HomeMy WebLinkAbout12.21.92 Council Minutes
2"65'
MINUTES
COUNCIL MEETING
REGULAR
DECEMBER 21, 1992
1. Acting Mayor Galler called the meeting to order at 7:00 P.M..
Members Present: Orr, Rotty, Galler.
Members Absent: Kuchera, Mayer.
Also Present: Administrator Thompson, Attorney Harmeyer.
2. MOTION by Orr, second by Rotty to approve the agenda with the following changes:
a. Remove item 11a - Capital Outlay Request - Fire
b. Remove item Ilk - Middle School Improvement Change Order/Final Payment from
Consent for general discussion.
c. Remove item 110 - Southeast Area Storm Sewer Feasibility Report.
d. Remove item 11r - Water Code Revision.
e. Remove item IlL - Middle School Improvement Project Fill Contract with ISD 192.
f. Add discussion of amending ALF Joint Powers Agreement.
g. Add update on airport.
APIF, MOTION CARRIED.
3. MOTION by Rotty, second by Galler to approve the minutes of the December 7, 1992
meeting with the addition of item lIt - Approve Capital Outlay Request - Air Bottle
from Clarey's - $2,336.05. VOTING FOR: Ratty, Galler. ABSTAIN: Orr. MOTION CARRIED.
4. Tim Marx updated the Council on the status of the Southeast Area Storm Sewer project
as outlined in his December 21st memo. Mr. Marx stated that he and the Administrator
would be attending the Castle Rock Town Board meeting that evening to try to convince
the Board to sign the agreement. Mr. Marx outlined the following options:
a. No changes.
b. Allow the Township to pay the lateral benefits rather than assess.
c. Waive lateral assessments.
If the agreement is not approved, the following options are available:
a. Split the project and just continue with Empire.
b. Turn the project over to the VRWMC (whole or split).
c. Abandon the project.
A number of questions were raised. They were as follows:
a. MnDOT's share of the project.
b. Township and City residents should be treated consistently.
c. Impact on utility fees if the lateral assessments were waived.
5. Acting Mayor Galler opened a public hearing at 7:15 P.M. to consider a mineral
extraction permit for the Middle School site. The hearing was continued until
later in the meeting.
6. Discussion resumed on the Southeast Area Storm Sewer project.
followed regarding lateral assessments. It was the consensus that
and Farmington residents be treated consistently.
A lengthy discussion
Castle Rock
7. The public hearing for the Middle School mineral extraction permit was reopened.
Engineer Kaldunski explained the application as noted in his December 16th memo.
The following comments were made:
266 Council Minutes - 12/21/92 - Page 2
a. Can we collect engineering fees?
b. Increase extraction fees.
c. Change compliance date until July 1, 1993.
d. Bond would be required.
MOTION by Orr, second by Rotty to close the public hearing. APIF, MOTION CARRIED.
MOTION by Orr, second by Rotty to approve the permit with the surety requirements
to be received by January 4, 1993 and an expiration date of July 1, 1993. APIF,
MOTION CARRIED.
8. The Council reviewed the request by Duo Plastics to eliminate the TIF Letter
of Credit. Paul Silvernagel and 2 other representatives from Duo Plastics were
present to inform the Council of their possible needs to expand in the future and
that the annual fee for the Letter of Credit could be used in a more productive
manner. Jerry Henricks explained the background of the company and their commitment
to the City since 1982. Mike Hanson, a representative of Duo Plastics, explained
the changes that have occurred in their banking because of the growth of Duo and
how these banking requirements impact their ability to grow even more because of
their increase in the annual fees for the letter of credit. MOTION by Orr, second
by Galler to eliminate the TIF Letter of Credit fo~ $165,000 with a contingency
that they enter into an agreement with the HRA to purchase 4:!: acres in the Farmington
Industrial Park. APIF, MOTION CARRIED.
9. The recognition of 25 years of service by 2 employees was discussed by the
Council. They requested that the employees be invited to the January 4, 1993 meeting
for presentation of recognition at that time.
10. The next item on the agenda was the Public Works facility lease agreement.
MOTION by Rotty, second by Orr to approve the lease of the Wenzel building contingent
upon the lease of Abe's Auto Body not being workable based upon stipulations placed
on the property by Castle Rock Town Board. APIF, MOTION CARRIED.
11. Tom Kaldunski, Public Works Director, gave an overview of the process that
has taken place in the implementation of water meters in Farmington. The following
items were discussed:
a. $75.00 charge for testing meters,
b. location of the remote reader,
c. process for handling meter accuracy.
MmvWier of the Water Board explained that the hardship policy and the application
disagree. This was followed by a discussion of the hardship policy. The interest
rate on the assessment agreement, the cost of the meter horn, minimum quarterly
fees and location of curb boxes were also discussed. Following the next Water
Board meeting, the Board members will return with a better defined policy. Frequency
of meter reading was discussed. Bob Shirley and Marv Wier of the Water Board stated
that the meters will be read quarterly. The Council asked if there was a benefit
for meters that were already in place. It was noted that those that did not have
meters installed by the deadline of October 1, 1993 would have their water shut
off. It was discussed that meter reading would possibly be done by part time people.
