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HomeMy WebLinkAbout09.08.09 Council Packet City of Farmington 430 Third Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING SEPTEMBER 8, 2009 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS / COMMENDA TIONS a) Safe and Sober Campaign - Bob O'Brian 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (8/17/09 Regular) (8/24/09 Special) (8/26/09 Workshop) b) Adopt Resolution - Dakota County Traffic Safety Group - Police Department c) School and Conference - Police Department d) School and Conference - Police Department e) Approve Joint Powers Agreement with State of Minnesota - Municipal Services f) Acknowledge Retirement Fire Department - Human Resources g) Acknowledge Retirement Fire Department - Human Resources h) Acknowledge Retirement Fire Department - Human Resources i) School and Conference - Human Resources j) Appointment Recommendation Parks and Recreation - Human Resources k) Adopt Resolution - Distribution of DCC Undesignated Fund Balance - Finance 1) School and Conference - Fire Department m) Approve Temporary On-Sale Liquor License - Administration n) Adopt Resolution - Approve Gambling Event Permit - Administration 0) Approve Bills 8. PUBLIC HEARINGS a) Sealcoat Assessment Hearing - Engineering b) Vacate Drainage and Utility Easement Parkview Ponds - Planning Action Taken Information Received Approved R34-09 Information-Received Information Received Approved Acknowledged Acknowledged Acknowledged Approved Approved R35..09 Approved Approved R36-09 Approved 9. AWARDOFCONTRACT a) Award Dushane Parkway Project - Engineering (Supplemental) 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Old City Hall Parking Lot - Administration b) Approve Agreements Room Naming Rights Rambling River Center - Parks and Recreation 11. UNFINISHED BUSINESS a) Twitter Update - Human Resources (verbal) b) CEEF Events - Administration (verbal) 12. NEW BUSINESS a) Adopt Resolution - 2010 Preliminary Tax Levy and Budget - Administration 13. COUNCIL ROUNDTABLE a) Council Workshop Schedule - Administration 14. EXECUTIVE SESSION a) Exchange Bank Litigation 15. ADJOURN R39-09 Denied Approved Proceed with Nixie Motion Failed R40-09 Oct 12, Nov 9, Dec 14 Postponed Sept 21 City of Farmington 430 Third Street Fannington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promisingfuture. AGENDA REGULAR CITY COUNCIL MEETING SEPTEMBER 8, 2009 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS / COMMENDA TIONS a) Safe and Sober Campaign - Bob O'Brian L CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) I. CONSENT AGENDA a) Approve Council Minutes (8/17/09 Regular) (8/24/09 Special) (8/26/09 Workshop) b) Adopt Resolution - Dakota County Traffic Safety Group - Police Department c) School and Conference - Police Department d) School and Conference - Police Department e) Approve Joint Powers Agreement with State of Minnesota - Municipal Services f) Acknowledge Retirement Fire Department - Human Resources g) Acknowledge Retirement Fire Department - Human Resources h) Acknowledge Retirement Fire Department - Human Resources i) School and Conference - Human Resources j) Appointment Recommendation Parks and Recreation - Human Resources k) Adopt Resolution - Distribution of DCC Undesignated Fund Balance - Finance I) School and Conference - Fire Department m) Approve Temporary On-Sale Liquor License - Administration n) Adopt Resolution - Approve Gambling Event Permit - Administration 0) Approve Bills ~. PUBLIC HEARINGS a) Sealcoat Assessment Hearing - Engineering b) Vacate Drainage and Utility Easement Parkview Ponds - Planning Action Taken Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 9. AWARD OF CONTRACT a) Award Dushane Parkway Project - Engineering (Supplemental) 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Old City Hall Parking Lot - Administration b) Approve Agreements Room Naming Rights Rambling River Center - Parks and Recreation 11. UNFINISHED BUSINESS a) Twitter Update - Human Resources (verbal) b) CEEF Events - Administration (verbal) 12. NEW BUSINESS a) Adopt Resolution - 2010 Preliminary Tax Levy and Budget - Administration 13. COUNCIL ROUNDTABLE a) Council Workshop Schedule - Administration 14. EXECUTIVE SESSION a) Exchange Bank Litigation 15. ADJOURN Page 18 Page 19 Page 20 Page 21 Page 22 7CL COUNCIL MINUTES REGULAR AUGUST 17,2009 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Larson, Donnelly, Fogarty, May, Wilson None Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director; Lisa Shadick, Administrative Services Director; Cynthia Muller, Executive Assistant Mark Schiffman, Beve Preece, Amy Pellicci, Ed Samuelson, Nick Schultz, Terry Stapf, Jill Jeppesen, David Pritzlaff, David McKnight, Julie McKnight, Joseph Vanderbeck, Charlie and Joanne Weber, Jerry Ristow, Tom Ryan Audience: 4. APPROVEAGENDA Councilmember May pulled items 7i) July 2009 Financial Report and 7j) Bills for questions. Councilmember Fogarty pulled item 7b) Approve Joint Powers Agreement with Dakota County for discussion. MOTION by Fogarty, second by May to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Embrace Open Space - Mark Schiffman Mr. Mark Schiffman is with the organization Embrace Open Space. This is a collaboration of Twin Cities organizations that protect open space in our region, especially lakes, parks, rivers, etc. Their goal is to be a resource to communities. He presented findings of research this organization has conducted and its impact on market values. b) Acknowledge Dakota County Volunteer Award - Charlie Weber - Parks and Recreation At the Dakota County Fair, Charlie Weber was recognized as a Dakota County Senior Volunteer of the Year. He was nominated for his volunteering at the Rambling River Center and St. Michael's Church, he is also a member of the Parks and Recreation Commission and the Rambling River Center Advisory Board. He gives a lot of his personal time to make the community better. 1-1 Council Minutes (Regular) August 17,2009 Page 2 Council noted it is an honor to have him in the community and thanked him for all his work. Mr. Weber now advances to the State Fair. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Wilson, second by Fogarty to approve the Consent Agenda as follows: a) Approved Council Minutes (8/3/09 Regular) c) Adopted RESOLUTION R29-09 Accepting Donation Pollution Prevention Day - Municipal Services d) Adopted RESOLUTIONS R30-09 and R31-09 Approving Wetland Conservation Act Administration and Delegation - Natural Resources e) Adopted RESOLUTION R32-09 Approving Gambling Premise Permit- Administration f) Adopted ORDINANCE 009-608 Amending Weed Ordinance - Planning g) Adopted RESOLUTION R33-09 Accepting Donation Outdoor Pool- Parks and Recreation h) Approved Agreement to Paint Building Exterior Rambling River Center Construction Project - Parks and Recreation APIF, MOTION CARRIED. b) Approve Joint Powers Agreement with Dakota County -Municipal Services Councilmember Fogarty wanted to make sure residents were aware of the household hazardous waste drop off on October 10, 2009, at the Maintenance Facility. She asked if this could be placed on next year's City Calendar. MOTION by Fogarty, second by Wilson to authorize the City to enter into the Joint Powers Agreement with Dakota County. APIF, MOTION CARRIED. i) July 2009 Financial Report - Finance Councilmember May, in looking at the percents received, asked if there was any concern with amounts under 40% of revenues received. She asked for a month- to-month budget to see when to anticipate revenue streams if they are not equal over the course of a year. She noted licenses and fines are under 40% received. Finance Director Roland stated licenses are billed on a monthly or quarterly basis. As far as fines revenue, we are below the anticipated amount. This is because of the late start with large vehicle fines. Charges for services are billed quarterly or at the end of the year. Regarding recreational fees those are collected after the brochures have gone out. So far the revenue has been collected through July which is from the summer programs. Fall program registrations will start in 2-3 weeks. Councilmember May asked about the outcome of the summer programs. Parks and Recreation Director Distad replied they had to cancel some programs due to lack of registrations, however, this also reduced expenses for those programs. Councilmember May noted the expense side looks good. One area that is over 50% is City Hall at 64%. Finance Director Roland explained it is a new division because of the new City Hall building. Staff estimated expenses for 1-2 Council Minutes (Regular) August 17, 2009 Page 3 heat, lights, supplies, cleaning, etc. Our estimate has not matched expenses. Some expenses have also been reclassified such as expenses for the building at 308 Elm Street and expenses for the old City Hall building were going into the City Hall budget. Expenses are higher than expected and will be revised for 2010. Staff is expecting some areas in the general fund to be under budget which will offset the overage in the City Hall budget. Total expenses are running 6% below budgeted expenditures for the year. This is due to the reduction in seasonal staff, the furlough hours at City Hall, and staff watching the budgets very carefully. Councilmember Donnelly asked about the fines revenue starting late. Finance Director Roland explained in 2008 a new program was instituted and a vehicle and scales were purchased to weigh trucks. Staff identified over-weight trucks as a potential program for wear and tear on the roads. An officer was trained as a Commercial Vehicle Inspector and this took until March. The City is always a month behind in fines revenue. This revenue will be adjusted for 2010. Councilmember Donnelly wanted to make sure fines are driven by behavior and not revenue numbers. MOTION by Fogarty, second by May to approve the July 2009 Financial Report. APIF, MOTION CARRIED. j) Approve Bills Councilmembers May and Wilson had questions regarding a $7,050 payment to Prairie Restorations. Councilmember Wilson noted there is $25,000 in the budget for targeted areas and assumed this payment was for some ofthose areas. He felt this would be a good discussion item for the budget. Councilmember May asked if some of the areas would be re-evaluated such as around the Police Department and asked if it would look better and be cheaper if it was landscaped and nicely mowed. City Administrator Herlofsky noted that area has been an issue. The intent was to have prairie grass in the area. The project has been re-started and it is a 3-4 year process. MOTION by Fogarty, second by Wilson to approve the bills. APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Award Walnut Street Feasibility Contract - Engineering Staff evaluated the proposals received based on the work plan, the qualifications of individuals, their background, overall quality of the company, and cost. After evaluations, staff recommended Bonestroo to perform the work for $4,880. Councilmember Wilson wanted to see a summary of what all the companies submitted before approving this item. City Engineer Schorzman stated the range of bids was from $4,880 to $17,000. Staff will provide the amounts from each company and a summary of their proposals. This will be brought to a Special Council Meeting on August 24,2009. MOTION by Wilson, second by Fogarty 1-3 Council Minutes (Regular) August 17, 2009 Page 4 to table this item until August 24,2009. Voting for: Larson, Fogarty, May, Wilson. Voting against: Donnelly. MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Dew Days Update -Administration Ms. Julie McKnight, Chair of CEEF and the School District representative described what CEEF is and its mission. CEEF is a charitable, non-profit organization. The CEEF Board is made up of representatives from Farmington, Castle Rock, Empire, Eureka, the school district, Community Education, Dakota County Fair Board, VFW, and Farmington Lions. Current unfilled positions on the board are the Chamber of Commerce, Rotary, Eagles, and the American Legion. The 2009 Dew Days event had more expenses than revenues amounting to a difference of $25,000. CEEF has asked all of the municipalities to provide financial assistance to cover this cost. She was at the meeting to officially request assistance. She suggested City representatives meet with the CEEF Board to determine how this will take place. Ms. McKnight anticipated that the working relationships and the mechanics of Dew Days will also change. Councilmember May asked for a correction for the member vacancies and wanted everyone to know that is the CEEF Board's defined groups. Ms. McKnight agreed those are the invited groups and some groups chose not to participate. Councilmember May noted CEEF is a 501c3 group as many others in the community. Looking at it from a legal standpoint, she asked if a 501c3 group can come to the City for assistance. City Attorney Jamnik explained it depends on what the request is. If it is for recreational programs, the answer is yes under State statute. Other types of participation we have to contract with for a particular service, an example used to be food shelf activities. Legislation was changed to grant express authorization so we can give donations in some limited areas, but most of the time, unless there is a specific statutory authorization to allow a donation or contribution to a non-profit we may not give a contribution or donation to a non-profit, but rather we have to contract for services. Joint activities are specifically authorized in certain areas and silent in others. For this type of activity there is statutory authorization for the expenditure. City Administrator Herlofsky noted Ms. McKnight offered that representatives of the City and CEEF meet to look at the various programs offered and determine a plan to resolve this issue. A meeting will be scheduled. Councilmember Wilson stated the fact we contract as a City with CEEF allows us to authorize expenditures. City Attorney Jarnnik replied yes, and you can have a new contract with them to undertake additional programs, but are under no obligation to do so. Councilmember Wilson asked in what manner we have a contract with CEEF. City Attorney Jamnik stated he was not aware at this point 1-4 Council Minutes (Regular) August 17,2009 Page 5 we currently do. Councilmember Wilson stated if we did have a contract in some format, then we would be able to. City Attorney Jamnik stated correct. As far as any past activity, we would have to look at the arrangements and what the understandings were between CEEF and the City as far as joint programs or those activities. Councilmember Wilson asked if there were any bills being owed or debts that need to be paid to individuals. Ms. McKnight replied it is specifically bills owed to individuals or companies for services provided. Councilmember Wilson noted there has been a lot of negativity surrounding Dew Days and what worked and what did not work. He felt there are too few volunteers and too many complainers sometimes in Farmington. Councilmember Wilson thanked Ms. Maribeth Vanderbeck for her work on Dew Days. Ms. McKnight also stated Ms. Vanderbeck put heroic efforts into a wonderful event and thanked her for her work. Councilmember Wilson was not sure he liked the idea of the City assuming financial responsibility for the event, but felt we should be supportive in providing services. Councilmember May was concerned that there is no contract between CEEF and the City. She had total respect for anyone or any group that tries to put something like this together. She was also in a 501c3 group and it is a lot of work. We have to be concerned with the precedent and that Council is representing the taxpayers in the community. She was concerned that if other 501c3 groups have an event and it does not do well. Ms. McKnight doubted the City had representation in other 501c3 groups. There are three City representatives on the CEEF Board. That may be the difference between this 501c3 group and others where the City does not have official representation. Councilmember May noted that was defined by the CEEF Board and who they wanted to have as members. CEEF is still a community based 501c3 group just like others in the community. If they hold an event and it has outstanding bills, what is to stop them from coming forward and saying this is a benefit to the community and we need the taxpayers to help us pay the bills. She was concerned with the taxpayers and who she represents. It is almost a mandate that they must go to the event to support it or they will be taxed. Either way they are paying. This is not just Farmington, it is supposed to be Castle Rock, Eureka and Empire. Ms. McKnight stated they have gone to the other municipalities as well. Councilmember May had some concerns with the legality. Ms. McKnight replied that is for Council to work out. She was here because she was on the School Board. That is why the Mayor, City Administrator, and Administrative Services Director are on the committee, because they have a connection with the City and are officially on the Board. That is how CEEF is structured. She has no trouble making a distinction between this 501c3 that has ties with the City and another 501c3 that may not have ties with the City. Council has to work that out. Council needs to let CEEF know if they want to move forward with the request or not. City Administrator Herlofsky noted staff will meet with CEEF to resolve the issue and bring it back to Council. 