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HomeMy WebLinkAbout11.05.84 Council Minutes 23 MINUTES COUNCIL MEETING REGULAR NOVEMBER 5, 1934 1. Mayor Akin called the meeting to order at 7:00 P.M. Present: Akin, Kelly, Orr, Sprute. Absent: Cook. Also Present: Administrator Thompson, Attorney Gorgos. 2. Motion by Akin, second by Sprute to approve the agenda with the following chanqes: 1. Add discussion of sludge/ash candidate site B. 2. Add discussion of the Lake Marion Outlet Control. 3. Add approval of an election judge substitution to consent agenda. 4. Delete item 9b - Interim agreement for building inspection services with Cannon Falls. 5. Remove items 11c and I1h from the consent agenda and place on the regular agenda. APIF, motion carried. 3. It was the consensus of the City Council to approve the minutes of the October 15, 1984 regular Council meeting. 4. Motion by Orr, second by Kelly to adopt Resolution No. R68-84 opposing the diver- sion of Minnesota Department of Transportation funds from I35E and I494 construction, and to forward a copy of the resolution to the County Board. APIF, motion carried. 5. Motion by Akin, second by Orr to adopt Resolution No. R69-84 requesting a five year compliance audit of PERA, removal of the acting executive director and a review of the PERA Board election process. APIF, motion carried. 6. The City Council next considered an ordinance amending Title 1-10 of the Farmington City Code relating to the Mayor and Council salaries. Administrator Thompson explained that it was proposed in the 1985 Operating Budget to reduce the Mayor's salary from $260/month to $205/month and that could only be accomplished by ordinance adopted before the General Election. Discussion followed concerning whether or not Council expenses should also be placed within the ordinance. Motion by Orr, second by Kelly to adopt Ordinance No. 084-168 amending Title 1-10 of the Farmington City Code reducing the Mayor's salary from $260/month to $205/month as per the 1985 Operating Budget. Voting for: Orr, Kelly, Akin. Voting against: Sprute. Motion carried. 7. Administrator Thompson presented a brief update on the progress of the ambulance service agreement negotiations. Mr. Thompson stated that most of the language had been worked out but the method of cost allocations was yet to be agreed upon. No action was taken at this time. 8. The City Council next considered the proposed employment agreement between the City and the Administrator. Discussion followed concerning education reimbursements, the termination clause and severance pay. Motion by Akin, second by Orr to approve the employment agreement as submitted with the following changes: 1. The termination clause shall be amended to be consistent with the same termination benefits as other City employees. 2. The educational reimbursement clause should be clarified to not include reimbursements of education which does not directly benefit the City. APIF, motion carried. ~~ Minutes, Council, Regular, November 5, 1984 9. The City Council next considered staff recommendations regarding the sewer flows, charges and billings. It was acknowledged that the main reason for the increases was because of the increase in billing from the MWCC and that a portion of that billing was still in dispute. Discussion followed regarding whether or not the City should pay the disputeg portion of the bill to the MWCC. Concern was expressed regarding the proposed increase added on to the large increase approved last year. Councilrran Orr suggested that1:h~_Jees be__tll~re~s~9--, and the revenuesreceived from__thei ncrease be placed in a trust fund earmarked for sewer rehabilitation. Motion by Akin, second by__Orr to i ncrease ~L~gwer bi 11 s to $31. 50 per quarter per unit and that moni es received frQIl! the i 1J~}'_ease be placed in a fund earmarked for sewer improvements ,and that it be acknowledged that the increase was necessary because of increased bilrfngs by the MWCC. APIF, motion carried. 10. The City Council also considered staff proposal for changing the method of billing from metered to a system based upon the Metropolitan Council SAC manual. Discussion followed concerning the formula used by the SAC manual. It was the consensus of the City Council that the SAC manual be reviewed by individual Council members, and the matter be tabled until the first meeting in December. 11. Mayor Akin issued a proclamation proclaiming November 14, 1984 as Operating Room Nurses Day. 12. Motion by Akin, second by Sprute to approve the capital outlay request by the Park and Recreation Department to purchase an ice resurfacer. APIF, motion carried. 