HomeMy WebLinkAbout05.07.79 Council Minutes
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MINUTES
COUNC I L MEET! NG
REGULAR
MAY 7? 1979
The meeting was called to order by the Mayor at 7:00 P.M.
Present: Mayor AkinJ Councilmen JohnsonJ Kuchera, Orr, Whittier
Also Present: Administrator Ford, Attorney Gorgos, Engineer Cook
1. Motion by Whittier, second by Kuchera to accept the minutes of April 16, 1979
as presented. APIF, motion carried.
2. The Mayor at 7:00 P.M. opened the public hearing, notice of which had previously
been published, to consider again the proposed 1979 improvements. It was pointed
out that throughout the long period of time during which these improvements were
under consideration, that the developer had not been able to file the plat, and
that the 60 days required by the ordinance for filing had expired. Motion by
Whittier, second by Johnson to adopt RESOLUTION NO. R16-79 extending the time for
filing of the Fairhills plat to 60 days from this date. APIF, motion carried.
3. Motion by Kuchera, second by Orr that the council accept the newly submitted
petition in this matter from McNamara-Vivant limited to sanitary sewer only. APIF,
motion carried.
4. City Engineer Glenn Cook, then reviewed the entire schedule of proposed improve-
ments for the Council and the audience. Mr. Devney and Mr. Haffner were in the
audience and indicated they were opposed to the development. Mr. Harrington stated
to the council that he had a letter from the Farmington School indicating their
possible interest in the location of a new elementary school on a 20 acre tract
in the area and that his land was under consideration.
~ 5. Motion by Orr, second by Johnson to amend the map of the Farmington Sewer District
~~~~NO. 1, by deleting from the sewer district that land belonging to Jerome and Mary
?\~ StoffelJ a total of three acres abutting on County Road 31. APIF, motion carried.
6. The public hearing subsequently was closed to the audience and brought back to
the table where there was additional discussion between the members of the council.
The mayor then indicated the chair was ready for a motion. /'btionbyWhittier, secondbyOrr,
that the council proceed with the 1979 improvements as an assessable project under
MS 429 and to order the preparation of plans and specifications, that their be no
advalorem costs, and further, that the construction of the streets in the amount of
$181,680 be deleted from the assessable project which shall be done and paid for by
the developer after having executed a development contract. Voting for: WhittierJ
Orr. Voting Against: Akin, Johnson, Kuchera. Motion not carried.
7. The council instructed the Administrator to insert into the standard plat
development agreement, a provision by which the developer agrees to pay all assess-
ments in full, on any lot for which a building permit is taken out for a structure
which will remain in the name of the developer such as a model home or multiple
dwell ing.
8. The council then took a short break.
9. When the meeting reconvened Mr. John McBrien, Attorney for the Developer, asked
those members of the council who had registered a negative vote, as to whatJ in
their opinion should or could be done by the developer and in effectJ asked for
what reason the negative vote had been cast. Mayor Akin explained that his vote
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rested on the idea that the developer should pay all of the costs relative to the
improvements for his development. Councilman Johnson indicated also that the
developer should pay all of the costs and also questioned the validity of at
least some of the petitions. Councilman Kuchera also stated that the developer
should pay all the costs and that he did not want to run the risk of any citizen
in Farmington having a mortgage put on his house as a result of a loss to the
city. Councilman Orr then posed the question as to whether this action constituted
present and future policy for the city council, and whether or not any projects
would be taken under MS 429. Mr. Orr also put to Mr. Tillges the question of
whether or not he would consider paying all of his costs in order to proceed.
This question was left unanswered. At this time the Mayor moved on to the next
item on the agenda.
10. The Administrator presented to the council, the proposed subdivision of the
plat of Westview Acres, 3rd Addition, which was being proposed byMr. Gil Gilbertson
who was in the audience. This subdivision consisted of a further subdividing of
the existing Westview Acres plat consisting of one block and ten lots. Motion
by Kuchera, second by Johnson to adopt RESOLUTION NO. R17-79 setting a public hearing
in the matter for 7:00 P.M., May 21, 1979. APIF, motion carried.
11. The Administrator further stated that along with this plat request from Mr.
Gilbertson, was a petition for him to be allowed to put in the necessary improve-
ments at his expense, subject to the existing city ordinances. This matter was
deferred to the meeting of May 21, 1979, at which time the plat would be reviewed.
12. The council then reviewed a memo from the Administrator dated May 4, 1979,
in which he reported the results of field tests run on the fire alert pagers,
subsequent to the moving the antenna to the site of the Dakota County Tribune.
This report showed that the performance of the alert system was not satisfactory.
The memo recommended that a different transmitter be installed on a trial basis
at an approximate cost of $1400. Motion by Kuchera, second by Johnson that
the Administrator be authorized to contract for the installation of a substitute
transmitter at an approximate cost of $1400 with the understanding that if the
system, after reasonable testing was satisfactory, that the transmitter would
be purchased. APIF, motion carried.
13. The council then discussed a report from the Administrator resulting from his
meeting with representatives of the Whitney land Company involving an allegation
by the Whitney land Company that they have been damaged by drainage coming off of
Hillview 5th Addition and were seeking certain corrective action on behalf of the
City. After discussing the matter thoroughly with the Attorney and the contents
of the report of the meeting, the council took the position that the development
that had been installed in the Hillview 5th Addition had been done legally and had
not exposed the City to any liability whatsoever, and that this message should be
relayed to the representatives of Whitney land Company.
