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HomeMy WebLinkAbout04.14.85 Council Minutes 273 MINUTES COUNCIL MEETING REGULAR APRIL 15, 1985 1. Mayor Akin opened the meeting at 7:00 P.M. Members Present: Akin, Kelly, Mayer, Orr, Sprute. Members Absent: None. Also Present: Administrator Thompson, Attorney Gorgos. 2. Motion by Sprute, second by Orr to approve the agenda with the following changes: l. 2. 3. APIF, motion carried. Discuss current legislation regarding Comparable Worth. Discuss the water problem in Henderson Addition. Discuss garbage pickup at Marigold Foods. 3. It was the consensus of the City Council to approve the minutes of the April 1, 1985 regular meeting. 4. Ken Dick was present to discuss the problems he has been having with his neighbor regarding a screening fence. Mr. Dick stated that he had contacted the owner on a number of occasions to repair the fence, but the owner has failed to do so. Staff was directed to review the Planning Minutes relating to the requirements of a fence, and to return to the Council with the information. 5. Bill Kaufman was present to discuss the water problems he has been having in Henderson Addition. Mr. Kaufman stated that he had constructed a drainage field behind his house to disperse the water from his basement, but his neighbor to the south was still running water down the street. Mr. Kaufman requested that the City enforce the ordinance relating to the discharge of water onto the public streets. Mayor Akin stated that, while the Council was sympathetic to the problems out in Henderson Addition, it was not possible at this time to enforce the ordinance because of the surcharging of the sanitary sewer system. Staff was directed to contact the various owners in the neighborhood and offer solutions to discharging of water onto the City streets. 6. Action was tabled on the General Services Superintendent position description until later in the meeting. 7. Commissioner Joe Harris was present to discuss the proposed County Landfill Abatement Guidelines. It was the City's concern that if the guidelines were adopted as proposed, the grant system would favor larger communities. It was the consensus of the City Council that the abatement assistance be returned to the communities on a per capita basis with certain guidelines for the spending of the money. Mr. Harris stated that he would express these concerns to the County Board. 8. Council next considered a request by Dakota County to classify and approve the sale of tax forfeited properties. Administrator Thompson explained that the Council could acquire the property by indicating that it would be used for a public use. The matter was referred to the Park and Recreation Commission for their recommendation, and action was tabled until May 25, 1985 during the regular meeting. 9. Motion by Sprute, second by Mayer to approve the Memorandum of Understanding and Intent relating to the personnel clause in the Economic Development Joint Powers Agreement. APIF, motion carried. 274 Council Minutes, April 15, 1985 10. Motion by Akin, second by Orr to approve the 1985 Operating Budget of the Economic Development Commission. APIF, motion carried. 11. Administrator Thompson presented two requests to enter into a joint powers agreement transferring the City's Industrial Development Bond entitlement allocation. Administrator Thompson recommended that the City Council refrain from transferring its allocation until later in the year. The City Council directed the Administrator to inform the cities that Farmington would not be willing to transfer its allocations at this time. 12. Fire Hall architect Tom Dunwell presented the bid tabulations on the Fire Hall. (A copy of the complete bid tabulations are on file.) Mr. Dunwell stated that he had compared the base bids with alternates and all combinations regarding sub- contractors bidding under the construction coordination, and it appeared that the bid by Maertens Brenny, with the recommended alternatives, was the low bidder. Councilman Orr asked if there were any legal problems with using alternates which moved the apparent low base bid, into second place. Attorney Gorgos stated that there was absolutely no problem with using alternates, as long as they were not used to mani- pulate the bids, and there was logic to their selection. Mr. Dunwell explained that it was the Fire Hall Committee's intent to have the most complete building, and five out of the seven alternates were related to the finishing of the interior. The other alternate was a sidewalk to the door used for access to the building and the architectural firm has gone almost exclusively with rubber roofs rather than the built up roof because of the 10 year warranty versus the three year warranty and potential traffic on the roof due to training exercises. Mr. Dunwell stated that the rubber roof was bid as an alternate because of the