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HomeMy WebLinkAbout06.18.81 Council Minutes ') ~- ~ MINUTES COUNC I l MEET! NG REGULAR JUNE 18, 1981 1. The Mayor called the meeting to order at 7:00 P.M. Present: Mayor Stegmaier, Councilmembers Cook, Kelly, Orr Absent: Councilmember Kuchera Also Present: Administrator Ford, Attorney Gorgos, Engineer Cook, and Bond Consultant Langness 2. The Mayor presented, on behalf of the Council, to former employee, Fritz WeeA, a meritorious service award recognizing his 17 years of employment with the City prior to his recent retirement. 3. It was decided to defer the agenda item dealing with the sewe~ rehabilitation project, status and prognosis, until later in this meeting. 4. The City Engineer, Glenn Cook, presented to the Council the tabula- tions of all of the bids which had been received, opened, and read publicly at 2:00 P.M. on the previous Monday. Motion by Orr, second by Kelly to adopt Resolution No. R41-81, awarding Contract 1981-1 in accordance with the Engineer's recommendation to the firm of Austin P. Keller Construction in the amount of $329,005.00 contingent upon (a) proof of filing of the plat of Fair Hills Second Addition, (b) execution of a de~elopment contract by the major developer and provision of a letter of credit, (c) successful sale of bond, (d) a legal description of all easements from the Engineer. APIF, motion carried. 5. Motion by Orr, second by Kelly to adopt Resolution No. R42-81 awarding Contract 1981-2 upon the recommendation of the Engineer to Fischer Construction in the amount of $25,280.00 contingent upon (a) successful bond sale, (b) receipt from the Engineer of the legal descriptions o~ all necessary easements. APIF, motion carried. 6. Motion by Orr, second by Kelly to adopt Resolution No. R43-81 awarding Contract 1981-3 upon recommendation of the Engineer to B-TU-MIX Construction in the amount of $87,686.25 contingent upon (a) successful bond sale, (b) receipt from the Engineer of the legal descriptions of all necessary easements. APIF, motion carried. 7. Mr. Ron Langness of Springsted Incorporated, the City's bond consultant, then informed the Council of various matters related to the municipal bond market. He stated that the market was at the present time touchy and fluid but was strengthening. He stated in his opinion that the proposed bonds for the above projects were marketable but that no guarantees could be made. He further stated that the revised time schedule, previously approved by the Council could be accommodated in the sale of bonds, and he recommended setting the bond sale for 7:00 P.M., Monday, July 13, 1981 in a total amount of $565,000. He speculated that the interest rate on those bonds should come in very close to 10% per annum. At that point the Administrator informed' the Council that the total contract amount of the work associated with the Fair Hills Addition plus extensions resulted in the total amount of the letter of credit to be approximately $280,000 for the developer. Motion by Kelly, second by Cook to adopt Resolution No. R44-81 providing for the issuance and sale of $565,000 General Obligation Improvement Bonds of 1981 and setting the date of such sale for July 13, 1981 at 7:00 P.M. Motion by Orr, second by Stegmaier to adopt Resolution No. R45-81 authorizing and directing the firm of Springsted, Inc. to secure from Moody's Investors Service Incorporated ~ an updated bond rating. APIF, motion carried. 8. Motion by Stegmaier, second by Kelly authorizing the City Admin- istrator to execute the written agreement between the City and Northern States Power, said agreement to be adopted by reference in a franchise ordinance. APIF, motion carried. 9. Motion by Kelly, second by Cook to adopt Ordinance No. 081-115 granting a non-exclusive franchise to Northern States Power. APIF, motion oarried. 10. The Council dealt briefly with several complaints received con- cerning the condition of the pond and surrounding area at Townsedge Shopping Center. Mr. Dan Garvey, an individual hired by the owner to maintaln the property, was in the audience and informed the Council that it was his intention to remove some poles which were in the center of the pond and to attempt to clean up in the pond which had, up to date, been too wet to allow him to do so. It was agreed that the City Attorney and the Administrator would look into the matter and" inspect the pond and make recommendations to the Council. 