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HomeMy WebLinkAbout10.03.83 Council Minutes 215 MINUTES COUNCIL MEETING REGULAR OCTOBER 3, 1983 1. Mayor Akin called the meeting to order at 7:00 P.M. Present: Akin, Cook, Kelly, Orr, Sprute. Absent: None. Also Present: Administrator Thompson', Attorney Gorgos, City Engineer Cook. 2. It was the consensus of the City Council to approve the agenda with the following additions: 1. Appointment of a Council member to the Community Education Advisory Commission. 2. Consider approval of a resolution approving the sale of an Industrial Devel- opment Revenue Bond for $250,000 for Dar-Lin Investments. 3. Consider a petition to construct a bike path along County Road #31. 3. Motion by Akin, second by Sprute to approve the minutes of the September 19, 1983 , regular meeting with the addition that under paragraph 26 the Council acknowledged that the park land does not benefit from the storm sewer improvement. APIF, motion carried. 4. Pete Orlins representing Dar-Lin Investments presented a resolution to the City Council authorizing the issuance and sale of $250,000 Commercial Development Revenue Bonds. Attorney Gorgos stated that he had reviewed the documents, and all were in order. t1r. Thompson stated that the funds would be used for constructing a building which would be used for warehousing and secondary operations as discussed during the public hearing held September 6, 1983. Mr. Thompson added that the bonds constituted no debt to the City of Farmington. Motion by Orr, second by Kelly to adopt Resolution No. R80-83 authorizing the issuance and sale of $250,000 Commercial Development Rev- enue Bonds (Dar-Lin Investments, Project 2) series 1983 pursuant to Minnesota Statutes, Chapter 474. APIF, motion carried. 5. Motion by Akin, second by Sprute to Education Advisory Commission effective Voting for: Akin, Sprute, Cook, Kelly. Motion carried. appoint Councilmember Orr to the Community for the next meeting of the Commission. Voting against: None. Abstaining: Orr. 6. Administrator Thompson presented a petition to the City Council requesting that the City consider constructing a bike path along County Road #31 between the northern border of the City and the high school. Motion by Akin, second by Sprute to accept the petition and to forward the petition to the various department heads for review and comments, and to place this item on the agenda for the first regular meeting in November. APIF, motion carried. 7. Mayor Akin opened a public hearing at 7:15 P.M. to consider the improvements to Fair Hills Phase IIA. The hearing was continued until later in the meeting. 8. Mayor Akin opened a public hearing at 7:15 P.M. to consider the proposed use of revenue sharing funds for the year 1984. Mayor Akin stated that this was the second of two hearings held. Mayor Akin stated that the City had received no input from the citizenry during the first meeting as to the use of revenue sharing funds. Merle Tobias asked what the present use of revenue sharing funds was. Mayor Akin stated that it was applied to the general budget for eligible activities to reduce property taxes. Robert Stegmaier indicated that the revenue sharing should be used for capital outlay type activities. Mayor Akin closed the public hearing. ~1ao'. ~~.. 9. Motion by Kelly, second by Cook that the general revenue sharing funds be used within the general fund for eligible activities. APIF, motion carried. 10. The Public Hearing on the improvements to Fair Hills Phase IIA was reopened. Mayor Akin asked if the 5 ton design for residential streets would pose any problem for City garbage trucks. City Engineer Cook stated that the design was for repeti- tion types of traffic. Mayor Akin asked if Essex Avenue should be designed as a 9 ton road. Mr. Cook stated that when Essex Avenue was opened as a collector street 5 to 6 inches of bituminous would be added to upgrade it to a 9 ton load. Clifford Nelson asked if the proposed project was to be assessed against any properties other than Fair Hills. Administrator Thompson stated that it was not proposed to be assessed to any other properties. Mr. Nelson asked if the access on to #31 had been studied for safety purposes. Mayor Akin stated that the entrance had been approved by the County Engineer. Administrator Thompson stated that since the costs of this project could possibly be construed as benefitting properties within Fair Hills other than those listed in the feasibility report, that the City should secure a developers agreement with the Fred Seed Trust which would waive their right to the assessment appeal. Robert Stegmaier asked if the easements had been secured for the entrance onto #31. Engineer Cook and Attorney Gorgos stated that they had been. Mayor Akin closed the public hearing. Motion by Sprute, second by Kelly to adopt Resolution No. R81-83 ordering the improvement and preparation of plans and specifications for Fair Hills Phase IIA (Projects 83-5 through 83-8). APIF, motion carried. 11. Engineer Cook presented the plans and specifications for the improvement of Fair Hills Phase IIA. Mr. Cook stated that the improvement had been divided into the utility improvements and the street improvements. 12. Motion by Kelly, second by Cook to adopt Res~lution No. R82-83 approving the plans and specifications for the utility improvements to Fair Hills Phase IIA (Projects 83-5, 83-6, 83-7) and ordering the advertisement of bids. APIF, motion carried. 13. Motion by Sprute, second by Cook to adopt Resolution No. R83-83 approving the plans and specifications for street improvements to Fair Hills Phase IIA (Project 83-8) and ordering the advertisement of bids. APIF, motion carried. 