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HomeMy WebLinkAbout09.21.87 Council Minutes MINUTES COUNCIL MEETING REGULAR SEPTEMBER 21, 1987 1. Mayor Akin called the meeting to order at 7:00 P.M. Members Present: Akin, Kelly, Mayer, Sprute, Uhl. Members Absent: None. Also Present: Administrator Thompson, Attorney Grannis. 2. Motion by Sprute, second by Kelly to approve the agenda with the following changes: a. Remove item 3b - September 15, 1987 minutes. b. Remove item 8c - Comp time for police officers. c. Remove item 11f - Final pay estimate for Project 87-11. d. Remove item lIb - Final pay estimate for Project 86-9 from the Consent Agenda for discussion. APIF, motion carried. 3. It was the consensus of the Council to approve the minutes of the September 8, 1987 regular meeting. 4. The Council considered two proposed assessment rolls for Project 86-9 (Section 24 Sanitary Sewer). Administrator Thompson explained that Option A took lateral benefits into consideration, and Option B calculated the benefit strictly on a per acre basis. Attorney Grannis recommended that, if the Council did not select an option at this time, to take the highest assessment figures from each roll, because the assessments could be reduced at the hearing, but not increased. Motion by Kelly, second by Uhl to adopt Resolution No. R65-87 accepting the proposed assessment roll using the highest assessment figures from Option A and B and calling for a public hearing for Project 86-9 on October 8, 1987 at 7:30 P.M.. APIF, motion carried. 5. Administrator Thompson presented a proposed assessment roll for Project 87-13 thru 87-16 (Dakota County Estates 2nd - Phase II and Dakota County Estates 4th). Administrator Thompson stated that the total project costs would be assessed on a per lot basis, excluding outlots. Motion by Akin, second by Mayer to adopt Resolution No. R66-87 accepting the proposed assessment roll for Projects 87-13 thru 87-16 and calling for a public hearing on October 8, 1987 at 7:00 P.M.. APIF, motion carried. 6. Mayor Akin opened a public hearing at 7:15 P.M. to consider the Club License and Special Sunday On-Sale Liquor License for the Eagles Club dba 313 3rd Street. Police Chief Whittingham indicated that the investigation did not turn up anything which would prevent the issuance of the licenses. Dave Erickson stated that the Eagles Club presently operates out of the bowling alley, and is shifting its location to the old Legion Club building which requires them to have a license. Council member Mayer asked if the Eagles Club met the 3 year charter requirement. Mr. Erickson replied that they did. Mayor Akin and Council member Sprute suggested that the license be pro rated because only 3 months remain in the year. Mayor Akin closed the hearing. 7. Motion by Akin, second by Kelly to approve the Club License and Special Sunday On Sale Liquor License application of the Eagles Club and to pro rate the fee for 6 months plus investigative fees. APIF, motion carried. 8. The Council next considered the erosion problem at the Fire Hall. Engineer Kaldunski stated that he had received the following quotes on correcting the problem: FIRM QUOTE $7,100.00 9,623.50 Northwest Asphalt Bituminous Roadways Administrator Thompson stated the project could be financed from unanticipated revenues from the payment in lieu of taxes from the Dakota County HRA. Discussion followed regarding potential damage to the property adjacent to the discharge pipe. Alternative solutions were also discussed. Staff was directed to discuss the matter with the adjacent property owner. Motion by Akin, second by Kelly to authorize an expenditure up to $10,000 for correction of the erosion problem at the Fire Hall. APIF, motion carried. 9. The Council next considered a request to clean and televise the south 2,900 feet of sewer trunk in Sewer District #1. City Engineer Kaldunski stated the pipe contained approximately 4-5" of debris. It was staff's suspicion that the debris was caused by backup from the old Apple Valley treatment plant. It was the con- sensus of the Council that if the damage was caused by MWCC, they should pay for the cleaning. Motion by Akin, second by Kelly to authorize the cleaning and tele- vising of the pipe at an estimated cost of $5,870 to be financed from sewer rehab funds. If it is determined that the damage was caused by MWCC, next year's pay- ment to MWCC should be reduced accordingly. APIF, motion carried. 