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HomeMy WebLinkAbout08.18.86 Council Minutes 281 MINUTES COUNCIL MEETING REGULAR AUGUST 18, 1986 1. Mayor Akin called the meeting to order at 7:00 P.M. Members Present: Akin, Kelly, Mayer, Orr, Sprute. Members Absent: None. Also Present: Administrator Thompson, Attorney Grannis. 2. Motion by Sprute, second by Kelly to approve the agenda with the following changes: a. Remove Item 11f - Use of Personal Vehicle - from the consent agenda for general discussion. b. Consider payment of a bill from LWT Construction Company. 3. Discuss the 1986 Street Improvement Project. APIF, motion carried. 3. It was the consensus of the Council to approve the minutes of the August 4, 1986 regular meeting. 4. Motion by Orr, second by Mayer to set a public hearing for September 2, 1986 at 7:15 P.M. to consider the proposed use of Revenue Sharing funds. APIF, motion carried. 5. Consulting Engineer Glenn Cook presented the following bid tabs for Project 82-5, T.H. 50 Water Main: FIRM BASE BID 134,223.43 199,286.20 263,535.00 ALTERNATE BID 27,592.88 38,909.00 40,267.50 Plaas Plumbing Richard Knutson Northdale Construction Attorney Grannis stated that Plaas Plumbing had withdrawn their bid because they stated they made a mistake on the bid. Mr. Grannis recommended that the two lower bids be rejected and the City retain Plaas' bid bond pending staff review of the matter. Mr. Grannis had been informed by Plaas that any attempt by the City to draw on the bond would not go uncontested. Motion by Akin, second by Orr to reject the bids of Richard Knutson and Northdale Construction because the apparent low bidder had withdrawn his bid, and the next lowest bid was sub- stantially higher. APIF, motion carried. 6. Mayor Akin opened a public hearing at 7:15 P.M. to consider the partial vacation of the utility easement on the south edge of Block 1, Dakota County Estates. Administrator Thompson stated that the City had originally required a 15 foot easement because it was not known how the property south of the sub- division was going to develop, but since then the property has been platted and the entire 15 feet was not required. Mayor Akin asked if a sufficient easement would remain to accommodate all utilities. Glenn Cook stated that there was sufficient room. Mayor Akin closed the public hearing. 7. Motion by Akin, second by Sprute to adopt Resolution NO. R72-86 approving the partial vacation of the utility easement on the south line of Block 1, Dakota County Estates by reducing it from 15' to 6' subject to the side lot easements being extended through the vacated easements. APIF, motion carried. 282 8. Motion by Orr, second by Kelly to set a public hearing for September 15, 1986 at 7:15 P.M. to consider the bids of the 82-5 T.H. 50 water main project. APIF, motion carried. 9. Motion by Akin, second by Mayer to readvertise the bids for the 82-5 T.H. 50 Water Main Project to be opened on September 12, 1986 at 2:00 P.M. APIF, motion carried. 10. Motion by Kelly, second by Sprute to retain the 5% bid bond of Plaas Plumbing pending staff review. APIF, motion carried. 11. Mayor Akin opened a public hearing at 7:30 P.M. to consider the Farmington Hills and Farmington Hills First Addition Preliminary Plat. Administrator Thompson stated that the developer had requested the public hearing be continued. Motion by Akin, second by Mayer to continue the hearing until September 2, 1986 at 7:30 P.M. APIF, motion carried. 12. Motion by Mayer, second by Sprute to adopt Resolution No. R73-86 approving the list of election judges and polling places for the 1986 primary election. APIF, motion carried. 13. Engineer Tom Kaldunski informed the Council that the developer had installed the silt fence at Whispering River. No further action was taken. 14. Chairman John Gretz, Vice Chairman Jerry Stelzel and Engineer Bill Wiedenbacher from the Vermillion River Watershed Board were present to discuss the status of the Board. Mr. Gretz explained the progress the Board had made and what role the Board has played. It was noted that the Board could settle disputes between jurisdictions by ordering the project and allocating costs, butfuis would not be done until the master plan was completed and adopted. It was estimated that the plan would not be adopted before mid 1988. The Board representatives indicated that they would hold an informational meeting in September. 15. Motion by Sprute, second by Kelly to approve the consent agenda as follows: a. Reaffirmed the CDBG Cooperative Agreement with Dakota County HRA. b. Approved a request to attend a conference - Park and Recreation. c. Approved a capital outlay request - Fire Department Hurst Shears. d. Approved a capital outlay request - Fire Department - Truck Flooring. e. Approved a capital outlay request - Fire Department - Plumbing and Electrical Work. f. Approved a property tax abatement - Parcel # 14-49000-090-35. g. Approved a request to attend School - Fire Department - Firefighter I. h. Approved a request to attend School - Fire Department - Fire Section School. i. Approved a request to attend School Fire Department Cataract Administration. j. Approved payment of the bills as submitted. APIF, motion carried. 16. The Council next considered a request by the City Engineer for reimbursement for use of his personal vehicle for City business. Administrator Thompson stated that although there was no question that Engineer Kaldunski had used his truck for City business, he did not feel that Mr. Kaldunski had submitted proper documentation, and recommended that the reimbursement not be made. 283 Discussion followed regarding City policy and the reasons for Mr. Kaldunski using his vehicle instead of a City vehicle. Motion by Akin, second by Kelly to reimburse Mr. Kaldunski $300 for use of his personal vehicle for City business. Voting for: Akin, Kelly, Mayer, Orr. Voting against: Sprute. Motion carried. Councilman Sprute stated that he voted against the motion because it was a deviation from City policy. 17. Motion by Akin, second by Orr to approve payment to LWT Cement Company for $14,116 for pool deck replacement and curb and sidewalks at the Arena. APIF, motion carried. 18. Motion by Akin, second by Sprute to approve a parkland credit agreement with the owners of the now vacated Riverside Plat, subject to verification of the parkland deed by the City attorney. APIF, motion carried. 19. Motion by Akin, second by Orr to approve the purchase of a level, tripod and level rod for the Engineering Department. APIF, motion carried. 20. The Council next considered a lease/capital outlay request for a copy machine. Discussion followed regarding the use of Xerox equipment exclusively. Administrator Thompson stated that the service was an important factor in purchasing a copy machine and the staff was satisfied with Xerox. Motion by Sprute, second by Akin to approve the capital outlay request/lease agreement relating to a Xerox copy machine. Voting for: Sprute, Akin, Mayer. Voting against: Kelly, Orr. Motion carried. It was the consensus of the Council that staff investigate other copy machines. 21. Motion by Akin, second by Sprute to approve a request for payment #2, project 86-1 thru 86-3 to Arcon Construction for $202,390.87. APIF, motion carried. 22. Discussion followed regarding the 86-12 Street Improvement project. Staff indicated that the galvanized water services on Oak Street and the Marigold sewer service line were being investigated. Glenn Cook noted that removal of the trees would be a project cost. It was the consensus of the Council that staff urge the developer of Whispering River to use the 86-12 Contractor to repair the intersection at Division and Oak. 23. Motion by Sprute, second by Kelly to adjourn at 9:30 P.M. APIF, motion carried. Respectfully submitted, ti LT/mh Approved 9/0/8("