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HomeMy WebLinkAbout08.03.87 Council Minutes MINUTES COUNCIL MEETING REGULAR AUGUST 3, 1987 1. Acting Mayor Kelly called the meeting to order at 7:00 P.M. Members Present: Kelly, Mayer, Sprute, Uhl. Members Absent: Akin. Also Present: Administrator Thompson, Attorney Grannis. 2. Motion changes: a. b. by Sprute, second by Mayer to approve the agenda with the following Remove item 5c - Set American Legion Liquor Licenses hearing. Set hearing to consider vacation of Eureka Court in Fair Hills Addition. c. Remove item 11a - Part Time Police Department Mechanic - from the consent agenda for general discussion. d. Remove item lIb - Capital Outlay Request for Arena - from consent agenda for general discussion. motion carried. APIF, 3. Motion by Uhl, second by Mayer to approve the minutes of the July 20, 1987 regular meeting with the following addition: 10. Motion by Kelly, second by Mayer to adopt Resolution No. R52-87 setting the fees for false alarms at $75 for residential and $150 for commercial after 3 false alarms in one calendar year. APIF, motion carried. APIF, motion carried. 4. Motion by Sprute, second by Mayer to set a public hearing to consider various amendments to the Zoning Ordinance for August 17, 1987 at 7:15 P.M. APIF, motion carried. 5. Motion by Kelly, second by Sprute to set a public hearing for August 17, 1987 at 7:30 P.M. to consider an amendment to the Comprehensive Plan relating to moving the 190th Street collector to 195th Street. APIF, motion carried. 6. Motion by Mayer, second by Sprute to set a public hearing for August 17, 1987 at 7:15 P.M. to consider the Liquor License application of Larry L. Mann for Farmington Lanes. APIF, motion carried. 7. Motion by Kelly, second by Uhl proclaiming October 4-10 as Fire Prevention Week. APIF, motion carried. 8. Jerry Shannon from Springsted, Inc. was present to discuss the sale of the 1987A $1,700,000 G.O. Improvement Bonds. Mr. Shannon gave a brief overview of the sale, explaining that the assessments should be certified for taxes payable 1988. Mr. Shannon stated that the City should retain its Baal rating and that the Omnibus Tax bill would not affect the City. Mr. Shannon added that the interest from any unspent funds should offset the capitalized interest on the bonds. Motion by Mayer, second by Uhl to adopt Resolution No. R53-87 setting the sale of 1987A $1,700,000 G.O. Improvement Bonds for September 8, 1987 at 7:00 P.M. APIF, motion carried. 9. Motion by Kelly, second by Sprute to set a public hearing for September 8, 1987 at 7:45 P.M. to consider deleting Title 2-4 of the City Code relating to the Zoning Board of Adjustment. APIF, motion carried. 10. The Council next considered the bids for Project 86-9 - Sanitary Sewer Lateral in Section 24: FIRM J.P. Norex S.J. Louis Construction Barbarosa & Sons Excavating Albrecht Excavating Austin P. Keller Construction Arcon Construction S.M. Hentges & Sons BID $ 187,479.38 212,150.00 228,954.00 252,827.50 254,852.50 269,852.33 417,997.40 Engineer Kaldunski recommended that the bid be awarded to the apparent low bidder J.P. Norex. Motion by Kelly, second by Uhl to adopt Resolution No. R54-87 awarding the contract to J.P. Norex for $187,479.38 contingent upon the City acquiring the necessary easements. APIF, motion carried. 11. Consulting Engineer Glenn Cook presented the following bids for projects 87-13 thru 87-15 - Dakota County Estates 2nd, Phase II and Dakota County Estates 4th Utilities: FIRM Arcon Construction J.P. Norex, Inc. Terra Builders, Inc. Widmer, Inc. Barbarosa and Sons, Inc. S.M. Hentges and Sons S.J. Louis Construction Kenko, Inc. Austin P. Keller N.H. Snider Construction BID $ 509,862.32 560,525.34 593,830.00 595,044.40 626,439.00 628,595.00 630,544.50 641,181.80 699,764.00 782,466.00 Mr. Cook recommended that the contract be awarded to the apparent low bidder Arcon Construction. Motion by Mayer, second by Sprute to adopt Resolution No. R55-87 awarding the contract for Projects 87-13 thru 87-15 to Arcon Construction for $509,862.32. APIF, motion carried. 12. Administrator Thompson presented an overview of the 1987 Street Improvement project addressing the 4th Street truck route, assessment policy, and storm sewer system. Mr. Thompson recommended that, because of the time required to resolve the storm sewer issue, 4th Street be removed from the project until the 1988 construction season. Councilmember Sprute stated that because the storm water drainage affected Walnut Street, it should also be delayed. Council member Mayer asked if it would affect the bond sale. Finance Director Henneke stated that the City had 3 years to spend 85% of the bond proceeds. Motion by Sprute, second by Uhl to delay the improvement of Fourth Street and Walnut Street until the 1988 construction season. APIF, motion carried. 13. Motion by Kelly, second by Mayer to adopt the 1988 Budget Calendar and guidelines as submitted. APIF, motion carried. Council Minutes - 8/3/87 14. The Council next considered the part time mechanic for the Police Department. Councilmember Mayer asked where the person would work, what types of repairs would be made and whose tools would be used. Police Chief Whittingham stated that the person would work in the old fire hall, would perform routine and preventative maintenance, and would use his own tools. Council member Mayer asked if the City's insurance would cover the employee. Administrator Thompson stated that he believed it did. Councilmember Sprute stated that he opposed the proposal because he did not believe there was adequate space and he wasn't convinced the City would save any money. Mr. Whittingham stated that the City could pay a garage $35/hour or a part time mechanic $7.50/hour plus savings on parts. Acting Mayor Kelly noted that the proposal was similar to a request by the Fire Department. Motion by Kelly, second by Uhl to approve the position on a trial basis until December 31, 1987. Voting for: Kelly, Uhl, Mayer. Voting Against: Sprute. Motion carried. 15. The Council next considered a capital outlay request for the Arena to purchase two vacuums. Councilmember Sprute asked if the battery powered unit would be adequate. Administrator Thompson stated that the gas powered unit was getting old and staff was extremely concerned of liabilities due to carbon monoxide and nitrous oxide. Councilmember Sprute asked why the bleachers were being taken out of the budget. Mr. Thompson stated that the potential liability of the gas powered unit changed the priorities. Motion by Kelly, second by Uhl to approve the capital outlay request for the vacuums at $2,563.00. Voting for: Kelly, Uhl, Mayer. Against: Sprute. Motion carried. 16. Motion by Sprute, second by Mayer to approve the consent agenda as follows: a. Approve payment of the bills as submitted. APIF, motion carried. 17. Administrator Thompson stated that the developers of Akin Park Estates wished to deposit approximately 30,000 square yards of excess fill from the development on the property directly east of the plat. Mr. Thompson stated that the Council had considered an similar request last September and had interpreted the grading work to be in conjunction with the plat. Attorney Grannis stated the City's potential liability could be if the fill was unsightly or weedy. Motion by Kelly, second by Uhl to approve the deposit of 30,000 square yards of excess fill from Akin Park Estates on the property east of Akin Park Estates contingent upon all owners of the property granting approval, and approval of the stockpiling by the City Engineer. APIF, motion carried. 18. City Engineer Glenn Cook presented the plans and specifications for Project 86-16 - Dakota County Estates Second, Phase II and Dakota County Estates 4th Street Improvements. Motion by Uhl, second by Mayer to adopt Resolution No. R56-87 approving the plans and specifications for Project 87-16 and ordering the advertisement of bids to be opened August 28, 1987 at 2:00 P.M. at City Hall. APIF, motion carried. 19. The Council next considered a proposal by the Administrator for rotating the Council vote. Motion by Mayer, second by Sprute to amend the Council By-Laws relating to roll call rotation per the recommendation of the City Administrator. APIF, motion carried. 20. Administrator Thompson stated that it was proposed to stub in sewer services into the unplatted lots along 193rd Street. It was also proposed not to assess the services but to charge a hook up fee when connecting to the system. Motion by Sprute, second by Uhl to approve a memorandum of understanding and intent relating to property access for sanitary sewer services with Jerome Stoffel, which would allow access to his property for installation of sewer services, and deferring payment for the services until sewer permits are issued. APIF, motion carried. 21. Motion by Kelly, second by Sprute to set a public hearing for September 8, 1987 at 7:15 P.M. to consider the street vacation of Eureka Court, Fair Hills Addition. APIF, motion carried. 22. Motion by Sprute, second by Uhl to adjourn at 9:40 P.M. APIF, motion carried. Respectfully submitted, Larry hompson City Administrator Approved ~ LT/mh