1-5 Council Minutes (Regular) August 17, 2009 Page 6 12. NEW BUSINESS a) Appoint Councilmember to FarmingtonlEureka Planning Committee - Administration MOTION by Fogarty, second by Larson to appoint Councilmember May to the Farmington/Eureka Planning Committee. Voting for: Larson, Donnelly, Fogarty, Wilson. Abstain: May. MOTION CARRIED. b) Old City Hall Parking Lot - Administration Staff is proposing to repair the parking lots and alleys surrounding the old City Hall. The estimated cost is $61,000. The funding remaining from the Rambling River Center construction project would be used for this repair. As this may not cover all the cost, Councilmember Wilson asked if it would be appropriate to use money from the road and bridge fund. Finance Director Roland stated the road and bridge fund has $4 million. Councilmember Wilson asked staff to advise at the budget workshop how this would impact that fund. He did not want to tax the residents for it. City Engineer Schorzman cautioned that the alleys could be paid for out of that fund, but the rest of the parking lot should be excluded from that fund. There is $30,000 remaining in the Rambling River Center construction budget. Councilmember Fogarty would like to see as much ofthe cost come from the road and bridge fund as possible. This will be brought back to the September 8,2009, Council meeting. 13. COUNCIL ROUNDTABLE a) 2009 Accomplishments - Administration City Administrator Herlofsky provided Council with a list of items accomplished by staff so far this year. Councilmember Fogarty: Thanked everyone who attended the fair. She judged a salsa contest where there were 19 salsas. Councilmember Wilson: Suggested the 2009 accomplishments be put into a presentation format and placed on the website for residents' information. Councilmember Donnelly: The 4-way stop has been installed at 19Sth Street and Flagstaff and seems to be working well. City Administrator Herlofsky: Provided the Council with strategic priorities from the strategic planning workshop. He will be arranging a meeting with the facilitator and department heads for follow-up. Items for performance measurement will be brought back to the Council. He met with representatives of the Hockey Association and provided them with costs for improvements to the ice arena. A possible upcoming addition to the list of accomplishments will be the completion of Dushane Parkway in Vermillion River Crossings. 1-6 Council Minutes (Regular) August 17,2009 Page 7 City Engineer Schorzman: He requested scheduling a short Special Council Meeting prior to the EDA meeting on August 24,2009, to discuss the authorization for bids for Dushane Parkway. The project will be funded by the developer. Dushane Parkway runs from the Spruce Street extension to CSAH 50. He will also provide a summary of the Walnut Street proposals at that meeting and request approval. The meeting will be held at 6:45 p.m. They are making good progress on the 195th Street bridge. They will finish paving on the trails and roadway this week. Mayor Larson: School athletic functions are taking place at the new high school and asked residents to be aware of the new surroundings in that area. He noticed ;nore cities and counties are using twitter and asked staff to provide an update. City Attorney Jamnik noted the LMC Policy Committee will be discussing this on August 27, 2009. 14. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 8: 18 p.m. APIF, MOTION CARRIED. Respectfully submitted, 7,// e~ ;rv7~~ ,,< ,'-- Cynthia Muller Executive Assistant 1-7 COUNCIL MINUTES SPECIAL August 24, 2009 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 6:45 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Larson, Donnelly, Fogarty, May, Wilson Andrea Poehler, City Attorney; Peter Herlofsky, City Administrator; Kevin Schorzman, City Engineer Audience: 4. APPROVE AGENDA MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. PETITIONS, REQUESTS AND COMMUNICATIONS a) Authorize Bids, Prepare Plans and Specifications Dushane Parkway- Engineering The plans for Dushane Parkway from Knutson Drive to Spruce Street are complete. The award of contract is scheduled for the September 8, 2009, Council Meeting. The project includes completing the road, finishing the overlay on the first section, repairing the curb and gutter, installing the trails as well as the streetscape from Knutson Drive to mid-block. MOTION by Wilson, second by Fogarty to authorize bids and prepare plans and specifications for Dushane Parkway. APIF, MOTION CARRIED. b) Award Walnut Street Feasibility Contract - Engineering Staff recommends awarding the contract to Bonestroo in the amount of $4,880. MOTION by Fogarty, second by Donnelly to award the Walnut Street Reconstruction Project feasibility report consultant contract to Bonestroo. APIF, MOTION CARRIED. 14. ADJOURN MOTION by Fogarty, second by Wilson to adjourn at 6:50 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~ /Yl~u e;thia Muller Executive Assistant 1-9 Council Workshop Minutes August 26, 2009 Mayor Larson called the workshop to order at 5:00 p.m. Members Present: Larson, Fogarty, May, Wilson (arrived 5:04 p.m.), Donnelly (arrived 6:23 p.m.) Also Present: Peter Herlofsky, City Administrator; Robin Roland, Finance Director; Brian Lindquist, Police Chief; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Todd Reiten, Municipal Services Director; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Audience: Dave Pritzlaff, Shannon Walsh MOTION by Fogarty, second by May to approve the agenda. APIF, MOTION CARRIED. The purpose of the workshop was to discuss the 2010 budget. City Administrator Herlofsky stated the 2010 budget is an attempt to continue with the current service level. It includes: - A street light utility. The cost of the street lights will be part of the utility fund and they have been removed from the general fund. - Regarding personnel, management has not met with the bargaining units yet, but the current budget does not include any salary schedule changes for AFSCME. The Police Department is already settled for 2010. Management will be meeting with AFSCME in late September. If during 2010, employees are eligible for a step increase, they will be receiving that on their anniversary date. There is no reduction in staff. There is one increase in staff for a School Resource Officer that was added in 2009. (Councilmember Wilson arrived). Staff took the 2009 budget and moved it over to 2010. All department heads were asked to look at all non-personnel costs and keep them the same for 2010, 2011, 2012; this includes supplies, etc. We have started with Council by sending mailings electronically rather than delivering paper copies. The next meeting on the budget will be the September 8, 2009, Council meeting. Council will be asked to set the levy amount for 2010. After that, the levy amount can be lowered, but it cannot be raised. Finance Director Roland distributed some replacement pages to the budget. After the preliminary budget was distributed, the county provided the fiscal disparities distribution number. The new pages reflect those changes. Because the City participates in the fiscal disparities pool because of our level of commercial/industrial development, the City receives money from the pool. We pay in a value to the pool, but we receive money back. The pages to 1-11 Council Workshop Minutes August 26, 2009 Page 2 be replaced include pages 13, 15,36,39 and 40. She also distributed an example offive properties showing values for 2010 and what the proposed tax levy would do to the taxes. Property values are declining in 2010 and the resulting request for the tax levy makes a $30 - $40/year change to the property tax. This would replace page ii in the front of the budget. The first page of the property tax levy, proposed 2010 compared to certified 2009 which is before the $350,000 adjustment, the actual amount going to the general fund would be less than $20,000 more in 2010. City Administrator Herlofsky noted the levy does include the $350,000 in market value homestead credit we lost in 2009. We do not want to dip into the fund balance as a means of satisfying the budget. Finance Director Roland explained you have to levy the MVHC back in order for the State to take it away. This is according to statute. If it is not levied, the State will take another $350,000 off what the City levies. This makes it look like the City is raising the levy by 5%, which in reality it is being raised by 2%. Mayor Larson recalled a letter was received from the State that they would take $308,000 next year and $411,000 the year after. Finance Director Roland clarified the State will take $308,000 in 2009. The revised amount in the budget for property taxes MVHC, 2009 revised, is the difference between the $350,000 already taken from the general fund and the $308,000. In 2010 it will be there and available when the State takes away the other $350,000. The $411,000 was based on an assumption of what the City will levy. What the State pays in MVHC is based on what the City actually levies. City Administrator Herlofsky stated the budget includes sufficient money for staffing of the Police Department at the level Council wished to have it staffed. Councilmember May thought we were to have an additional SRO. Finance Director Roland stated that is for 2009. Weare adding an SRO for 2009 for four months. There is a patrol position that will move to an SRO for four months and the patrol position will be open during that time. At the beginning of 20 1 0, we will have the SRO position from 2009 and we will backfill the empty patrol position. So a third SRO position was added for 2009 with the understanding the patrol officer position would not be filled in 2009. City Administrator Herlofsky noted this was approved by a prior Council. Finance Director Roland noted we are not adding an officer in 2010, we are backfilling. City Administrator Herlofsky noted there are 12 patrol officers and 2 SRO officers. The plan for 2009 was to have 11 patrol officers and 3 SRO's until January 1,2010. After January 1, we will have 12 patrol officers and 3 SRO's. Councilmember May noted then we are adding a position. The school district pays for 10 months of the SRO position. This was an indication from prior Council, but it still needs to be approved by this Council for 2010. Councilmember Fogarty met with staff prior to the meeting regarding her questions. One issue was under legislative where one of the biggest expenses was the amount of paper we generate. Council has not discussed eliminating the paper Council receives, deliver information electronically, and have laptops issued to Counci1members. Staff felt that would pay for itself within a year or two. There are certain larger documents, Council would still have to receive, but it would eliminate an officer having to deliver packets and the paper we generate. Mayor Larson was in favor of this. Councilmember Wilson stated there is no way he would support Councilmembers receiving laptops. Councilmember Fogarty was looking to save money. Regarding the Fire Department, Councilmember Fogarty asked how many firefighters we need to train in 2010. Fire Chief Pietsch stated there are six openings now and there could be another 6-8 openings. Staff is in the process now of filling those openings. Counci1member Fogarty 1-12 Council Workshop Minutes August 26, 2009 Page 3 noted there is a big increase in training, but training for them is a necessity. The amount of training goes from $8,000 to $21,000. Finance Director Roland noted with the new individuals we have to replace the turnout gear. This was originally funded by a grant, but when it wears out we have to replace it. City Administrator Herlofsky noted the fire pension aid is $61,058. Councilmember Fogarty stated we will have to discuss the street light utility. A large portion of the City is tax-exempt. Those properties would be paying for some of the things they have access to. Finance Director Roland stated the street light utility amounts to $2/monthlutility account. There are 6,000 utility accounts. The levy being presented is under the levy limit. Mayor Larson asked if the unallotment (the $350,000) is subject to levy limits. It is outside of levy limits. Finance Director Roland noted we could levy the $350,000 we will lose for 2009, but we could also levy back the $174,000 from 2008, but we have not gone that far as we wanted to limit the amount of the levy. Councilmember Wilson asked for an explanation on the market value homestead credit. Finance Director Roland explained MVHC is a State grant where the State pays the City for a portion of the taxes that are levied in the City. Instead of the money coming from the County, it comes from the State. If the State decides not to pay their portion, the County will not pay us for it when they collect it, so the State keeps their money. Councilmember May recalled that money was not supposed to be budgeted. Knowing that it mayor may not come to fruition, to build that into the budget as money we plan on spending, it is there but it is not money we will actually spend so we are doubling it so we do have the money. City Administrator Herlofsky stated the law still exists that we do it this way, but the State has reneged on their portion. Councilmember May recalled there was a document saying we should not include that number in the budget. Councilmember Wilson stated the reason to add it in is to cover it when it is taken away. Councilmember May stated the other answer is to reduce the spending rather than bump everything up. City Administrator Herlofsky replied is it staff s duty to inform Council if they want to maintain services, this is a way to do that. The option is up to Council. Councilmember Wilson read that the stated salaries for 2010 minus LELS are flat. The LELS portion is $142,700. Finance Director Roland stated 2010 includes LELS and a number of people during 2009 received step increases because they are part of the contract. That is also included. The step increases that were not necessarily fully there for 2009 are fully there for 2010. The budget includes partially the LELS increase and partially the result of everyone who had steps. The LELS consideration is $81,363. Councilmember Wilson asked what the tax rate would be if the $350,000 was not in the budget. He was open to looking at the $155,000 for the street utility. He asked within the general fund expenditures, where would that expense have come from. Staff replied it would be part of the tax levy and part of the general fund under Municipal Services, street lights and signals. If the $350,000 were not in the budget, the tax rate would be 48.5%. Councilmember Wilson asked what the average resident would have paid with the street lights left in the budget. Staff will review this and provide to Council. In order to support this, Councilmember Wilson wanted to know what the resident impact would have been before the street light utility. He did not feel 100% comfortable with taking advantage of the market reality by having increased spending. City Administrator Herlofsky noted in 2009 we balanced the budget by having employee furloughs, taking money from the fire contribution, and reducing part-time staff. These were one time events. Right now, we do not have a furlough in the 2010 budget. We do have a contribution to the fire relief and putting some part-time positions back in. 1-13 Council Workshop Minutes August 26, 2009 Page 4 Councilmember Wilson felt comparing our neighboring communities we are not competitive as a package including the City, school, and county. Finance Director Roland felt those cities will see a significant jump in tax rates because of the same issues with MVHC on a much higher level. City Administrator Herlofsky noted in looking at 2006 - 2010 there is $1 OOlyear or $8/month difference in taxes during this time. Councilmember Wilson was looking at people who have lost their jobs, where $40/year is 10 gallons of milk. Finance Director Roland stated we cut where we could, did not ask for additional programs, and did not add back items cut in 2009. There are some professional services, such as legal services, we have no control over. Much of the budget is static because of the services we provide. Councilmember Wilson