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HomeMy WebLinkAbout04.06.87 Council Minutes MINUTES COUNCIL MEETING REGULAR APRIL 6, 1987 1. Acting Mayor Kelly called the meeting to order at 7:00 P.M. Members Present: Kelly, Mayer, Sprute, Uhl. Members Absent: Akin. Also Present: Administrator Thompson, Attorney Grannis. 2. Motion by Mayer, second by Uhl to approve the agenda with the following changes: a. Delete item 9a - City Hall Furnace b. Consider sale of the Fire Department Hose Dryer c. Consider a resolution opposing the wine in grocery d. Remove item 11c - Purchase of a squad car from the consent agenda for general discussion. motion carried. bill APIF, 3. It was the consensus of the Council to approve the minutes of the March 16, 1987 regular meeting. 4. Motion by Uhl, second by Mayer to set a public hearing for April 20, 1987 at 7:15 P.M. to consider the rezoning of Lots 4 thru 16, Block 3, Fair Hills Addition from R-3 High Density Residential to R-1 Low Density Residential. APIF, motion carried. 5. Motion by Kelly, second by Uhl to set a public hearing for April 20, 1987 at 7:15 P.M. to consider the preliminary plat of Fair Hills 4th Addition. APIF, motion carried. 6. City Engineer Tom Kaldunski presented the proposed 1987 Seal Coating Project. Councilmember Mayer asked if Walnut Street between 2nd and 3rd Streets was going to be seal coated. Mr. Kaldunski indicated that the street had to be repaired before seal coating and would probably be sealcoated in 1988. It was noted that the Whispering River project street repairs would need to be completed before Division and Spruce Streets are seal coated. Motion by Mayer, second by Uhl to adopt Resolution No. R15-87 ordering the Advertisement for Bids for the 1987 Seal Coating project. APIF, motion carried. 7. Acting Mayor Kelly opened a public hearing at 7:15 P.M. to consider the comprehensive amendment to the Subdivision Ordinance. Administrator Thompson gave a summary of the ordinance and noted the major changes from the existing ordinance. Mr. Thompson also noted several housekeeping changes. Mr. Thompson recommended that discussion be held on the ordinance and that the hearing be continued until the next regular meeting to consider the proposed changes: The following testimony was heard: Councilmember Mayer: Why is the Planning Commission to hold the public hearings? Planner Tooker: To get public input early in the process. Councilmember Mayer: Are there potential problems with approving the preliminary and final plats together? Planner Tooker: We do it right now. The Surveyor's Certificate should ensure that the final plat is identical to the preliminary. Adm. Thompson: It should be noted that once the preliminary plat has been approved, the layout of the final plat is also approved in fact. Councilmember Sprute: We had problems with Whispering River final plat not corresponding to the preliminary plat. Adm. Thompson: There was no surveyor's certificate issued with the plat so it was returned to the Council for its consideration. Councilmember Mayer: The Park and Recreation Advisory Committee only recommends to the Planning Commission? Planner Tooker: That recommendation will be forwarded to the Council. Councilmember Mayer: Is 4" of topsoil adequate? Engineer Kaldunski: It should be, but the language should be modified to state "in place". Councilmember Sprute: I am concerned with the Planning Commission conducting the public hearings. I don't want the Council to become a "rubber stamp" board. Why did you choose notification of people within 350'. Planner Tooker: We had received criticism from people who were not directly notified of a plat. Also, 350' seemed to be the norm. Attorney Grannis: The City is required to give notification to property owners within 350' of a zoning change. It's good to remain consistent. Councilmember Sprute: Why did you change the dea~ine for submitting the final plat from 90 to 100 days? Planner Tooker: Based on meeting schedules, 100 days allowed more flexibility. Councilmember Sprute: Why was the recording deadline moved from 60 to 100 days? Planner Tooker: No reason other than consistency. Councilmember Sprute: Did the Park and Recreation Advisory Committee review the parkland dedication schedule? Recreation Director Bell: It was their recommendation. Councilmember Sprute: I am in favor of dedication from commercial property, but why is it only at 5%? Rec Director Bell: It seemed to be the average requirement of surveyed cities. Councilmember Sprute: I like the tree requirement. Should the City specify the method of planting and a guarantee? Planner Tooker: The method of planting is largely determined by the season. I don't think a nursery will give more than a 1 year guarantee. Considerable discussion followed regarding the 350' notification requirement. The hearing was continued until April 20, 1987 at 7:30 P.M. 8. The Council next considered a recommendation to appoint Dan Thielbar as a full time employee. Discussion followed regarding Mr. Thielbar's accident last December. Motion by Uhl, second by Kelly to appoint Dan Thielbar to the Park Laborer position with a nine month probationary period. APIF, motion carried. 