmington 60% population growth last 7 years; 61 % growth over next two decades 56% household growth expected by 2030 Comprehensive Planning Economy has changed how the future may look Farmington wise to plan incrementally Balance Development and Open Space Not an either/or proposition Both boost property values and enhance quality of life WNW embraceODClM!lOitCe ora .~~ . ~;~;1. . ,r." f~' '~~" . ;' ~~~~'!>.." :~t . J 'l ~". . -..... _ F!"'__~:..M: ~ r "I www embraceooensDaco ora EMBRACE OPE N SPA C E wwwembraceQOenSDllce ora National Data Show Economic Benefits for Properties Near Open Space Philadelphia, PA P':1:::~~~::A _;/' ~""'''\ DISTRICTS t.. ..-.....;' .......J'.... (v.C-- ,,\ . .;;,. >..1 . .1.:\ J' /..;--=.:...~ ~r=- "oJ ", "ldr1tJ;:;r~ " . (~/"ISI '.~;::=i:r:f1 ~'M' u.~ I.(~-\.. ~",,:.i1,.""'''''/ @~ 30% increase for housing fronting green space 10% increase for housing with a Y. mile of parks EMBRACE OPE N Greenvllle, SC Austin, TX L'~' . ~t.._ "',,"" r, ~;;!/<-,:',~-:';,~' .:; -, 's'~ r~. .' 1-t..;:' I., ,.,,/ ~~~ " ->6 ( t-.'i! .k ',rr> 13% increase I 10% increase for housing near a biking greenway SPA C E www embraccooonsoace ora The Open Space Premium Open Space has a Tangible Impact on Increasing Property Values Washington ~County 2007 Single.famllv homes one-acre or less within 200 feet of open space . 8,844 residential properties (13% of all properties) /1 ,536 open space parcels . $16,570/ home Open Space Premium . Countywide property tax value impact = $148 million . Annual countywide property tax revenue impact = $1.56 million . Value of premium declines for each additional Y. acre increase in lot gge EMBRACE OPE N SPA C E wwwembrac.eoocnsoace ora The Open Space Premium Open Space has a Tangible Impact on Increasing Properly Values Slnllle-famllv homes. on_ere or less 218,000 properties sold (81% of all properties) benefrttedfrom an. "()pen Space Premium" . $16,300/home ()pen Space Premium . Countyl'oidepropertytax value impact = $3.6 billion . Annual courTl)"Mdepropertytax revenue impact = $36 million 1. Citywide Value . 109,000 Iowhnoderate properties in Hennepin County . $7,400 I home ()pen Space Pmnium . CourTl)"Mdepropertyvalueimpact- $8OSmillion 2. Wrthin 200 Feet of Open SDlIce (1 acre +1 2009 . 44,190 homes benefit . $13,7001 home ()pen Space Premium . CountyWdepropertyvalue impact = $606 million 3. Wrthln 500 Feet of Lame Open SDace (50 acres +) . 143,ooohomesbenefit . $15,0001 hane ()pen Space Premium . CountyWdeproperty tax value impact = $2.15 billion tai EMBRACE SPA C E www.QmbnCeODenSD8ce.ora OPE N Methodology for 2007 and 2009 Surveys . Commissioned by Embrace Open Space . Research conducted by Ed Mosoovitch, PhD, Cepe Ann Eoonomics . Data measured assessed values vs. sale price . Regression analysis used to isolate open space as a distinct factor Washinaton County- May 2007 . Analysis of 67,768 single-family residential properties . 19,000 properties sold between January 2002 and Ward12006 . Primary Data Sources: Met CounciVMetroGIS and Washington County Assessor Hennepin County- May 2009 . Analysis of 269 ,566 single-family residential properties . 58,727 properties sold between January 2001 and February 2006 . Primary Data Sources: Met CounciVMetroGISand Hennepin County Taxpayer SeJVices EMBRACE OPE N - SPA C E wwwembraceooen5oAce ora How Farmington Can Use This Information Reconsider the value of open space as FarmlnQton plans and develops . Community dialogue/engagement . Reviewing upcoming development plats . Studying cluster development or smaller lot sizes . Managing troubled developments Council, Planning Commission and/or Park Board planning for future land use, parks and recreation . Considering open space conservation EMBRACE OPE N www embraceOCCns.C3CO ora SPA C E Thank You Questions Jenna Fletcher, Embrace Open Space (651) 999-5306 Jen na. Fletcher@l.pl.orQ Resources Embrace Open Space Trustfor Public Land U of M Metropolitan Design Center Mark Schiffman (612) 716-1812 mark@drawbridqeconsultinq.biz www.embraceopenspace.orq www.l.pl.orq www,desiQncenter.umn.edu (J) o o N >. :J -, z o - I- <( > 0:: w (/) z o o c z <( (/) <( w 0:: <( ..J ~ ::J ~ <( Z Z o (/) w o 0:: ::J o (/) w 0:: Z o - I- <( ~ 0:: o LL Z z o - .... <( > ~ w tJ) z o o c z <( tJ) <( w ~ <( ..J <( ~ ::> .... <( z z o tJ) w o ~ ::> o tJ) w ~ z o - .... <( :i ~ o LL Z (/) m ~ m ~ :J - m C C o Ol C :.52 .... o ;: :3 (/):2 50 +:; C ~ .~ 'c t- m 0> e>L: o~ "0 C (/) m 0 C '0.. 0.9 :ai 0> E .... .E .~ o - (/) .:>t:. C :::i (/) "0 5 C +:; mm .g) ~ ~ ffiu~(/) 0l0>;:0> .... 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Q) a> .~ ~ .g ~~ o5'iii tJl~- .5 ""0 0 ~ t:: ~~E <LL.E '. 0 CI).....o ::3-t::o o .~ ..- ~~~ &~~ - .c f/) Q) a>.c :;::::; +-' 'c a; ~ :J.c~ E-c E ~ ~ o f/) :J o -0 0 a>CT:: 0>'- ,.., -oE~ Q) ~ aJ Q) ~ >- -5oaJ .!: g."8 a>~_a> C)Q)Q)E c:.c.::.!0 aJl-aJo .c . E 0 oef/)- -O-Q)f/) c:Q)~C: aJ E 'c ~ .c f/) :J ~ j .!R E Q) o;t:::Ec: ~ () 0 Q) C)c:oo> c: .- f/) ~ 0~c:.E '5 Q) .~ c: a..c .- 0 a> - 0 '0 o::o-8~ II) ... CD .2+:: II) '2 CD ::J ,!::! E o E J: 0 00 ,!::! C) c)c .! 'i l! e (;)0 kc COUNCIL MINUTES REGULAR AUGUST 3,2009 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Larson, Donnelly, Fogarty, May, Wilson None Andrea Poehler, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Lisa Shadick, Administrative Services Director; Lee Smick, City Planner; Cynthia Muller, Executive Assistant Rambling River Center Advisory Board, Tom Hemish, Jay Clinkscales Audience: 4, APPROVE A GENDA Councilmember Wilson pulled item 7b) Fire Relief Association Pension Request. Councilmember Fogarty pulled item 7b) to table discussion until the budget discussion. Councilmember May agreed with 7b) and also pulled 7f) for questions. Mayor Larson pulled item 7d) Transportation Plan to receive an update. MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5, ANNOUNCEMENTS a) Commissioner Joe Harris Commissioner Harris gave an update on several projects. Work on CR64 is ahead of schedule for an important east-west connection. The Cedar A venue corridor is moving forward. There will be transit stations at 79th Street and Cedar Avenue in Lakeville, at 155th Street and Cedar Avenue in Apple Valley, and also one in Eagan. The project should be completed by 2012. The CDA has completed the Twin Ponds townhome development consisting of 25 units. The CDA is also working to acquire property in Vermillion River Crossing for senior housing. This would consist of 60 units. Farmington will be receiving a $65,000 Community Block Grant for the Rambling River Center. The County has also been working with the School District and the City on the new High School and transportation issues. 1-1 Council Minutes (Regular) August 3, 2009 Page 2 Councilmember Wilson asked about the wheelage tax that began two years ago and how that affects Farmington. Commissioner Harris stated the $5 wheelage tax was instituted by the County and shows up on license tab fees. The funds go directly to Dakota County's transportation fund and amounts to $1.5 million/year. This allows the County to do transportation projects. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Wilson to approve the Consent Agenda as follows: a) Approved Council Minutes (7/20/09 Regular) c) Adopted ORDINANCE 009-607 Amending Definitions, Detached Garages and Storage Sheds, and Accessory Structures - Planning e) Approved School and Conference - Fire Department APIF, MOTION CARRIED. b) Fire Relief Association Pension Request - Administration Councilmember Wilson preferred to look at the pension benefit during the 20 I 0 budget process. Councilmember May asked if the $195,584 was due to the lack of contribution in 2009. City Administrator Herlofsky replied no, it may make a small difference, but this is an investment issue. The City has an obligation to pay the $195,584. The second part of the Relief Association's request is for an increase in the pension benefit level. Staff is recommending to not approve an increase. Finance Director Roland noted the City was not required to make a contribution in 2009, therefore, the $70,000 was absorbed into the general fund levy. Councilmember May asked if staff knew the status of the Relief Association's investments when the $70,000 was pulled from their budget for 2009. Finance Director Roland explained that at the end of July the investments were great. They fell in September. In July, staff did not have the numbers to show a decrease in value in the investments. Councilmember May also felt the Relief Association should not be investing in such volatile funds because now the City needs to contribute $195,000. She approved staff s recommendation. Councilmember Fogarty needed more time to review the information and had this concern two years ago when the schedule was approved. Councilmember Wilson asked if the City can suggest investments. Staff noted the Mayor and City Administrator sit on the Relief Board. The financial advisor for the Relief Association makes good investments. In a couple years, we will not have this problem. MOTION by Wilson, second by Larson to approve the $195,584 City contribution and to table the pension benefit level for discussion at a budget workshop as to whether to leave it the same or increase it. Voting for: Larson, Donnelly, May, Wilson. Voting against: Fogarty. MOTION CARRIED. 1-2 Council Minutes (Regular) August 3, 2009 Page 3 d) Approve Transportation Plan - Engineering The County, School District and City have been meeting to discuss transportation issues along Pilot Knob Road and the area surrounding the new high school. Council asked for a summary of the transportation study. City Engineer Schorzman explained the short-term solutions include a 3-way stop at 19Sth Street and Flagstaff Avenue; street lights at 19Sth Street and Flagstaff Avenue, and CSAH SO and Flagstaff Avenue. Mid-term solutions consist of the intersection of Pilot Knob and 19Sth Street which is included in the County and City plans for improvements within two to five years. Specific improvements would include a roundabout. Also included is a preferred alternate for CSAH SO and Flagstaff Avenue by 2011. Long-term solutions identify primary intersections at Pilot Knob and Upper I 8211d Street, 18ih Street, I 90th Street, 19Sth Street, CSAH SO, 208th Street, 200th Street, and 19ih Street. MOTION by Fogarty, second by Wilson to approve the recommendations. APIF, MOTION CARRIED. f) Approve Bills Staff provided answers to questions Councilmember May had regarding several bills. MOTION by Fogarty, second by May to approve the list of bills, APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Accepting Donations for Canine Unit - Police Department The Police Department has obtained a grant to assist with funding a canine unit. The cost for a canine and training is $10,000. The grant is in the amount of $6,000 and the remaining $4,000 would be covered by donations. Any ongoing costs would also be covered by donations. Police Chief Lindquist would like to begin this program in March. Council cautioned canines are extremely expensive if there are no donations. Council would also like to be updated on policies for the host officer. MOTION by Fogarty, second by Wilson to allow the Farmington Police Department to solicit and receive donations to implement a canine program. APIF, MOTION CARRIED. b) Approve Completion of Remaining Rambling River Center Construction Project Improvements - Parks and Recreation The Rambling River Center Advisory Board has requested the remaining improvements be completed for the Rambling River Center. This includes the kitchenette area in the multi-purpose room, A.V. equipment, furniture, fixtures and equipment, exterior painting and signage, a moving allowance for the fitness equipment, volunteers to seal the garage floor, a new boiler/chiller, and change 1-3 Council Minutes (Regular) August 3, 2009 Page 4 the locks on the interior doors. The total cost for these remaining improvements is $64,150. These improvements would be covered by the unspent balance from other items. Other funding sources include a cell tower agreement with T-Mobile for $75,000 paid over five years, Empire Township contribution of$10,000 paid over five years, fundraising letter which received $4,800, fundraising events totaling $18,000, and a $100,000 property tax levy paid over five years. Councilmember Fogarty asked staff to reach out to teens when selecting the AV. equipment. Councilmember May noted the seniors have done a phenomenal job in coming in under budget and the cost of the improvements are lower than expected. She preferred they stick to the original budget, but would approve the boiler/chiller, A.V. equipment, moving allowance, sealing the garage floor and changing the locks. She was concerned with the other items and felt they should stick to the basics and celebrate the money saved. They could drop the fundraising . . \ reqUirements and the tax levy amount. Councilmember Wilson asked about the block grant and staff explained it is being approved by HUD and will be brought to a future meeting. He also asked if the boiler/chiller was in the original plan. It was a long-term improvement until the grant opportunity became available. Councilmember Wilson preferred to not have taxpayer dollars used to fund the A V. equipment, but to use fundraising dollars instead. Councilmember Donnelly confirmed the A V. equipment was in the original plan. Councilmember Wilson did not feel this was an appropriate item in the original plan. Councilmember Donnelly noted the total project is still under the estimate and felt it was better to complete the project now rather than later. He would approve completing the remaining items. Councilmember May stated a budget does not mean much if we can spend to the maximum amount. She felt we should celebrate what we have done and save money. Farmington has the highest rate of pendencies and sheriff sales in the county. We need to consider the struggling families. The seniors wanted to get in the building and get it renovated. They got what they wanted. MOTION by Fogarty, second by Donnelly to approve the request to complete the Rambling River Center Construction Project improvements identified in the not to exceed amount of$64,150. Voting for: Larson, Donnelly, Fogarty. Voting against: May, Wilson. MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 1-4 Council Minutes (Regular) August 3, 2009 Page 5 13. COUNCIL ROUNDTABLE a) Budget Review Schedule - Finance The Council will receive a copy of the preliminary 2010 budget this week. The preliminary levy will be brought to Council at the September 8, 2009, Council meeting. Council will bring budget workshop dates to the August 5, 2009, Council workshop. b) Dushane Parkway Update - Engineering Staff will be going out for bid this year to pave Dushane Parkway in Vermillion River Crossing. They would like to start the project before the first of September. The developer will be funding this project through escrow held on the City's behalf. Councilmember May: Asked why all of Akin Road was not seal coated. Staff explained the area north of 195th Street is in the plan for next year. Councilmember Fogarty: Tuesday is National Night Out and the Police Department has 20 appearances planned. Councilmember Wilson: He will not be able to attend the August 10 Council Workshop. Councilmember Donnelly: Reminded everyone the Dakota County Fair is next week. City Administrator Herlofsky: Wednesday is the next strategic planning session and reminded Council to complete the material prior to the meeting. Eureka Township would like to form a Planning Committee with the City similar to Empire and Castle Rock. It will be placed on the next Council agenda to select a Councilmember to serve on this committee. Regarding the 20 I 0 budget, staff has met with the Police Officers and they are willing to reduce some amounts in their contract. Parks and Recreation Director Distad: The August 10 Park Tour for Council will start at 6:00. Mayor Larson: Noted the seal coating project looks great. The residents have been very generous in the fundraising for the Rambling River Center. He met with Dr. Meeks and Mr. Bob Heman, of the School District, and the remodeling of the schools is ahead of schedule and they are starting to move in. He looked at the new 195th Street bridge and it is a beautiful area. 1-5 Council Minutes (Regular) August 3, 2009 Page 6 He attended Battle of the Bands and there was a good turnout. The Pastor where the event was held sees the need for a teen center. 14. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 8:36 p.m. APIF, MOTION CARRIED. Respectfully submitted, t:L ~". 'l~'? /;,d ;;;r-7~LL /,F'r'~...) Cynthia Muller Executive Assistant 1-6 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ciJarmington.mn.us 7}; TO: Mayor, Councilmembers, and City Administrat@ FROM: Todd Reiten, Director of Municipal Services SUBJECT: Adopt Resolution Approving Joint Powers Agreement with Dakota County DATE: August 17,2009 INTRODUCTION Dakota County is again offering the City of Farmington an opportunity to partner on a one-day household hazardous waste (HHW) drop-off event. DISCUSSION Since 1985, Dakota County has partnered with cities to host one-day HHW drop-off events. In 2008, Dakota County added the Farmington site to the one-day drop-off events bringing the total offered throughout the County each year to four. Drop-off events are held annually in communities whose residents are less likely to be adequately served by The Recycling Zone (formerly the Eco-Site) in Eagan. By partnering with the County on a drop-off event in Farmington, the City is able to add another layer of value and service to the residents by providing a local opportunity to safely dispose of unwanted paints, solvents, and other HHW in addition to oil and oil filters, and automotive tires and batteries. The County will be responsible for providing equipment, staff persons, publicity outside the Farmington area, and coordination and reimbursement ofthe disposal contractor. The County will also be responsible for delivery and sorting of waste. The County will provide personal safety equipment. The County is requesting that the City provide a site for the collection event, local publicity, a minimum of ten staff people, management of solid wastes and recyclables received during the collection, cardboard recycling, traffic coordination, and the collection and management of lead-acid batteries, used oil, and oil filters. Staff is also proposing to offer a document destruction opportunity with a mobile paper-shredding vehicle for paper recycling. This event will be at the Maintenance Facility on Saturday, October 10,2009. The HHW portion of the drop-off will be open to Dakota County residents and automotive tires will be accepted from Farmington residents. The collection event will start at 9:00am and end at 1 :00 pm. BUDGET IMP ACT The cost of the tire drop-off was included in the 2009 Solid Waste budget and there should be little unanticipated impact. 2-1 ACTION REQUESTED Authorize the City to enter into the Joint Powers Agreement with Dakota County. Respectfuury... bmitted, ~~ Todd Reiten Director of Municipal Services cc: file 2-2 iP A for HHW Drop-off August 17, 2009 DC Contract 10324 JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND CITY OF FARMINGTON FOR A ONE-DAY HOUSEHOLD HAZARDOUS WASTE EVENT COLLECTION This Agreement is made and entered into between the County of Dakota (County) and the City of Farmington (City), through their respective governing bodies. WHEREAS, the County and the City desire to organize and implement a household hazardous waste collection (collection) program to be held for the benefit of the residents of the County; and WHEREAS, Minn. Stat. 9471.59 authorizes two or more governmental units to enter into agreements to jointly or cooperatively exercise any power common to the contracting parties or any similar powers. THEREFORE, the parties agree to organize and implement a one-day household hazardous waste collection event subject to the following terms and conditions. 1. DEFINITIONS. For purposes of this Agreement the terms defined in Minnesota Statutes Chapter 115A shall have the meanings given them therein except as limited, amended or otherwise defined in this Agreement. 2. TERM. This Agreement shall be effective from the date of the signatures of all parties and shall continue until all services are completed unless terminated in accordance with law or the terms of this Agreement. 3. PURPOSE. This Agreement shall establish the responsibilities of the parties in jointly organizing and implementing a one-day household hazardous waste collection event for the residents of the County. The collection date is scheduled for October 10, 2009, from 9:00 a.m. to 1 :00 p.m. and may be rescheduled as mutually agreed upon. 4. CONTRACTS WITH VENDORS. The packaging, analysis, storage, transportation and disposal of household hazardous wastes generated by this collection shall be governed by the terms of separate contracts between the County and its vendors, copies of which will be provided to the City upon request. The packaging, analysis, storage, transportation and disposal of additional items collected by the City at this collection shall be governed by the terms of separate contracts between the City and its vendors, copies of which will be provided to the County upon request. The County and the City acknowledge and agree to abide by the terms of said contracts 5. SITE. The collection site shall be located at the Farmington Public Works Facility, 19650 Municipal Dr., Farmington, MN 55024. 6. DUTIES OF THE PARTIES. Each party shall assist in the organizational duties associated with the collection, including site set-up and coordination, volunteer coordination, and publicity for the collection day. 2-3 In general the County will provide equipment, staff persons, publicity outside the City area and coordination and reimbursement of the disposal contractor (vendor). The County will be primarily responsible for collection and sorting of household hazardous waste. The County will be providing personal safety equipment, including gloves, safety glasses and, as needed, protective aprons and/or coveralls for the County and City workers. In general, the City will provide a site at which the collection event will take place, publicity for the purpose of advertising the collection, staffing for the collection, management of solid wastes and recyclables received during the collection, and, if planned, may also organize, collect, and properly manage additional items, such as tires, car batteries, used oil, antifreeze, appliances, scrap metal, and electronics received during the collection. The City will provide reimbursement to the disposal contractor (vendor) for all planned additional items collected. The City will be primarily responsible for cardboard recycling, traffic coordination, and the collection and management of lead-acid batteries, used oil, and oil filters. The City will provide necessary operational equipment at the site, fire extinguishers, forklift and forklift operator, dumpsters, chairs, directional signs, sanitary facilities and running water. 7. WORKERS. The County shall provide at least 5 employees or volunteers to staff the collection site and the City shall provide at least 10 employees or volunteers to staff the collection site. All workers must be at least 18-years of age and will read and be familiar with the document entitled "Household Hazardous Waste Site Safety Plan" (HHWSP) prior to the collection. Each worker must sign a statement acknowledging that he or she is familiar with the HHWSP and that he or she will follow the proper collection procedures. The HHWSP shall be present and easily accessible to all workers at the site. 8. HAZARDOUS WASTE GENERATOR NUMBER The County shall act as the hazardous waste generator for all household quantities of accepted hazardous waste collected at the site during the collection program on the scheduled collection days. 9. COSTS. A Emplovees. Each party shall be responsible for payment to their own employees. No party shall be liable for any remuneration to any other party's employee. 