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HomeMy WebLinkAbout10.11.88 Special Council Minutes MINUTES COUNCIL MEETING SPECIAL OCTOBER 11, 1988 1. Mayor Kelly called the meeting to order at 7:00 P.M. Members Present: Donaldson, Galler, Kelly, Mayer, Sprute. Members Absent: None. Also Present: Administrator Thompson. 2. The purpose of the meeting was to discuss the 1989 Operating Budget. The Council considered the adjustments outlined in the memo from Finance Director Henneke dated October 11, 1988. Administrator Thompson clarified that he had added a part time plumbing inspector's position to help comply with the State Plumbing code and proposed the flail mower be purchased with a certificate of indebtedness. 3. Administrator Thompson explained that because State Law required a 4-1 vote to assess improvements that are not petitioned, and that the assessment of seal coating, sidewalks and dust coating appeared to only have the support of 3 Councilmembers, that those items be placed back in the budget. 4. The Council considered the proposal to eliminate Star Cities program. It was the consensus of the Council that it was a very worthwhile program and should be pursued. MOTION by Sprute, second by Donaldson to fund the Star Cities Program ($7,000). VOTING FOR: Mayer, Donaldson, Sprute, Galler. AGAINST: Kelly. Mayor Kelly clarified her vote stating that she was in favor of $5,000. MOTION CARRIED. 5. Administrator Thompson stated that the waste receptacles and planters had been eliminated from the budget because it was hoped they could be funded by a grant. If the City did not receive the grant, staff would probably request the funding from within the budget. 6. The Council next considered the funding of the Ultramap/CAD computer system. Administrator Thompson explained that while the budget indicated $17,000 in funding, only $12,000 came from the General Fund. It was the consensus of the Council that while it appeared to be a good system, it probably should be funded over two years. City Engineer Kaldunski stated that he could purchase the hardware and CAD system with the Enterprise funding and $6,000 from the General Fund. MOTION by Sprute, second by Kelly to reduce the Ultramap/CAD system funding in the General Fund by $6,000. APIF, MOTION CARRIED. 7. It was the consensus of the Council that the remalnlng adjustment be approved as recommended in the October 11, 1988 Finance Director's memo, with the exception of the part time plumbing inspector. Staff was directed to approach the Water Board for assisting in funding the position. 8. Councilmember Galler stated that he would like to see more funding for seal coating, but did not know where he could make the cuts to fund it. Councilmember Galler suggested the Council consider charging for fire calls. Council member Donaldson requested a clarification for the increase in the Planner's position. Administrator Thompson stated that it was to update the Comprehensive Plan. Councilmember Donaldson noted that it appeared the CIP changed from year to year and that the Council should remain consistent in the CIP funding. Minutes - Council - 10-11-88 9. Councilmember Sprute stated that he felt shade tree removal was not adequate. City Engineer Kaldunski stated that it may not be enough, but cuts would have to be made elsewhere if additional funding was added. It was the consensus of the Council to leave shade tree removal unchanged with Councilmembers Sprute and Mayer dissenting. 10. Councilmember Sprute stated that the space needs study should be included in the General Services and Parks and Recreation budgets. Administrator Thompson stated he would be requesting the funding from this year's contingency and that the study affected more than just General Services and Parks and Recreation. 11. Councilmember Sprute suggested a line item be added for Southeast Farmington Stormwater improvements. Administrator Thompson stated that he was unaware of any action being proposed by the Vermillion River Watershed Board that would require City funding, but if it did occur, the City would set up a special project fund and charge back the costs to the project if ordered, or fund it through future General Fund budgets if not ordered. It was the consensus of the Council that a line item for Southeast Stormwater Management not be added with Council- member Sprute and Mayer dissenting. 12. Councilmember Sprute asked if Schools and Conferences were going to be funded in Solid Waste. Administrator Thompson stated that the proposed budget only indicated a "status quo" in operation and should only be used for comparison purposes. Mr. Thompson stated that a second budget would be proposed incorporating Recycling and Co-Composting operations. Administrator Thompson added that since any expenditures in Solid Waste would be funded through service fees, it would not affect the General Fund. 13. Councilmember Sprute stated that Planning Commission salaries had not been included in the budget. Administrator Thompson stated that it was an oversight and would be included. 14. A lengthy discussion followed regarding the It was suggested that the City require a fee for unless the Center received 100% of the proceeds. donations would need to increase. funding of the Senior Center. using the hall for fundraisers It was the consensus that 15. Councilmember Mayer spoke in favor of hiring an additional police officer and secretary. Councilmember Mayer asked if another man was necessary on the garbage truck if the technology was going to change. City Engineer Kaldunski stated that the positions would be addressed when the total Solid Waste Budget was submitted. Councilmember Mayer asked for an explanation of the Arena/Pool worker. Parks and Recreation Director Bell stated that it would be funded 70% from the Arena and 30% from the Pool. Councilmember Mayer asked if any funding was going to be provided for the Pine Knoll Park. Park and Recreation Director Bell stated that he was researching the Park Dedication Fund to see if adequate financing was available, but until a plan was approved, he didn't know what costs would be. Mr. Bell stated that it was his intention to grade and seed the park next year and that he probably had adequate funding for that. 16. MOTION by Kelly, second by Galler to approve the 7th Police Officer position. APIF, MOTION CARRIED. 17. MOTION by Kelly, second by Galler to approve the Administrative Secretary position. APIF, MOTION CARRIED. Minutes - Council - 10-11-88 18. MOTION by Kelly, second by Galler to approve the Arena/Pool position. VOTING FOR: Galler, Donaldson, Kelly. AGAINST: Mayer, Sprute. MOTION CARRIED. 19. Councilmember Galler asked if the $5,000 tanker restoration was necessary if a tanker was to be purchased. Fire Chief Kuchera stated that the Fire Department would use both tankers. 20. MOTION by Sprute, second by Mayer to adjourn at 10:30 P.M. APIF, MOTION CARRIED . Respectfully submitted, ~~~~, Larry Thomp~ City Administrator Approved t I - l- fg (