asked if there was a way to prevent the financial situation that happened this year. Fire Chief Pietsch said it was just the perfect storm as far as the activity with the fire pension. The market went down even though they did a good job of managing the funds. At one point they were 130% funded. There is no increase to the fund for 2010. City Administrator Herlofsky noted at December 31, the market was at its low point. With the economy starting to come back, they will see an increase. Finance Director Roland added the fire relief is allowed to invest in funds the City cannot. Councilmember May thought this would be more of a summary meeting and that department heads would make presentations on their budgets. She did not support the street light utility and felt it was an addition that would not go away. It was confusing that there are no salary increases, but the steps will be in place. City Administrator Herlofsky stated the Police Department will have a salary schedule adjustment as well as steps. For AFSCME employees staff is proposing there be no salary schedule adjustment but there will be steps. From a comparable worth issue, if you freeze it that means people will not get credit for the year of service on their schedule. Councilmember May would be in favor of a freeze. City Administrator Herlofsky stated other local units of government are doing it the way we are suggesting. Finance Director Roland stated the step increases only affect four people who are not at their mid-point which is the point at which steps stop. Councilmember May stated that was the perception last year, and then the increases were larger. City Administrator Herlofsky stated the difference in the dollar amount between 2009 and 2010 also has to be factored in when looking at the total payroll. There is a $100,000 reduction in the payroll in 2009 due to the furlough during the summer. Finance Director Roland stated we will run into problems statutorily if we do not do the step process because of comparable worth. Human Resources Director Wendlandt stated it depends on if it affects more women than men. If more men than women are at their mid-point and we freeze everyone, it could throw us out of compliance with pay equity laws. City Administrator Herlofsky stated there should not have been any miscommunication regarding 2009 or the original plan in 2008. We had employment agreements which are the basis for the payment of employees. For 2009 it is based on the AFSCME contract and the LELS contract. Councilmember May was in favor of looking at staff reductions. It goes in line with reducing services. The community is in a holding pattern and we need to be prudent. She does not like the worksheet that shows the taxes only need to go up $5. It is not getting down to the nitty gritty of spending. She was more in favor of looking at hard core ways to reduce spending and cut the budget. She asked if we have looked at the cleaning contract for City Hall as that number was rather large. Finance Director Roland asked how City Hall would be cleaned if we do not have a cleaning contract. Councilmember May replied she did not say not to have a cleaning contract, but not have it cleaned as often or have staff do some 1-14 Council Workshop Minutes August 26, 2009 Page 5 of it. Finance Director Roland stated you are also talking about staffing reductions so you would have less staff to do the things you are asking the cleaning company not to do. We have looked at other companies and tried the RFP process. There are no other companies that proposed lower than what we have. Administrative Services Director Shadick stated we have not done the RFP process yet and have not received estimated bids. City Administrator Herlofsky stated we have brought in a proposed levy and are asking Council for an indication of whether it is appropriate. If Council is uncomfortable with a certain levy amount, and if the objective is to maintain services, staff would like to have some indication of the level of services Council would like to have performed. Councilmember Wilson felt it was too late in the process to prioritize what services are important to residents. City Administrator Herlofsky stated we are looking at a budget of$9.3 million and the Police Department is $3.8 million so 40% of the budget is public safety. The budget shows what percentage of expenditures are in each area. Councilmember Wilson suggested prioritizing people that do jobs here. Staff is expensive and valuable. City Administrator Herlofsky noted 80% of the budget is people. Councilmember May noted the Chief mentioned if he cannot get the officer position filled, he would not add a School Resource Officer. She was not convinced we need to add an officer at this time. Police Chief Lindquist stated the request is made by the school to have three School Resource Officers. To fill that position, he has to move someone from a dedicated spot on the road. In doing that it decreases the manpower needs for the rest of the City. He cannot eliminate one from the road and continue to provide officer safety, coverage for training, etc. There are some cities that are adding officers and some are not filling retirement spots, but they may have 50 - 75 officers on the road. We have 12 officers on the road. Reducing one position is a greater impact than it would be for Apple Valley or Lakeville. City Administrator Herlofsky stated you need five people to have one person available 24 hours 7 days a week. With 12 officers the highest strength would be 2 officers. Finance Director Roland noted a reduction in one Police Officer also has the affect of increasing the amount of overtime. It may reduce a staff person, but you have additional overtime at time and a half. Councilmember May noted the budget shows the same amount of overtime and asked who makes up the bulk of the overtime. Staff replied the Police Department and some Municipal Services for issues such as a water main break and also snow plowing. City Administrator Herlofsky stated overtime for the Police patrol is $82,000. Councilmember May asked if it would make sense to add a police officer to eliminate overtime. Police Chief Lindquist replied no, there would still be court time, training, etc. Councilmember May asked about the numbers on individual budgets not equaling the numbers on the summary page. Staff noted those numbers should just equal the numbers from the general fund, not the special revenue or debt service funds. Councilmember May asked about the investment income noting the 2009 revised is $289,000 and for 2010 it is $285,000 and asked if that was realistic based on the investment world. Finance Director Roland expects the City to fulfill the budget interest. Councilmember May would prefer a more conservative approach. Staff noted the problem is if we do not use that, then we need more tax levy to balance the budget or there needs to be other cuts. Finance Director Roland's budget strategy for revenues is to evaluate as much history as possible over the last ten years. The amount of total interest 1-15 Council Workshop Minutes August 26, 2009 Page 6 citywide, is a number consistent with revenue estimates from prior years. Councilmember May felt the 2010 outlook for interest income is not that good. She noticed the electric is a significant drop. Finance Director Roland stated that drop is street lights that go to the street light utility. Councilmember Wilson stated that is why he did not want to support a new expenditure with the previous allocation still in the budget. Staff has learned that the electric rate class will decline in 2010 and beyond. Councilmember Wilson noted there is $43,800 of new revenue coming in from the SRO. Staff noted that is for 10 months of three SRO positions including salaries and benefits. Councilmember Wilson stated we are spending $60,000 because of the person remaining on staff and that would explain the difference between the expenditure and the revenue coming in. Staff stated that is the net effect. The revenue amount is the amount of three SRO's plus benefits, divided by 12, times 10 months equals the $235,000. The three officers' salaries and benefits are included in the 1052 division statement. The $30,000 reflects the net of the revenue and expenditure, but the officer replacement, because there is no revenue with that, is the increase to salaries and benefits. (Councilmember Donnelly arrived). Mayor Larson asked what the SRO's do for the other two months they are not used at the school. Police Chief Lindquist stated they come back to the Police Department and are assigned to investigations or to cover other shifts, etc. Councilmember Wilson asked if the employee benefits line item includes health and dental insurance premiums. Human Resources Director Wendlandt replied yes and other than LELS contracts that are settled, staff does not anticipate providing more dollars for employee benefits. For health insurance there is a 15.68% increase and dental is approximately a 2.5% increase. Councilmember Wilson asked if there will be a change in the plan design or will employee costs increase. Staff replied they have to negotiate that. Councilmember Wilson felt the 2.3% in the line item of employee benefits is a low percentage. He asked if Council could see comments coming back in a couple months to increase the amount in that line item. Staff did not think so. Councilmember Wilson was concerned there may be a budget adjustment mid-year. Finance Director Roland stated the budget currently includes the 2009 level of contribution with the exception of LELS and the Sergeants where we are required by contract to split the difference of the increase. Mayor Larson noted when they were looking at reducing the 2009 budget, employees had provided a list of options to reduce costs and asked if staff has reviewed the list. Human Resources Director Wendlandt replied they looked at tuition reimbursement and schools and conferences and a number of other items. Mayor Larson stated the street light utility makes sense as far as what residents pay now and would support it. He asked what it costs for snow plowing and recalled the budget was $100,000 over for salt last year. He asked if it would save any if we plowed at 3 inches rather than 2 inches. Municipal Services Director Reiten stated you still have to make a call. Some residents will like it and some won't. If you don't plow, you have packed snow, it becomes bumpy and you have to clean it with the grater which damages the seal coating. Flagstaff Avenue has added a lot of problems and we will be adding 195th Street 1-16 Council Workshop Minutes August 26, 2009 Page 7 this year. Finance Director Roland noted regarding the list of employee ideas, they have reduced or eliminated the college tuition reimbursement, we have frozen supplies at the 2009 level, we have discussed the concept of e-mailing Council and commission packets rather than printing them, we have left the printing and mailing costs at the same level as 2009, we are keeping the publications at the same level as 2009, we already participate in the programs for electricity savings. Employees suggested eliminating the mileage reimbursement for staff having access to a City vehicle or allow all employees to use City vehicles, we encourage staff to use City vehicles whenever they can and they do; they suggested eliminating Nextel phones and eliminate reimbursement of personal cell phone use for work related issues, the people reimbursed for cell phone use do not have a City cell phone and they find it necessary to have one. Nextel phones in a year's time saved the City the salary and benefits of one person. Employees suggested incentives for early retirement, but that is more cost prohibitive because of the additional severance we are required to payout under City policy. Also on the list was to reduce postage costs and suggested using more e-mail. That is something we continually do. Weare unable to eliminate certified mailings for weed notices as we are required to pay for those by statute. Employees also looked at different ways to do furloughs. We do not have furloughs in the 2010 budget. Councilmember Donnelly asked about the street light utility. Staffwill research this to determine if residents are paying for street lights more through taxes or through a street light utility and determine the least expensive method. Councilmember May stated why do it if it is not bringing more money to the table, so why bother. Staff explained it brings more resources. Councilmember Fogarty stated a street light utility allows tax exempt properties to contribute. Councilmember May stated you are collecting from the street light utility and still collecting money from the levy so you are collecting from two pots instead of one. Now it can be allocated to different areas. That is why she is not in favor of it. It is a fee, an added tax. Staff noted it amounts to $24/year/account. Councilmember Wilson explained he is for it because instead of paying $24/year, the residents under the levy may have paid $30/year. The Council will need to set the levy, not the budget, at the September 8, 2009, Council meeting. The budget is approved between November 24 - December 28. There will not be a truth-in- taxation hearing this year as the laws have changed. Staff will announce a date when the budget will be discussed after November 24, at a Council meeting where public comment will be taken. Once public comment is taken, the budget can be voted on and approved that same night. Councilmember Fogarty would like to see the budget presented at the December 7, 2009, Council meeting and take comments from the public. Councilmember Donnelly felt the debt service seems high at 21.4% ofthe levy. Finance Director Roland explained that is because we are a growing community and building things. We are in the process of looking at refinancing the debt that was issued to build the Central Maintenance Facility and Police Station. We could save in excess of $150,000 over the term of the debt service and would reduce the payments. Councilmember Donnelly noted there is a transfer in of $52,005 and asked where that came from. Finance Director Roland explained it is from the County. It is the bonds for 195th Street and the County is making our debt service payment. After five years, the developer will take over through special assessments on the Fairhill property and they will pay the debt services. 1-17 Council Workshop Minutes August 26, 2009 Page 8 Councilmember Wilson would like to neutralize the $350,000 as much as possible, and suggested reducing the work week to 36 hours throughout the entire year. He asked about the financial impact and if it is allowed. As an offset, consideration could be increasing the employee benefit contribution. He also asked if a work week reduction is considered a furlough ifit is permanent. Human Resources Director Wendlandt noted we could go to 36 hours, but that would reduce the hours of operation. Staff noted it may result in some overtime. Mayor Larson asked Council if they were comfortable with no change in services and no personnel changes, no staff reductions. Are we comfortable saying our services should not go down? City Administrator Herlofsky stated we have approximately 100 full-time employees. If we cut 10% that is the same as eliminating 10 people to do the work. Councilmember Wilson asked what do we define as services. He wants his water to go on, wants his streets plowed, garbage picked up, parks mowed and trails groomed. He would not mind holding a Town Hall meeting to find out what services people want. Councilmember Fogarty stated there was a survey done several years go and residents would rather see a reduction in services than an increase in taxes. Even with a 36-hour week she did not notice any disruption in garbage service. Municipal Services Director Reiten stated scheduling was more difficult to cover shifts. At times we had to pull someone from the Streets division to cover. Councilmember Fogarty stated maybe we need to consider it for the summer. Municipal Services Director Reiten stated staffhas been waiting for the 40-hour week to get things done such as pumping the catch basins for NPDS requirements, repair 40 manholes that have sunk, there is a huge map of tree trimming that has not been touched, and to catch up on televising and sewer vacuuming that was not done last year. We had to prioritize what is most important. Councilmember Fogarty noted it is critical for Council to know these things. City Administrator Herlofsky noted we have streets, parks and sanitation workers that have worked out their schedules to get things done. City Engineer Schorzman stated no one has seen these things yet. We have several drainage issues we have not been able to get to and those things will continue to pile up as we continue to just do priorities. Municipal Services Director Reiten stated we were on a schedule to replace vehicles at a certain point and now over the past couple years that has gone away. It is hard to see we were on a maintenance program and now those costs will go up as there is no capital outlay. All employees working here are so dedicated and it is not their mentality to not go the extra mile to get work done. City Administrator Herlofsky stated he has to make sure employees leave on time because they are trying to get things done. Eventually we have to tell Council this is all we can do and sorne things will have to wait. This is one of the few places where at 4:30 you do not see a rush to the door because they are wrapping things up. A 36-hour week is not a 36-hour week for managers; they are still working more than that. Some say that is why they get paid what they do, but they do that plus a little extra. They get that same thing from the people who work for them. There is a great group of guys at the Maintenance Facility; they do that little extra. Councilmember Fogarty stated it is important Council knows things are not getting done. She was completely unaware of this. The problem is someone will finally call Council and it will be our fault because we cut back your resources and were not aware of the consequences. That may not change the outcome, but we will know the scope of what we are doing. That has been missing from the conversation. 