8. The City is liable for the costs of supplying the operational equipment at the site, fire extinguishers, forklift, forklift operator, dumpsters, chairs, directional signs, sanitary facilities, running water, cardboard recycling, and traffic coordination. C. The City is liable for all costs related to the collection, proper management and disposal of solid wastes, recyclables, and additional items received during the collection, such as tires, car batteries, lead-acid batteries, used oil, antifreeze, appliances, scrap metal, and electronics. Disposal of these materials shall be governed by agreements between the City and vendor(s) of its choice. D. The City may charge residents for planned and publicized additional items collected during this event. 2-4 2 E. Except as to lead-acid batteries and used oil the County shall be responsible for all costs for packaging, storage, transportation and disposal of household hazardous waste collected. The City is responsible for additional items collected, as specified in 9C above. 10. INDEMNIFICATION AND LIABILITY. Each party to this Agreement shall be liable for its own acts to the extent provided by law and hereby agrees that it will indemnify and hold the other party and its officers, employees, agents, and volunteer workers harmless from any claims, suits, or damages resulting from or caused by any act of neglect or omission of the party, its officers, employees, agents, or volunteer workers in the performance of the services provided for by this Agreement, except that it is understood and agreed that the limits of such indemnification shall not exceed the limits of the party's applicable liability insurance, if any, or statutory limits. 11. SUBCONTRACTING AND SUCCESSORS. A. The parties shall not enter into any subcontract for the performance of the services contemplated under this Agreement nor assign any interest in the Agreement without prior written consent of all parties and subject to such conditions and provisions as are deemed necessary. Such consent shall not be unreasonably withheld. The subcontracting or assigning party shall be responsible for the performance of its subcontractors or assignors unless otherwise agreed. B. Successors. Each party binds itself and its successors, legal representatives, and assigns to the other party to this Agreement and to the successors, legal representatives, and assigns of such other party, in respect to all covenants of this Agreement. 12. EXCUSED DEFAULT - FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters. 13. TERMINATION. A. Termination for lack of Funding. Projections for the approved County HHW budgeUor 2009 indicate that there will be sufficient funds to conduct the community event. State and County budget changes may prevent all events from being held. If budget adjustments impact the ability to conduct the community event the Physical Development Director will notify City in writing. B. Termination Without Cause, Any party may terminate this Agreement without cause by giving notice to the authorized representative as provided below. The terminating party shall serve on the other party a certified copy of the resolution of the governing board indicating its intent to terminate the Agreement. This notice shall be given at least 10 days before the effective date of termination and in all cases at least 10 days before the scheduled collection date. C. Termination shall not discharge any liability, responsibility or right of any party that arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. D. Termination by County. The County may immediately terminate this Contract if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due 3 2-5 under this Contract. Written or fax notice of termination will be provided to the City. The County is not obligated to pay for any services that are provided after notice and effective date of termination. City will be entitled to payment for services satisfactorily performed up to the date of termination to the extent that funds are available. The Contract will not be assessed any penalty or damages if the County is terminated due to lack of funding. 14. CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE. A All remedies available to either party for breach of this Agreement are cumulative and may be exercised concurrently or separately, and the exercise of anyone remedy shall not be deemed an election of such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law. B. Waiver for any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be construed to be modification for the terms of this Agreement unless stated to be such in writing and signed by authorized representatives of the County and the City. 15. AUTHORIZED REPRESENTATIVE. A Authorized Representative. The following named persons are designated the authorized representatives of the parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications and subcontracts, except that, as to the County, the authorized representative shall have only the authority specifically or generally granted by the County Board. Notification required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement. To City : To County: Todd Larson, Mayor City of Farmington 325 Oak 8t Farmington, MN 55024 Telephone: (952) 895-4400 Lynn Thompson, Director Dakota County Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 Telephone: (952) 891-7000 In addition, notification to the County regarding breach or termination shall be provided to the Office of the County Attorney, 1560 Highway 55, Hastings, MN 55033. B. Liaison. To assist the parties in the day-to-day performance of this Agreement and to develop service, ensure compliance and provide ongoing consultation, a liaison shall be designated by the City! and the County. The parties shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement the following persons are the designated liaisons: City Liaison: Phone number: Lena Larson (651) 280-6905 County Liaison: Phone number: Laura Villa (952) 891-7548 2-6 4 16. COMPLIANCE WITH LAWS/STANDARDS. The City and the County agree to abide by all Federal, State or local laws; statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to the facilities, programs and staff for which either party is responsible. This includes, but is not limited to all Standard Assurances, which are attached and incorporated as Exhibit 1. 17. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provIsions of this Agreement shall only be valid when they have been reduced to writing, signed by authorized representatives of the County and the City. 18. MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are no representations, warranties, or stipulations, either oral or written, other than those contained herein. This Agreement replaces the Agreement signed by the parties respectively on May 5th and May ih, 2008. 19. SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. Approved as to form: COUNTY OF DAKOTA ~q By: Lynn Thompson, Director Physical Development Division Date of Signature Approved by Dakota County Board Resolution NO.09-141 K-09-64.004 CITY OF FARMINGTON By: Todd Larson, Mayor City of Farmington Date of Signature By: City Clerk: Date of Signature 5 2-7 SA6/CA Standard-C Revised: 04/0 EXHmIT 1 STANDARD ASSURANCES 1. NON-DISCRIMINATION. During the performance of this Contract, the Contractor shall not unlawfully discriminate against any employee or applicant for employment because of race, color, creed, religion, sex, national origin, disability, sexual orientation, age, marital status or public assistance status. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without unlawful discrimination because of their race, color, creed, religion, sex, national origin, disability, sexual orientation, age, marital status or public assistance status. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices which set forth the provisions of this nondiscrimination clause. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, disability, sexual orientation, age, marital status, or public assistance status. No funds received under this Contract shall be used to provide religious or sectarian training or services. The Contractor shall comply with any applicable federal or state law regarding non-discrimination. The following list includes, but is not meant to limit, laws which may be applicable: A. The Equal Emplovment Opportunity Act of 1972, as amended, 42 U.S.c. g 2000e et seq. which prohibits discrimination in employment because of race, color, religion, sex or national origin. B. Executive Order 11246, as amended, which is incorporated herein by reference, and prohibits discrimination by U.S. Government contractors and subcontractors because of race, color, religion, sex or national origin. C. The Rehabilitation Act of 1973, as amended, 29 U.S.c. g 701 et seq. and 45 C.F.R. 84.3 (J) and (K) implementing Sec. 504 of the Act which prohibits discrimination against qualified handicapped persons in the access to or participation in federally-funded services or employment. D. The Age Discrimination in Employment Act of 1967,29 U.S.C. S 621 et seq. as amended, and Minn. Stat. S 181.81, which generally prohibit discrimination because of age. E. The Equal Pay Act of 1963, as amended, 29 U.S.c. g 206(d), which provides that an employer may not discriminate on the basis of sex by paying employees of different sexes differently for the same work. F. Minn. Stat. Ch. 363A, as amended, which generally prohibits discrimination because ofrace, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. G. Minn. Stat. I; 181.59 which prohibits discrimination against any person by reason of race, creed, or color in any state or political subdivision contract for materials, supplies or construction. Violation of this section IS a misdemeanor and any second or subsequent violation ofthese terms may be cause for forfeiture of all sums due under the Contract. H. Americans with Disabilities Act of 1990, 42 US.C. SS 12101 through 12213,47 U.S.c. SS 225, 611, with regulations at 29 C.F.R. S 1630, which prohibits discrimination against qualified individuals on the basis of a disability in term, condition or privilege of employment. 2. DATA PRIVACY. For purposes of this Contract all data created, collected, received, stored, used, maintained, or disseminated by Contractor in the performance of this Contract is subject to the requirements of the Minnesota Government Data Practices Act, Minn. Stat. Chapter 13 and the Minnesota Rules implementing the Act now in force or hereafter adopted as well as the Federal laws on data privacy, and Contractor must comply with those requirements as if it were a governmental entity. The remedies in section 13.08 apply to the Contractor. Contractor does not have a duty to provide access to public data to the public if the public data are available from the governmental agency (County), except as required by the terms of this Contract. All subcontracts shall contain the same or similar data practices compliance requirements. 3. HEALTH INSURANCE PORTABILITY & ACCOUNTABILITY ACT OF 1996. The Contractor agrees to comply with the requirements of the Health Insurance Portability and Accountability Act (HIPAA) which are applicable to the Contractors duties under this Contract. In performing its obligations under this Contract, Contractor agrees to comply with the HIPAA Privacy 6 2-8 requirements, the HIPAA Standards for Electronic Transactions, the HIPAA security requirements, and any other applicable HIPAA laws, standards and requirements now in effect or hereinafter adopted as they become law. 4. RECORDS DISCLOSURE/RETENTION. Contractor's bonds, records, documents, papers, accounting procedures and practices, and other evidences relevant to this Contract are subject to the examination, duplication, transcription and audit by the County and either the Legislative or State Auditor, pursuant to Minn. Stat. ~ 16C.05, subd. 5. Such evidences are also subject to review by the ComptroIler General of the United States, or a duly authorized representative, iffederal funds are used for any work under this Contract. The Contractor agrees to maintain such evidences for a period of six (6) years from the date services or payment were last provided or made or longer if any audit in progress requires a longer retention period. 5. WORKER HEALTH. SAFETY AND TRAINING. Contractor shall be solely responsible for the health and safety of its employees in connection with the work performed under this Contract. Contractor shall make arrangements to ensure the health and safety of all subcontractors and other persons who may perform work in connection with this Contract. Contractor shall ensure all personnel of Contractor and subcontractors are properly trained and supervised and, when applicable, duly licensed or certified appropriate to the tasks engaged in under this Contract. Each Contractor shall comply with federal, state and local occupational safety and health standards, regulations and rules promulgated pursuant to the Occupational Health and Safety Act which are applicable to the work to be performed by Contractor. 6. CONTRACTOR DEBARMENT, SUSPENSION AND RESPONSIBILITY CERTIFICATION. Federal Regulation 45 CFR 92.35 prohibits the State/Agency from purchasing goods or services with federal money from vendors who have been suspended or debarred by the federal government. Similarly, Minnesota Statutes, Section 16C.03, subd. 2 provides the Commissioner of Administration with the authority to debar and suspend vendors who seek to contract with the State/Agency. Vendors may be suspended or debarred when it is determined, through a duly authorized hearing process, that they have abused the public trust in a serious manner. By Signing This Contract, The Contractor Certifies That It And Its Principals* And Employees: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from transacting business by or with any federal, state or local governmental department or agency; and B. Have not within a three-year period preceding this Contract: I) been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state or local) transaction or contract; 2) violated any federal or state antitrust statutes; or 3) committed embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and C. Are not presently indicted or otherwise criminaIly or civilly charged by a governmental entity for: I) commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (federal, state or local) transaction; 2) violating any federal or state antitrust statutes; or 3) committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property; and D. Are not aware of any information and possess no knowledge that any subcontractor(s) that will perform work pursuant to this Contract are in violation of any of the certifications set forth above. E. Shall immediately give written notice to the Contracting Officer should Contractor come under investigation for aIlegations of fraud or a criminal offense in connection with obtaining, or performing a public (federal, state or local government) transaction; violating any federal or state antitrust statutes; or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property. *"Principals" for the purposes of this certification means officers; directors; owners; partners; and persons having primary management or supervisory responsibilities within a business entity (e.g. general manager; plant manager; head of a subsidiary, division, or business segment and similar positions). Directions for On Line Access to Excluded Providers To ensure compliance with this regulation, identification of excluded entities and individuals can be found on the Office of Inspector General (OIG) website at http://ojg.hhs.gov/lraud!exclusions/listojexcluded.html. K/CM/Exh/SA6-Standard-CM 7 2-9 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us 7e- TO: Mayor, Councilmembers and City Administrat@ FROM: Lena Larson, Municipal Services Coordinator SUBJECT: Adopt Resolution Accepting Donation for Pollution Prevention Day - Municipal Services DATE: August 17,2009 INTRODUCTION A donation for Pollution Prevention Day 2009 has been received from Dakota Electric Association. DISCUSSION Dakota Electric Association has once again generously donated $1000 as a sponsor of Pollution Prevention Day. The event will be held in Rambling River Park on Friday, September 17,2009. Pollution Prevention Day has been held for Farmington students since 1997. For 2009, we are anticipating approximately 525 4th grade participants. Staff will communicate the City's appreciation on behalf of the Council to Dakota Electric Association for their support of Pollution Prevention Day. ACTION REQUESTED Approve the attached resolution accepting the donation from Dakota Electric