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HomeMy WebLinkAbout03.23.81 Special Council Minutes -' ~ -.~ ~....: MINUTES COUNCil MEETING SPECIAL MARCH 23, 1981 1. The meeting was called to order by the Mayor at 7:00 P.M. Present: Mayor Stegmaier, Councilmembers Cook, Cummings, Orr Absent: Councilmember Kuchera Also Present: Administrator Ford, Attorney Gorgos, Engineer Cook 2. The minutes of previous meetings were deferred. 3. The Mayor took note of the fact that this special meeting was called primarily to consider a new petition from Felix Tillges for municipal improvements for Fair Hills Subdivisions. The record showed also that mailed notice of this meeting was made on March 19, 1981 to all members of the City Council. 4. The Administrator informed the Council that Councilmember Kuchera had called during the afternoon of the date of this meeting to inform the council that he would not be in attendance due to illness. 5. The council then examined a composite facsimile of the improvement petition which carried the signatures of Fred M. Seed, living Trust, by Felix Tillges, Agent; William G. Jackson; Lawrence W. Wenzel. 6. The council then reviewed a memorandum from City Attorney G. M. Gorgos to the City Administrator W. J. Ford, dated March 20, 1981, in which he states that the signatures contained on the petition were valid. 7. Motion by Stegmaier, second by Orr to adopt RESOLUTION NO.R32-81 Initiating a proposed specially assessable municipal improvement and ordering a report. Voting for: Stegmaier, Cummings, Orr. Abstaining: Cook. Absent: Kuchera. Motion carried. 8. The administrator informed the council that the Engineer had anticipated this action on the part of the council and had prepared a feasibility report for this improvement which he then presented to the Council. A review of the feasibility report established the following significant features: a) The sanitary sewer would be carried in a northerly direction over property owned by Tillges-Seed and Harrington-Jackson. b) A lift station would be required. c) Petitioners of the improvement themselves, would provide necessary sanitary sewer easements. d) The 80 acres in Fair Hills and the 23 acres of Harrington-Jackson, could be accommodated in addition to the 90+ acres already assessed for, and having reserve capacity in, the sewer sub-trunk along Co. Rd. 31 and the 8" line going across the Stegmaier property. e) That the Nelsen property west of the high ground and the Devney property cannot be served until such time as the east trunk line from the Fair Hills plat to the interceptor was in place allowing that flowage to be diverted to the east. f) The water main would still be looped through the Fair Hills Plat. g) Street access on to Co. Rd. 31 could be designed either going northerly or easterly depending upon the priority of the City Council and the approval of the County. h) All property owners involved in obtaining street access to Co. Rd. 31 have agreed to grant easements without cost. .~~ :.~ I} i) It was estimated that the development of the entire Fair Hills plat would increase the City assessed valuation by 3.3 million. lot collateralization was estimated to be 1.9:1 Motion by Cummings, second by Orr to adopt RESOLUTION NO. R33-81, Accepting the preliminary engineering report, seeking comments and waiving a hearing for a specially assessable municipal improvement. Voting for: Stegmaier, Cummings, Orr. Abstaining: Cook. Absent: Kuchera. Motion carried. 9. Motion by Cummings, second by Orr to adopt RESOLUTION NO. R34-81, Determining certain facts concerning a proposed municipal improvement. Voting for: Stegmaier, Cummings, Orr. Abstaining: Cook. Absent: Kuchera. Motion carried. 10. Mr. John Devney, who was in the audience, spoke in opposition to the proposed improvement. Mr. Cliff Nelsen who was also in the audience put certain questions to the Engineer to which he received precise answers. 11. Motion by Orr, second by Cummings that the form of the developer contract as presented by the City Administrator, hereby be approved as a standard form. APIF, Motion carried. 12. Motion by Orr, second by Cummings to adopt RESOLUTION NO. R35-81, Ordering an Improvement and the preparation of plans, specifications, cost estimates and Initial Bond Advice contingent upon execution of a Developer Agreement. Voting for: Stegmaier, Cummings, Orr. Abstaining: Cook. Absent: Kuchera. Motion carried. 13. Motion by Stegmaier, second by Cummings that the Engineer be advised that a northerly access on to 31 be the preferred access and to proceed accordingly. APIF. Motion carried. 14. The council received an update in the status of the Riverside Improvement by Charles Tooker, who appeared for the developer. Mr. Tooker inquired whether or not there would be some other satisfactory surety which the developer could provide to guarantee the cost of the preparation of plans and specifications other than cash. Motion by Stegmaier, second by Cummings that the Engineer be instructed to receive with the development of plans and specifications upon the furnishing by the developer of an irrevocable letter of credit in the amount of $29,000 prior to April 1, 1981. APIF, motion carried. 15. The Administrator informed the council that Pam Perry had voluntarily terminated her employment with the city due to health and the administrator sought authorization to replace her. He also informed the council that Dale McCluskey, the Building Inspector, had informed him that he could no longer continue in his duties and would prefer to be replaced within the next 30 days and would work with the City in this transition period. The Administrator sought authorization to also replace him. It was the consensus of the council that the Administrator proceed in both instances. 16. Motion by Stegmaier, second by Cummings to appoint to the vacant seat on the HRA, resulting by the resignation of David Bailey, Mr. John DeBates, effective immediately. Voting for: Stegmaier, Cummings, Orr. Abstaining: Cook. Absent: Kuchera. Motion carried. 17. Motion made and carried to adjourn at 8:45 P.M. Respectfully submitted, ~ / · 1,,4-# ~~liC ~ William J. Ford. City Administrator APPROVED 41lL/~1 WJF/kf