Loading...
HomeMy WebLinkAbout01.20.87 Council Minutes MINUTES COUNCIL MEETING REGULAR JANUARY 20, 1987 1. Mayor Akin called the meeting to order at 7:00 P.M. Members Present: Akin, Mayer, Sprute, Uhl. Members Absent: Kelly. Also Present: Administrator Thompson, Attorney Grannis. 2. Motion by changes: a. b. Sprute, second by Mayer to approve the agenda with the following Remove item lId - FLow Monitors - from the agenda. Remove item lIb - Street Sign Replacement - and item Squad Donation - from the consent agenda for general c. Consider a capital outlay request for dumpsters. APIF, motion carried. 11c - Rescue discussion. 3. Motion by Mayer, second by Uhl to approve the minutes of the January 5, 1987 regular meeting with the following amendment: a. Item #10(1) - Motion by Akin, second by Kelly Mayer to appoint Councilmember Kelly as Acting Mayor during 1987. APfF, Voting for: Akin, Mayer, Sprute, Uhl. Against: None. Abstaining: Kelly. Motion carried. APIF, motion carried. 4. Motion by Mayer, second by Sprute to set a public hearing for February 2, 1987 at 7:15 P.M. to consider the preliminary plat of the Akin Road elementary school site. APIF, motion carried. 5. Representatives of the Vermillion River Watershed Board updated the Council on the status of the Vermillion River Watershed Plan. Questions were raised regarding the Lake Marion overflow, river channel modifications, ground water problems and reducing total runoff. No action was taken. 6. Administrator Thompson presented an offer by John Manke to purchase the old treatment plant site. Motion by Akin, second by Sprute to turn down the offer at this time. APIF, motion carried. 7. Park and Recreation Director Jim Bell presented a proposal to improve the southwest portion of the Senior Center and a request by the Senior Advisory Council to increase the City's allocation to the project. Motion by Akin, second by Uhl to approve the plan as submitted. Voting for: Akin, Mayer, Uhl. Voting against: Sprute. Motion carried. Councilmember Sprute clarified his vote stating that he was for the concept, but against the proposed cove in the south wall. 8. Motion by Akin, second by Sprute to deny any additional funds for the Senior Center project. APIF, motion carried. 9. The Council next reviewed the Administrator's explanation relating to 1987 Sewer and Water Fees and Equipment Rental Rates. Motion by Mayer, second by Akin to adopt Resolution No. R3-87 amending Resolution No. R2-87 relating to 1987 Fees and Charges per recommendation of the Administrator. APIF, motion carried. 10. Engineer Glenn Cook presented a proposed assignment of contract and Change Order #1 for the Rambling River Trail project. Attorney Grannis stated that the original contractor, Asphalt Contracting, Inc., had declared bankruptcy, and its parent company, Bituminous Roadways, Inc., was requesting that it be assigned the contract. Concern was expressed regarding the impact on the LAWCON Grant and responsibility of work completed. Park and Recreation Director Jim Bell stated that he did not feel the assignment would affect the grant. Attorney Grannis stated that the bonding company for Asphalt Contracting would have to guarantee work completed before assignment. Concern was expressed regarding potential erosion. Mr. Cook stated that erosion may be a problem this spring, but should not be in the future. Motion by Akin, second by Uhl that the City consent to the assignment of contract from Asphalt Contracting, Inc. to Bituminous Roadway, Inc. and authorize execution of the assignment thereof. APIF, motion carried. 11. Motion by Uhl, second by Mayer to approve Change Order #1 for the Rambling River Trail project subject to the execution of assignment by Asphalt Con- tracting, Inc and execution of assignment by Bituminous Roadways, Inc and execution of consent by Surety (United Pacific Insurance Company). APIF, motion carried. 12. The Council next considered the 1986/87 Police Officer's Contract arbitration award. Motion by Akin, second by Mayer to accept the arbitration award. APIF, motion carried. 13. Motion by Akin, second by Sprute to authorize staff to draft a new contract incorporating the arbitrator's award, to execute said contract, and not to disburse any funds until said contract has been property executed. APIF, motion carried. 