14. Mayor Akin opened a public hearing at 7:30 P.M. to consider the assessment of Dakota County Estates (Projects 83-1 through 83-4). Mayor Akin stated that it was proposed to assess all costs of the project against all lots within Dakota County Estates on an equal basis.. Mayor Akin stated that the total estimated cost of the project when the hearing was set was $950,000. Mayor Akin added that since the hearing was set, a majority of the work had been completed, and the estimated cost had been reduced to $900,200.32 which would mean a $6,265.28 assessment per lot. Jack Benedict asked if the City Council were going to assess the cost of sealcoating. i1ayor Akin stated that it was clear from the start that it would be a cost, but it would not be done immediately. Attorney Gorgos stated that due to arbitrage rulings, the sealcoating would have to be done sometime within three years of the date of the sale of the bond. Mr. Gorgos added that because the assessments were based on estimated costs the City Council may have to reassess the project if final costs varied substantially. Mayor Akin closed the public hearing. 15. Motion by Orr, second by Kelly to adopt Resolution No. R84-83 adopting assessment roll number 121 (Dakota County Estates - Projects 83-1 through 83-4). APIF, motion carried. 16. Mayor Akin opened the public hearing at 8:15 P.M. to consider amending the zoning ordinance to allow the sale of propane as a special exception within B-1, B-2 B-3 and I-I Districts. Administrator Thompson stated that the Planning Commission had recommended approval of the amendment due to the fact that the zoning ordinance pro- 217 vided only for the storage of fuels. Mayor Akin stated that the sale of propane may not be appropriate in all areas listed in the amendment. Councilman Orr stated that it would be much like a gas station. Mayor Akin asked if the propane were not stored would it be allowed in the various zoning districts. Administrator Thompson stated that if it were only stored and used for the purpose of the business it would be considered an accessory use and therefore a permitted use. Councilmember Sprute stated that he did not like the idea of propane tanks being located so close to resi- dential districts. Attorney Gorgos stated that the questions concerning which areas, size, setbacks and proximity to residential areas would be considered during a public hearing which would be required to obtain a special exception. Mayor Akin closed the public hearing. Motion by Akin, second by Orr to adopt Ordinance No. 083-154 to allow propane fuel stations as a special exception in B-3 zoning districts. Voting for: Akin, Cook, Orr, Kelly. Voting against: Sprute. Motion carried. 17. The City Council next considered the administrators annual evaluation. It was ascertained that the administrators evaluation would not be considered public infor- mation. Discussion followed concerning the timing of the review, the method of the review, and the use of the review. It was the consensus of the City Council that the review should not take place at this time, but each councilmember should draft their comments by the second meeting in January, and present them to the Administrator. The Administrator in turn shall draft a new evaluation form based on those comments and place it on the agenda for the 2nd meeting in January, 1984. 18. The City Council considered a report on the downtown parking. Police Chief Stan. Whittingham stated that Al Fischer did not know what his future plans for his property were and was therefore, hesitant to enter into any type of lease arrangement. Councilmember Sprute suggested that the Council delay action on the railroad property until he had a chance to talk to Bill Klotz. The City Council directed the City Ad- ministrator to contact Mr. Fischer with a proposed lease for the 17 spaces along the east property line with a 30 day cancellation provision, and the City would provide snow plowing and maintenance. 19. City Engineer Cook presented change order #1 which would add $14,425.44 to Projects No. 83-1 through 83-3 for the extension of storm sewer hydrant extensions, and the plugging of the hydrant weep holes. Motion by Sprute, second by Orr to approve change order #1 for Projects 83-1 through 83-3. APIF, motion carried. The City Council directed the City Adminstrator to notify the City Fire Department and General Services regarding the plugged weep hole. 20. The City Engineer, Glenn Cook presented the plans and specifications for the Terra Plat. Mayor Akin read aloud a letter from Glenn Cook dated September 30, 1983 recommending approval of the plans and specifications of Terra Plat subject to four modifications. Mayor Akin and Councilmember Sprute stated that they did not have adequate time to review the plans and specifications and suggested that the Council delay action until the next meeting. Mayor Akin added that since this was an add-on to the agenda pursuant to the by-laws recently adopted by the City Council he was requesting that further discussion on the matter be tabled. Councilman Orr stated that the Council had approved the agenda at the beginning of the meeting which included this item. Motion by Orr, second by Cook to approve the plans and specifications for Terra Plat subject to the following modifications as listed in the letter from Mr. Cook dated September 30, 1983. Voting for: Orr, Cook, Kelly. Voting against: Akin, Sprute. Motion carried. 21. Discussion followed concerning the 1984 Operating Budget. It was the consensus of the City Council to approve the memo from Finance Director Henneke dated September 30, I 1983 regarding the 1984 Budget. Discussion followed concerning additional review of the budget. Councilman Sprute objected to the budget process stating that he felt further review of the budget was necessary before it should be adopted. f-ir. Sprute 218 noted certain items in the budget that should be cut~ Mayor Akin stated that the Council had adequate time to review the budget, and it was the consensus that the budget should remain as presented. Motion by Orr, second by Cook to adopt Reso- lution No. R85-83 approving the 1984 budget and certifying the 1983 payable 1984 tax levy. Voting for: Akin, Cook, Kelly, Orr. Voting against: Sprute. Motion carried. 22. Motion by Sprute, second by Kelly to approve the consent agenda as follows: 1. Ratify the claims of the Dakota County HRA regarding the Small Cities Development Block Grant. 2. Approve hiring three volunteer firemen. 3. Approve payment of the bills. APIF, motion carried. 23. Motion by Sprute, second by Kelly to adjourn at 10:30 P.M. APIF, motion carried. Respectfully submitted ~~s~n Cit~~i~istrator Approved: LT/mh