10. The Council next considered a request by the Fire Department to install a light at the entrance to the Fire Hall on CSAH #31. City Engineer Kaldunski recommended that it was policy to only install lights at intersections. Therefore, the request should be considered as a "security light" and financed from the Fire Department's budget. Motion by Mayer, second by Akin to approve the request per recommendation of the City Engineer. APIF, motion carried. 11. The Council acknowledged receipt of the Administrator's evaluation forms, and concurred with the Administrator's recommendation for the evaluation process. 12. Motion by Kelly, second by Sprute to approve the consent agenda as follows: a. Approve a capital outlay request for groundwater monitoring wells - $1000 b. Approve a capital outlay request for EMS Equipment for the Fire Department - $2,158.00 (City's share is $920.30) c. Approve request for Payment No.1, Arcon Construction - Projects 87-13 thru 87-15 - $294,468.54. d. Approve a school and conference request - Finance. e. Approve payment of the bills as submitted. APIF, motion carried. 13. The Council next considered the final payment to J.P. Norex for Project 86-9 (Section 24 Sanitary Sewer). Mayor Akin expressed concern regarding a lack of retainage without knowing if there would be settling around the pipe. City Engineer Kaldunski stated that he could not justify retaining any amount without doing additional testing for compaction. Administrator Thompson noted that there was a one year warranty, but it would be easier for the City to correct any problems if additional funds were retained. Motion by Akin, second by Kelly to approve the final payment of $72,037.88 to J.P. Norex for Project 86-9. APIF, motion carried. Minutes - September 21, 1987 - Council 14. The Council next considered an op1n1on from Springsted, Inc. relating to the delay of Project 87-3 (First Street Improvement). It was noted that the delay would not affect the status of the $1,700,000 G.O. Bond Issue if the funds were spent within 3 years of the sale date. Motion by Kelly, second Sprute to adopt Resolution No. R67-87 rejecting the bid of Bituminous Roadways for Project 87-3 because it exceeded engineer's estimate. APIF, motion carried. 15. Motion by Mayer, second by Uhl to approve a school and conference request by the Fire Department. APIF, motion carried. 16. Motion by Akin, second by Kelly to approve Change Order #1 for Projects 87-13 thru 87-15 (Dakota County Estates 2nd Phase II and Dakota County Estates 4th Utilities) which changes the contract language to require discretionary rather than mandatory arbitration. APIF, motion carried. 16. The Council next considered the 1988 Operating Budget. Finance Director Henneke distributed information relating to the Fire Department's Capital Outlay requests. Administrator Thompson requested the Council give a general overview of the budget and set a special meeting to allow Department Heads to comment on their areas of the budget. Mayor Akin made the following comments: a. Consider charging the MWCC for overhead relating to collection of their bill. b. Consider upgrading the warning system. c. Setting aside a certain amount of funds for comparable worth adjustments. d. Noted the City had experienced unprecedented growth during the past four years and would have to budget accordingly. e. The 5 year capital improvement program should be reviewed carefully. f. Agrees with assessing sealcoating and should also include dustcoating. 7. Possibly pursue the contracting of the mowing of neighborhood parks. Councilmember Kelly agreed with assessing sealcoating and most of the proposed budget. Councilmember Mayer stated that with the cutbacks in LAWCON funding, the City should begin looking at alternative ways to finance major park improvements. Councilmember Sprute noted that the Administrator had kept the mill rate down, but did not agree with shifting costs from Ad Valorem to Assessments. Mayor Akin called for a special meeting on September 29, 1987 at 7:00 P.M. to discuss the budget, and that each Department Head will be given 20 minutes to explain their individual budgets. 17. Motion by Sprute, second by Kelly to adjourn at 9:40 P.M. APIF, motion carried. Respectfully submitted, Approved /6/~/t7