11. The Council then dealt briefly with several budget related items as follows: 1) Motion by Orr that the City's Shade Tree Program be adjusted in accordance with the memorandum from the City Administrator dated ,June 15, 1981 in which the owner's share of removal for private trees be increased to 50% and that the savings resulting therefrom be used for reforestation. Seconded by Kelly. A motion to amend the motion by Stegmaier died fo~ lack of a second. Voting for the main motfon: Cook, Kelly, Orr. Voting agaiDst: Stegmaier. Motion carried. 2) Motion by Stegmaier, second by Kelly to adjust the 1981 budget to facilitate ~he purchase of a squad car presently bei~g leased on October .1, 1981 in the amount of $3,085.00 by decreasing the budget in the Police Department for equipment maintenance and rental by $3,635.75 by adding to the Police Department's Capital Outlay vehicle purchase $3,055.00 and by a9ding to .the contingency in the amount of $580.75. APIF, mot i on carr i ed. 3) Motion by Orr, second by Stegmaier to approve the necessary budget adjustment and purchase authorization for a new ~ ton pickup for the Park & Recreation Department at a total purchase price of $6,288.00, one half of which shall be paid for out of the budgeted Capital Outlay departmental funds, and the other half to be financed for one year with First National Bank of Farmington, contingent upon delivery of the vehicle no later than one week form June 26th. Voting for: Stegmaier, Cook, Orr. Voting against: Kelly. Motion carried. . ) ~" ~..,~ ~t..; . 4) Motion by Cook, second by Stegmaier to approve the budget adjustment and purchase authorization for installation of the service door in the City's garage in the amount of $500.00 by reducing the budgeted amount for curb & sidewalk in Capital Outlay by $500.00. APIF, motion carried. 5) Motion by Kelly, second by Stegmaier to approve the budget adjustment by removing the amount of local share budgeted for the lAWCON grant matching funds and transferring same to the contingency account. APIF, motion carried. 6) Motion by Stegmaier, second by Kelly to approve a budget adjustment by removing the amount set aside for local share required by the proposed grant for infiltration and inflow plans and specifications. APIF, motion carried. 7) The Council took no action on the request of the contracted employees in the Police Department to increase the City's share of hospitalization and life insurance to the same extent that the Council increased it for other employees. 8) Motion by Orr, second by Kelly authorizing and directing staff to proceed with the taking of bids for Sealcoating 1981 in accordance with a memo to the City Engineer by the City Administrator dated May 29, 1981 in a total estimated amount of approximately $16,000.00 with bids to be taken at 2:00 P.M., Monday, July 20, 1981, the City Engineer to prepare specifica- tions and advertisement for bids. APIF, motion carried. 9) Motion by Kelly, second by Stegmaier to authorize the payment of the bill to Town & Country Men's Wear in the amount of $3,483.00 for the cost of purchasing jerseys in regard to the summer ice program. APIF, motion carried. 10) Motion by Kelly, second by Orr that staff be instructed to arrange for minimum repair to the 1976 Dodge pickup presently in use by the Park & Recreation Department. APIF, motion carried. 12. In other matters the Council took the following actions: A) After being updated as to the status of the City's Comprehensive Plan reviewed by Metropolitan Council, the Administrator was informed that the Council was adamant in getting its point across to the Metropolitan Council regarding population projections, rate of growth, and provision of adequate sewer treatment facilities. B) Motion by Kelly, second by Cook to grant to the Old Crow a consumption and display license. APIF, motion carried. C) Motion by Kelly, second by Stegmaier to extend the due date of proof of filing of plat for the Riverside Addition to August 20, 1981. APIF, motion carried. D) The Council instructed and authorized the City Administrator to prepare and submit to the Council a suggested ordinance amendment that would exempt churches from the required buffer set-back between non-residential parking lots and the nearest R- Iot boundary. 13. Motion made and seconded to adjourn at 11:00 P.M. Z2=~~ Wi 11 iam J. Fort City Administrator APPROVED: '7/:;'6h, WJF/sz