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HomeMy WebLinkAbout07.21.86 Council Minutes 273 MINUTES COUNCIL MEETING REGULAR JULY 21, 1986 / 1. Mayor Akin called the meeting to order at 7:00 P.M. Members Present: Akin, Kelly, Mayer, Orr, Sprute. Members Absent: None. Also Present: Administrator Thompson, Attorney Grannis 2. Motion by Sprute, second by Mayer to approve the agenda with the following changes: 1. Delete items 11h (use of personal vehicle) and 11b (arena parking lot). 2. Remove items 11c (Rescue policy) and 11g (Fire Department Budget Adjustment) from the consent agenda for discussion. APIF, motion carried. 3. It was the consensus of the Council to approve the minutes of July 7, 1986 regular session. 4. City Engineer Glenn Cook presented the following bid tabulation for projects 86-5 through 86-7 - Terra Second Utilities: 1. Richard Knutson, Inc 2. Burschville Construction, Inc 3. W.J. Ebertz Co. 4. Ceca Utilities, Inc. $186,290.50 209,542.50 209,642.00 211,621.75 Mr. Cook recommended that Richard Knutson, Inc., the apparent low bidder, be awarded the contract. Mr. Cook also recommended that per request of the developer and concurrence of the contractor, the Council approve Change Order #1, which is a deduct of $30,250.00 by eliminating various site grading work. Mr. Cook indicated that the change order would not alter the street grades, but would change the lot grades. Attorney Grannis indicated that the other bidders could challenge the legality of the change order but probably the only outcome of such action would be that the City rebid the project. 5. Motion by Orr, second by Kelly to adopt Resolution No. R63-86 accepting the bids for projects 86-5 through 86-7 and awarding the contract to Richard Knutson, Inc. APIF, motion carried. 6. Motion by Akin, second by Orr to approve Change Order #1 for the abovementioned project which provides a deduct of $30,250.00. APIF, motion carried. 7. Dick Orndorff was present to complain about garbage being landfilled at the Dakota County Fairgrounds. The Council directed staff to investigate the matter and report back at the next regular meeting. 8. Mayor Akin opened a public hearing at 7:15 P.M. to consider Project 86-12 - 1986 Street Improvement project. Mayor Akin described the nature and area of the project. Administrator Thompson distributed a report on estimated assessments to the Council and audience. Engineer Cook explained the work involved with sub base treatment. Mayor Akin then opened the hearing to public comments. Tom Ryan: Walnut Street should not be completely rebuilt. If the City would have kept maintenance up and prevented truck traffic, the street would not be in bad shape. 274 Mayor Akin: The street does not have an adequate base. Tom Ryan: The street has had very few repairs in 30 years. Mayor Akin: We won't force a project if people are opposed. Tom Ryan: Former General Service Superintendent Bill Hince stated that I would not be assessed. Mayor Akin: I cannot speak for Mr. Hince. Tom Ryan: I am totally opposed to the project. Lea Blake: Trucks wrecked the street. The City should just patch, not rebuild. Mayor Akin opened a public hearing at 7:30 P.M. to consider Farmington Hills and Farmington Hills First Addition preliminary plats. The hearing was continued until later in the meeting. The 86-12 public hearing was resumed. Tom Angell: How long will traffic be disrupted? Glenn Cook: 30 days minimum. Tom Angell: Will City pay for property damage due to cars parking in the alley? Mayor Akin: Probably not. Tom Angell: Would the Administrator please explain the estimated assessments? (Administrator Thompson explained his report.) Jim Ertl: Will the Council give a credit for corner lots? Mayor Akin: We are in effect giving a credit because we are only assessing 25% of the costs. Glenn Cook: We are only installing a 28' street on 5th Street. We are going to have to remove some trees. Jim Ertl: I am for the project. Robert Rezac: I just sold my house; who is responsible for the assessments? Attorney Grannis: It depends on how your purchase agreement was written. Tom Ryan: How much is the City's commitment? Mayor Akin: 75% was discussed during the budget process. Administrator Thompson: The City must assess 20% if it wishes to borrow money without a referendum. Tom Ryan: There are streets worse than mine. Tom Angell: I am not opposed to the project (Oak Street), only concerned with the method of assessing the project. Tom Sloss: I am in favor of improving 5th Street. Mayor Akin closed the public hearing. 9. It was the consensus of the Council that due to owner opposition, Walnut Street be deleted, and that the sub base treatment be included. Questions followed regarding the condition of water services, driveways and aprons. Motion by Sprute, second by Orr to adopt Resolution No. R64-86 approving Project 86-12 per the feasibility report with the deletion of Walnut Street and to order the preparation of plans and specifications. APIF, motion carried. 