1-18 Council Workshop Minutes August 26,2009 Page 9 Finance Director Roland noted one of the things that does not get done on time is billing. The utility bills may show up on the 2nd or 3rd of the month rather than the 15t of the month. Last week we sent out 1,000 certification letters. The receptionists and clerical help from Engineering spent two days stuffing envelopes to get them out in the mail and Finance had to generate the letters. That put billing on the back burner. Once the letters were received, the voice mail was full Monday morning. Employees are working only 36 hours a week. City Administrator Herlofsky stated IT is 2 people, and one of those is Human Resources. We have a receptionist learning payroll as a backup. Weare trying to make sure there is backup without adding people. Councilmember Wilson stated he cares very much about the City employees and the welfare of the City. When he calls with questions he gets great answers. The reality is revenues have decreased because we are not building homes. We have Vermillion River Crossings waiting for businesses. Residents have said reduce my services; I have lost my job. He has to balance the fact people in the community are going from two incomes to one and $30-$40 a year is gallons of milk or boxes of cereal. I-lis decisions do not reflect that he does not appreciate everything everyone does. He looks at the average resident and their 401K values have decreased and they have lost their jobs. Issues are causing a lot of re-prioritization. He does not see that in this budget. He is open to the street light utility because a similar amount is shifted to a more constant revenue source. Councilmember Donnelly asked about the $350,000 levy. Finance Director Roland explained that is the Market Value Homestead Credit which we have to levy even though we will not receive it. Residents will not see it as a credit on their tax statement. Dave Pritzlaff commented the City did not receive $175,000 in 2008, and $350,000 in 2009 and 2010. In 2004-2008 he felt it was not explained to Council that we need to put up $350,000 and then get it back. At the end of2008 we were told the State would not give us the $175,000, now we put $350,000 in the 2009 and 2010 budgets. He asked about the $25,000 requested from CEEF as the article in the newspaper says the bills will be paid. The levy has to be approved by September 15, and Mr. Pritzlaffrecalled last year Council called a special meeting. It does not have to be approved on September 8. He suggested an option for the budget is to have a furlough for the whole year rather than four months, or the City shuts down for one day a month. Regarding the street light utility, he thought a public hearing was required. By putting that in the budget now, no matter what happens with public comment the decision has already been made. If it is not approved at a public hearing, are the lights turned off? If it is not approved, the money is already in the budget for the lights to be left on. Finance Director Roland stated the money is not there, it is out of the general fund and is not there twice. Councilmember Wilson asked that when staff obtains the information on the amount residents pay through taxes or through a street light utility that it also be given to Mr. Pritzlaff. Finance Director Roland will also determine if a public hearing is required. Mr. Pritzlaffnoted of the five properties shown on the worksheet with the 5% increase, the second property is just under $100 more per year. Whether it is the City or the school district, it all adds up. Just for this property it would be $100 more per year to the City, not taking into account tax hikes from the district or the county. He felt it needs to be trimmed. 1-19 Council Workshop Minutes August 26, 2009 Page 10 Councilmember Donnelly noted after we set the preliminary levy, we can lower it, but not raise it. Finance Director Roland explained if Council approves a levy that has the street light utility as a separate item and then decided to put the street lights back in the general fund, we would have to find $155,000 elsewhere in the general fund budget to cut. She agreed that the actual deadline that the levy has to go to the County is September 15. For efficiency we put it on the first Council meeting in September. Councilmember May stated we had this meeting and throw out our thoughts, but what changes. There are no opportunities to introduce any changes. She understood the budget does not have to be approved until December, but she is used to starting at a lower number and work from there. She was logistically trying to figure out how Council can make some changes if they decide to do so and she did not see how this process does that. She thought Council would have some opportunity during the strategic planning workshops. Now they are running out of time. Nothing will change before September 8. Police Chief Lindquist explained the Police Department budget stating 80% of his budget is personnel. The budget presented was bare bones. Staff has already gone through the process of cutting and is presenting to Council the leanest version they can. He would rather hear from Council to cut 10% somewhere rather than have a directive towards a specific act. That would be impossible to control. We have not left anything that can be easily removed from the budget without some ramifications to the City throughout the year. Councilmember May stated that is from the perspective of the department heads. Council represents the taxpayers. Staff may think it is bare bones, but the taxpayer may not see it that way. City Administrator Herlofsky stated because of the State, we have to adopt the levy in September. From September we can meet as many times as Council wants until December to go through whatever detail Council wants. We can reduce the levy. The public is invited to comment in November. If Councilmembers want to meet privately, we can do that also. We have done our part. This is the kick-off for Council. Councilmember May stated revenues are down. How do we deal with that reality and hand a bigger bill to the taxpayers? City Administrator Herlofsky noted last year we cut $350,000. Now we did short and long term items and cut $350,000. Mayor Larson asked Council where they would like to see the levy. Finance Director Roland stated we do not have another meeting scheduled before September 8, and staff is proposing to put this forward. If Council decides on September 8, they want a different number, the resolution will have to be changed at that time. Councilmember May asked why start higher when the ultimate goal is to reduce it? Mayor Larson asked Council if they want a 5% or 2% increase. Councilmember May wanted a 2% increase. Mayor Larson suggested taking this to the meeting on September 8, and reduce it along the way. What else can the State take? If we reduce it too much, we are in trouble. Councilmember Fogarty was comfortable with the budget. She was not willing to touch public safety. Councilmember Donnelly asked about the 5%. Finance Director Roland replied the 5% is the total levy increase, but we will not get $350,000 of that, so the actual increase is 2%. The unallotment is included in the 5% increase. In 2009, there was a certified levy in the general fund of$5.8 million. Staff is proposing for 2010 the same number. The difference comes in the Fire levy, which is an increase of$125,000, and the $350,000 that we will not get is the special levy. The general fund number stays approximately the same, the debt service number stays the same, the Fire levy goes up $125,000, and we get 1-20 Council Workshop Minutes August 26, 2009 Page 11 $100,000 more from fiscal disparities. City Administrator Herlofsky explained the Council's main objective last year was to maintain the fund balance. We are still following up on that. If we try to maintain services, we will have to use the fund balance. If Council wants to reduce services, then we can maintain the fund balance. Councilmember Donnelly was comfortable with the preliminary levy. Councilmember Wilson will support it now, but not in December. He noted every year we get a number and talk about a number. We have never talked about priorities. $100,000 or $350,000 does nothing for him. He needs to know what is in the number. $350,000 for the special levy is too high. From a staff development of the budget you do a phenomenal job. Council has to be a little defensive, because we do not have the benefit of knowing how staff put this budget together. It is not just a numbers discussion, it is a policy discussion and Council does not have the benefit of that with four months left. (Councilmember Fogarty left at 7:47 p.m.). City Administrator Herlofsky suggested we need a special meeting with Council to go through priorities with this as a backdrop. We can go through the budget in detail, there is still time. Mayor Larson would like to do that. Finance Director Roland asked if Council wants to look at the priorities for each department or line by line? Councilmember Wilson stated a higher level of priority. When services are going to be cut, he wants to know what that means. Finance Director Roland stated the swimming pool is a service and has a cost every year. That has been a Council priority to make that work. That is $75,000 that came from the liquor store. That money now does not go to the park improvement fund for future park improvements. Councilmember Wilson suggested we spend more in the Economic Development category and then we would have to reduce somewhere else. That is his priority. City Administrator Herlofsky suggested starting high and find out what the common level is. The budget does list expenditure levels. Mayor Larson suggested putting the levy through as is, and then have some meetings to go through priorities so Council can understand it. Councilmember May was not comfortable with approving this levy limit, but we need to move forward. City Administrator Herlofsky suggested setting aside the second Monday of each month as a budget workshop. Council agreed. MOTION by Wilson, second by May to adjourn at 7:57 p.m. APIF, MOTION CARRIED. Respectfully submitted, /,7, ,-/ ~/ . )7/7 ~ l-.~;~.t:. /C4:Lt u.J:::h. ~1' Cynthia Muller Executive Assistant 1-21 7j City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Council members City Administrator FROM: Brian A. Lindquist, ,0 if Chief of Police 010 SUBJECT: Adopt Resolution Dakota County Traffic Safety Group DATE: September 8, 2009 INTRODUCTION The Farmington Police Department is seeking authorization to continue its participation in the Dakota County Traffic Safety Group. The attached resolution authorizes that participation. DISCUSSION In 2005 the Department of Public Safety, Office of Traffic Safety (OTS) recognized the Dakota County Traffic Safety Group as a valuable, cooperative enforcement effort. OTS awarded a significant grant that allowed funding for one major traffic operation per month in locations all over the County. Over the past several years, thousands of traffic tickets have been issued by the group. Hundreds of arrests for DWI, Warrants, and other serious driving violations have resulted from this cooperative effort. The Office of Traffic Safety has again made funding available and is entering into a grant agreement with the Dakota County Traffic Safety Group. Participation requires that the City Council of each City adopt the attached resolution. ACTION REQUESTED Adopt the attached resolution authorizing participation in the Dakota County Traffic Safety Group. Respectfully submitted, ~#~ Brian A. Lindquist Chief of Police 2-1 CITY OF FARMINGTON RESOLUTION NO. R -09 AUTHORIZING THE CITY OF FARMINGTON TO ENTER INTO A GRANT AGREEMENT WITH THE DAKOTA COUNTY TRAFFIC SAFETY GROUP Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the Sth day of September, 2009. Members Present: Members Absent: Member introduced and Member seconded the following resolution: WHEREAS, the City of Farmington desires to participate in the Dakota County Traffic Safety Group Grant Project, and; WHEREAS, the State of Minnesota requires a resolution of the City Council to participate, and; WHEREAS, the City has entered into previous grants to provide increased traffic enforcement and educational activities, and; WHEREAS, the City has partnered with other Dakota County law enforcement agencies to increase traffic safety in the community, and; WHEREAS, the City will partner with 11 other government entities in Dakota County to increase traffic safety, and; WHEREAS, the City Councilors of the City of Farmington have duly considered this matter and believe that it is in the best interests of the City to enter into a grant agreement with the OTS through the DCTSG to provide enhanced traffic enforcement. NOW THEREFORE, BE IT FURTHER RESOLVED that the proper City officers be and hereby are authorized to execute such agreement and any amendments, and thereby assume for and on behalf of the City all of the contractual obligations contained therein. This resolution adopted by recorded vote of the Farmington City Council in open session on the Sth day of September, 2009. ADOPTED this Sth day of September, 2009 Mayor SEAL City Administrator 2-2 7G City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers City Administrator FROM: Brian A. Lindquist, (J. V Police Chief - Db SUBJECT: School and Conference Police Investigations DATE: September 8, 2009 INTRODUCTION I DISCUSSION Detectives Mark Sundgren, Breanna Dirks and Officer Cassie Johnson will be attending the MNIAI (crime scene processing) conference. The course will be held on September 23 through the 25th, 2009 in Baxter, MN. This conference covers over 20 hours of training and will include the latest and most advanced techniques in processing crime scenes and night photography. This department has attended this conference before and found it to be a very valuable experience learning new and advanced techniques in the crime scene processing field. BUDGET IMPACT The cost to the City of Farmington will be a conference fee of $125 per detective plus lodging and meal expenses. Funding for this training is included in the 2009 Investigation Division Budget. ACTION REQUESTED Information only. Res~6~Y Brian A. Lindquist ~ Chief of Police 3-1 7d City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers City Administrator FROM: Brian Lindquist ~ Police Chief SUBJECT: School and Conference Police Investigations DATE: September 8, 2009 INTRODUCTION I DISCUSSION Detective Sergeant Hollatz, Detective Sundgren and Detective Dirks will be attending the MNSCIA (Minnesota Sex Crimes Investigation Association) yearly co.nference September 30th through October 2nd, 2009 held in Nisswa, MN. Officers have attended the training for the past 16 years and found it to be very beneficial. The training will cover the latest and most advanced techniques in the sexual crimes investigations. BUDGET IMPACT The cost for three members to attend this training is approximately $1200.00 and funding for this training is included in the 2009 Investigation Division Budget. ACTION REQUESTED Information only. Respectful sUbm. itt~d, /.12]- , / ~-?-;< Brian Lindquist Chief of Police 4-1 7c=.. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Council Members and City Administrator Todd Reiten, Director of Municipal Services ~ Approve Joint Power Agreement with the State of Minnesota FROM: SUBJECT: DATE: September i\ 2009 INTRODUCTION/ DISCUSSION In order for the City of Farmington to purchase items offthe State bids we must be a member with the Materials Management Divisions (MMD) Cooperative Purchasing Venture (CPV). The City of Farmington's agreement was executed five years ago and is lapsing. Therefore, the City of Farmington must enter into a new five year JP A to continue participation in the program. This program has been proven to be very beneficial to the City of Farmington. BUDGET IMPACT There is no cost to the City of Farmington. ACTION REQUESTED Authorize the City of Farmington to enter into a Joint Powers Agreement with the State of Minnesota (MMD) (CPV). ~~,~ Todd Reiten Director of Municipal Services cc: file 5-1 C,IIta MATERIALS MANAGEMENT DIVISION ' Cooperative Purchasing Venture COOPERATIVE PURCHASING AGREEMENT Under the Authority of Minnesota Statutes S 16C.03, Subdivision 10 and Minnesota Statutes S 471.59, Subdivision 1 This Joint Powers Agreement is between the State of Minnesota, through its commissioner of Administration, Materials Management Division ("Division") and ~ M ~vrvu-V\ 9*{) ("Authorized Entity"). Pursuant to Minn. Stat. 9 16C.03, subd. 10, the Division acquires various supplies, commodities, equipment, and services for state agencies and governmental units (as defined in Minn. Stat. 9 471.59, subd. 1) through competitive bidding or requests for proposals. The Division, through Minn. Stat. 9 16C.11, and the Authorized Entity wish to combine their purchasing functions, as specifically provided below, so that the Authorized Entity may avail itself of the prices which have been agreed upon by the Division and its vendors. The parties agree as follows: 1. Term. This joint powers agreement will be effective on the date State obtains all required signatures under Minn. Stat. 9 16C.05, subd. 2, and may be renewed on an annual basis not to exceed five years. This joint powers agreement may be canceled by either party upon 30 days' written notice to the other party. 2. Services. The Division will make its contracts for commodities and services, as listed on the State of Minnesota's Contract Index, available to the Authorized Entity. 3. Use of Division Contracts. To purchase commodities or services from the Division's contracts, the Authorized Entity must issue a purchase order in accordance with the terms and conditions of the Division's contracts and any requirements applicable to the Authorized Entity's governing body. The Authorized Entity must send purchase orders directly to the applicable vendor and will make payments directly to the vendor in accordance with its established procedures and terms of the Division's contract. The Authorized Entity will not use the goods available under the Division's contracts for the purposes of resale. The Authorized Entity must be the end user of the goods purchased. 4. Liability. The Authorized Entity agrees that neither the Division nor its employees personally assume responsibility or liability for any amounts due or claimed to be due pursuant to any purchase order entered issued by the Authorized Entity. The Authorized Entity will indemnify, save and hold harmless the Division and its employees from any loss, damage or MMD-CPV Agreement 1a (07/2009) COOPERATIVE AGREEMENT CREATING COOPERATIVE PURCHASING VENTURE MEMBERSHIP MS 9 471.59, Subd. 5-3 AdnWt , /fIinnBsota MATERtALS MANAGEMENT DIVISION . Cooperative Purchasing Venture COOPERATIVE PURCHASING AGREEMENT Under the Authority of Minnesota Statutes ~ 16C.03, Subdivision 10 and Minnesota Statutes ~ 471.59, Subdivision 1 expense, including payment of attorney fees allowable by law, which arise or may arise from the Authorized Entity's use of this joint powers agreement and from any dispute or claim arising from any transaction between the Authorized Entity and the Division's vendors, whether or not the loss, damage, dispute or claim arises during or after the period of this cooperative agreement. The Division's liability will be governed by the provisions of Minn. Stat. S 3.736. AUTHORIZED ENTITY "Authorized Entity certifies that the appropriate person(s) have executed this cooperative agreement on behalf of the Authorized Entity as required by applicable articles, bylaws, resolutions or ordinances." STATE OF MINNESOTA "By Delegation" By: By: (Authorized Signature) Materials Management Division (Title) (Date) Permit Number/Access Code: (Address) (Date) MMD-CPV Agreement 1a (07/2009) 5-4 COOPERATIVE AGREEMENT CREATING COOPERATIVE PURCHASING VENTURE MEMBERSHIP MS ~ 471.59, Subd. 1 7f City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director ~ SUBJECT: Acknowledge Retirement - Fire Department DATE: September 8, 2009 INTRODUCTION The City received notice that Mr. Jeffrey Adelmann retired from his position as a paid on-call fire fighter. DISCUSSION The Human Resources Office received notification that Mr. Jeffrey Adelmann retired on July 1,2009 from his position as a volunteer firefighter. Mr. Adelmann joined the department on February 12, 1990. He has been an active and respected member of the department. The City wishes him well in his future endeavors. ACTION REQUESTED Acknowledge the retirement of Mr. Jeffrey Adelmann, effective July 1, 2009. Respectfully Submitted, / /1 /. ;' ... //j ,/ c--' \, i?/"/?' {/ '~/ '/" .,./ ;g,..L/_.'!(L,,:.-::::l!:e!'~ /u-'LI . I / Brenda Wendlandt, SPHR Human Resources Director cc: Personnel file 6-1 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us ~ TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director ~ SUBJECT: Acknowledge Retirement - Fire Department DATE: September 8, 2009 INTRODUCTION The City received notice that Mr. Mark Kindseth will retire from his position as a paid on-call fire fighter. DISCUSSION The Human Resources Office received notification that Mr. Mark Kindseth will retire on September 14,2009 from the Fire Department. Mr. Kindseth has been a member of the Fire Department for 23 years. He served on the rescue squad and held the position of Fire Lieutenant. He has been an active and respected member of the department. The City wishes him well in his future endeavors. ACTION REQUESTED Acknowledge the retirement ofMr. Mark Kindseth, effective September 14,2009. Respectfully Submitted, 4 ~ /jJ // ~A ;J '-A/..?(/ ". d- ;t:!f,/:A;:L-.:::::LC/~f~~-r'y:.- . Brenda Wendlandt, SPHR Human Resources Director cc: Personnel file 7-1 7A City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director ~ SUBJECT: Acknowledge Retirement - Fire Department DATE: September 8, 2009 INTRODUCTION The City received notice that Mr. Terry Thraen has retired from his position as a paid on-call fire fighter. DISCUSSION The Human Resources Office received notification that Mr. Terry Thraen retired on August 15,2009 from the Fire Department. Mr. Thraen has been a member of the Fire Department for 26 years. He served as a Captain for 10 years and has held the position of Assistant Chief for the last eight years. He has been an active and respected member of the department. The City wishes him well in his future endeavors. ACTION REQUESTED Acknowledge the retirement ofMr. Terry Thraen, effective August 15,2009. Respectfully Submitted, 06 ,I /bd~tt;L:t-~ /::7;:da Wendlandt, SPHR Human Resources Director cc: Personnel file 8-1 7/' City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director ~ SUBJECT: School and Conference - Human Resources DATE: September 8, 2009 INTRODUCTION The Mediation Center for Dispute Resolution at Hamline University is offerin~ a training seminar on mediation skills Tuesday, September 22nd through Friday, September 25t at Hamline University in St. Paul. DISCUSSION The training is designed to increase the skills and knowledge of the participants through continuing education regarding dispute resolution. It is an opportunity for attendees to participate in hands on exercises, peer discussions and simulations with individualize feedback from instructors. A copy of the syllabus is attached. BUDGET IMPACT The cost of the training is $810.00. This amount is provided for in the 2009 budget. ACTION REQUESTED Approve attendance for Brenda Wendlandt, Human Resources Director, at the General Skills Mediation Training at Hamline University. Respectfully submitted, // I ",,1 l' .. ~~L ,~LiA..c y/( / t ,(fA . ;t~{./ / Brenda Wendlandt, SPHR Human Resources Director cc: file 9-1 30-hour General Skills Mediation Trainine: 4-day Course 8:00 am -5:30 pm each day Tuition $810 Course Description Mediation is a flexible and creative process that offers individuals and groups in conflict an opportunity to find mutually acceptable resolutions to their issues and concerns. The mediator is a neutral facilitator, who uses the process of mediation to create an environment for parties to communicate effectively, explore their underlying interests and find constructive outcomes. This course provides a five-step mediation structure and emphasizes mediator tools and strategies for effective conflict intervention. The stages of the mediation process are demonstrated by use of a video dramatization created especially for this training. It also examines the causes of conflict, cultural issues in mediation and ethical concerns. Trainees experience a supportive learning environment that includes hands-on exercises, group discussion, multimedia presentations and simulations with individualized feedback from experienced coaches. The simulations include a variety of disputes. Our trainers are experienced mediators who create an engaging atmosphere that encourages experimentation and participation. Trainees find this course invaluable in their professional lives, in formal mediation settings and for daily conflict management. Syllabus Dispute Resolution Alternatives and Mediation Pictures of Conflict . Spectrum of Conflict Resolution . Simulation: "The Senate Table" . Mediation: Philosophy and Values The Mediation Process and the Role of the Mediator . Why Negotiations Fail . Principles ofInterest Based Negotiation - The Core of the Mediation Process . Positions and Interests . Interest Based Negotiation Exercise . The Mediation Process and the Mediator's Role Setting the Stage 9-2 . Step One: Orientation . Orientation Demonstration: "Technoworks" . Orientation Preparation . Step Two: Information Gathering - Developing a Clear, Neutral Picture of the Case . Information Gathering Demonstration: "Techno works" Interests, Issues and Reasons to Settle . Step Three: Identifying Issues, Interests and Positions . Listening: The Key to Effective Mediation . Caucusing - What and How . Identifying Issues, Interests & Positions Demonstration: "Technoworks" . Differentiating Between Issues, Interests & Positions . Simulation . Framing Issues - A Tool for Moving from Positional Bargaining to Mutual Problem Solving . Framing Issues Exercise . Identifying Interests . Identifying Interests Exercise Generating and Evaluating Options . Step Four: Generating and Evaluating Options . Generating Options Demonstration: "Technoworks" . Simulation Coaching and Helping Parties Make Offer . Coaching and Helping Parties Make Offers . Bringing Parties Back Together After Caucus - Demonstration: "Technoworks" Breaking Impasse . Intervening to Break Impasse . Impasse Exercise Power Imbalance and Difficult Situations . Simulation . Power Imbalance and Difficult Situations 9-3 Closing the Mediation . Step Five: Closing the Mediation - Demonstration "Technoworks" . Ethics I and Rules of Conduct Tools for Analyzing Conflict . Identifying Types of Conflicts . Simulation . Approaches to Conflict and Framing Multicultural Issues and Diversity in Mediation . Simulation: "Alpha Beta" . Managing Differences Preparation, Legal Context, and Ethics II . Preparing for Mediation . Legal Context . Simulation . Ethics II: Handling Ethical Dilemmas Hamline University School of Law 11536 Hewitt Avenue Saint Paul, MN 55104-12371 U.S.A. 1 651-523-2941 9-4 City of Farmington 430 Third Street, Farmington, MN 55024 (651) 280-6800 Fax (651) 280-6899 www.ci.farmington.mn.us 7' J TO: Mayor, Councilmembers, and City Administrator FROM: Brenda Wendlandt, Human Resources Director * SUBJECT: Appointment Recommendation - Parks & Recreation Department DATE: September 8, 2009 INTRODUCTION The recruitment and selection process for the appointment of a Head Skating Instructor, to fill a vacant position in the Parks & Recreation Department, has been completed. DISCUSSION After a thorough review by the Parks & Recreation Department and the Human Resources Office, a contingent offer of employment has been made to Janelle Wall, subject to ratification by the City Council. Ms. Wall has been a skating instructor for group and private lessons for the past 18 years, and has skating competition and ice show experience. She meets the qualifications for this position. BUDGET IMPACT Funding for this position is authorized in the 2009 budget. ACTION REQUESTED Approve the appointment of Ms. Janelle Wall as Head Skating Instructor in the Parks & Recreation Department effective on September 8, 2009. Respectfully submitted, : ../-'/'J;,/ .. / .. [3ip~~~:::;~//~{&~0!C Brenda Wendlandt, SPHR Human Resources Director cc: personnel file 10-1 7k City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us FROM: Mayor, Councilmembers and City Administrator Robin Roland, Finance Director u{6 Adopt Resolution - Distribution of DCC undesignated fund balance - Finance TO: SUBJECT: DATE: September 8, 2009 INTRODUCTION The DCC Board of Directors has approved their 2010 Budget and it includes a distribution of undesignated fund balance to all members. The City of Farmington must choose the method by which it wishes to receive this distribution. DISCUSSION As part of the DCC joint powers agreement, member fees for budget years 2006-2009 were determined by an agreed upon allocation formula using historical data from 2004. After commencement of operations by the DCC, actual call data for all participants was compiled and a new allocation percentage for 2010 was determined. Some cities saw a more significant change to their costs than they had anticipated. To address any potentially negative impact from this change, the DCC Board of Directors elected to distribute accumulated funds to member Cities. The attached letter and charts reflect the amounts for all member Cities. The City of Farmington's portion of the distribution is $82,710. This distribution may be taken in 2010 in a lump-sum or over the 2010-2012 period as cash payments or credits against future costs. Staff recommends taking the three years of credits against future expenses. A resolution outlining the City's choice is required by the DCC by October 15,2009. BUDGET IMPACT By receiving the three payments of $27 ,570 (one each year in 2010, 2011 and 2012) the City will be able to maintain the current expenditure level for DCC fees in accordance with the stated budgetary goal of keeping non-personnel expenses flat over the three year period. ACTION REQUESTED Council approval of the attached resolution electing distribution of the City of Farmington's $82,710 portion in credits of$27,570 each against the 2010, 2011 and 2012 DCC member fees. 11-1 Respectfully submitted, -~ Robin Roland Finance Director 11-2 RESOLUTION NO. R -09 DISTRIBUTION OF DCC UNDESIGNATED FUND BALANCE .I. ursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 8th day of September 2009 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, the Board of Directors of the Dakota Communications Center (DCC), a Joint Powers Entity, to which the City of Farmington is a Member, by official action on August 20, 2009 approved the return of funds in the undesignated general fund balance to the Joint Powers members, and; WHEREAS, the Board of Directors of the DCC also established that each Member could, at their option receive their share of the returned funds in a single lump sum payment in 2010 or in three equal annual payments in 2010,2011 and 2012, and; WHEREAS, the Board of Directors of the DCC further established that each Member could elect to receive their distribution in the form of a check or a credit to their DCC Member fees, and; WHEREAS, the Board of Directors of the DCC further established that each Member must communicate their choice of distribution amount and method through an official action of the City Council to the DCC Executive . "ector no later than October 15, 2009. NOW THEREFORE, BE IT RESOLVED by the City Council, that the City of Farmington has elected to receive their distribution of $82,710 in three equal distributions in 2010, 2011 and 2012 by credit to the 2010, 2011, 2012 DCC Member fees and that the City Administrator is directed to communicate this action to the DCC Executive Director no later than October 15,2009. This resolution adopted by recorded vote of the Farmington City Council in open session on the 8th day of September, 2009. Mayor Todd Larson Attested to the day of September, 2009. Peter 1. Herlofsky, Jr., City Administrator C'EAL 11-3 :2860 160TH STI~EET \/\/. ROSEMOUNT, i'1N 55068 