13. The City Council next considered a staff proposal to establish a First Responder Rescue Squad service within the City of Farmington. The Council reviewed the proposed policy, funding and comments regarding the matter. It was the consensus of the City Council that there was a need for such a service within the City and that it could be obtained at an affordable price. Discussion followed regardi'ng the townships being offered this service by the City in the same manner as fire protection service. It was the consensus of the City Council that the service be reviewed on an on-going basis, that its financial needs be monitored, and that it be given a priority ranking for use of 1985 contingency funds. Finance Director Wayne Henneke indicated that there were sufficient funds in the 1984 contingency fund for start up purposes. Motion by Akin, second by Sprute to begin first responder/rescue squad services effective December 1, 1984 to be operated under the supervision of the Fire Chief and Rescue Captain and coordinated through the City Administrator, and that a review of the operation be presented during the first regular meeting in March, 1985. It was further clarified that the service use the policies presented to the City Council with the amendment that two citizens be added to the review committee. APIF, motion carried. 14. Motion by Akin, second by Kelly to approve a budget amendment transferring $1,700 from contingency to the Fire Department to be used for start up expenditures for the first responder/rescue squad service. APIF, motion carried. 15. Motion by Akin, second by Sprute to approve the consent agenda as follows: 1. Approve setting a special meeting of the Council to sit as a Canvassing Board accepting the results of the General Election for November 7, 1984 at 7:00 P.M. 2. Approve an election judge substitution - Marcianne Rotty for Richard Anderson. 3. Approve the PERA Group Life Insurance program. 4. Approve capital outlay purchase request by the Street Department for a chassis lubrication pump. 5. Approve the capital outlay purchase request by the Police Department for four chairs. Minutes, Council, Regular, November 5,1984 25 6. Approve the list of bills. 7. Approve an election judge substitution - Robert Hanson for Earl Anderson. APIF, motion carried. 16. The City Council next considered an audit engagement letter submitted by Anfinson, Hendrickson and Associates. Mayor Akin stated that the present auditor had been with the City for number of years, and that he felt perhaps the Council should consider a change. Mayor Akin stated that the format of the financial statement could be changed so that it would be easier to understand. Mayor Akin added that he had discussed this matter with the Administrator and Finance Director, and that they were satisfied with the performance of the present auditing firm. Motion by Sprute, second by Kelly to accept the audit engagement letter submitted by Anfinson, Hendrickson and Associates. APIF, motion carried. 17. The City Council next considered a request by the Police Department to allow two reserve officers to attend a driving school. Mayor Akin asked if reserve officer's school was addressed within the budget, and if there were policies regarding the atten- dance of school by reserve officers. Police Chief Whittingham replied that there was. Motion by Akin, second by Kelly to approve the request by the Police Department. APIF, motion carried. 18. Motion by Kelly, second by Orr to adopt Resolution No. R70-84 approving the speci- fications and authorizing a call for bids for the purchase of a street sweeper. APIF, motion carried. 19. The City Council next considered a staff proposal for the rental of a garage for storage and maintenance space. It was the consensus of the City Council that the quoted lease price was too high and directed staff to negotiate the lease agreement and report back at the next regular Council meeting. 20. Administrator Thompson presented a brief update on the status of the sludge/ash candidate site B. Mr. Thompson stated that the appraisal had been completed, and that it was now being forwarded to Mr. Tschohl. Mr. Thompson stated that it was difficult to comment on the appraisal because he had not received a copy of it at this time. Mr. Thompson further stated that he was concerned that once again he had to be informed of this matter through a private party rather than by the Metropolitan Council. The City Council directed Mr. Thompson to discuss this matter with District 16 representative, Patrick Scully. 21. Administrator Thom~on informed the City Council that there would be a public hearing on the proposed Lake Marion Outlet Control on November 26, 1984 at Lakeville City Hall. Mr. Thompson stated that he had forwarded a report of the control outlet to the City Engineer for his review and comment. Mr. Thompson added that a copy had also been forwarded to the Vermillion River Watershed Board. No action was taken at this time. 22. Motion by Orr, second by Kelly to approve a request by Administration for the Mayor and Administrator to attend a seminar on dealing with metropolitan agencies on December 1, 1984. APIF, motion carried. 23. Motion by Sprute, second I Resp ctfu~itted, r m~ Adm strator by Akin to adjourn at 9:30 P.M. APIF, motion carried. *~ 'f?,' - / 1/ / q//81 t'((u!!U-duh J , '/19/ ff '-f J~ MCL(J 'l~ \ Approved