14. The annual audit for calendar year 1978 was then presented to the council and
then reviewed by them with City Auditor Don Anfinson. Motion by Akin, second by
Orr that the audit be accepted. APIF, motion carried.
15. Motion by Akin, second by Orr to approve the hiring of Scott Gieser as a
temporary, full-time employee beginning May 15, 1979, at a salary of $4.50/hour.
APIF, motion carried.
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Council Minutes of May 7, 1979 cont.
16. Motion by Kuchera, second by Akin approving the purchase of a tool chest and
set of tools for the General Services Department in the amount of $757.00 from
Motor Parts Company, amount for which has previously been budgeted. APIF, motion
carried.
17. Motion by Akin, second by Kuchera to authorize the purchase of Class 5 gravel
from Northwestern Sand and Gravel at a rate of $2.78/ton to a maximum amount as
provided in the budget ($1500). APIF, motion carried.
18. Motion by Orr, second by Johnson to approve in the arena budget a change of
$205.00 coming from the Small tools and equipment chart of account number to
Capital Outlay and to authorize the purchase of a power buffer for the arena in
the amount of $205.00 from the Holsten Company. APIF, motion carried.
19. In response to the notification to the council of the increase in hospitalization
coverage rates, effective June 1, 1979, the council requested a workup by the
Administrator showing the effects on the budget of an increase in the covered
amount for non-union employees of from $65.00 to $79.00.
20. Motion by Akin, second by Kuchera to authorize the Administrator to execute
a contract with Dakhue Landfill, Inc., which provides for a monthly rate of $775.00
per month from May 1, 1979 to December 31, 1979 and a rate of $815.00 per month
from January 1, 1980 to December 31, 1980. APIF, motion carried.
21. Motion by Akin, second by Johnson that the name of Brenda Kehle!nbeck be sub-
stituted for that of Paul Gieser on the list of previously approved, temporary
part time employees of the Park Department. APIF, motion carried.
22. Motion by Whittier, second by Kuchera that staff hereby be authorized and
directed to execute an agreement with the J. C. Penny Comapny for the establish-
ment of a Jogging and Exercise Trail within the city park system. APIF, motion
carried.
23. Motion by Kuchera, second by Orr, authorizing and directing the Mayor and
the Administrator to execute an agreement by which the City of Apple Valley would
provide to the City of Farmington, emergency dispatch services for a trial period
of three months beginning June 1, 1979 at a monthly rate of $250 per month with
the understanding that if at the end of the trial period, the arrangement appears
to be workable and agreeable to Apple Valley, that a long term agreement will be
entered into which provides for annual rate changes. APIF, motion carried.
24. The Administrator was further authorized to effect whatever changes in the
equipment was necessary in order to implement this new arrangement and to recommend
to the council, applicable adjustments to the budget to account for these new costs.
25. Motion by Akin, second by Kuchera to approve the Solicitors license for a
Davi d Hazew i nke I for the per i od of May 1, 1979 to September 30, 1979. AP IF, mot i on
carried.
26. Motion by Akin, second by Whittier to authorize the payment to Officer Dan
Churchill, a merit bonus in the amount of 1% of his gross salary for the year 1978
as a result of "above average" performance during that period. APIF, motion carried.
'"
27. Motion by Akin, second by Johnson, that recognIzing the increased work load
falling on the Senior Accounty Clerk, that the salary for that position be in-
creased in the amount of $25.00 per week, during the entire period of time for
which the City does not have a Finance Director. APIF, motion carried.
28. Motion by Orr, second by Akin that within the Fire Department the changes
in position, assignments, and pay rates, as recommended in memo dated April 26,
1979, hereby be approved and that the budget documents be adjusted accordingly.
APIF, motion carried.
29. Motion by Johnson, second by Kuchera that the bills be approved for payment
as presented. APIF, motion carried.
30. Other matters dealt with, included:
1) Determine whether or not there are organizations at Sanford Hospital and
Sanford Nursing Home who might be eligible for the volunteer certificate.
2) To investigate the required work on the main surface drainage way coming
out of Sunnyside Subdivision and the cross culverts under highway #3
into which it flows.
3) Follow up on the request to the county for traffic study on Highway 50
as to speed, and on Co. Rd. #31 as to passing lane on 190th Street. Also
look into the possibility of upgrading Elm Street and the Railroad crossing
on Elm Street.
4) Councilman Kuchera indicated that the city was paying excessive premiums
for insurance and that a consultant should be hired to review the entire
insurance program.
5) That the Mayor was scheduled to present an award to the Farmington School
Band at a dinner on the evening of May 10, 1979, and that all members of
the council were invited to attend.
6) That six applications had been received in regard to the position of
Finance Director and that it was the intention of the Administrator to
be interviewing the week of May 14, 1979.
7) Took note of a letter from a citizen in Hillview Addition stating that
a block party would be held on May 19, 1979 and instructing the Police
Department to handle in the normal manner.
8) The Administrator brought the council up to date in his negotiation with
the Metropolitan Sewer Board concerning the new connection of the City
and Diary 1 ines to the new interceptor, and the problem involved in
metering and sampling to implement the agreement for charges of services
from the City to the Dairy plant.
9) The Administrator informed the council he had again met with the library
staff concerning move to Youth Center area. They expressed intense interest
and were including the matter as an agenda item at their next Board meeting.
31. Motion made and second to adjourn at 11 :30 P.M.
Respect f.u 11 y...s .Ub .m it t e d 'V./?-
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William J. Ford ~
City Administrator
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