potential higher costs. Mr. Gorgos stated that based on those findings, it appeared that the selection of Maertens Brenny with the proposed alternates did comply with Minnesota Statutes. Administrator Thompson stated that based on the low bid, with the recommended alternates, the total project cost was estimated to be $499,246.00 which included a 10% contingency. Mr. Thompson stated that this figure could change if unforseen conditions occurred. Fire Hall Building Committee chairman, Tom Jensen stated that the committee concurred with the recommended alternates. Motion by Akin, second by Orr to adopt Resolution No. R23-85 accepting the following bid by Maerten Brenny: 1. Base Bid 2. Alt. CARP-3(Carpentry) 3. Alt. HVP-1(Heat,Vent,Plumb) 4. Alt. SP-1 (Sprinkler) 5. Alt. E-1 (Electrical) 6. Alt. R-1 (Rubber Roof) 7. Alt. C-1 (Sidewalk) $396,446 19,500 6,200 800 8,000 (1,500) 1,500 $430,946 APIF, motion carried. 13. Motion by Orr, second by Kelly authorizing and directing the Mayor to sign the appropriate contracts. APIF, motion carried. 14. Mr. Dunwell presented an amendment to the architects agreement which would remove the construction coordination clauses and insert a base fee of $7,500. Motion by Orr, second by Mayer to adopt Resolution No. R24-85 amending the architects contract. APIF, motion carried. Council Minutes - Regular - April 15, 1985 ')rn:; lJ. " <:., 15. The City Council next considered the transfer of the Senior Center. It was the consensus of the City Council that the transfer concur on Friday, April 26, 1985 at 4:00 P.M. Motion by Akin, second by Orr that the City will issue a check for the cash on hand and will pay the balance of the $70,000 when the United Way payments are received. APIF, motion carried. 16. Motion by Sprute, second by Mayer to approve the consent agenda as follows: 1. Approve the Capital Outlay request by Park and Recreation for an auto vacuum for the pool. Approve the budget adjustment for the General Services Department for the purchase of garage doors. Adopt Resolution No. R25-85 issuing a 1985 Equipment Certificate. Approve the budget adjustment for the Park and Recreation Department transferring the doors and railings from Capital Outlay to Repairs and Maintenance. Approve the bills as submitted. 2. 3. 4. 5. APIF, motion carried. 17. Park and Recreation Director Jim Bell presented the Farmington Preserve study which was conducted by the University of Minnesota. The study outlined the trail system from the southern part of Farmington to the north. The Council commended the students on the fine work they had done. Motion by Akin, second by Sprute to direct staff to submit a preliminary grant for the acquisition of certain properties within the Farmington Reserve study. APIF, motion carried. 18. It was acknowledged that the joint meeting called by the Soil and Water Conservation District to discuss the Branch 3 of the Vermillion River fell on the same evening as Bill Hince's retirement party and therefore, no one from the City would be able to attend. The Administrator was directed to try to reschedule the meeting. If this was not possible, he should submit the City's comments in writing. 19. Motion by Akin, second by Sprute to grant Jerry Bauer a one year extension on his vacation as per the Administrator's memo. APIF, motion carried. 20. Motion by Kelly, second by Orr to install a fence around the fire hall site at an estimated cost of $500 - $600 provided that the adjacent owner agreed to pay for one half of the material cost, and a check for that amount is received before the fence is installed. Voting for: Akin, Kelly, Mayer, Orr. Voting against: Sprute. Motion carried. 20. Discussion followed regarding the proposed legislation regarding Comparable Worth. Mayor Akin stated that it appeared that Police and Fire personnel would be excluded from the personnel study. Based on that Mayor Akin recommended that the Police Officers and Police Personnel be removed from the City's compensation study. It was the con- sensus of the City Council that the City proceed with the compensation study including all personnel, but at the time the report is to be submitted, the Police personnel data will be deleted if the legislature has not acted on the Comparable Worth Bill. 21. The Council directed staff to investigate the possibility of installing additional equipment on the garbage trucks to accommodate Marigold Foods, and their trash com- pacter. 22. It was the consensus of the City Council that a special meeting be held on April 22, 1985 to discuss the General Services Superintendent position description. ~76 Council Minutes, Regular, April 15, 1985 It was agreed that the various Councilmembers would submit their comments in writing before the meeting. 23. Motion by Orr, second by Mayer to adjourn at 10:00 P.M. APIF, motion carried. Respectfully submitted, City Administrator LT/mh Approved '-n)~ ~I iqZS