9. Motion by Mayer, second by Kelly to adopt Resolution No. R16-87 authorizing the application for a LAWCON Grant to fund the Farmington Preserve Project. APIF, motion carried. 10. The Council next considered a capital outlay request for various purchases from the VFW/Eagles Club donations. Fire Chief Ken Kuchera requested that an additional $230 be allocated for a high pressure hose for the Hurst Tool. Motion by Uhl, second by Kelly to approve the Capital Outlay request as submitted with the addition of $230 for a high pressure hose. APIF, motion carried. 11. The Council directed the Administrator to contact the school district to clarify the appointment to the Community Education Committee. 12. Motion by Mayer, second by Uhl to appoint Administrator Thompson as the City's alternate to the ALF Board. APIF, motion carried. 13. Motion by Kelly, second by Sprute to authorize the advertisement and sale of the Fire Department hose dryer at a price not below $1,000. APIF, motion carried. 14. Motion by Mayer, second by Kelly to approve the consent agenda as follows: a. Approve a request to attend school - Police Department. b. Approve a budget adjustment - Park erosion. c. Approve payment of the bills as submitted. APIF, motion carried. 15. The Council next considered the purchase of a squad car. Councilmember Sprute asked which car would be retired and if the City would be purchasing a squad in 1988. Chief Whittingham stated that the 1984 model would be retired and that a squad would not be in the 1988 Budget. Chief Whittingham noted that the squad would be equipped the same as the 1984, 1985 and 1986 models. Motion by Uhl, second by Mayer to approve the purchase of a squad car from Haugen/Brown Ford for $12,490. APIF, motion carried. 16. City Engineer Kaldunski submitted the following bids on the skid loader. FIRM BID Carlson Tractor and Equipment Co. Long Lake Ford $24,567.00 25,101.00 Mr. Kaldunski indicated that the apparent low bid of Carlson Tractor had fallen within estimates and recommended that the sale be awarded to Carlson Tractor. Mr. Thompson recommended that the budget be amended as follows: LINE ITEM CHANGE Engineering - Full Time Salaries Engineering - Benefits Streets - Full Time Salaries Streets - Park Time Salaries Streets - Benefits Sewers - Full Time Salaries Sewers - Benefits Capital Outlay - Capital Outlay - Capital Outlay - Capital Outlay - [2,080.00] [ 499.00] . [14,560.00] 4,390.00 [2,441. 00] [4,160.00] [1,040.00] Parks - Posthole Digger[ 450.00] Streets - 3 pt. Mower [2,200.00] Fund Balance [1,527.00] Streets - Skid Loader 24,567.00 TOTAL -0- Motion by Uhl, second by Kelly to adopt Resolution No. R17-87 awarding the bid to Carlson Tractor and Equipment for $24.567.00 and approving the afore- mentioned budget adjustment. APIF, motion carried. 17. Motion by Sprute, second by Uhl to approve a request to attend school for the Building Inspector. APIF, motion carried. 18. Motion by Mayer, second by Sprute to adopt Resolution No. R18-87 approving the proposed amended platting agreement for the Akin Road Elementary School site with the change that it be put in recordable form and that language be added relating to the City's right to require that a fence be installed. APIF. motion carried. 19. The Council next considered a staff recommendation to approve an agreement for a special census. Mr. Thompson indicated that if the census indicated that Farmington's population exceeded 5,000, the City would be eligible for State Aid funds. Mr. Thompson gave an overview of the State Aid program. Mr. Thompson indicated that the risk to the City would be spending $10.250 for the census and either the information arriving too late for 1988 certification or Farmington's population falling below 5,000. Motion by Kelly. second by Sprute to adopt Resolution No. R19-87 approving an agreement to have a special census completed for $10,250 and to transfer $3,250 from the contingency fund to the Special Census line item. APIF, motion carried. 20. Motion by Sprute, second by Mayer to adopt Resolution No. R20-87 opposing the Wine in Grocery Bill. APIF, motion carried. 21. Motion by Sprute, second by Mayer to adjourn at 9:25 P.M. APIF. motion carried. Respectfully submitted, ~~ City Administrator Approved 4/~~1