T: 651-32:2-1900 F: 651-322-2334 'vV'vV'vV.MN -Dec.oRG DAKOTA OC COMMUNICATIONS 911 CENTER August 20, 2009 City Administrator Peter Herlofsky Farmington City Hall 325 Oak Street Farmington, MN 55024 Dear Administrator Herlofsky, I am writing to confirm your 2010 Dakota Communications Center Member payment. Your annual Member payments are unchanged from the amount listed in the budget document which was provided to the Executive Committee at your August 5th meeting and subsequently approved by the Board of Directors on August 20th. Your annual Member fee for the DCC in 2010 is $362,830.00. This fee represents the General Fund contribution amount of$304,717.00 and debt service obligation of$58,113.00. You will continue to be invoiced separately by U.S. Bank, acting as Trustee, for your Debt Service Obligation. The approved 2010 budget includes the distribution of$1,712,427 from the undesignated fund balance to the Members. Each Member's distribution is based upon their Member fee allocation percentage that was in place for DCC budget years 2006-2009. For the City of Farmington, your allocation percentage was 4.83%, resulting in a distribution of$82,710.00. To receive the distribution, your City Council will need, by resolution to choose to receive the distribution in a single lump-sum payment or in three annual distributions in 2010, 2011 and 2012. Furthermore, the resolution will need to specify if the distribution should be in the form of a check or as a credit to your Member fees. Two sample resolutions are attached for your consideration. Each Member is required to notify the DCC in writing no later than October 15,2009 of their decisions on the distribution method they choose. As in prior years, you will be receiving a monthly invoice for your DCC Member payment. Please forward this information to anyone in your organization that may need it. Also, please let me know if you have any questions about this matter. Thank you very much. Sincerely, ~#~ Kent Therkelsen Executive Director Attachment KT/jh MEMBEF6: APPLE VALLEY ElURNSVILLE DAKOTA COUNTY EAGAN FARMINCTON HASTINC':;S INVER GROVE HEIGHTS LAKEVILLE i'1ENDOT,"" HEIGHTS ROSEMOUNT SOUTH ST. PAUL WEST ST. P,^,UL 11-4 Attachment A DCC Member Cost Allocation General Fund Blended (3-vear averaae) Cost Allocation To be combined with Rebate (2004 data) (2004 data) 2008 2009 2009 2010 CAD Distribution Distribution Blended Apple Valley 12.24% 12.60% 12.60% 12.48% Burnsville 14.62% 17.09% 17.09% 16.27% Dakota County 11 .36% 6.93% 6.93% 8.41% Eagan 13.21% 18.00% 18.00% 16.40% Farmington 3.74% 4.83% 4.83% 4.47% Hastings 5.67% 4.08% 4.08% 4.61% Inver Grove Heights 6.96% 6.39% 6.39% 6.58% Lakeville 12.17% 11.48% 11.48% 11.71% Mendota Hts 2.67% 1.74% 1.74% 2.05% Miesville 0.02% 0.02% 0.02% 0.02% Randolph Hampton 0.04% 0.04% 0.04% 0.04% Rosemount 4.54% 4.89% 4.89% 4.77% South Saint Paul 5.81% 5.87% 5.87% 5.85% West Saint Paul 6.97% 6.04% 6.04% 6.35% Total 100.00% 100.00% 1 00 00% 100.00% Proposed Budget Amendment - 2010 Compared to Proposed Dakota Debt Prior Year General County Service 2010 Increase/ 0/0 Fund Start-up Obligation TOTAL (decrease) Apple Valley 12.48% 851 ,4 1 6 151,515 1,002,931 69,403 Burnsville 16.27% 1,109,530 204,240 1,313,770 47,047 Dakota County 8.41% 573,519 163,250 81,828 818,597 55,103 Eagan 16.40% 1,118,909 215,596 1,334,505 (452) Farmington 4.47% 304,717 58,113 362,830 2,946 Hastings 4.61% 314,580 46,988 361 ,568 59,756 Inver Grove Heights 6.58% 448,808 75,829 524,637 48,995 Lakeville 11.71 % 798,729 134,785 933,514 86,828 Mendota Hts 2.05% 139,742 17,879 157,621 31 ,1 50 Miesville 0.02% 1,307 1,307 (95) Randolph Hampton 0.04% 2,647 2,647 (96) Rosemount 4.77% 325,580 58,294 383,874 19,464 South Saint Paul 5.85% 398,948 70,330 469,278 37,429 West Saint Paul 6.35% 433,062 70,292 503,354 55,792 Total 1 00 00% 6,821,494 163,250 1,185,689 8,170,433 513,270 11-5 Attachment B DCC Member Cost Allocation Rebate Calculation Option A n Option B (2004 data) One - time 2009 Rebate I Equal Annual Cash Payment or Credits Distribution January 2010 2010 2011 2012 Apple Valley 12.60% 215,766 71,922 71,922 71,922 Burnsville 17.09% 292,654 97,551 97,551 97,551 Dakota County 6.93% 118,671 39,557 39,557 39,557 Eagan 18.00% 308,237 102,746 102,746 102,746 Farmington 4.83% 82,710 27,570 27,570 27,570 Hastings 4.08% 69,867 23,289 23,289 23,289 Inver Grove Heights 6.39% 109,424 36,475 36,475 36,475 Lakeville 11.48% 196,587 65,529 65,529 65,529 Mendota Hts 1.74% 29,796 9,932 9,932 9,932 Miesville 0.02% 342 114 114 114 Randolph Hampton 0.04% 685 228 228 228 Rosemount 4.89% 83,738 27,913 27,913 27,913 South Saint Paul 5.87% 100,519 33,506 33,506 33,506 West Saint Paul 6.04% 103,431 34,477 34,477 34,477 Total 100.00% 1,712,427 570,809 570,809 570,809 11-6 )L City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Council and City Administrator FROM: Tim Pietsch, Fire Chief J/6 SUBJECT: Schools and Conference DATE: September 8, 2009 INTRODUCTION: Minnesota State Fire Chiefs annual conference, Duluth, MN, October 15-17,2009. DISCUSSION: Four members of the Fire Department have signed up to attend classes at this annual conference. John Powers, Todd Kindseth, Troy Corrigan and Tim Pietsch have signed up for various workshops along with a symposium program. BUDGET IMPACT: The 2009 budget supports this request. Funding will come from budget category 1060-6470, training. The early registration fee is $160.00 per attendee for a total of$640.00. Hotel costs will run around $99.00 per night for 2 nights and mileage for up to two attendees around 350 miles round trip. ACTION REQUESTED: Approve Fire Chiefs request to send these members to the annual conference. Respectfully Submitted, ~~ ~l-- Tim Pietsch Fire Chief 12-1 7h; City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Temporary On-Sale Liquor License - St. Michael's Church DATE: September 8, 2009 INTRODUCTION/DISCUSSION St. Michael's Church is requesting a Temporary On-Sale Liquor License for their Fall Festival to be held September 19 - 20,2009. This event will be held on St. Michael's property located at 22120 Denmark Ave. Per State Statute, a Temporary Liquor license must first be approved by the City and then forwarded to the State for approval. BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore, the City has not established a fee for a Temporary On-Sale Liquor License. ACTION REQUESTED Approve the attached application for a Temporary Liquor License for St. Michael's Church, 22120 Denmark Ave., for their Fall Festival, September 19 - 20, 2009. '.. Lisa Shadick, CMC Administrative Services Director 13-1 Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-6439 TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TYPEORProNT~ORMATION NAME OF ORGANIZATION . . . CJ vfd'1 Q I' st. \f\1\-e..~~ e.1 STREET ADDRESS . \ \ . ;{?-I 'd. 0 \ t.h i"l\.C-.v'" ~ A \..,'f...- NAME OF PERSON MA~G APPLI~TION , I \ l 'dVO\\.\ V\ MV\\'1 t.JfIfO I DATEScLIQUOR. ~L BE SOLD.. 0. ,JeO+. I "1.20. ).001 OR~TION <?~'S NAME l--r. \)f- V'\ V'\ \ S I h O"''-IJ 50 n ORGANIZATION OFFICER'S NAME D \f\ -\-Y2\ \'1 ~, ~('..:/~ '6 '( ORGANIZATION QFFICER'S NAME ..J (' Tt-v ~ Jo \ \ ?-'-\ ~ l/~o_5 \.}...ve..v- J DATE ~~~~IZED [S 2 :{T~ ~XEMPT NUMBER CI:D: _ 1 STAlE _ { ZIP CODE r a \' v., \ \'iC\ TO V} \^'i N 550 "2.. <-f BUSrnESSPHPNE HOME PHONE (<051> 4~~:S-33<CO () . TYPEOFORG~ATION o CLUB o CHARITABLE 0kELIGIOUS DOTHER NONPROFIT ADDRESS S 'I. _'-.... {'j "- ~ ~ . CL'5 eLh 0 11'-€- ADDRESS Ii f I ADDRESS " (' Location where license will be used. If an outdoor area, describe /- d II ;;; ;).. I d.- () D e h """,Oy /1 A lr~ . r-: . e:."' +- t!.. r-e.~,> '1'( ~ /.- ,..UJ) . I I: ;Z 0 I d. 00 9 Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service. 1 r-Jo Will the applicant carry liquor liability ins~rance? If~o, the carrier'snam and amount of coverAge. (NOTE: Insurance is not mandatory.) (--t~. 11 <:.. WI \.d\J..~ I Y) \,KY 3;lVl . '.. LO.. 1 :j, 5""00 ) 'l APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division wilI be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/98) 711 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Gambling Event Permit - Farmington Sno- Tigers DATE: September 8, 2009 INTRODUCTIONI DISCUSSION The Farmington Sno- Tigers is requesting a Gambling Event Permit for a raffle to be held at the Farmington American Legion on October 10, 2009. Per State Statute 349.166 and pertinent City Code, a Gambling Permit must be issued by tne City for this type of event. The appropriate fees have been received and the Police Department has reviewed the application. BUDGET IMPACT Gambling permit fees are included in the revenue estimates of the 2009 budget. ACTION REQUESTED Approve the attached resolution granting a Gambling Event Permit to the Farmington Sno-Tigers at the Farmington American Legion, 10 North 8th Street, October 10,2009. Respectfully submitted, ~IlA~ Lisa Shadick, CMC Administrative Services Director 14-1 RESOLUTION NO. R -09 APPROVING A MINNESOT A LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR FARMINGTON SNO-TIGERS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 8th day of September 2009 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.166, the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said permit; and, WHEREAS, the Farmington Sno- Tigers submitted an application for a Gambling Event Permit to be conducted at the American Legion, 10 North 8th Street, for Council consideration. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Premises Event Permit for the Farmington Sno- Tigers to be conducted at the American Legion, 10 North 8th Street is hereby approved. 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D: U) t) 0 ~ > 0 >- 0 Z 0 <( M '" a. t) Cl ::!; ....J 0 0 ....J ....J t) <( <II ::!; ....J U) 0 0 ::J <II ::J ~ ::!; U) ~ ~I w t) ::J Z c:: '" t) :s: ~ '" ~ 0 D:: >- N N Attachment A Streets Hill View Addition Upper 183rd Street West Exodus Court Exley Avenue Everton Court Terra 1st and 2nd Addition Upper 183rd Street Euclid Way Euclid Street Dakota County Estates 3rd_Sth Addition English Ave 183rd Street Upper 183rd Street 184th Street Embers Avenue Dakota County Estates 2nd Addition 180th Street Elgin Avenue Echo Terrace Upper 182nd Street Emerald Trail Emerald Circle Elkwood Avenue Ellice Lane Echo Drive Meadow Creek 4th Addition Dylan Drive 186th Street Dulaney Drive Duluth Street Dunbury Avenue Dulcimer Court Dulcimer Circle Charleswood Crossing Eureka Avenue Estes Path 197th Street West Location West phase line to east court. North of Upper 183rd Street West North of Upper 183rd Street West to north phase line North of Upper 183rd Street Euclid Street to Pilot Knob Euclid Street to Upper 183rd Street North phase line to south phase line South of Upper 182nd Street to 183rd Str~et West English Ave to east phase line Pilot Knob to east phase line Upper 183rd Street to Embers Avenue North of 185th Street West to north phase line West phase line to Elgin Avenue North phase line to Echo Terrace Ellice Lane to Echo Drive East of Ely A venue to east phase line West phase line to Echo Drive All South phase line to Upper 182nd Street West Upper 182nd Street West to 180th Street West Elgin Avenue to south phase line West phase line to Dunbury Avenue Dunbury A venue to Dulaney Drive 186th Street to Duluth Street North phase line to Dunbury Avenue North phase line to south phase line All All 195th Street to Pilot Knob Eureka Avenue to 197th Street West Estes Path to Pilot Knob 16-5 Streets Akin Road Middle Creek East 3rd Addition Eastview Avenue East Oaks Drive North of Downtown Area 3rd Street 4th Street 5th Street 6th Street 7th Street (south of Pine Street) Willow Street Main Street Original Down Town 4th Street 5th Street 7th Street Beech Street Hickory Street Hickory Street Highland Circle East Farmington 3rd - 5th and 9th Additions 12th Street 13th Street 14th Street Elm Street Oak Street Spruce Street Walnut Street East Farmington 8th Addition Oak Street 12th Street Miscellaneous Fire Station #2- Parking Lot Farmington 1 st Street Garage 16-6 Location 195th Street to Elm Street South of206th West All North of Elm Street to Main Street North of Elm Street to Willow Street North of Elm Street to Linden Street North of Elm Street to Y2 block south of Pine Street North of Elm Street to Y2 block south of Pine Street 4th Street to 5th Street 3rd Street to TH 3 North of Ash Street (CSAH 74) to south of Maple Street North of Ash Street to Hickory Street. North of Ash Street to half block south of Walnut Street East of 6th Street to TH 3 West of TH 3 to 7th Street East of 4th Street to 5th Street South of Ash Street South of Oak Street to south phase line South of 213 th Street to south phase line South of Elm Street to south phase line East of 12th Street to 14th Street West of 14th Street to western phase line West of 14th Street to western phase line West of 14th Street to western phase line East of 1105 Oak Street to 12th Street Oak Street to 213th Street 19695 Municipal Drive 710 1st Street 'Bb City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, City Council Members IV City Administrator 10. Tony Wippler, Assistant City Planner ~ FROM: SUBJECT: Adopt Resolution - Vacate a Portion of an Existing Drainage and Utility Easement - Steve and Mary Duro DATE: September 8, 2009 INTRODUCTION The City has received a request from Steve and Mary Duro to vacate a portion of an existing drainage and utility easement on their single-family lot in the Parkview Ponds development (Exhibit A). The applicants have submitted an easement description and depiction (Exhibit B) requesting a portion of the drainage and utility easement to be vacated for the lot. The address of the property at which the easement vacation has been requested is 19790 Dover Drive. The property is legally described as Lot 26, Block 2, Parkview Ponds. IISCUSSION The original grading and .drainage plan showed a 25-foot wide drainage and utility easement along the rear of this lot (Lots 23, 24, and 25, Block 2 have 30-foot wide rear easements) in order to allow room for construction of a drainage swale. However, with the construction of Diamond Path to the east, the swale was able to be located in the right-of-way of Diamond Path versus on the aforementioned lots. The developer did not make the necessary revisions to the [mal plat and therefore, these easements remained at 25 and 30 feet in width on the approved plat (Exhibit C). Since the drainage swale was not constructed on this lot, the engineering division does not see the need for a 25-foot easement and they have agreed that a IO-foot wide easement is acceptable. Therefore, the applicant requests to vacate IS-feet of the existing rear easement of the subject lot to allow the use of this area upon approval of the vacation request. The City Attorney has reviewed and approved the proposed vacation of the drainage and utility easement. ACTION REOUESTED Adopt a resolution to vacate IS-feet of an existing 25-foot wide drainage and utility easement located on Lot 26, Block 2 of the Parkview Ponds plat. Respectfully submitted, ~ ,-0 / n; tJ~, Tony Wippler, Assistant City Planner Cc: Steve and Mary Duro 17-1 RESOLUTION NO. R -09 A RESOLUTION VACATING A PORTION OF AN EXISTING DRAINAGE AND UTILITY EASEMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City of the 8th day of September, 2009 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, 15-feet of an existing drainage and utility easement needs to be vacated from Lot 26, Block 2 on the Parkview Ponds plat; and WHEREAS, the City of Farmington has received a request from Steve and Mary Duro, property owner of Lot 26, Block 2 Parkview Ponds, to vacate 15-feet of the drainage and utility easement legally described on the attached Exhibit "A"; and WHEREAS, it appears that it is in the public interest to vacate the drainage and utility easement legally described on the attached Exhibit "A"; and WHEREAS, pursuant to Minn. Stat. ~412.851, the Farmington City Council has conducted a hearing preceded by published and posted notice to consider the easement vacation requested by Steve and Mary Duro. NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington: 1. The portion of the drainage and utility easement described and depicted in the attached Exhibit "A" is hereby vacated as requested. 2. The City Clerk is directed to file a certified copy of this resolution with the County Auditor and County Recorder in and for Dakota County, Minnesota. This resolution adopted by recorded vote of the Farmington City Council in open session on the 8th day of September, 2009. Mayor Attest to the day of September, 2009. City Administrator SEAL 17-2 [x.A ~~@~D\!lrf~ W AUG 1 () 2009 ~ . ~ 1l'P,k%.\ I?:il.'l,'\ '. xc ,'G' <:;~~."" i,~! ,~~.... .....,2...~. '...::::::::~ City 01' Fannington .. -Hil 'llliuJ Shi:'~t FalHii IlgH~'L \ Hli d:C't)~~1 1151,J.:-;n-(,,~m. hrs (~~J..:.slJ,6:\.~N \~''\\'.\'. ~'J t;~~ id~)!(({l:1 f1W .l.