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HomeMy WebLinkAbout08.05.85 Council Minutes 231 MINUTES COUNCIL MEETING REGULAR AUGUST 5, 1985 1. Mayor Akin opened the meeting at 7:00 P.M. Members Present: Akin, Kelly, Mayer, Orr, Sprute. Members Absent: None. Also Present: Administrator Thompson, Attorney Gorgos. 2. Motion by Kelly, second by Sprute to approve the agenda with the following changes: 1. Discuss the status of the FAA building permit. 2. Discuss the 1985 Police Officers Labor Agreement Arbitration Award. 3. Remove item 11f from the consent agenda for clarification. APIF, motion carried. 3. It was the consensus of the Council to approve the minutes of the July 15, 1985 regular meeting. 4. Elaine Donnelly was present to discuss the dust problem related to Jensen's gravel pit, located on County Road 64. Ms. Donnelly stated that there were several items in the excavation ordinance that were not being complied with. Administrator Thompson stated that the items Ms. Donnelly referred to did not apply to the Jensen gravel pit because it was grandfathered in under the old ordinance. Mayor Akin stated that staff would review the matter and respond. 5. State Representative Eileen Tompkins was present to discuss legislative con- cerns with the Council. Concerns were raised relating to Representative Tompkins' position on comparable worth, local government aids and legislative pay increases. Member Sprute stated that the City could use State aid for bridge repair. The Council thanked Representative Tompkins for attending the meeting. 6. Mayor Akin opened the public hearing at 7:15 P.M. to consider the rezoning of Westview Acres and the high school property from R-3 High Density Residential to R-2 Medium Density Residential, and to rezone Gil's Addition from R-3 High Density Residential to Planned Unit Development. Administrator Thompson stated that the change was proposed by the Planning Commission in order for the zoning to properly reflect the present and future use. Mr. Thompson added that the rezoning of Gil's Addition to PUD was a housekeeping action. Gil Gilbertson stated that he had not petitioned for the rezoning, but that it had been proposed by the Planning Commission. Manley Tollerud asked if the school property could be developed. Mr. Thompson stated that the school could sell off a portion of the property and it could be developed. Mayor Akin closed the hearing. Council- man Sprute asked if the Mc Lain farm could be included in the rezoning. Attorney Gorgos stated that the Council had the authority to approve the rezoning as proposed, deny or continue the hearing until a later date. Mr. Gorgos stated that the Council could not rezone property which was not included in the public hearing notice. Member Sprute stated that allowing the McLain farm to remain as an R-3 District could be construed as a spot zone. Motion by Sprute, second by Akin to continue the public hearing until September 16, 1985 at 7:15 P.M. at City Hall and to set a public hearing for September 16, 1985 at 7:15 to consider the rezoning of the McLain property from R-3 High Density Residential to R-2 Medium Density Residential. Voting for: Sprute. Voting against: Akin, Kelly, Mayer, Orr. Motion failed. 232 Council - Regular - August 5, 1985 7. Motion by Akin, second by Mayer to recommend that the Planning Commission consider rezoning the Westview Apartments and McLain farm from R-3 High Density Residential to R-2 Medium Density Residential. Voting for: Akin, Kelly, Mayer, Sprute. Voting against: Orr. Motion carried. 8. Motion by Orr, second by Akin adopting Ordinance No.085-170 which would rezone portions of Westview Acres and the high school property as described in the legal notice from R-3 High Density Residential to R-2 Medium Density Residential and to rezone Gil's Addition from R-3 High Density Residential to Planned Unit Development. APIF, motion carried. 9. Administrator Thompson presented the bid tabulations for the 1985 Sealcoating project as follows: FIRM BID 12,076.00 13,026.58 14,104.02 Buffalo Bituminous, Buffalo Allied Blacktop, Maple Grove Bituminous Roadways, Minneapolis Mr. Thompson stated that approximately $2,000 remained in the budget for "I,. . C z.._~ealcoating. Mr. Thompson recommended that the remaining funds be used to \ IJ I)." ,1). .:~ ' sealcoat .Wa.lrlllt Strl!l!t between 6th and 3rd Streets, if the contractor agrees to that bid price. Motion by Orr, second by Sprute to adopt Resolution No. R47-85 awarding the bid for the 1985 Sealcoating project to Buffalo Bituminous and authorizing additional work as per recommendation of the City Administrator. APIF, motion carried. 10. The City Council next considered a memo from the City Administrator relating to the General Services Superintendent position. Mr. Thompson indicated that he and Councilman Sprute had met with representatives from the City of Savage and that Savage officials commented very favorably on the engineer's position. Dis- cussion followed regarding the next step the City should take to replace the General Services Superintendent. Motion by Mayer, second by Orr directing staff to readvertise for the Engineer/General Services Superintendent's position utilizing the same criteria as the previous advertisement. Staff was given flexibility of amending the content of the ad, types of publication and a deadline based on publication dates. APIF, motion carried. 11. The City Council next considered change order #1 for the fire hall contract. Administrator Thompson stated that two of the items were for additional work which would be reimbursed by the Fire Relief Association. Building committee chairman, Tom Jensen, stated that the money had been raised by the Relief Association through various fund raisers, donations and Mt. Dew Days activities. Mayor Akin asked if the change order had been approved by the building committee. Mr. Jensen stated that it had. Motion by Kelly, second by Orr approving change order #1 for the fire hall contract and accepting a donation from the Fire Relief Association for reimbursement of the contract additions. APIF, motion carried. 