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HomeMy WebLinkAbout05.15.89 Council Minutes MINUTES COUNCIL MEETING REGULAR MAY 15, 1989 1. Mayor Kuchera called the meeting to order at 7:00 P.M. Members Present: Kuchera, Mayer, Sprute, Galler. Members Absent: McKnight. Also Present: Administrator Thompson, Attorney Grannis. 2. MOTION by Mayer, second by Sprute to approve the agenda with the following changes: a. Remove item 9c General Services Equipment. b. Remove item 9d - 1988 Audit Presentation. c. Change item 7d - Interim Solid Waste Ordinance - to set special meeting to discuss solid waste issues. d. Remove bills from the Consent Agenda for general discussion. APIF, MOTION CARRIED. 3. MOTION by Sprute, second by Galler to approve the minutes of the April 26, 1989 special meeting. APIF, MOTION CARRIED. MOTION by Sprute, second by Kuchera to approve the minutes of the May 1, 1989 regular meeting. APIF, MOTION CARRIED. MOTION by Galler, second by Mayer to approve the minutes of the May 2, 1989 special meeting. APIF, MOTION CARRIED. MOTION by Mayer, second by Sprute to approve the minutes of the May 10, 1989 special meeting. APIF, MOTION CARRIED. 4. Norm Derrington thanked the City Council for its interest in listening to the concerns of citizens regarding solid waste issues. 5. Administrator Thompson presented two grading permit applications for Council consideration. It was the consensus of the Council that since the application for 20521 Akin Road was not on the agenda, it would only consider the application for 5736 Upper 183rd Street West. MOTION by Sprute, second by Galler to set a public hearing for June 5, 1989 at 7:15 P.M. to consider the grading permit application for 5736 Upper 183rd Street West. APIF, MOTION CARRIED. 6. Administrator Thompson presented the proposed preliminary plat for Dakota County 6th Addition. Councilmember Mayer stated that while this plat only included platting over one of the proposed quad sites in the PUD, he would like to see the Planning Commission review the PUD specifically addressing the remaining quads and multi-family housing. MOTION by Mayer, second by Kuchera to set a public hearing for the pre- liminary plat of Dakota County Estates 6th Addition on June 5, 1989 at 7:30 P.M. and to direct the Planning Commission to review the Dakota County Estates PUD and report back by the June 19, 1989 meeting. APIF, MOTION CARRIED. 7. The Council received a petition urging the Council to pursue co-composting as an alternative to the County incinerator. MOTION by Mayer, second by Galler to accept the petition. APIF, MOTION CARRIED. 8. It was the consensus of the Council that staff be directed to review potential sites for a composting facility and to report back at the next regular meeting. 9. Consulting Engineer Glenn Cook presented a feasibility report for Project 89-9 (Storm Water Management in Section 13 and 14). Mr. Cook gave a brief overview of the report, noting that there was a DNR requirement for the developer of Dakota County Estates to install a control structure at Pond AP-4, but it was only for a temporary structure, and the project would include a permanent structure. The following questions/concerns were raised: a. Will Pond AP-3 be wet or dry? (Dry) b. Who will construct AP-3? (The developer of Pilot Pointe) c. Construction of the ditch? (10' bottom, shallow, with one crossing on the east) d. Easement? (Property owner seems cooperative) e. Is the Empire Township construction necessary at this time? (No) f. Flooding downstream? (Should be improved by ponds) g. Pipe vs ditch? (Pending development precludes placement of pipe because it is not known where streets will run) h. Who will pay for pipe? (Developer will fill in ditch and install pipe. City will pay for trunk oversizing.) i. How does AP-3 and AP-4 fit into park plan? (AP-3 is not included in park plan. A neighborhood park is planned for the northern part of AP-4) j. Financing? (Storm Water Management fund with developer paying for land costs for easement, if any.) MOTION by Galler, second by Kuchera to adopt RESOLUTION NO. R29-89 accepting the feasibility report for Project 89-9 and ordering the preparation of plans and specifications. APIF, MOTION CARRIED. 10. The Council next considered a proposed resolution approving the preliminary plat and authorizing the signing of the final plat for Pilot Pointe and related developer's agreement. Administrator Thompson presented a summary of the developer agreement as outlined in this May 4, 1989 letter to the developer. Attorney Grannis recommended the following language be added to the agreement: a. Requirements that the developer acquire the necessary easements for Pond AP-3 and pay for bid costs for acquiring the drainage ditch easement. b. Developer deeds Outlots A and B to the City by warranty deed. c. The developer constructs 190th Street from Euclid Path to the western line of Lot 1, Block 1 and constructs a berm 2' above the 100 year flood from the western line of Lot 1, Block 1 to the western edge of the plat within the street right of way. d. The developer will be able to begin grading upon execution of the developer's agreement and posting of surety. Councilmember Mayer expressed concern regarding the debris that had been moved off the plat and the remaining debris on Outlot B and indicated it should be clarified who was responsible for constructing the pond north of the plat. Emily