~i II By PETITION TO VACATE APPLICATION t\ppfk:wt: ~j.f~~ 'ro': f'f\~ au roo Telephone:fJ;J 33:)-[)SCf6.Fux: L_)....~L!!:..._....._ Adcll'css:_...Lc:3.'33~...\.).Q~L._D.L.~[f_l- a~ mlY~itl-v)' VYllJ ______.??;illa- ~L.___ Street Ciiy Stule Zip Code Owner: _~1:~~~", ffiill~~_~ Telephone: ~ ..~~g_=.5t,;tar:ax: C.J.__..._.._ Mai!illg Addrcss:l~l~_.._..~I))~.f...QS.~\.~~____t._~L~~~tfQl:J--.rII~L_.._...__<Q. ~ o.a~L Slreet Ciry State Zip Code Prtmis~s Involved: .LJii:__2..l,_ 8'..iJJ.cJs__z ~.ett: VI€' kL P'ObJ, p.S__~.Qpj;;,P..bc",.,_ 1\ddres;:;! Legal n?;ription (lot, block, lat name, section, township, ronge) /11. 7. . ;1...1. I'~ c-oan / ,"'I/I1IUSo >'\.. Rt'[lSllll ror V~ratiort: .. --------- - _~-!J __Q~~~~~~-f v. . __............__............_..._"......_.......,...... ..."..-..----...-....-.. ......-....!lllW~--_...~L(.~- R__.._.~_~___,~~ .----""-.......,....~.....~.,..,-~.'-. ................mtI'~~::m'y_.^.----<i,--........,~ . "7~e;. ":J;;'_<::::~-~I(jje" tZ 1/0 ~~::.~c:c----l'Lfj",7 illoJ6 '1 II For office use only Request Submitted to Planning staffon_____ Pllb1!c H0aring Set for: ___.__~ Advertised in Local Ncwspnpcr: ...,.'.._"._.._...... City Council Action: _~..m.._Appl'o\led __peni~d Comments: Conditions Slot: .._______P...._"..,...........,....,_........_._...~..M_....._.MH.._.....,..._____.__.._.._..__..........__... Planninll di Vi,;lOIl: ;:::. _..,__..~.._~_._......._._......_.....-.H~..........,._............_._R_.............. Dale: ~it.~ 17-3 17-4 DRAINAGE AND UTILITY EASEIVI.ENT VACATION EXHIRlT A .Legal Description of Property Lot 26, Block 2, PARK VIEW PONDS, Dakota County, IVtinnesota. Lcgall)cscription of"Eascmcnt to he Vacated 'fllut part aLLot 26, Block 2, PARKVlEW PONDS, Dakota County; Minne..'iota; described as follows: The westerly 15 feet of the easterly 25 feet, except the northerly 5 feet and the southerly 10 feet lx.B I Ex. I3c2 EASEMENT V ACKfION EXHIBrr PROPER'n- DESCRIPTION: Lot 26, Block 2, PARI<VIEW PONDS, Dakota County, Hinnesota. EASEMENT VACATION DESCRIPTION: That part of Lot 26, Block 2, PARKVIEW PONDS, Dakotil County, ~-1ini1esota I described as follows: The westerly 15 feet of the easterly 25 feet, except the northerly 5 feet and the southerly 10 feet. ~::~l Easement Vacation Area := 1176 sq. ft. I I I I 1 30 ! ("')r- ~:.:) V;\CA~JT"' 150.00 N89051'34"W I I is'"'''' l ,'.h.n." _ R lllOJ l.,.;------ ~ d m r- --; -,.j- - -'- ..-..- _. -.- - ~- ........ ..... "'-' ---. -- .-- ....... ...-..- -i".~/~\. 10 i _.___ "0 ~j ,_ H ./...~'-, }"I'- ill ..."'-- ,"'" ~f...... ci l / ~~ I . . 1" . ,-, .. .' ,,; r-: [7"" r"7r'" \.- > :s: -f5.0--- 2..:., ! 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" 6_onT3T O'l VJ r ~ z -t> 4~'1 I :: '" I -- -.J" I r..""...... :::. ~ I . 1127 I ~ I -.,J I I I / I Z Ul fT1 -l 0 ..,~. . ',.~" uet ::g .i!r~ . <j!l i Z ~~~~ i ETl ~ij i trJ ~ ~~~E I; ~ill;:f ~ d~~ I ~. ~ r ~ ~ ~~~s~ ~~!:l~uo OOZIll;:! ip::!:~!:::l ~~~~~ "\:l~~OC ~!<o~;;! ~~.~ ~~~c 5~~~ ~~~i ~a8~ ~ . i'l ~ ~m I I ~ IH) [;2g I ~~ Vl'" L L,..i\1 r~ ~~ :I: I ~g ~" :r!~ I c: I !(l ~[ ~ t S _ S2-P/:!$::-!7:iffi{- - - - - :- - ~ - - - ~._._<2. - - - - - ,.':! ___1:._ i~~'~~1 tcw......._..._ I.~--. ~-I Ka--"_"'_ 1---. ~-I ~ 17-6 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Peter J. Herlofsky, Jr. .~ City Administrator C~/ SUBJECT: Supplemental Agenda DATE: September 8, 2009 It is requested the September 8, 2009 agenda be amended as follows: 9a) Award Dushane Parkway Project - Engineering Accept the base bid, minus section 5, from Ryan Contracting in the amount of $697,329.20 and awarding the project. Respectfully submitted, Peter J. Herlofsky, Jr. City Administrator Cfa... City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Kevin Schorzman, P.E., City Engineer SUBJECT: Award Contract - Dushane Parkway Extension Project DATE: September 8, 2009 INTRODUCTIONIDISCUSSION The City Council authorized advertisement for bids for the Dushane Parkway Extension Project at the August 24, 2009, special City Council meeting. Bids were taken on Tuesday, September 8, 2009. Six bids were received as shown on the bid summary below: Contractor Base Bid Alternate 1 Alternate 2 Ryan Contracting $844,174.20 $698,050.00 $24,570.00 McNamara ContractinQ $920,674.19 $850,448.42 $45,012.12 Friedaes Contracting $974,243.95 $756,340.32 $27,070.00 Nodland Construction $981,538.80 $794,862.50 $25,190.00 Heselton Construction $1,027,981.05 $863,742.50 $24,145.00 Eureka Construction $1,029,019.21 $739,462.00 $21,600.00 Based on the bids that were received, staff recommends awarding the contract to Ryan Contracting for the base bid minus Section 5 of the base bid amount. The total for the contract would be $697,329.20 BUDGET IMPACT The project will be funded by the developer from an escrow being held on the City's behalf. Dushane Parkway Extension Project Award September 8, 2009 Page 2 of2 ACTION REOUESTED Adopt the attached resolution accepting the base bid minus section 5 of the base bid, of Ryan Contracting in the amount of $697,329.20 and awarding the project. Respectfully Submitted, .if A-~. Kevin Schorzman, P.E. City Engineer cc: file RESOLUTION NO. R-09 AWARD BID FOR PROJECT NO. 09-7 DUSHANE P ARKW A Y EXTENSION PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 8th day of September, 2009 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to an advertisement for bids for the Dushane Parkway Extension Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement from firms determined to be responsible and competent for the Project: Contractor Base Bid Alternate 1 Alternate 2 Rvan Contracting $844,174.20 $698,050.00 $24,570.00 McNamara Contractinq $920,674.19 $850,448.42 $45,012.12 Friedqes Contractinq $974,243.95 $756,340.32 $27,070.00 Nodland Construction $981,538.80 $794,862.50 $25,190.00 Heselton Construction $1,027,981.05 $863,742.50 $24,145.00 Eureka Construction $1,029,019.21 $739,462.00 $21,600.00 ; and, WHEREAS, the firm of Ryan Contracting Company. is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED that: 1. The base bid minus section five of the base bid of Ryan Contracting Company in the amount of $697,329.20, is hereby accepted and awarded and the Mayor and Clerk are hereby authorized and directed to enter into a contract therefore. This resolution adopted by recorded vote of the Farmington City Council in open session on the 8th day of September 2009. Mayor Attested to the day of September 2009. SEAL City Administrator JDct.. City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Kevin Schorzman, P.E., City Engineer cf' SUBJECT: Old City Hall Parking Lot Funding DATE: September 8, 2009 INTRODUCTIONIDISCUSSION At the August 17, 2009, City Council meeting, Council was presented with a proposal to reconstruct the parking lots and alleys adjacent to old city hall. The proposal was brought forward to address drainage issues in the lot and alleys as well as the deteriorated condition of the pavement in the project area. At the meeting, Council re~uested that staff review funding options for the project, and bring them back to the September 8 meeting. As indicated previously, staff received three quotes for the work with Bituminous Roadways, Inc. supplying the low quote of $61,175. BUDGET IMPACT If Council chooses to move forward with this project, the Road and Bridge fund could contribute $22,000 toward the project for the work occurring in the alleys. The remaining $39,175 would need to be funded by other sources. ACTION REOUESTED Direction from the Council as to whether to make improvements to the parking lot and alleys adjacent to old city hall. Respec~Ubmitted. . ~. Kevin Schorzman, P.E., City Engineer 19-1 /06 City of Farmington 430 Third Street Farmington, Minnesota 651.463.7111 . Fax 651.463.2591 www.ci.farmington.mn.us SUBJECT: Mayor, Councilmembers and City Administrator Randy Distad, Parks and Recreation Director ~ Approve Naming Rights Agreements for new Rambling River Center TO: FROM: DATE: September 8, 2009 INTRODUCTION A Rambling River Center Fundraising Committee (the Committee) was created to raise money to cover a portion of the costs associated with the Rambling River Center Construction Project. DISCUSSION The Committee has met several times. After discussion at its first two meetings, the Committee created a fundraising program that would allow the names of various rooms in the new building to be purchased by any interested parties for a set amount. Exhibit A shows the rooms and the amounts of money that are to be paid in order to secure the room naming rights. This information has been disseminated out into the business community, to various organizations and to members of the general public. Four different parties have contacted staff and are interested in purchasing naming rights for four different rooms in the new Rambling River Center building. The first party to contact staff and make a commitment to pay a total of $10,000 over a four year period was Empire Township. By motion, Empire Township formally approved that $2,500 would be paid to the City of Farmington in the years 2010, 2011, 2012 and 2013. In exchange for this sum of money Empire Township has requested that the space formerly known as the classroom be named the Empire Room. Included with this memo is the Agreement form that Empire Township has already approved and that the City Council would need to approve as well. The second party to contact staff and make a commitment to pay a total of $5,000 over a three year period was the McKnight family. The payment would occur in the following manner: $2,000 in 2009 when the agreement was approved by the City Council, $1,000 in 2010, $1,000 in 2011 and $1,000 in 2012. The McKnight family has informed staff that they wish to have the fitness center room named after their father and mother, Jack and Bev McKnight, in exchange for this sum of money. Included with this memo is the Agreement form that would need to be approved by the City Council in order for the fitness center room to be named the Jack and Bev McKnight Fitness Center. The third party to contact staff and make a commitment to pay $1,500 over a three year period was Charlie and Joanne Weber (the Weber family). Payment would occur over a three year period in the following format: $500 in 2009, $500 in 2010 and $500 in 2011. The Weber family has informed staff that they would like to have one of the smaller conference rooms named after them. Included with this memo is the Agreement form that would need to be approved by the City Council in order for one of the small conference rooms to be named the Weber Room. The fourth party to contact staff and make a commitment to pay $3,000 was Jerry Ristow. Payment would occur soon after the Agreement is approved by the City Council. Mr. Ristow has informed staff that he would like to have the room identified as the OrganlLibrary Room be named the Jerry Ristow Library. Included with this memo is the Agreement form that would need to be approved by the City Council in order for the OrganlLibrary Room be named the Jerry Ristow Library. 20-1 BUDGET IMPACT A fundraising goal of $90,000 was approved by the City Council. The total contributions that will be received by the City for the right to name the rooms after each of the parties will be $19,500. Attached in Exhibit B is an updated fundraising report that reflects the amounts of money either received and/or committed thus far from donations, fundraising events and naming rights. ACTION REOUESTED By motion approve the Agreement form with Empire Township, the McKnight family, Jerry Ristow and Charlie and Joanne Weber for the naming rights to certain rooms in the new Rambling River Center building. ~YSUMO Randy DiS~ Parks and Recreation Director 20-2 Exhibit A Rambling River Center Naming Rights Information Looking for an excellent way to honor a relative or friend? Maybe you'd like to do something special for the seniors in the Farmington Community but aren't sure how. Are you wondering how to support the seniors and advertise your business? Naming Rights is how! The City is currently selling naming rights to rooms in the new Rambling River Center. The name of a room would stay with the building for the life of the building. The amounts are based on the size of each room and can be paid either up front or over a five year period (2010-2014). All naming rights agreements are subject to approval by the Farmington City Council. Room Amount Name of Room Entire Building $50,000 Available Banquet Room $25,000 Available Classroom $10,000 * Empire Room Craft Room $10,000 Available Fitness Room $5,000 *Jack & Bev McKnight Fitness Center Board Room $5,000 Being held for an interested party Organ/Library Room $3,000 *Jerry Ristow Library Computer Lab $3,000 Available Small Conference Room $1,500 * Weber Room Small Conference Room $1,500 Available * Contingent upon City Council approval. 20-3 ..... ~ ~ '0' a.. ~ = o .... ..... ~ = a.. ..... fZl = o U a.. ~ ..... = ~ U a.. ~ ~ ~ ~ = .... - ,.Q e ~ ~ = ~ - ~ ..... = ~ e ~ ~ - ~ = = = -< "0 = ~ fZl ~ ~ a.. = o 00. ~ = .... "0 = = ~ = ..... .... ,.Q .... -= ~ r:-l 20-4 = = = -.n ..at--- o ~ = = = ~.n ~~ Q M = = = ('f').n ~ ~ Q M = = = M.n ~ ~ Q M = = = ~.n ~ ~ Q M = = = Q.n ~~ Q M 0'\ Q Q M =~~~~~~~ =~C:::Sll"),,~~~ =~~\Q~~lI")~ "'~~~~lri''';l't') ="",;~~t'...:~~~ ="~'Cl";~ ~ ~~""'; ~ =CCCCCCC =CCCCCCC $:ccccccc -~~~~~~~ ~ =CCCCCCC =ccccccc =":.cccccc ~~~~~~~~ ~ =ccccccc =ccccccc =II')CCCCcc ~ ~' ~ ~ ~ .......' ~ ~ ~ ~ =CCCCCCC =CCCCCcc =II')CCCClI')c ~ ~' ~ ~ ~ .......' ~ ~ ~ ~ =CCCCCCC= =CCCCCCC= =lI')cccClI')c= ~ ~' ~ ~ ~ .......' ~ ~ =- ~ ~ M c~CCOCCC CCII')KCCC ctri'CitriCII')C ~ C C C"l ~'~ <Y) "'l"""t-..:~ ~ '0' .......' C' ~~....... ~ 0::- ~ .f::....... ~~ .f:: '- Oi ~.f:: ~ '& .;: ..;: .5 ~ 0.0 .!:p .... :. '3 s:: "" == .., '-.::. '- 0.0 ~ 2 ~ ~ .5 l:l 1::'- .f::s::1:: ~ o~ s:::.~ ..... ~ ~ 'll (5 s:: 2....""~ ~~~ ~==~~ 0.0",,0 := := s:: 0.0 .5 <..9 "" == = 0.5 .:::2 ---. "" == El'..:::.1::~ ~ 6~ ~ .s~~{s''':::~ .... -< '- "" -- s:: := 0 ... == _ t: 'll 9.. <.ill :-!:l '- =-~ ~ ~ s:: ~ I:: ---. t: ;; -el:=O'llo!;ls::~ ~ ~ ~ ,~ ~ ~ .~ 8 ~ ~ = e ~ ~~5 ~~8 .::; rJ5~bIJ~~~i~~ = ~ _ .8 ~ ~ ~ 0 k. i :>. .... = ~ rI.l E::: .- '- ~..... ~ ". t' ~.; .:::2 .:::2 'll ~ k. .E = = _ 'll ~ ~ ~._ .:::2 ~ .... "CS .~ {j {j s:: s:: ~ ~ ~ ~===~~~~~~,,~ ~ ~:= J:t:lk.k.R:l<;~ ~- """'" u ~ I I I I I I ""; =-- = = == = = =-.n = I,C ~ M ~~ ~~ ~O ~ 0) ~ ~ ~ OJ .... o CI) ctl = = = =- M = = = "' = M = = = =- M AGREEMENT This Agreement is made this ~ day of August, 2009, by and between Empire Township (the "Township") and the City of Farmington, a Minnesota municipal corporation (the "City") (collectively referred to as the "Parties"). WHEREAS, the City is currently making improvements to its former City Hall building so that it can become the new Rambling River Center facility; and, WHEREAS, a Rambling River Center fundraising Committee was established to undertake an effort to raise $90,000 over a five year period to assist with covering a portion of the improvement costs; and, WHEREAS, the Township at its July 14, 2009 Board of Supervisors meeting by motion approved making a contribution payment of $2,500 per year for the next four years (2010-2013) to help the City with the improvement costs; and, WHEREAS, the Township is making the contribution conditional on acquiring the naming right for the room preliminarily identified as a classroom; and, WHEREAS, it appears to be in the best interest of the City and its residents to accept the payment of $2,500 per year over the next four years for a total of $10,000 in exchange for naming the space preliminarily identified as a classroom as the Empire Room. . .. NOW, THEREfORE, in consideration of the promises contained herein, the Parties hereby agree as follows: SECTION 1. Payment of Funds 1. Both Parties agree that the annual payment of $2,500 shall be made on or before January 31 st of each year beginning with the first payment in 2010 and the last payment in 2013. 2. Both Parties agree that the payment is to'orily be applied by the City towards the Rambling River Center Construction Project costs. SECTION 2. Room Naming Rights 1. Both Parties agree that the area preliminarily identified as a classroom will be named the "Empire Room" in exchange for the total contribution of $1 0,000. 2. Both Parties agree that the City will be responsible for the purchase and installation of the sign that identifies the Empire Room and that the City will provide the Township with an opportunity to review a draft of what the sigllwil1100k like before it is made; Page 1 of2 20-5 3. Both Parties agree the naming right for the Empire Room will stay with the room for the remainder of time that the building is used as the Rambling River Center and the name is not transferable to any other City building. 4. Both Parties agree that there are no special privileges or rights assigned with this contribution. SECTION 3. Entire Agreement. 