12. Administrator Thompson presented a recommendation from the architect to award a bid to Leroy Signs for $2,303 for sign placement which would be done outside of the fire hall contract. Mr. Thompson explained that the work could be done more cheaply outside of the contract and that the Fire Relief Association would also reimburse the City for these costs. Motion by Akin, second by Kelly to authorize Leroy Signs to install the signage at the fire station at the quoted price of $2,303 and to accept a donation from the Fire Relief Association in said amount. APIF, motion carried. 13. Fire Chief Dave Pietsch stated that it was his recommendation that the Council - Regular - August 5, 1985 233 capital outlay request by the Fire Department under item 11f be awarded to Mid Central. It was the consensus of the City Council to place that item back on the consent agenda. 14. The Council next considered a recommendation by the Park and Recreation Director Jim Bell to install a fence between Rambling River Park and the Moench property. Mr. Bell stated that Mr. Moench was having problems with people trespassing on his property. Motion by Akin, second by Orr to authorize the installation of a fence along the Rambling River/Moench property line at a cost of $6.53 per foot. Said money to be paid out of the Parkland Improvement fund. APIF, motion carried. 15. The City Council next considered a recommendation by Park and Recreation Director Jim Bell to hire Dwight Bjerke as the Facilities Maintenance Manager. Motion by Akin, second by Sprute to hire Dwight Bjerke as Facilities Maintenance Manager as per the recommendation of the Park and Recreation Director at $9.00 per hour. APIF, motion carried. 16. The City Council next considered a request by the Finance Director to reorganize the Finance Department. Administrator Thompson recommended that the request should be considered during the budget process, and that if approved, become effective January 1, 1986. It was the consensus of the City Council that the Finance Director be given additional flexibility as to the scheduling of the Billing Clerk, until the budget adjustment is approved. 17. The Council next considered a recommendation by the Finance Director relating to in-house training for the Right to Know Act. It was the consensus of the City Council that the City should attempt to coordinate the training with other agencies in the community. Motion by Sprute, second by Mayer to approve the training as per recommendation of the Finance Director. APIF, motion carried. --- 18. Motion by Sprute, second by Kelly to approve the consent agenda as follows: a. Approve contract payment #2 for the Fire Station. b. Approve a request to attend schools and conferences by the Finance Department on September 4 and 5, 1985. c. Authorize the release of the $1,000 retainage for the Fair Hills Phase II street improvement project. d. Approve the SCDBG drawdown request. e. Approve the capital outlay request by the General Services Department for a dumpster. f. Approve the capital outlay request by the Fire Department for 3 500 watt lights, 3 air cylinders, hose and air packs. g. Approve a request to attend schools and conferences by Park and Recreation for August 21 - 23, 1985. h. Approve a request to attend schools and conferences by the Police Department for September 6, 1985. i. Approve a request to attend schools and conferences by the Police Department for October 11 - 18, 1985. j. Approve the payment of the bills as submitted. APIF, motion carried. 19. Motion by Akin, second by Kelly to approve a request to attend schools and conferences by the Park and Recreation - Senior Center for August 27 and 28, 1985. APIF, motion carried. 234 Council - Regular - August, 5, 1985 20. Motion by Kelly, second by Orr to approve the capital outlay request by the Park and Recreation Department for a diving board. APIF, motion carried. 21. The Council next considered the outstanding FAA building permit fee. Mr. Thompson stated that he had received notification from the FAA's regional counsel that the FAA was barred from paying the bill due to the statute of limi- tations. Mr. Thompson stated that it appeared that the FAA would not pay the building permit and that the GAO was presently investigating whether or not the FAA had to take out a building permit for the addition at the FAA facility. Mr. Thompson added that it had not been determined if local zoning ordinances applied to the facility. Discussion followed regarding the outstanding bill and possible action that the City could take regarding the new permit. Mayor Akin recommended that the City Council petition the State congressional representatives to sponsor legislation which would allow the FAA to pay the outstanding bill. The Council directed the City Administrator to inform the FAA regional counsel that they would require a special exception before the City would issue a building permit for the new addition. Motion by Kelly, second by Mayer to adopt Resolution No. R48-85 requesting Minnesota Congressional representatives to sponsor special legislation allowing the FAA to pay a delinquent building permit. APIF, motion carried. 22. Administrator Thompson informed the City Council that the arbitrator had issued his decision in relation to the 1985 Police Officers contract. Mr. Thompson stated that the Police Officers would receive a 4.5% increase retroactive to January 1, 1985, no change in longevity pay and the Officers would be covered under the City's dental plan. Mr. Thompson added that the City's share for the arbitrator would be $570 and that a budget adjustment for that amount would be forthcoming. It was the consensus of the City Council that they would implement the award once the City had received an executed contract. 23. The City Council directed staff to prepare a list of potential City projects which might be funded through local donations. 24. Motion by Akin, second by Mayer to adjourn at 9:50 P.M. APIF, motion carried. Respectfully submitted, hompson Administrator ~ Approved Ow~ !~, /156 (');:1: ,(jV.-, tJA N'IJ7J" '1 LT/mh