Rahn stated that she had reviewed the construction of the pond adjacent to her property and it appeared acceptable upon clarification of responsibility. Administrator Thompson recommended the following additions to the developer's agreement: a. Developer to remove all debris from Outlot B and dispose of it properly including debris previously removed. b. Developer to construct ponding area north of the plat. MOTION by Galler, second by Kuchera to adopt RESOLUTION NO. R3o-89 approving the preliminary plat and authorizing the signing of Pilot Pointe plat, contingent upon: a. The developer furnish documentation acceptable to the City Attorney which indicates the developer or City has the legal authority to construct and maintain the storm water ponding areas identified as AP-3 in the City's storm water management plan. b. Outlot B is changed to incorporate the drainage easements on the west side of Block 1. c. Receipt of a signed, notarized statement from the preparer that the final plat is identical to the preliminary plat as approved. d. The developer execute a developer's agreement as per Exhibit B on file, which sets forth certain conditions, fees and surety, including, but not limited to, the following: 1. Storm Sewer Charge 2. Water Trunk 3. Park Dedication 4. Erosion Control 5. Water Quality Management 6. Legal/Engineering/Administrative Fee 7. Improvement Surety $ 91,729.56 17,037.72 16,650.00 930.00 566.10 1,880.50 697,850.00 e. The City acquiring the necessary easements for the construction of the storm water management system as outlined in the feasibility report for Improvement Project 89-9. f. The developer agrees to furnish the City one full size print and one reduced print of the final plat. and to approve the proposed developers agreement with the addition of the afore- mentioned recommendations of the Administrator and City Attorney. APIF, MOTION CARRIED . 10. Councilmember McKnight arrived at 8:45 P.M. 11. It was the consensus of the Council to set a special meeting for May 24, 1989 to discuss the Solid Waste Ordinance and other solid waste matters and to move the City Compensation Plan special meeting to May 31, 1989. 12. MOTION by Mayer, second by Sprute to adopt RESOLUTION NO. R31-89 approving a City Auction for unused equipment and unclaimed property for June 17, 1989 at 11:00 A.M. at the Marschall Garage, 617 6th Street and to appoint Tom Corice as the auctioneer. APIF, MOTION CARRIED. 13. Councilmember Galler presented a proposed resolution urging the County to pursue a jointly operated incinerator with the University of Minnesota, MPCA, MWCC and Combustion Engineering to be located on the U of M site. Councilmember'M8y@~~~te stated that the resolution may send mixed signals to the County Board that the Council may now be in favor of an incinerator and recommended the following language be added: "If the County persists in constructing and operating an incinerator, that..." MOTION by Galler, second by Sprute to adopt RESOLUTION NO. R32-89 regarding a jointly operated incinerator with the University of Minnesota, MPCA, MWCC and Combustion Engineering to be located on the U of M and the incorporated change recommended by Councilmember ~. APIF, MOTION CARRIED. Sr~a. 14. The Council next considered a request by the Fire Department to amend the specifications to the tanker truck by requiring certain name brand items. Attorney Grannis indicated that requiring actual brand name items could allow vendors to challenge the bids if the reqUi~~?S precluded them from bidding. Administrator Thompson indicated that the e~0 truck had been bid with specific name brands listed. MOTION by Mayer, second by McKnight to ~~RESOLUTION NO. R33-89 approving the specifications for the Fire Department ReBe~e truck incorporating the language recommended by the Fire Department, and to advertise for bids to be opened June 29, 1989 at 2:00 P.M. APIF, MOTION CARRIED. 15. Mayor Kuchera next requested the Council consider replacing the boulevard sod at the intersection of 4th and Oak Streets which was installed during the 1986 Street Improvement Project. Mayor Kuchera explained that the sod had died shortly after installation and felt the sod had been inferior. Consulting Engineer Cook stated that the sod had been green and growing when accepted by the City. Mr. Cook noted that the summer of 1987 had been an extremely poor growing season and noted that most of the sod in the project had died. Councilmember Sprute stated that rather than just reacting to the one complaint, the City should consider replacing all the sod which had died. MOTION by Galler, second by Kuchera to direct Mr. Cook to estimate the cost of replacing all of the dead sod from the 1986 Street Improvement Project and report back to the Council. APIF, MOTION CARRIED. 16. EDC Director Henricks presented a senior housing project proposed by the HRA and indicated the developer was seeking low income housing tax credits and the use of multi-family housing bond. Mr. Henricks explained that the developers agreement required that 80% of the units be occupied by senior citizens, which exceeded zoning requirements and that the request would not place any financial commitment on the City. MOTION by Sprute, second by Mayer that the City did not object to the use of low income housing tax credits or multi-family housing bonds. APIF, MOTION CARRIED. 