1. This Agreement constitutes the entire understanding of the Parties and no terms may be altered in any way except by the written consent of both Parties. This Agreement may not be assigned or conveyed without each Party's written consent. EMPIRE TOWNSffiP CITY OF FARMINGTON, a Minnesota Municipal Corporation ~U~ y-;-lIlrry 0 mes Its/' Chairman By: Todd Larson Its: Mayor By: Peter Herlofsky, Jr. Its: City Administrator Page 2 of2 20-6 AGREEMENT This Agreement is made this _ day of September _, 2009, by and between the McKnight Family and the City of Farmington, a Minnesota municipal corporation (the "City") (collectively referred to as the "Parties"). WHEREAS, the City is currently making improvements to its former City Hall building so that it can become the new Rambling River Center facility; and, WHEREAS, a Rambling River Center Fundraising Committee was established to undertake an effort to raise $90,000 over a five year period to assist with covering a portion of the improvement costs; and, WHEREAS, the Rambling River Center Fundraising Committee has created a rooming naming rights program in order to assist with raising money for the project; and WHEREAS, the McKnight Family would like to make a contribution payment in a total amount of $5,000 over the next three years to help the City with the improvement costs; and, WHEREAS, the McKnight Family is making the contribution conditional on acquiring the naming right for the room identified as the fitness center; and, WHEREAS, it appears to be in the best interest of the City and its residents to accept payment over the next three years for a total of $5,000 in exchange for naming the space previously identified as a fitness center as the Jack and Bev McKnight Fitness Center. NOW, THEREFORE, in consideration of the promises contained herein, the Parties hereby agree as follows: SECTION 1. Payment of Funds 1. Both Parties agree that an up front payment of $2,000 shall be made after the City Council approves the agreement and then an annual payment of$l,OOO in the years 2011, 2012 and 2013 shall be made by the McKnight Family to the City. 2. Both Parties agree that payment in the years 2011, 2012 and 2013 will occur on or before June 15t of each year. 3. Both Parties agree that the payment is to only be applied by the City towards the Rambling River Center Construction Project costs. SECTION 2. Room Naming Rights 1. Both Parties agree that the area preliminarily identified as the fitness center will be named the "Jack and Bev McKnight Fitness Center" in exchange for the total contribution of $5,000. Page 1 of2 20-7 2. Both Parties agree that the City will be responsible for the purchase and installation of the sign that identifies the Jack and Bev McKnight Fitness Center and that the City will provide the McKnight Family with an opportunity to review a draft of what the sign will look like before it is made if the family so desires. 3. Both Parties agree the naming right for the Jack and Bev McKnight Fitness Center will stay with the room for the remainder of time that the building is used as the Rambling River Center and the name is not transferable to any other City building. 4. Both Parties agree that there are no special privileges or rights are assigned with this contribution. SECTION 3. Entire Agreement. 1. This Agreement constitutes the entire understanding of the Parties and no terms may be altered in any way except by the written consent of both Parties. This Agreement may not be assigned or conveyed without each Party's written consent. McKnight Family CITY OF FARMINGTON, a Minnesota Municipal Corporation By: David McKnight By: Todd Larson Its: Mayor By: Peter Herlofsky, Jr. Its: City Administrator Page 2 of2 20-8 AGREEMENT This Agreement is made this _ day of September _, 2009, by and between Charlie and Joanne Weber (the Weber Family) and the City ofPannington, a Minnesota municipal corporation (the "City") (collectively referred to as the "Parties"). WHEREAS, the City is currently making improvements to its former City Hall building so that it can become the new Rambling River Center facility; and, WHEREAS, a Rambling River Center Fundraising Committee was established to undertake an effort to raise $90,000 over a five year period to assist with covering a portion of the improvement costs; and, WHEREAS, the Rambling River Center Pundraising Committee has created a room naming rights program in order to assist with raising money for the project; and WHEREAS, the Weber Family would like to make a contribution payment in a total amount of$1,500 over the next three years to help the City with the improvement costs; and, WHEREAS, the Weber Family is making the contribution conditional on acquiring the naming right for the room identified as the conference room; and, WHEREAS, it appears to be in the best interest of the City and its residents to accept payment over the next three years for a total of $1,500 in exchange for naming the space previously identified as a conference room as the Weber Room. NOW, THEREFORE, in consideration of the promises contained herein, the Parties hereby agree as follows: SECTION 1. Payment of Funds 1. Both Parties agree that an annual payment of $500 shall be made in the years 2009, 2010 and 2011 by the Weber Family. 2. Both Parties agree that payment shall be made on or before October 15t of each year. 3. Both Parties agree that the payment is to only be applied by the City towards the Rambling River Center Construction Project costs. SECTION 2. Room Naming Rights 1. Both Parties agree that the area preliminarily identified as the conference room will be named the "Weber Room" in exchange for the total contribution of$1,500. Page 1 of2 20-9 2. Both Parties agree that the City will be responsible for the purchase and installation of the sign that identifies the Weber Room and that the City will provide the Weber Family with an opportunity to review a draft of what the sign will look like before it is made if the family so desires. 3. Both Parties agree the naming right for the Weber Room will stay with the room for the remainder of time that the building is used as the Rambling River Center and the name is not transferable to any other City building. 4. Both Parties agree that there are no special privileges or rights are assigned with this contribution. SECTION 3. Entire Agreement. 1. This Agreement constitutes the entire understanding of the Parties and no terms may be altered in any way except by the written consent of both Parties. This Agreement may not be assigned or conveyed without each Party's written consent. Weber Family CITY OF FARMINGTON, a Minnesota Municipal Corporation By: Charlie Weber By: Todd Larson Its: Mayor By: Joanne Weber By: Peter Herlofsky, Jr. Its: City Administrator Page 2 of2 20-10 AGREEMENT This Agreement is made this _ day of September _, 2009, by and between Jerry Ristow and the City of Farmington, a Minnesota municipal corporation (the "City") (collectively referred to as the "Parties"). WHEREAS, the City is currently making improvements to its former City Hall building so that it can become the new Rambling River Center facility; and, WHEREAS, a Rambling River Center Fundraising Committee was established to undertake an effort to raise $90,000 over a five year period to assist with covering a portion of the improvement costs; and, WHEREAS, the Rambling River Center Fundraising Committee has created a room naming rights program in order to assist with raising money for the project; and WHEREAS, Jerry Ristow would like to make a contribution payment in a total amount of $3,000 to help the City with the improvement costs; and, WHEREAS, Jerry Ristow is making the contribution conditional on acquiring the naming right for the space identified as the Organ/Library Room; and, WHEREAS, it appears to be in the best interest ofthe City and its residents to accept payment of $3,000 in exchange for naming the space previously identified as the Organ/Library Room as the Jerry Ristow Library. NOW, THEREFORE, in consideration of the promises contained herein, the Parties hereby agree as follows: SECTION 1. Payment of Funds 1. Both Parties agree that a payment of $3,000 shall be made in 2009 by Jerry Ristow and after the Agreement has been approved by the City. 2. Both Parties agree that the payment is to only be applied by the City towards the Rambling River Center Construction Project costs. SECTION 2. Room Naming Rights 1. Both Parties agree that the area preliminarily identified as the OrganlLibrary Room will be named the "Jerry Ristow Library" in exchange for the total contribution of $3,000. Page 1 of2 20-11 2. Both Parties agree that the City will be responsible for the purchase and installation of the sign that identifies the Jerry Ristow Library and that the City will provide Jerry Ristow with an opportunity to review a draft of what the sign will look like before it is made ifhe so desires. 3. Both Parties agree the naming right for the Jerry Ristow Library will stay with the room for the remainder of time that the building is used as the Rambling River Center and the name is not transferable to any other City building. 4. Both Parties agree that there are no special privileges or rights are assigned with this contribution. SECTION 3. Entire Agreement. 1. This Agreement constitutes the entire understanding of the Parties and no terms may be altered in any way except by the written consent of both Parties. This Agreement may not be assigned or conveyed without each Party~ s written consent. CITY OF FARMINGTON, a Minnesota Municipal Corporation By: Jerry Ristow By: Todd Larson Its: Mayor By: Peter Herlofsky, Jr. Its: City Administrator Page 2 of2 20-12 / of' CL, City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 . Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator FROM: Robin Roland, Finance Director J/;I SUBJECT: Adopt Resolution - Preliminary 2010 Tax Levy DATE: September 8, 2009 INTRODUCTION State statute requires a preliminary 2010 tax levy to be certified to Dakota County by September 15, 2009. Once the proposed tax levy is adopted, the City Council may lower the levy, but cannot increase it. DISCUSSION AND BUDGET IMP ACT The City Council was presented a copy of the Preliminary 2010 Budget on August 5, 2009~ The preliminary levy and budget were discussed at a August 26,2009 budget workshop. 1he Preliminary Tax Levy proposed as part of the budget is $9,787,532 and includes $2,092,388 for debt service, and $195,584 for the Fire levy. The proposed levy is a 5% increase over 2009 because it includes a levy-back of$350,000 for the 2008 and 2009 Market Value Homestead Credit (MVHC) unallotment. In addition, the 2010 preliminary levy supports City Council commitments to the following: Rambling River Center Renovations Rambling River Center Operations increase 2010 Elections LELS Contract Salaries & Benefits increase Required Fire Relief contribution increase Full year - School Resource Officer (SRO) Replacement patrol officer for SRO promotion Statutory PERA rate increase $20,000 50,000 24,225 81,363 195,584 30,000 65,000 30,000 Other than these commitments, the budgets supported by the tax levy show 0% increase in expenses. There are no new staffing requests, no lay-offs or furloughs, and no additional capital outlay (which in fact delays over $500,000 in scheduled machinery and equipment replacements). The swimming pool continues to be supported by a transfer from Liquor Store profits. However, structural improvements or renovations for the pool and the arena are postponed another year. x Capacity Values in the City will decline in 2010 by an average of 7.2% from 2009 valuations. As the ~ollowing chart shows, this valuation decline is due exclusively to the effect of the residential real estate market. 21-1 Property Class Estimated Estimated Tax Capacity Value Tax Capacity Value Increase! 2009 2010 % of total (Decrease) % change Residential $ 16,206,197 $ 14,695,467 81.3% $ (1,510,730) -9.3% Commercial 1,630,088 1,707,658 9.4% 77,570 4.8% Industrial 436,215 437,565 2.4% 1,350 0.3% Utility 371,058 371,137 2.1% 79 0.0% Agricultural 250,789 281,272 1.6% 30,483 12.2% Apartments 298,299 289,447 1.6% (8,852) -3.0% Railroads 16,564 16,564 0.1% 0.0% Personal Propert) 268,573 272,378 1.5% 3,805 1.4% Total $ 19,477,783 $ 18,071 ,488 100.0% $ (1,406,295) -7.2% The effect of static or increasing property values in one class of property while another class is decreasing results in a shift in the property tax burden from one class to another. In this case, commercial/industrial will bear more of the tax burden as the residential values fall. The proposed property tax levy will result in a tax rate of 50.44%, up from 44.16% in 2009. However, due to the decline in residential value, the effect on a median value home is as follows: 2008 2009 2010 Market Value on Average Value Home $ 243,321 $ 236,406 $ 212,337 Multiplied by the property class rate 0.01 0.01 0.01 Tax capacity value 2,433 2,364 2,123 Multiplied by the City Tax Capacity Rate 0.4378 0.4416 0.5044 Taxes based on tax capacity value 1,065 1,044 1,071 Percentageincreaseldecrease 5% -2% 3% The State has imposed levy limits for 2009 - 2011. The proposed 2010 preliminary levy is under the City's levy limit by $343,377. Council indicated the need for further discussions on the levy and budget at workshops in October and November. Those workshop dates have yet to be decided. The Truth in Taxation laws were changed by the 2009 Legislature. Instead of a formal "Truth in Taxation" hearing, the council must hold one public comment meeting, either at a regular City Council meeting or at a special meeting, between November 25th and December 26th. The final levy and budget may be adopted at this same meeting after public comment is received. The City must provide information about this meeting to the County Auditor in conjunction with its certification of the preliminary levy before September 15th. Staff proposes that Council follow historical precedent and hold the public comment session at its regularly scheduled Council meeting December 7, 2009; adopting the final levy and budget at the December 21, 2009 meeting. 21-2 ACTION REOUIRED . dopt the attached resolution, certifying the 2010 Preliminary Tax Levy to Dakota County. Authorize staff to ltify Dakota County of the December 7, 2009 Council meeting at which the budget and levy will be discussed. Re~tfullY su~mitted, ;fl;t!q Robin Roland Finance Director 21-3 RESOLUTION NO. R -09 APPROVING PROPOSED 2009 TAX LEVY COLLECTIBLE IN 2010 lrsuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Civic Center of said City on the 8th day of September 2009 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Minnesota Statutes currently in force require certification of the proposed tax levy to the Dakota County Auditor on or before September 15,2009; and WHEREAS, the City Council of the City of Farmington, Minnesota, is in receipt of the proposed 2010 revenue and expenditure budget; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the following sums of money by levied in 2009, collectible in 2010, upon the taxable property in said City of Farmington for the following purposes: General Fund Special Levy (recover MVHC) Debt Service (see attached schedule) Fire Levy Gross Levy Less: Fiscal Disparities Net Levy $7,149,060 350,000 2,092,288 195,584 9,787,532 (1,304,003) $8,483,529 This resolution adopted by recorded vote of the Farmington City Council in open session on the 8th day of September 2009. Mayor City Administrator 21-5 2010 BUDGET Summary of Debt Service Levy to be Attached and Become part of Resolution Number -09 Wastewater Treatment bonds of 1995 Public Project Revenue Bonds of2001A Improvement Bonds of2003A Improvement Bonds of2005B Capital Improvement Plan Bonds 2005C Improvement Bonds of2006A Capital Improvement Plan Bonds 2007 A Public Safety Revenue Bonds 2007 Certificates of Indebtedness 2005D $60,000 400,000 249,918 200,000 144,120 77,200 733,700 59,450 167,900 $2,092,288 Total 21-6 /3CL 9/112009 2009 City Council Workshops 6:30 p.m. Workshop Date Topic January 12 Council Orientation February 9 Strategic Planning March 9 - 2009 Budget Options - 2009 Fee Schedule - Permits Subdivisions/Developments - Bonestroo Contract April 8 Transportation Workshop with County and School District April 13 Parks and Recreation Commission May 11 Design Standards with Planning Commission, Heritage Preservation Commission, Parks and Recreation Commission June 8 2010 Budget Strategy July 13 July 22 Strategic Planning 2:00 - 8:00 p.m. August 5 Strategic Planning 5:00 - 8:00 p.m. August 10- 6:00 Park Tour August 26 - 5:00 Budget Workshop September 14 Peter out of town - ICMA Conference October 12 November 9 December 14 CMuller/Council/Council Workshops 09 22-1 [LJ" Vl MO,.....V...... ..............r-'U't) >- co u.. 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Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees.