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HomeMy WebLinkAbout08.19.85 Council Minutes 235 MINUTES COUNCIL MEETING REGULAR AUGUST 19, 1985 1. The meeting was called to order by Mayor Akin at 7:00 P.M. Members Present: Akin, Kelly, Mayer, Orr, Sprute. Members Absent: None. Also Present: Administrator Thompson, Attorney Gorgos. 2. Motion by Sprute, second by Mayer to approve the agenda with the following changes: a. Discuss the status of the proposed FAA building permit. APIF, motion carried. 3. Motion by Mayer, second by Sprute to approve the minutes of the August 5, 1985 regular meeting with the correction that in paragraph 9, Walnut Street should be changed to Maple Street. APIF, motion carried. 4. The Council next considered the proposed Compensation Study report. Attorney Gorgos stated that there appeared to be a conflict between the Data Practices Act and the Open Meeting Law. Mr. Gorgos stated that Pay Equity Act stated that certain data within the Compensation Study report was private information and, therefore, could not be discussed at an open meeting. Mr. Gorgos stated that the Open Meeting Law did not allow a closed meeting for discussing private information. The Council directed the City Attorney to contact the Attorney General for an opinion on the matter. The matter was tabled until the City receives the Attorney General's opinion. 5. The City Council next considered the 1985/86 City Goals and Priorities as sub- mitted by the City Administrator. Mayor Akin read the various projects outlined in the August 14, 1985 memo. No action was taken at this time. 6. The City Council next considered the following bids on the Rambling River Park parking lot, trail and pedestrian bridge improvement project: PARKING LOT & TRAIL IMPROVEMENTS CONTRACTOR TOTAL BASE BID $ 123,235.00 71,804.00 McNamara Contractors Asphalt Contractors PEDESTRIAN BRIDGE CONTRACTOR TOTAL BASE BID $ 21,230.00 27,129.76 32,000.00 35,000.00 LeCenter Crane Service N.H. Snider Construction Cy-Con Inc. Myron Miller Construction 7. The Council also considered a memo from Park and Recreation Director James Bell dated August 15, 1985 stating that based on the bids there would be cost overruns, but that some of the cost overruns could be made up by the Park Maintenance removing the trees in the project. Mayor Akin stated that he was opposed to the recommendation of funding some of the cost overruns from the 1986 Budget. Mayor Akin stated that the project should be funded through budget adjustments from the 1985 Budget. En- gineer Glenn Cook stated that there would be additional costs for moving the black dirt from the Fire Hall site to Rambling River Park. Councilman Orr stated that he 236 Minutes - Council - Regular - 8/19/85 had some concerns using the Park Maintenance crew to remove the trees if it inter- fered with their normal work schedule. Discussion followed regarding the possi- bility of rebidding the project. Engineer Cook stated that the low bids were probably the best price that the City could expect to obtain on the project. Motion by Orr, second by Sprute to adopt Resolution No. R49-85 accepting the bids of Asphalt Contractors, Inc and LeCenter Crane Service for the Rambling River Park improvements. APIF, motion carried. 8. The Council directed staff to review the 1985 Budget and recommend appropriate budget adjustments to fund the overrun. 9. The Council next considered a recommendation by Park and Recreation Director Jim Bell to purchase Mr. Moench's existing fence and to install an additional $2,800 worth of fence to complete the fencing between Mr. Moench's property and Rambling River Park. Some concern was expressed regarding the payment of $1,200 for existing fence. The Council directed staff to contact Mr. Moench to renegotiate the cost of the existing fence. 10. The Council next considered a proposal by FASC, Inc to donate a dishwasher to the Senior Center. Motion by Kelly, second by Orr to adopt Resolution No. R50-85 accepting the donation of a dishwasher for the senior center. APIF, motion carried. 11. The Council next considered the staff recommendation for the proposed use of the present fire hall. It was staff's recommendation that the present fire hall be used to house the ambulance, Police Department and Liquor Store inventory. Several recommendations were made by the Council regarding the use of the space. Mayor Akin stated that the City needed to look at the City facility situation very carefully. Councilman Orr suggested that the space in the present fire hall should be split between the Police Department and Park and Recreation Department. It was also suggested that the City consider using the Fair Ground buildings for additional storage. There was some debate as to whether or not the ambulance should be located in the present fire hall or at the new facility. No consensus was reached at this time. The Council agreed that they could not make a decision without receiving specific requests and information from the department heads regarding present and future facility needs. Staff was directed to compile a list of present equipment, storage needs and working space needs and present them at the next City Council meeting. No action was taken at this time. 12. The City Council next considered the Fire Chief's comments regarding the utilization of City employees for the Fire Department in light of the Fair Labor Standards Act Supreme Court decision. It was the consensus of the City Council that it follow the Fire Chief's recommendation in that City employees be allowed to join the Fire Department. 13. Motion by Sprute, second by Mayer to approve the consent agenda as follows: a. Approve Fire Station Contractor's payment #3. b. Authorize the submission of a Letter of Intent for the City's Industrial Development Revenue Bond allocation. c. Adopt Resolution No. R51-85 accepting a donation from the Fire Relief Association and approving the purchase of a flag pole and landscaping improvements for the fire hall. d. Approve a request to attend school by Park and Recreation Department. e. Approve payment of the bills as submitted. APIF, motion carried. Minutes - Council - Regular - 8/19/85 237 14. Administrator Thompson informed the City Council that the FAA would be holding a preconstruction conference on August 22, 1985 and work was to begin on the facility on August 23, 1985. Attorney Gorgos stated that it appeared that the statutes were relatively clear that the City had no authority to require a building permit without approval by the FAA. Attorney Gorgos stated that since he had not seen a copy of the contract specifications on the project, he was uncertain whether a building permit would be required or not. It was the consensus of the City Council that, based on Minnesota Statutes, no special exception would be required. Motion by Akin, second by Sprute that the City not issue a building permit to the contractor unless it is paid for up front. Voting for: Akin, Sprute, Kelly, Orr. Voting against: Mayer. Motion carried. 15. 1985 Akin that Mayor Akin informed the Council that the City had received a copy of the Police Officers Labor Agreement which had been executed by Local 320. Mayor stated that he would execute the contract sometime during the next week and it could be reviewed by any Councilmember at their convenience. 16. Motion by Sprute, second by Orr to adjourn at 8:45 P.M. APIF, motion carried. Respectfully submitted, City Administrator LT/mh Approved ~ ~~{F% 3; /?5~ I