The Council complimented the Water Board and Tom Kaldunski for a job well done
so far in this process.
12. The next item on the agenda was the process for filling vacancies on Boards
and Commissions in 1993. Chris Galler recommended dissolving the HRA and changing
to an Economic Development Authority with Councilmembers appointed as members.
With members being appointed to 5 year terms on the HRA, the Council felt this
would be a good time to begin these appointments with this being communicated to
Council Minutes - 12/21/92 - Page 3
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the HRA promptly. The Council instructed staff to advertise for applicants for
openings on the remaining Boards and Commission with a cut off date of January 15, 1993.
The Council will interview applicants on January 23, 1993. The Council also requested
that staff research the attendance records of the incumbent board members.
13. Attorney Tim Marx reported that the Castle Rock Town Board did not take action
on the Southeast Area Storm Sewer agreement, but it appeared that they would not
sell it. It was the consensus of the City to pursue the northern section of the
project with Empire Township.
14. HRA Executive Director Henricks presented an overview of the proposed Library
relocation including layout and elevations. Architect Wayne Hilbert explained
the design. Questions were raised regarding interior furnishings, elimination
of the heating, electrical work, financing and potential gaps, use of CDBG funds,
and how the Elm Park project fits into the relocation. MOTION by Rotty, second
by Galler to adopt RESOLUTION NO. R149-92 approving the Minnesota Department of
Education - Office of Library Development and Services Grant Application. APIF,
MOTION CARRIED.
15. MOTION by Orr, second by Rotty to approve the consent agenda as follows:
a. Approve School/Conference Request for Fire Department - Hazmat II Training.
b. Adopt RESOLUTION NO. R150-92 approving the 1993 CDBG application.
c. Approve Solid Waste operations personnel changes. . .
d. Approve special assessment agreement for Project 92-8 (195th Street) with
Devney and Seed.
e. Set a public hearing to consider rezoning Lots 8 and 9, Block 17 in the Town
of Farmington from R-2 to B-2 for January 4, 1993 at 7:15 P.M..
f. Approve the ICMA Retirement Corporation administrative services agreement.
g. Approve the 1992 budget adjustments and transfers.
h. Approve a job description amendment for Public Works Director and Forester.
i. Approve selection of auditor for 1992 - Malloy, Karnowski and Company.
j. Approve the MSA Annual Mileage Certification and adopt RESOLUTION NO. R151-92
establishing an MSA Street.
k. Approve School/Conference Request - Engineering - MnDOT Specifications Writing Course.
I. Approve School/Conference Request - Engineer - Annual Conference.
m. Adopt RESOLUTION NO. R152-92 accepting donation from Chris Galler of a desk.
n. Approve capital outlay request - Solid Waste - for four 10 cy dumpsters from Alloy
for $9,900.
o. Approve Change Order 111 - Project 92-15 - Deduct $21,000 and Add - $26,374.
p. Approve a Capital Outlay Request - Administration - Voting Booths - $1,861 in
reserve fund.
q. Approve repair of 4WD forfeiture vehicle.
r. Order EAW for Sienna Project.
s. Approve payment of the bills as submitted.
APIF, MOTION CARRIED.
16. City Engineer presented a
(Middle School Improvements).
Deduct $5,875; Add $2,800; and
MOTION CARRIED.
revised Change Order/Payment Voucher for Project 91-10
MOTION by Orr, second by Rotty to approve Change Order #9 -
Final Payment of $93,456.00 to Arcon Construction. APIF,
17. The Council next considered the Very Low Density Housing Issue. It was discussed
whether the Council should give direction to the Planning Commission regarding
location of the very low density zoning. Attorney Harmeyer noted that there were
W4
Council Minutes - 12/21/92 - Page 4
no vested development rights and any owner could utilize the housing density in
a given section.
18. The Council considered an amendment to the ALF Joint Powers Agreement relating
to membership which would allow non-councilmembers to serve on the Board. MOTION by
Orr, second by Galler to adopt RESOLUTION NO. R153-92 amending the Joint Powers
Agreement allowing citizen appointments to the ALF Board. APIF, MOTION CARRIED.
19. Councilmember Galler presented an update on the Dual Track Airport Planning
Process. No action was taken.
20. The following items were discussed during roundtable:
a. It was okay to pursue having a judge administer the Oath of Office at no cost.
21. MOTION by Orr, second by Rotty to adjourn into executive session to discuss
pending litigation relating to 4th Street assessments. APIF, MOTION CARRIED.
22. MOTION by Orr, second by Galler to adjourn at 10:25 P.M.. APIF, MOTION CARRIED.
Respectfully submitted,
~~
Larry Thompson
City Administrator
Approved