275 10. The Farmington Hills and Farmington Hills 1st Addition preliminary plat hearing was reopened. Mayor Akin stated that he was disappointed that the information was not provided until just before the hearing. A brief discussion followed regarding the principals involved in the plat. Developer's attorney, Doug Kempf, requested that the Council consider the merits of the plat at this time. Motion by Sprute, second by Mayer that, based on inadequate time to review the information, the hearing be continued until August 4, 1986 at 7:15 P.M.. Voting for: Sprute, Mayer, Kelly, Orr. Voting against: None. Abstaining: Akin. Motion carried. 11. Motion by Kelly, second by Orr to set a public hearing for August 18, 1986 at 7:15 P.M. to consider the partial vacation of a utility easement along the south line of Block 1, Dakota County Estates. APIF, motion carried. 12. Motion by Orr, second by Kelly to adopt Ordinance No. 086-181 establishing a Senior Center Advisory Council with the change that under 2-11-3(J) "1986" be changed to "of each calendar year." APIF, motion carried. 13. General Services Superintendent Tom Kaldunski submitted the following bid tabulations for the 1986 Seal Coating Project: Buffalo Bituminous Allied Blacktop Bituminous Roadways $21,199.50 22,148.70 22,203.00 Mr. Kaldunski recommended that Buffalo Bituminous be awarded the contract and that staff be allowed to authorize additional seal coating work within the budget. Motion by Orr, second by Akin to award the 1986 Seal Coating bid to Buffalo Bituminous and to allow staff to authorize additional seal coating within the budget. APIF, motion carried. 14. City Planner Charles Tooker presented an updated urban services map which retained most of the City's existing urban service area. Mr. Tooker stated that all land within the urban service area would be allowed to develop prior to the year 2000 without amending the comprehensive plan. Mr. Tooker added that there still was a dispute with the Metropolitan Council staff regarding the industrial area along T.H.#50. Motion by Mayer, second by Sprute to adopt Resolution No. R65-86 conditionally approving the Comprehensive Plan Amendment relating to the Urban Service Area, subject to Metropolitan Council review and approval. APIF, motion carried. 15. Motion by Kelly, second by Orr that based upon the recommendation of the Planning Commission, to deny the vacation of the alley in Block 30. APIF, motion carried. 16. The Council next considered the Compensation Study submitted by the compensation committee. A lengthy discussion followed regarding the status of part time employees. Councilman Sprute stated that part time employees should be included in the study. Councilman Orr stated that part time employees compensation should be addressed in a separate study. Mayor Akin indicated that no study should be undertaken related to part time employees. Motion by Akin, second by Kelly to adopt Resolution No. R66-86 approving the salary manual and report as submitted. Voting for: Akin, Kelly, Mayer, Orr. Voting against: Sprute. Councilman Sprute clarified his vote by indicating that he could not vote for the study without including part time employees. / 276 17. The Council next considered the Henderson dewatering. The Council addressed several questions from the Henderson/Schulz Homeowners Association. Administrator Thompson recommended that if the dewatering project is ordered that it be financed under M.S. 444. Councilmember Orr stated the City should pursue a more permanent solution by providing low interest loans for home owners and possibly expand the program beyond the Henderson Addition. Motion by Akin, second by Kelly to appoint Councilmember Orr and Mayer and Administra- tor Thompson to a committee to investigate the possibility of a low interest loan program. APIF, Motion carried. 18. Motion by Orr, second by Mayer to authorize the city to install the Eaves Way Drainage project per recommendation of the City Engineer and to approve a budget adjustment from General Services - Fuels, to fund the project. APIF Motion carried. 19. Motion by Sprute, second by Orr to approve the consent agenda as follows: a. Approve transient merchant permit - waived fee - Chamber of Commerce. b. Approve request for payment #1 - Arcon Const.- Project 86-1 thru 86-3. c. Approved Capital Outlay request - Garage Door - General Services. d. Approve various capital outlay requests - Fire Department. APIF, motion carried. 20. Motion by Orr, second by Sprute to approve the Rescue Department Policy as proposed. APIF, motion carried. 21. Motion by Orr, second by Kelly to approve a budget adjustment from con- tingency to finance physicals for 16 firemen plus the newly hired firemen, and to reimburse firemen up to $35.00 plus additional required services if firemen wish to have their own personal physician perform the physical. APIF, Motion carried. 22. Motion by Sprute, second by Orr to approve the payment of bills as sub- mitted. APIF, motion carried. 23. Motion by Sprute, second by Akin to adjourn at 10:30 P.M. APIF, motion carried. Approved 'l/Lfj'6(p . I LT/kf