Association. R~tfullY S~itted, Je.1l0- ~~ f~1a. ~arson \j MJrucipal Services Coordinator 3-1 RESOLUTION No. R -09 ACCEPTING DONATION FROM DAKOTA ELECTRIC ASSOCIATION FOR POLLUTION PREVENTION DAY Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the I ih day of August, 2009 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Dakota Electric Association has donated $1000 towards Pollution Prevention Day; and WHEREAS, it is in the best interest of the City to accept such donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of $1000 from Dakota Electric Association to be used for Pollution Prevention Day. This resolution adopted by recorded vote of the Farmington City Council in open session on the I ih day of August 2009. Mayor Attested to the day of August 2009. City Administrator SEAL 3-2 7) City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us SUBJECT: Mayor, Councilmembers, City Administrator Jennifer Dullum, Natural Resource Specialist ffl Wetland Conservation Act Administration and Delegation TO: FROM: DATE: August 17, 2009 INTRODUCTION & DISCUSSION The Board of Water and Soil (BWSR) has, as of August 3rd 2009, amended the rules that govern the implementation of the Wetland Conservation Act (WCA), Minnesota Rules Chapter 8420. The purpose of this rule amendment is to: . Adopt permanent rules by August 8th, 2009 as required by statute; . Incorporate 2007 and 2008 statutory changes to the permanent rule; . Increase state and federal regulatory coordination though incorporating provisions of the BWSR-U.S. Army Corps of Engineers Wetland Mitigation Memorandum of Understanding; . Improve application of wetland replacement science to improve resource outcomes; and . Make organizational/formatting changes to improve clarity and understanding. Due to the rule amendments, the staff is proposing the adoption of two resolutions. The first resolution establishes the City of Farmington as the Local Government Unit to regulate surface- water-related matters within the corporate boundaries of the City. The second resolution designates the Natural Resource Specialist, or qualified person designated by the City Administrator, to manage the program and establishes a process by which the decisions of the Natural Resource Specialist, or designee, can be appealed, BUDGET IMPACT There will be no impact to the budget by adopting these resolutions. ACTION REOUESTED Approve both the Administration of the Wetland Act of 1991 Resolution and the Delegation of WCA Functions Resolution. 4-1 Respectfully submitted, '\ ~ ennifer ullum Natural Resource Specialist 4-2 RESOLUTION NO. R -09 ADMINISTRATION OF THE WETLAND ACT OF 1991 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 17tlt day of August 2009 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local governmental units (LGU s) to implement this law by adopting the rules and regulations promulgated by the Board of Water and Soil Resources (BWSR) pertaining to wetland draining, filling and excavation; and WHEREAS, the BWSR is requesting notification of the City of Farmington's decision adopting administrative responsibility in accordance with Minn. Rules part 8420.0260, item A; which requires each local government unit of the State to acknowledge in writing to the board that it is assuming its responsibilities under the Wetland Conservation Act; and WHEREAS, the City of Farmington is responsible for following the WCA rules as stated in 8420.0200, Determining Local Government Unit Duties; NOW, THEREFORE, BE IT RESOLVED THAT by the City Council of Farmington, Minnesota that the City of Farmington hereby accepts the administrative responsibility as the LGU for the WCA within its legal boundaries as of August 17, 2009 within the guidelines as set forth by the WCA rules. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17tlt day of August, 2009. Mayor Attested to the day of August, 2009. City Administrator SEAL 4-3 RESOLUTION NO. R -09 ADMINISTRATION OF THE WETLAND ACT OF 1991 DELEGATING WCA FUNCTIONS TO CITY OF FARMINGTON STAFF Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 17th day of August 2009 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, the City of Farmington is authorized by Minnesota Administrative Rules Part 8420.0200, Subpart 2, to delegate certain functions with regard to implementation of the Wetland Conservation Act including decision authority for exemption, no loss, wetland boundary and type, replacement plan, and wetland banking determinations with its staff. THEREFORE; BE IT RESOLVED by the City Council of Farmington, Minnesota that decision authority for exemption, no loss, wetland boundary and type, sequencing determinations, replacement plan, and wetland banking determinations are placed with Natural Resource Specialist, or a qualified person designated by the City Administrator, and appeals from the decisions of the Natural Resource Specialist, or designee, may be appealed to the Board of Adjustment and City Council as provided in Title 10, Chapter 3 of the City Code. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of August, 2009, Mayor Attested to the day of August, 2009. City Administrator SEAL 4-4 7e- City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator(? FROM: Lisa Shadick, Administrative Services Director SUBJECT: Gambling Premise Permit - American Legion Post 189 DATE: August 17,2009 INTRODUCTION The American Legion Post 189 is requesting a Gambling Premises Permit at 10 N. 8th Street, Farmington, MN 55024, DISCUSSION Pursuant to State Statute and pertinent City Code, an organization must first obtain a resolution from the City, granting permission for gambling to occur at a specific location. The American Legion Post 189 is requesting approval to conduct gambling activity at 10 N. 8th Street. The appropriate application and fees have been received and the application has been reviewed by the Police Department. BUDGET IMPACT Gambling fees are included in the revenue estimates of the 2009 budget. ACTION REOUESTED Consider the attached Resolution approving a Gambling Premises Permit at 10 N. 8th Street. Respectfully submitted, ~ il. ~(7(~ Lisa Shadick, CMC Administrative Services Director 5-1 RESOLUTION NO. R -09 APPROVING A MINNESOTA LAWFUL GAMBLING PREMISES PERMIT APPLICATION FOR AMERICAN LEGION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of August 2009 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Premises Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, the American Legion has submitted an application for a Gambling Premises Permit to be conducted at 10 North 8th Street, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Premises Permit for the American Legion to be conducted at 10 North 8th Street is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of August 2009. Mayor Attested to the _ day of August 2009. City Administrator SEAL 5-2 7f City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800. Fax 651.280.6899 www.ci.farmington.mn.us TO: ~ayor, Ci.ty. Council Members r:J? CIty AdmInIstrator l:.!f' . f"V Tony Wippler, Assistant City Planner'C. . FROM: SUBJECT: Adopt Ordinance Amending Title 6, Chapter 7, Section 1 of the City Code regarding Weeds DATE: August 17, 2009 INTRODUCTION Attached, for City Council's consideration, is an ordinance amending Title 6, Chapter 7, Section 1 of the Farmington City Code as it relates to weeds. DISCUSSION As you are aware, the City has a significant number of platted undeveloped lots (both residential and commercial) spread hroughout the community. With that being said, City Code currently requires that all of these platted undeveloped arcels be maintained in such a manner that grass and/or weeds do not grow in excess of 12" in height. After much discussion, it is the consensus of City staff that in certain situations it may not be warranted or necessary to maintain all of those undeveloped platted parcels, specifically, when they are not near other developed lots. Proposed Amendment In an attempt to resolve this issue, staffis proposing to add a fifth exception under 6-7-1 of the City Code that would read as follows: (E) Undeveloped Platted Lots: Any platted lot within the City that is undeveloped and does not share a common property line with any developed lot(s) which contain a principal structure may be left in a natural state. Planning Commission Review The Planning Commission held a public hearing on this item on August 11, 2009 and recommended approval of the attached ordinance with a vote of 4-0. ACTION REOUESTED Adopt the attached ordinance amending Title 6, Chapter 7, Section 1 of the Farmington City Code as it relates to weeds. Respectfully submitted, .,- (;' )~. ., I tlLr-j j~~1 Tony Wippler, A~sistant City Planner 6-1 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 6-7-1 OF THE FARMINGTON ZONING CODE AS IT RELATES TO WEED DEFINED THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. The City of Farmington City Code, Sections 6-7 -1 (Weed Defined) is amended by adding the underlined language as follows: 6-7-1: WEED DEFINED: For the purpose of this Section, the term "weeds" means noxious weeds as defmed by State law (and such useless and troublesome plants as are commonly known as weeds to the general public). All weeds or growing grasses upon any platted lot in the City which are in excess of one foot (1'), or have gone or about to go to seed, are hereby declared to be a nuisance and dangerous to the health, safety and order of the City, with the following exceptions: (A) Slope Areas: Slopes that are steeper than three to one (3: 1) may be left in natural state. (B) PondlWetlands: Property adjacent to ponds may be left in a natural state. Property owners will not be allowed to mow City property, including that property surrounding ponds. (C) Natural/Wildlife Areas: Natural areas which include parks, wetlands/ponds, llilplatted land and other City designated areas may be left in a natural state. (D) Natural Areas On Platted Lots: Natural areas will be allowed on platted lots in backyards from the most rear corner of the home subject to a six foot (6') setback from the property lines, except in the case where the natural area is adjacent to another natural area or fence. A natural area contains native grasses meaning those species of perennial grasses other than those designated as noxious weeds by the Minnesota Department of Agriculture in 1505.0730 and 1505.0740. (E) Undeveloped Platted Lots: Any platted lot within the City that is undeveloped and does not share a common property line with any developed 10tCs) which contain a principal structure may be left in a natural state. Noxious weeds must be removed regardless of where they exist. It shall be unlawful for an owner, lessee or occupant of any land described above to allow, permit or maintain a "nuisance" as defined herein on any such land or along the sidewalk, street or alley adjacent thereto. (Ord. 099-442, 11-15-1999) 6-7-2: NOTICE TO DESTROY: The City Administrator is hereby authorized and empowered to notify, in writing, the owner of any such lot, place or area within the City, or the agent of such owner, to cut, destroy and/or remove any such weeds or grass found growing, lying, or located on such owner's property or upon the sidewalk or boulevard abutting same. Such notice shall be by registered mail, addressed to said owner, at his last known address. (Ord. 099-442, 11-15-1999) 6-2 6-7-3: ACTION UPON NONCOMPLIANCE: Upon the failure, neglect or refusal of any owner or agent, so notified, to cut, destroy and/or remove such weeds or grass within ten (10) days after receipt of the written notice provided for in Section 6-7-2 of this Chapter, the City Administrator is hereby authorized and empowered to pay for the cutting, destroying and/or removal of such weeds or grass or to order the removal by the City. (Ord. 099-442, 11-15-1999) 6-7-4: CHARGE A LIEN: When the City has effected the removal of such obnoxious growth or has paid for its removal, the actual cost thereof, plus accrued interest as provided by law, and penalty as set forth from time to time by resolution of the City Council, if not paid by such owner prior to thereto, shall be charged to the owner of such property on the next regular tax bill forwarded to such owner by the City, and said charge shall be due and payable by said owner at the time of payment of such tax bill, pursuant to the provisions ofMSA 429. (Ord. 099-442, 11-15-1999) SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this day of ,2009, by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson, Mayor ATTEST: By: Peter Herlofsky, City Administrator SEAL: By: Joel Jamnik, City Attorney Published in the Farmington Independent the _ day of ,2009. 6-3 ?r City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.cLfarmington.mn.us TO: Mayor, Councilmembers, and City Administrator (i Randy Distad, Parks and Recreation Director FROM: SUBJECT: Adopt Resolution Accepting Donation to the Outdoor Pool DATE: August 17, 2009 INTRODUCTION A donation has been received at the outdoor pool. DISCUSSION A hot dog fundraising event for the outdoor pool was held in Evergreen Knoll Park on Thursday, August 6th from 12:00 Noon until 2:00 p.m. Farmington Ace Hardware employees and family members planned and facilitated this fundraising event. $595.00 was raised during the event and the Ace Hardware employees and family members are requesting that the money be donated to the outdoor pool. ACTION REOUESTED Approve the attached resolution accepting the donation of $595,00 from Farmington Ace Hardware to the outdoor pool. ~J5~ Randy Distad Parks and Recreation Director 7-1 RESOLUTION No. ACCEPT OUTDOOR POOL DONATION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of August 2009 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Farmington Ace Hardware employees and family members planned and facilitated an Outdoor Pool fundraising event at Evergreen Knoll Park; and, WHEREAS, the total amount raised during the event was $595.00; and, WHEREAS, it is required by State Statute to accept a donation; and WHEREAS, it is in the best interest of the City to accept such donation. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of $595,00 from the Farmington Ace Hardware employees and family members to the Outdoor Pool. This resolution adopted by recorded vote of the Farmington City Council in open session on the 17th day of August 2009. Mayor Attested to the _ day of August 2009. City Administrator SEAL 7-2 }h City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ciJannington.mn.us TO: Mayor, Councilmembers and City Administratorq Randy Distad, Parks and Recreation Director {f" FROM: SUBJECT: Approve Agreement to Paint Building Exterior Rambling River Center Construction Project DATE: May 18, 2009 INTRODUCTION Quotes were solicited for painting the exterior of the building as part of the Rambling River Center Construction Project. DISCUSSION Four quotes for painting the exterior ofthe building as part of the Rambling River Center Construction Project were solicited but only three quotes were received. Exhibit A shows the contractors who were solicited to submit quotes and the amounts of the quotes that were received. Bernie's Painting from Farmington submitted the low quote in the amount of $6,130. This quote includes all equipment, labor, materials and tax. ~UDGET IMPACT reviously the City Council at its August 3, 2009 meeting approved a number of additional Rambling'River Center Construction Projects improvements to be completed. One of the items included was painting the exterior of the building. Previously an estimate was given that it was going to cost $6,200 to complete this painting. The low quote submitted was $6,130, which is $70 under the estimated cost to complete the painting of the exterior of the building. ACTION REOUESTED Approve the attached Agreement with Bernie's Painting to paint the exterior of the building as part of the Rambling River Center Construction Project. ~1a:b~W R~tad, Parks and Recreation Director 8-1 FORM OF AGREEMENT TIDS AGREEMENT, made and signed this _ day of August, 2009, by and between the City of Farmington hereinafter called the "Owner" and Bernie's Painting hereinafter called the "Contractor". TIDS AGREEMENT WITNESSETH, that the Owner and Contractor, for the consideration hereinafter stated, agree as follows: ARTICLE I The Contractor hereby covenants and agrees to perform and execute all the provisions of the plans and specifications as prepared by the City of Farmington, Parks and Recreation Department, 430 Third Street, Farmington, Minnesota, and indicated in the Request for Quotes, as provided by the Owner for: 2009 Rambling River Center Construction Project Exterior Building Painting Project, Farmington, Minnesota and to complete everything required by this Agreement. ARTICLE II The Contractor agrees that the Work contemplated by this Contract shall be fully and satisfactorily completed on or before Friday, September 25,2009, ARTICLE III The Contractor agrees to provide to the Owner a Certificate of Insurance listing the Owner as "additional insured" and having at least the following minimum amounts: Any Auto $1,500,000.00 Combined Single Limit (CSL) or Equivalent Comprehensive General Liability $1,500,000.00 CSL or equivalent ARTICLE IV The Owner agrees to pay and the Contractor agrees to receive and accept payment in accordance with the prices quoted for the unit or lump sum items as set forth to those in the accepted Contractor's Proposal on file in the Office of the Parks and Recreation Director, the aggregate of which prices, based on the approximate schedule of quantities, is estimated at $6,130.00. ARTICLE V The Contract Documents shall consist of the following component parts: 1. The Proposal Form submitted by the Contractor. 2. Contractor's Certificate ofInsurance listing the City of Farmington as "additional insured". 3. Special Provisions (if any) 4, Specifications (General and Specific Requirements) 5. This Agreement IN WITNESS WHEREOF, the parties have caused these presents to be executed as of the date first above written. CONTRACTOR: OWNER: BY: BY: ITS MAYOR ITS BY: ITS CITY ADMINISTRATOR 8-2 Exhibit A 2009 Rambling River Center Construction Project Exterior Building Painting Quote Tabulation Form Name of Paintina Contractor Quote Submitted Bernie's Painting $6,130.00 Todd's Painting $6,680.00 De Bates Decorating $8,500.00 Old School Painting no quote submitted 8-3 " ~ ~ 11l E E :J en Q) '" "C :J m c: o 0, c: 'E iu lL o >- '" o <D '" co t- <D t- ai"': MCO ~ 0> N"": fI>fI> Nr:::- ~ 0> v'" m-c.o- t-CO ~~ 0>0 t- '" 0> lO "":lli '" 0> ~N ~ '" 0> <D ~- m- ~ M N O>t- '" <D ~v "1- 00- co <D t- t- t-t- o ~ ~ N aici ~ co N_C"l 0> co ~<D OV ci v- '" 0> M ~. 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Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrat~ FROM: Kevin Schorzman, P .E., City Engineer SUBJECT: Approve Contract-Walnut Street Feasibility Report DATE: August 17,2009 INTRODUCTION / DISCUSSION Funding for the preparation of the feasibility report for the Walnut Street Reconstruction Project is included in the 2009 portion of the current CIP that was approved by Council in December of 2008. In an attempt to proceed with the project on a schedule that will allow for bidding the project early next year, Council authorized solicitation of proposals for the preparation of the feasibility report for this project at the July 6, 2009, City Council meeting. A request for proposals (RFP) was sent to five engineering companies. All five returned proposals for the feasibility report. On Monday, August 10, 2009, staff reviewed the proposals based on the criteria discussed with Council and included in the RFP, The criteria used to evaluate the proposals were: · Work plan including project schedule 25% · Qualifications/experience of personnel working on the project 30% · Expressed understanding of project objectives 15% . Qualifications/experience of company 10% . Cost Detail 20% During staff review, the following points were assigned to the respective engineering firms that proposed on the project based on the above-mentioned criteria: · Bonestroo 88.5 . Bolton & Menk 66.5 · WSB 64.0 · S.E.H. 60.0 · TKDA 40.0 Staff recommends that the contract to complete the feasibility report for the Walnut Street Reconstruction Project be awarded to Bonestroo for the proposed cost of $4,880.00. 11-1 Walnut Street Feasibility Report August 17, 2009 Page 2 of2 BUDGET IMPACT The cost to complete the feasibility report is $4,880.00, and is included in the 2009 CIP, ACTION REOUESTED Award the Walnut Street Reconstruction Project feasibility report consultant contract to Bonestroo. Respectfully Submitted, j1{n r~' Kevin Schorzman, P .E., City Engineer cc: file 11-2 k?~ City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800. Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter 1. Herlofsky, Jr. City Administrator SUBJECT: Appoint Councilmember to Farmington/Eureka Planning Committee DATE: August 17,2009 INTRODUCTION / DISCUSSION The Eureka Town Board would like to form a Farmington/Eureka Planning Committee similar to what Farmington has with Castle Rock and Empire. ACTION REQUESTED Appoint a Councilmember to serve on the Farmington/Eureka Planning Committee. CmullerlHerlofsky/Council Memos/Eureka PC 13-1 )26 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ciJarmington.mn.us TO: Mayor and Councilmembers FROM: Peter 1. Herlofsky, Jr. City Administrator SUBJECT: Old City Hall Parking Lot DATE: August 17,2009 INTRODUCTION / DISCUSSION On Monday, August 10,2009, we had a chance to view the parking area adjacent to the old City Hall or the future Rambling River Center. The parking area as well as the alley connecting Elm Street to Oak Street and the parking area both east and west of the old City Hall is in need of repaIr. BUDGET IMPACT With our current projects downtown we have received two estimates for improving the area, placing the cost at just over $61,000. With the current budget for the Rambling River Center approaching the dollar limit approved by the City Council, I thought it would at least merit some discussion as to whether Council wished to make this improvement at this time. ACTION REQUESTED Direction from the Council as to whether to make improvements to the parking lot adjacent to the old City Hall. Res...p.... e....9tfU. HY'SU.l(mi.tt~ed.,'. ." 7 '4l '" I ~ ~ : /' I " '" .,'" .' /~ / ~ / '. .....--r' ..,-'" , / . 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Q) 0 " ~ > ~ 0 e c ~ ,., E Cl c 0 Q; 0 2 '" .c 0 > C iii Ol .!: <l: t g c 0 (,) 8/12/2009 J3~ City of Farmine:ton 2009 Accomvlishments ./ Develop an effective or innovative way to solve an old or common problem - Hickory and 7th Street pump for storm water. - Lift stations transducer. ./ Modify a program from another community or organization to fit our needs - Canine Unit. ./ Find a way to save city money and achieve the same or better results - Fire Department grant. - Employee cooperation with furlough. - Accomplishing items in 2009 even with budget cuts. - Water Meter Replacement - Single sort recycling reduced amount of garbage collected. - ALF merged with Allina. ./ Creatively involve citizens or other city staff in making a decision - Installation of Warrior to Citizen signs. - Rambling River Center Remodeling ./ Collaboration - Warrior to Citizen Oral History Museum Exhibit - Completion of traffic study with the county. - CSAH50 and Flagstaff street lights. - Flagstaff and 19Sth Street stop signs. - Resolved parking situation on 208th Street. _ Vermillion River restoration project with MN DNR, Dakota County SWCD and Trout Unlimited ./ A city program or project that has facilitated a cost or service sharing collaboration involving Farmington and at least one other public entity, Note: specific benefits of fiscal impact, personnel resources, or infrastructure. - FMLA, ADAAA Training with Apple Valley - Use of training room for Census Bureau Training. - Transportation Study - co-operative effort with County and School District. ./ Identify Individual Awards ./ Events - Council Orientation - First Liquor Operations presentation - 19Sth Street bridge completion. - Farmer's Market July 9 - September 24 - CDA Twin Ponds completed - CDA purchased Vermillion River Crossing property - GFOA Award Z:\Administrator\2009\2009 Accompl ishments.doc pjh 15-1 Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner, Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees, Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes, Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.