14. The Council directed the Police Chief to prepare a budget adjustment relating to the arbitration award. 15. The Council next considered the following bids for the Fire/Rescue Unit: Company Name Custom Fire Apparatus, Inc./Gen. Safety Equip. Fire Safety Products/Marion Body Works, Inc. Total Gross Price $ 97,495.00 107,838.00 Administrator Thompson stated that Department Heads were concerned about losing money from their capital outlay budgets to cover future payments on the unit. Administrator Thompson stated that, if the unit is approved, the Council acknowledge that taxes will probably have to be increased. Mayor Akin expressed concern regarding the impact on future capital outlay budgets, and noted that the purchase would make the 1988 Budget preparation very difficult. Mayor Akin added that he felt the unit should have been scaled down. Councilmember Sprute indicated that the unit was needed and that it would be worth a 1 mill increase in taxes. Councilmember Sprute also commended the work done by the Committee. Councilmembers Mayer and Uhl indicated that the unit was needed now and that the price would not get any cheaper. Mayor Akin suggested that, if the unit is purchased, the City approach charitable gambling and other City organizations for donations and that the Council use a portion of the Liquor Store profits to repay the debt. Motion by Sprute, second by Mayer to adopt Resolution No. R4-87 accepting the low bid of Custom Fire Apparatus, Inc. Voting for: Sprute, Mayer, Uhl. Voting against: Akin. Motion carried. 16. Motion by Akin, second by Uhl to adopt Resolution No. R5-87 accepting the donation of $518.00 from the Aid Association for Lutherans for rescue equipment. APIF, motion carried. 17. Motion by Sprute, second by Uhl to appoint Bev Gnos as full time Senior Center Coordinator retroactive to January 1, 1987. APIF, motion carried. 18. Motion by Mayer, second by Sprute to authorize the advertisement for a part time secretary for administration. Voting for: Mayer, Sprute, Uhl. Against: Akin. APIF, motion carried. 19. The Council next considered a reduction in assessed valuation for Townsedge Shopping Center. Administrator Thompson recommended against the reduction because of lack of documentation and the impact on the 1986/87 Budgets. Motion by Akin, second by Sprute to deny the request. APIF, motion carried. 20. The Council made the following appointments: a. Motion by Akin, second by Sprute to appoint Robert Juenemann to the Water Board. APIF, motion carried. b. Motion by Sprute, second by Uhl to appoint Dr. James Harms to the HRA. APIF, motion carried. c. Motion by Mayer, second by Akin to appoint Charles G. Skare to the Park and Recreation Advisory Commission and Human Rights Commission. APIF, motion carried. d. Motion by Akin, second by Uhl to reappoint the remaining incum- bents and to acknowledge that a seat remains open on the Park and Recreation Advisory Commission. APIF, motion carried. 21. The Council directed the Administration to further define the 1987 Goals and Priorities and resubmit them at the next regular meeting. 22. Motion by Akin, second by Uhl to amend the vacation schedule for non union employees by allowing four weeks after fifteen years of service and eliminate the twenty year step. APIF, motion carried. 23. It was the consensus of the Council to ratify the information policy as presented. 24. Motion by Sprute, second by Mayer to approve the consent agenda as follows: a. Set the Annual Board of Equalization meeting for May 18, 1987 at 7:00 P.M. b. Approve payment of the bills as submitted. APIF, motion carried. 25. Motion by Akin, second by Sprute to approve the capital outlay request to purchase dumpsters. APIF, motion carried. 26. Administrator Thompson clarified that the street sign replacement program was prepared not as a blanket replacement of existing signs, but as an acknowledgement in the Budget that signs would need to be replaced annually. Motion by Sprute, second by Uhl to approve the budget adjustment relating to sign replacement as submitted. APIF, motion carried. 27. Motion by Sprute, second by Uhl to adjourn at 10:30 P.M. motion carried. Respectfully submitted, Larry hompson City Administrator Approved LT/mh ~/a/ 01 { APIF,