17. The Council next considered a proposal by Superintendent of General Services Kaldunski to construct a 40'x60' metal pole building at the City shop site to solve his Department's immediate space problems. Mr. Kaldunski stated that he had received notice that the lease of the Hunter garage had been terminated and that there was no rental space available. Councilmember Galler expressed concerns about using a "band aid" solution, when the space needs study had not been fully discussed. Councilmembers Sprute and Mayer expressed concern regarding building a steel building in a residential area. The Council noted that the space shortage was of great concern and needed to be addressed. It was the consensus of the Council that staff prepare an inventory of potential sites for the proposed City shop and submit them to the Council for consideration. 18. The Council next considered the resignation of Henry Iwerks from the HRA effective June 1, 1989. MOTION by Sprute, second by Mayer to accept Mr. Iwerk's resignation. APIF, MOTION CARRIED. 19. It was the consensus to place consideration of filling the vacancy on the next regular Council meeting agenda. 20. The Council next considered a memo from the Finance Director dated May 11, 1989 regarding health insurance coverage. No action was taken at this time. 21. Mike Sturm, president of the Youth Baseball Association, presented the following requests to the Council: a. Youth baseball be given priority on ball fields. b. City to provide portable restrooms. c. City to install fence at high school fields. d. City drag and chalk all fields. Park and Recreation Director Bell stated that because of conflicts with the softball leagues, the City could not provide priority to youth baseball at Rambling River Park and the City's snow fence was in too poor of condition to install at the High School. Mr. Bell added that the City could handle the restrooms and the dragging/striping, but it would require a budget adjustment. Councilmember McKnight stated that since many of the participants in Youth Baseball were not Farmington residents, but lived in the School District, the School District should finance the requests. A lengthy discussion followed regarding responsibility of improving and maintaining ballfields in the City. It was the consensus of the Council that it would drag and stripe the fields, but Youth Baseball should approach the School about portable restrooms. MOTION by Mayer, second by Kuchera to authorize Parks and Recreation to drag and stripe the ballfields at the High School as deemed necessary and to approve a budget adjustment transferring $600 from contingency to Park and Recreation maintenance - part time salaries. APIF, MOTION CARRIED. 22. Superintendent of General Services Kaldunski submitted a request to authorize Bargen, Inc. to crackseal at an estimated cost of $9,100. Mr. Kaldunski stated that he had intended for the City crew to install the material, but they did not have time because of the time used to distribute the solid waste containers. MOTION by Galler, second by Kuchera to approve the request to have Bargen, Inc. install the cracksealer at an estimated cost of $9,100 and to approve a budget adjustment transferring $10,000 from General Services - salaries to cracksealing. APIF, MOTION CARRIED. 23. MOTION by Sprute, second by McKnight to approve the consent agenda as follows: a. Approve the Capital Outlay Request - Senior Center Improvement - $3,590.00. b. Approve the Capital Outlay Request - Engineering Office Equipment - $391.00. c. Approve temporary beer license - Softball Tournament - June 17-18, 1989. d. Adopt RESOLUTION NO. R34-89 amending Resolution R4-89 relating to on site sewer inspection fees. e. Approve final payment to Diamond 5 Wrecking - Project 89-10 - $5,000. APIF, MOTION CARRIED. 24. Councilmember Sprute asked if the cracksealer on the list was to be applied by Bargen, Inc. General Services Superintendent Kaldunski stated that it was. Councilmember Sprute asked what the disposal costs for Diamond 5 Wrecking were for. Mr. Kaldunski stated that the City had Diamond 5 Wrecking haul away miscellaneous concrete pipe at the City yard because the City did not have large enough equipment to handle it. MOTION by Sprute, second by Galler to approve payment of the bills as submitted. APIF, MOTION CARRIED. 25. It was the consensus of the Council that residents be allowed to drop off large discarded items at the Fire Hall on May 20, 1989. Councilmember Galler stated that he would monitor the site. 26. MOTION by Sprute, second by Kuchera to amend Akin Park Estates developer agreement, extending the deadline until June 23, 1989 provided the developer provide surety 30 days beyond the deadline. APIF, MOTION CARRIED. 27. MOTION by Mayer, second by McKnight to approve an agreement with Dakota County for miscellaneous improvements to CSAH #31 (Project #31-33 and CP-MO-89-South). APIF, MOTION CARRIED. 28. During roundtable, the following items were discussed: a. Recommendation by Babe Kuchera regarding the appointment of a member to a Met Council Advisory Committee on the incinerator siting. b. Follow up on the debris on the Nelson Property. c. Review of the transient merchant licenses. d. Administrator to review Mayor's expense reimbursement with the Mayor. 29. MOTION by Galler, second by Kuchera to adjourn at 12:30 P.M. APIF, MOTION CARRIED. Respectfully submitted, {R: :::r-- City Administrator Approved Co~ 6~~o... (;;OJ {l~